The City School Prep Girls North Nazimabad Level 6- Using Mail Merge Features Mail Merge Mail Merge means merging two files or documents. Mail merging is creation of multiple documents by a single template. Data Source/Address Book Variable data in rows and columns is called Data Source. These are the details of recipients of our letters or envelops. Data Sources is merged with Main Document. Main Document Document having a common data or script of a letter which is to be created multiple times. Form Letters/Merged Document The final product which will be obtained after merging Data Source and Main Document Advantages/Features/Uses of Mail Merge By using Mail Merge, we can create 1. Set envelops or labels where sender address remains same but the receiver address changes 2. Set of letters, email and faxes where basic content of letter and sender’s address remain same but personal details of receiver changes. 3. Set of numbered coupons where coupons are identical except their unique serial numbers. Just like currency notes or prize bonds. Steps to Perform Mail Merge 1. Go to Mailing tab and click on Start Mail Merge drop down menu. Click on Step by Step Mail Merge Wizard. 2. Mail Merge Task pane will open 3. Select the document Type i.e. Letter, Email etc. Click Next 4. Select the Starting document i.e. Current, Existing document etc. Click Next 5. Select recipient and browse or create Data Source. Click Next 6. Write your letter and insert Merge Fields. Click Next 7. Preview your letters. Click Next. 8. Complete the merge. Print or edit letters individually

Web viewGo to Mailing tab and click on Start Mail Merge drop down menu. Click on Step by Step Mail Merge Wizard. Mail Merge Task pane will open

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Page 1: Web viewGo to Mailing tab and click on Start Mail Merge drop down menu. Click on Step by Step Mail Merge Wizard. Mail Merge Task pane will open

The City SchoolPrep Girls North Nazimabad

Level 6- Using Mail Merge FeaturesMail MergeMail Merge means merging two files or documents. Mail merging is creation of multiple documents by a single template. Data Source/Address BookVariable data in rows and columns is called Data Source. These are the details of recipients of our letters or envelops. Data Sources is merged with Main Document.Main DocumentDocument having a common data or script of a letter which is to be created multiple times.Form Letters/Merged DocumentThe final product which will be obtained after merging Data Source and Main DocumentAdvantages/Features/Uses of Mail MergeBy using Mail Merge, we can create1. Set envelops or labels where sender address remains same but the receiver address changes2. Set of letters, email and faxes where basic content of letter and sender’s address remain

same but personal details of receiver changes. 3. Set of numbered coupons where coupons are identical except their unique serial numbers.

Just like currency notes or prize bonds.Steps to Perform Mail Merge1. Go to Mailing tab and click on Start Mail Merge drop down menu. Click on Step by Step Mail

Merge Wizard.2. Mail Merge Task pane will open3. Select the document Type i.e. Letter, Email etc. Click Next4. Select the Starting document i.e. Current, Existing document etc. Click Next5. Select recipient and browse or create Data Source. Click Next6. Write your letter and insert Merge Fields. Click Next7. Preview your letters. Click Next.8. Complete the merge. Print or edit letters individually