WebCCATWebCCAT

New Platform BasicsNew Platform Basics

How to Use the New Platform at theHow to Use the New Platform at the

Unit Coordinator LevelUnit Coordinator Level

Version 1Version 1

WebCCAT will be adding WebCCAT will be adding new features throughout new features throughout

the fall of 2005the fall of 2005

Stay tuned to the Stay tuned to the WebCCAT News and Information SiteWebCCAT News and Information Site

for more detailsfor more detailsJust click the link on the WebCCAT home pageJust click the link on the WebCCAT home page

Things to know Things to know BEFORE you BEFORE you

start…start…

Correct Login PageCorrect Login Page

Several users have book-marked the old login page Several users have book-marked the old login page for WebCCATfor WebCCAT

When they use this bookmark, they cannot login to When they use this bookmark, they cannot login to the new platformthe new platform

Users should type in the short URL Users should type in the short URL www.webccat.comwww.webccat.com then bookmark the new page then bookmark the new page

Be sure your district/personal computer is not caching Be sure your district/personal computer is not caching web pagesweb pages

WebCCAT is a bank of WebCCAT is a bank of Assessment items that are Assessment items that are

highly aligned to the highly aligned to the TEKSTEKS

Content Areas AddressedContent Areas Addressed English Language ArtsEnglish Language Arts

3 – 8, E I, E II, E III3 – 8, E I, E II, E III MathMath

3 – 8, Alg, Geom, Alg II3 – 8, Alg, Geom, Alg II****, Pre-Calc, Pre-Calc**** **Already aligned to the NEW math TEKS for 2006-2007**Already aligned to the NEW math TEKS for 2006-2007 Grades 6 – Geom will be moved to the new TEKS in April-May 2006Grades 6 – Geom will be moved to the new TEKS in April-May 2006

Social StudiesSocial Studies 3 – 8, WH, WG, US3 – 8, WH, WG, US

ScienceScience 3 – 8, IPC, CH, Bio, Phy3 – 8, IPC, CH, Bio, Phy

Levels of Levels of Thinking and Thinking and

DifficultyDifficulty

Every item in WebCCAT is assigned Every item in WebCCAT is assigned a a Level of ThinkingLevel of Thinking and a and a Level of Level of

DifficultyDifficulty

Level of ThinkingLevel of Thinking

This is the This is the Cognitive LevelCognitive Level of the item (Bloom’s) of the item (Bloom’s)

LowLow Knowledge, ComprehensionKnowledge, Comprehension

MediumMedium Comprehension, Application , AnalysisComprehension, Application , Analysis

HighHigh Analysis, Evaluation, SynthesisAnalysis, Evaluation, Synthesis

Level of DifficultyLevel of Difficulty

How hard is the item for the average student in that How hard is the item for the average student in that grade/content areagrade/content area In examples below, each level is more difficult, In examples below, each level is more difficult,

even though each represents the same cognitive even though each represents the same cognitive levellevel

Low – Recite the alphabetLow – Recite the alphabet Med – Recite the alphabet backwardsMed – Recite the alphabet backwards High – Recite every third letter of the High – Recite every third letter of the

alphabet from “Z” back to “A”alphabet from “Z” back to “A”

Silver PackageSilver Package

The Silver Package of WebCCAT is similar to The Silver Package of WebCCAT is similar to our previous version of WebCCAT with added our previous version of WebCCAT with added featuresfeatures

Silver allows users to customize paper copies Silver allows users to customize paper copies of tests using our ever-growing test item bankof tests using our ever-growing test item bank

District level users can now input new items District level users can now input new items with the Item Authoring Toolwith the Item Authoring Tool****

AEIS-IT export for scoringAEIS-IT export for scoring****

Gold PackageGold Package

Everything from the Silver Package Everything from the Silver Package PLUSPLUS

student online testingstudent online testing Students’ tests are scored immediatelyStudents’ tests are scored immediately

Unit Coordinators have access to student group Unit Coordinators have access to student group

reports, as well as, individual student datareports, as well as, individual student data

Gold Package features will be available September Gold Package features will be available September

20052005

The following demonstrates The following demonstrates the Unit Coordinator level in the Unit Coordinator level in

the WebCCAT Silver the WebCCAT Silver PackagePackage

Please contact your Service Please contact your Service Center for Gold Platform Center for Gold Platform

DemonstrationsDemonstrations

LoginLoginwww.webccat.comwww.webccat.com

Use the same username and password Use the same username and password from the old site or contact your District from the old site or contact your District

Coordinator to set up a new loginCoordinator to set up a new login

Home Page FeaturesHome Page Features

Link to WebCCAT News and Info SiteLink to WebCCAT News and Info Site****

Scrolling BannerScrolling Banner****

Help ButtonHelp Button****

Reference MaterialsReference Materials****

Retrieve PasswordRetrieve Password

Create New AccountCreate New Account

System Requirements Check System Requirements Check ******Denotes New Features!**Denotes New Features!

Before you start…Before you start…

Be sure to run the System Requirements Check Be sure to run the System Requirements Check Resolve any issues that are identifiedResolve any issues that are identified

EULA - End User License AgreementEULA - End User License Agreement

Scroll to the bottom of the page to acceptScroll to the bottom of the page to accept This will only appear the first time users log onto the This will only appear the first time users log onto the

site and again around September 1 of each school site and again around September 1 of each school yearyear

Main MenuMain Menu

Only campuses who purchase Gold level will need to use these buttons

Gold Features

Special NotesSpecial Notes

Always use the navigation buttons at the Always use the navigation buttons at the bottom of the WebCCAT screenbottom of the WebCCAT screen Using the browser back button may result in an Using the browser back button may result in an

error – error – avoid the browser back button!avoid the browser back button! You may need to You may need to maximizemaximize your browser your browser

window to avoid excessive scrollingwindow to avoid excessive scrolling Formatting errors and programming oddities Formatting errors and programming oddities

may occur the first few weeks as we work out may occur the first few weeks as we work out the kinks. Please be patient.the kinks. Please be patient.

Maximize ScreenMaximize Screen

Click the Box to Click the Box to maximize the maximize the viewable area for viewable area for the browser the browser windowwindow

To Create an AssessmentTo Create an Assessment

Click Click Assessment Assessment

MenuMenu

Then click on Then click on Create Create

An AssessmentAn Assessment

This will open a new This will open a new

windowwindow

First

Next

1 - Test Information1 - Test Information

Required FieldsRequired Fields TitleTitle** Subject/Content AreaSubject/Content Area** Grade Level/CourseGrade Level/Course**

These fields are used for reportsThese fields are used for reports

DirectionsDirections Prints on the assessment for studentsPrints on the assessment for students

DescriptionDescription Field to clarify/detail what is being testedField to clarify/detail what is being tested Prints only on reportsPrints only on reports

Click Click ContinueContinue to go on to go on

For the purpose of reporting, each assessment is assigned to a particular content area and grade level

(Remember, on the next screen, users may select several grade levels to include on the assessment)

1 – Test Information1 – Test Information

After entering all data, click Continue at the After entering all data, click Continue at the

bottom of the screenbottom of the screen

Remember, if you are unable to see the Remember, if you are unable to see the

Continue button without scrolling, you can Continue button without scrolling, you can

maximize your browser screenmaximize your browser screen

Select ItemsSelect Items

Click on desired selections, then click Continue to Search

Select ItemsSelect Items

The grade identified in the Test Setup will The grade identified in the Test Setup will already be selectedalready be selected

You may select additional gradesYou may select additional grades The fastest results are obtained when searching The fastest results are obtained when searching

by TEKS/TAKSby TEKS/TAKS Instead of TEKS/TAKS, you may search by:Instead of TEKS/TAKS, you may search by:

StimulusStimulus****, Keyword, or any ONE other field, Keyword, or any ONE other field

A Stimulus (or passage) is A Stimulus (or passage) is anything that needs to print anything that needs to print

the full width of the pagethe full width of the page

Examples:Examples:Reading and writing passagesReading and writing passagesMaps, graphs, charts Maps, graphs, charts Anything that is too small when it appears in Anything that is too small when it appears in one columnone column

Special NotesSpecial Notes

Remember: to select multiple items in a search Remember: to select multiple items in a search box, hold the control key down until you have box, hold the control key down until you have made all selectionsmade all selections

The screen will appear to “blink out” as you The screen will appear to “blink out” as you make some of your selections; this is not an errormake some of your selections; this is not an error As you highlight search criteria, the screen will As you highlight search criteria, the screen will

refresh (blink)refresh (blink) The last box clicked in will reappear at the top of the The last box clicked in will reappear at the top of the

list. It list. It willwill keep what was last selected: Don’t keep what was last selected: Don’t panic ;-)panic ;-)

The best results are obtained by The best results are obtained by selecting the grade and then selecting the grade and then

something from ONE other box something from ONE other box on the search pageon the search page

Selecting from multiple boxes can easily Selecting from multiple boxes can easily result in few or no items being returnedresult in few or no items being returned

District CodesDistrict Codes

District Codes may appear in your search District Codes may appear in your search criteria – this feature will not be not ready for criteria – this feature will not be not ready for use until fall 2005use until fall 2005 District Codes will allow district level users to District Codes will allow district level users to

mark assessment items with “District Codes,” mark assessment items with “District Codes,” which are simply numerals 1 – 99 which are simply numerals 1 – 99

The district is responsible for “defining” these The district is responsible for “defining” these codes for their userscodes for their users

Search ResultsSearch Results

Search Results InfoSearch Results Info

Items in bold font appear on other tests belonging to Items in bold font appear on other tests belonging to the userthe user

Items that end with the letter D (E0343223Items that end with the letter D (E0343223DD) were ) were created by the districtcreated by the district

Exceptions:Exceptions: Unit Coordinators will not see any items with a “P” Unit Coordinators will not see any items with a “P”

as Unit Coordinators cannot create new itemsas Unit Coordinators cannot create new items In spite of the note below the results, Unit In spite of the note below the results, Unit

Coordinators do not see hidden itemsCoordinators do not see hidden items

Search ResultsSearch Results

Select items to add by placing a check in the Select items to add by placing a check in the

box on the left of the item IDbox on the left of the item ID

Items may also be added from the Preview Items may also be added from the Preview

screenscreen** ** by clicking Select in the upper right by clicking Select in the upper right

corner of the Preview Screencorner of the Preview Screen

As items are added, they will “disappear” from As items are added, they will “disappear” from

the search resultsthe search results

Preview ScreenPreview Screen

Preview ScreenPreview Screen

When you click the When you click the Preview linkPreview link to the right of to the right of

the items, a new window opensthe items, a new window opens

Preview now allows users to add items directly Preview now allows users to add items directly

to assessments by clicking to assessments by clicking Select to AddSelect to Add

Once you have selected all items, don’t forget Once you have selected all items, don’t forget

to click to click Add ItemsAdd Items on the on the Search Results Search Results

PagePage

Sequence and SettingsSequence and Settings

This is really the Item Sequence Page in This is really the Item Sequence Page in

the the Silver levelSilver level

In the In the Gold levelGold level, this page will also , this page will also

allow Unit Coordinators to set up online allow Unit Coordinators to set up online

testing preferencestesting preferences

Sequence and SettingsSequence and Settings

Using Sequence PageUsing Sequence Page

Clicking Clear Order will clear all numbers to Clicking Clear Order will clear all numbers to

make it easier to start numbering from scratchmake it easier to start numbering from scratch

Clicking Save Order will save items in the new Clicking Save Order will save items in the new

order listedorder listed

Clicking any column heading will order items Clicking any column heading will order items

by that columnby that column

Reminder about Item OrderReminder about Item Order

Try to vary levels of difficulty and thinking on Try to vary levels of difficulty and thinking on

every assessment every assessment

Research shows that students will always to Research shows that students will always to

better on assessments that start with an easier, better on assessments that start with an easier,

lower level item firstlower level item first

Avoid using multiple versions of the same test; Avoid using multiple versions of the same test;

more versions will lower statistical accuracymore versions will lower statistical accuracy

Removing ItemsRemoving Items

Place check mark(s) in the Place check mark(s) in the box on the right of the Item box on the right of the Item NameName

Click Remove itemsClick Remove items Clicking in the box in the Clicking in the box in the

dark blue bar will select all dark blue bar will select all items on the test, so be items on the test, so be carefulcareful

PDF PreviewPDF Preview

Just as in the previous version, this allows Just as in the previous version, this allows users to see their assessment in PDF and users to see their assessment in PDF and reorder items before printingreorder items before printing

The PDF will launch in a new windowThe PDF will launch in a new window If you are having trouble opening the PDF, If you are having trouble opening the PDF,

check to be sure all pop-up blockers on your check to be sure all pop-up blockers on your computer are turned offcomputer are turned off

Save and CloseSave and Close

When you are finished creating an assessment When you are finished creating an assessment you will click Save and Close to go back to the you will click Save and Close to go back to the Assessment MenuAssessment Menu

If you need to stop at any time during the If you need to stop at any time during the assessment creation process, you may click assessment creation process, you may click Save and CloseSave and Close

Remember to go to Test Management to open Remember to go to Test Management to open up the test you started last timeup the test you started last time

Manage AssessmentsManage Assessments

From the Assessment Menu, click From the Assessment Menu, click Manage AssessmentsManage Assessments

You will see the Test Management You will see the Test Management ScreenScreen

Test ManagementTest Management

Select AllSelect All

The top box is The top box is “Select All”“Select All”

Be careful about Be careful about which box you click which box you click before you select before you select remove tests! remove tests!

We cannot recover We cannot recover deleted testsdeleted tests

Select All

Test Management - Test Management - EditEdit

Edit allows users to go back to the test using the Edit allows users to go back to the test using the

numbered pagesnumbered pages 1 – Test Set up (title, directions, description)1 – Test Set up (title, directions, description)

2 – Select Items2 – Select Items

3 – Search Results (2 first)3 – Search Results (2 first)

4 – Sequence and Setting (reorder, PDF)4 – Sequence and Setting (reorder, PDF)

EditEdit – Test Management – Test Management

After clicking Edit from Manage Assessments, you After clicking Edit from Manage Assessments, you can navigate to any page by clicking the numbered can navigate to any page by clicking the numbered buttons at the top of the screenbuttons at the top of the screen

Examples:Examples: To change the title, description, or directions of an To change the title, description, or directions of an

assessment, click Edit, then 1 Test Setup assessment, click Edit, then 1 Test Setup To change the order of items on assessment, click edit, then To change the order of items on assessment, click edit, then

click on 4 Sequence and Settingsclick on 4 Sequence and Settings To add items, click Edit, then on 2 Select ItemsTo add items, click Edit, then on 2 Select Items

You can also use the Continue and Back buttons at You can also use the Continue and Back buttons at the bottom of the screenthe bottom of the screen

Managing AssessmentsManaging Assessments

Save AsSave As creates an exact copy of an creates an exact copy of an assessmentassessment Use to make changes to meet IEP needs, Use to make changes to meet IEP needs,

create a second version, etccreate a second version, etc Print PreviewPrint Preview loads the assessment in the loads the assessment in the

PDF for quick viewing and printingPDF for quick viewing and printing

Copy To, Publish and ProtectCopy To, Publish and Protect

Copy ToCopy To

Unit Coordinators (UC) can send a copy of a Unit Coordinators (UC) can send a copy of a test to other users on their campus by clicking test to other users on their campus by clicking in the box to the left, and clicking Copy To at in the box to the left, and clicking Copy To at the bottom of the pagethe bottom of the page

A new screen will come up and allow the UC A new screen will come up and allow the UC to select the individual(s) that should receive a to select the individual(s) that should receive a copy of the test in their list of personal testscopy of the test in their list of personal tests

Personal Test Only

Published

Published and Protected

PublishPublish

UC can make a test available to all users on UC can make a test available to all users on

their campus by checking the box to the left their campus by checking the box to the left

and clicking Publishand clicking Publish

Other campus users may use the Search for Other campus users may use the Search for

Assessment option to find the published test Assessment option to find the published test

and either use it as is or make a copy (Save and either use it as is or make a copy (Save

As) in their list of personal testsAs) in their list of personal tests

ProtectProtect

UC may protect a published test from being UC may protect a published test from being

copied (Save As) and make it a read only filecopied (Save As) and make it a read only file

By disallowing the Save As feature, other By disallowing the Save As feature, other

users can not edit the original test and must users can not edit the original test and must

use it as created/published by the UCuse it as created/published by the UC

Search AssessmentsSearch Assessments

Using Search AssessmentsUsing Search Assessments

All assessments you create are “Personal All assessments you create are “Personal Assessments” and they reside under your loginAssessments” and they reside under your login

When you search for YOUR OWN When you search for YOUR OWN assessments, you must select assessments, you must select PersonalPersonal as the as the LocationLocation

Based on the rest of what you selected, you Based on the rest of what you selected, you will then see a list of assessmentswill then see a list of assessments

UC may search for tests belonging to any UC may search for tests belonging to any campus user, including unpublished testcampus user, including unpublished test

Search Assessments - PublishedSearch Assessments - Published

If a If a Unit CoordinatorUnit Coordinator publishes a test, publishes a test, educators or other UCs on the same campus educators or other UCs on the same campus can search for it by selecting the content area, can search for it by selecting the content area, grade and grade and campus/schoolcampus/school as the location as the location

If a If a Curriculum User or a District CoordinatorCurriculum User or a District Coordinator publishes a test, all users in the district can publishes a test, all users in the district can search for it by selecting the content area, search for it by selecting the content area, grade and grade and districtdistrict as the location as the location

Search for Assessments ResultsSearch for Assessments Results

Search for Assessments FeaturesSearch for Assessments Features

A Unit Coordinator may:A Unit Coordinator may: find any test on their campus and use Print find any test on their campus and use Print

Preview to view the assessmentPreview to view the assessment

find any test on their campus and Save As to make find any test on their campus and Save As to make

a copy in their own account to edit, publish, etc.a copy in their own account to edit, publish, etc.

find a copy of any test on their campus and use the find a copy of any test on their campus and use the

Copy To feature to send a duplicate of the test to Copy To feature to send a duplicate of the test to

other users on that campusother users on that campus

View View ItemsItems****

Previously this function was only Previously this function was only available to district level users (DC, CU)available to district level users (DC, CU)

Now all users can preview Now all users can preview items without creating an items without creating an

assessmentassessment

View Items Search ScreenView Items Search Screen

View ItemsView Items

Unit Coordinators can use View Items Unit Coordinators can use View Items

to preview or review items before to preview or review items before

deciding to add them to an assessmentdeciding to add them to an assessment

Search logic works like Create a TestSearch logic works like Create a Test

UC ReportsUC Reports

Required FieldsRequired Fields

Required

Required

Recommended

System Usage ReportsSystem Usage Reports

UC can see details or summary data for users UC can see details or summary data for users on their campuson their campus

Summary report give total number of users, Summary report give total number of users, number of log-ins, and number of tests for the number of log-ins, and number of tests for the campuscampus

Detail report gives same data listed by Detail report gives same data listed by individual user on that campusindividual user on that campus

TEKS Addressed and TEKS TEKS Addressed and TEKS OmittedOmitted

Gives TEKS data for personal test or for users on the Gives TEKS data for personal test or for users on the campuscampus

UC UC MUSTMUST select grade and subject for each report, select grade and subject for each report, then may select user level:then may select user level: Personal = see all TEKS used (or not) for that subject/grade Personal = see all TEKS used (or not) for that subject/grade

owned by the UCowned by the UC Campus/school = all TEKS used (or not) in that Campus/school = all TEKS used (or not) in that

subject/grade for all users on the campus, published or notsubject/grade for all users on the campus, published or not District = all TEKS used (or not) in that subject/grade for District = all TEKS used (or not) in that subject/grade for

all District level users, published onlyall District level users, published only

Items Used Detail and SummaryItems Used Detail and Summary

Gives data for Items Used personal test or for users Gives data for Items Used personal test or for users on the campuson the campus

UC UC MUSTMUST select grade and subject for each report, select grade and subject for each report, then may select user level:then may select user level: Personal = see all items used for that subject/grade owned Personal = see all items used for that subject/grade owned

by the UCby the UC Campus/school = all items used in that subject/grade for all Campus/school = all items used in that subject/grade for all

users on the campus, published or notusers on the campus, published or not District = all items used in that subject/grade for all District District = all items used in that subject/grade for all District

level users, published onlylevel users, published only

Test Usage Detail ReportTest Usage Detail Report

Gives data for all personal tests or for test of users on Gives data for all personal tests or for test of users on the campusthe campus

UC UC MUSTMUST select grade and subject for each report, select grade and subject for each report, then may select user level:then may select user level: Personal = see all tests for that subject/grade owned by the Personal = see all tests for that subject/grade owned by the

UCUC Campus/school = all tests in that subject/grade for all users Campus/school = all tests in that subject/grade for all users

on the campus, published or noton the campus, published or not District = all tests in that subject/grade for all District level District = all tests in that subject/grade for all District level

users, published onlyusers, published only

CSV ReportsCSV Reports

Any report can be Any report can be

viewed in a viewed in a

spreadsheet by spreadsheet by

selecting CSV as the selecting CSV as the

report formatreport format

Best Results for CSVBest Results for CSV

Most users will be Most users will be

successful by saving the successful by saving the

file to the desktop and file to the desktop and

then opening it from the then opening it from the

desktop rather than desktop rather than

selecting the selecting the OpenOpen option option

firstfirst

Questions?Questions?

Play time!Play time!