Webcast for IEPPEC Conference Moderators

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This Webcast Will Cover

The peer review process What to do on your session presentation day Your role and responsibilities Resources

Pre-event On-site Room manager

Presentation forensics What you can do today

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Welcome! And Thank You IEPEC—since 1983 a resource for

Professional Evaluators What makes us different—Peer

reviewed abstract process and Peer reviewed papers

What makes us really different?

YOU!

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Resources: Your Support Team

Charles Michaelis Databuild Research and Solutions Ltd

Ed Vine Lawrence Berkeley National Laboratory

Jean-Sébastien Broc Research on Energy and Efficiency

Mirjam Harmelink Harmelink Consulting

Stefan Thomas Wuppertal Institute for Climate, Environment and Energy

Piet Bonnekamp Energy Center of the Netherlands

Li Pengcheng China National Institute of Standardization

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Resources: Pre-Event and at the Event For content/event issues:

Me—content (and I will direct questions to the chairs)

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Your Role and Responsibilities Central point for communications with your

authors! Final authority on paper submission Session leader Session “storyteller” Marketing role

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Your Role: Central Point for Communications Introduce yourself (this should already be

done) to your authors (conference call is best)

Review timelines and expectations (on the web)

Peer-Review Process

PAPER REVIEW & SUBMISSION TIMELINE

By 19 May First draft due to moderator and session authors.

6 JuneFirst set of comments on your session’s authors papers due to your moderator.

No Later Than 1 July

Second draft due to moderator and your session’s authors.

30 July Final comments back to authors and moderators.

Between 30 July and9 August

You and your moderator should agree on the disposition of your final submission. Submit a PDF version of your paper to your moderator. They will submit it to us at iepec@caenergy.com. We will be posting the papers on our website. Please note, if you do not submit a paper, you will not be allowed to make a presentation at the conference.

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ModeratorModerator

By May 15 Exchange Papers Among Authors

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Moderator Review Questions

Review QuestionsReview Questions YesYes NoNo CommentsComments

Should it be reviewed again by Should it be reviewed again by the Session Moderator prior to the Session Moderator prior to publication?publication?

Is it a new and original Is it a new and original contribution?contribution?

Does it give adequate references Does it give adequate references to related work? (Please suggest to related work? (Please suggest key references that were omitted.)key references that were omitted.)

Is it clearly presented and well Is it clearly presented and well organized?organized?

Does it contain material that might Does it contain material that might well be omitted? If so, what?well be omitted? If so, what?

Are the conclusions sound and Are the conclusions sound and justified?justified?

Are the illustrations and tables all Are the illustrations and tables all necessary and adequate?necessary and adequate?

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Moderator Send Back to

Authors no later than June 20th

Moderator Send Back to

Authors no later than June 20th

By June 6th, you should have author comments. Compile and submit to

original authors.

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Basics—Efficient Writing, Not “Lots of Writing” Maximum number of pages 12 All authors can be listed, but presenting

author should be the first listed All speakers have the Author’s Kit—it is also

on the website We cannot accept late papers. No paper, no

podium—but always talk with me if warranted.

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Your Author Wants to Know…http://www.iepec.org/?page_id=5124 Paper Format Instructions (layout, length,

fonts, etc.) Reference Guide (how to cite a reference) Your Paper Should Look Like This IEPEC Conf_Paper Check List

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ModeratorModerator

If you have a problem paper…

Email to samb@caenergy.com

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ModeratorModerator

Last Review of Papers no later than August 1st, me

August 9th

Email to samb@caenergy.com

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Paper PDF Process

Be sure that they have not included any page numbers, track changes, comments (you might be surprised at what we get), etc.   

Your next job is to provide us with a session summary sheet no later than August 9. 

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Your One Page Write-Up

SESSION # (admin use only)

SESSION TITLE (IN ALL CAPS)Moderator: Charles Michaelis, Databuild Research

and Solutions Ltd

PAPERS:

Enter Title of Paper

Enter All Authors, First Name, Middle Initial, Last Name, Affiliation

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Your Role: Presentations

In August, make sure that your authors begin their presentation work

Discuss the format of the session Note time constraints Review the PowerPoint presentations

rule of thumb: no more than 3-4 bridge slides (title, outline, conclusions and 8 content slides max!)

All authors send you a final electronic copy of their presentation but….

To keep you sane…

Authors are to bring their own set to the conference!

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Monday—At the Registration Desk

Market Transformation will be in Classroom 1 on Tuesday.

Find the computer named “Classroom 1” and…

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Put the presentation for Market Transformation on : Classroom 1-Umweltforum

Open the Desktop and Find Your Session’s File Folder…

Put you file in the proper session folder

ExampleMarket Transformation Tues. 11:00 – 12:30

Tiedemann Wobus Parlin Bennich

National Energy Programs Tues. 2:00 – 3:30 Add files into this folder

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Get Ready for Stage Time

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Be PreparedAnd Thus Avoid Surprises

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In Your Room In your room:

Table and four chairs, room set is schoolroom Podium Laser pointer Speaker timer Data projector Computer!!!!!

Confirm that each speakers presentation is in your sessions file folder on the computer. Your room manager will help with this

Focus on Key Learnings for Your Audience Ask each speaker what they see as the “take

aways” from their presentation—this will help you craft a short session story

Are there connections that you can see that may have been overlooked by your speakers (the old forest for the trees issue)

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Credential your Speakers Review bios—and then:

Think about what is relevant in this bio that makes them ideally suited to talk about what they are going to cover—credential them—we do not need pedigrees

Be a bit informal—thus do not read a prepared bio Within 5 seconds of hearing someone read a bio, people

are no longer listening nor is the information particularly useful

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Presentation Forensics: ModeratorTime Waits for No One Rule One: Time waits for no-one, you have a 90-

minute session Start on time—don’t wait! Spend the first 5 minutes with:

Why this session is important to evaluators Who the speakers are and what they will talk about and what

participants should listen for (45 seconds per paper) What the rules are—20 minutes per speaker, questions

at ???? You now have only 85 minutes left

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Introduce your first, speaker—there is now only 84 minutes left –and by the time you introduce all your speakers when they present, you will have only 80 minutes left

But we are not done yet!With general admin, speaker’s presentations, time required for moving speakers up and down, closing remarks, you will have around

14-16 minutesfor questions and discussion left in your 90 minute session—make the most of this time

Time Waits for No One

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Presentation Forensics: Moderator Problems: Speaker won’t quit:

Remember that the audience can SEE that they have run out of time

Get up and stand next to them Move them over and suggest that folks talk with

them after the session

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During the Session

Wake up the audience! Have questions to get a discussion rolling ready at hand

Repeat questions to assure that everyone has heard and you have heard the question correctly—no grandstanding with statements

General Problems? Equipment?—ask your room manager to take care of it—they are there to fix whatever happens and then you ignore the problem

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Your Room Manager: Do Things the Easy Way Will be there to help at all times

They will pull up the presentations and open them at the bottom of the screen

Speaker tent cards will be out You and the speakers know how to work the

equipment

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Your Room Manager: Takes Care of Trouble Will make sure that your session title is clearly

displayed on the outside door Will get more chairs if needed Will handle any problems in the room such as:

Temperature Lighting AV not working

And anything that takes time away from you doing your job of keeping the session moving

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Marketing Help us highlight your role and put your

colleagues in the audience Add our website link to your signature block Note your role in the event in any marketing

materials where it is appropriate http://www.iepec.org