DGSOM Medical Student Council MeetingJanuary 13, 2015 7:00pm – 9:00pm Bel Air Conference Room (17-323 CHS)President: Christine Thang, MS4 Secretary: Jessica Ferguson, MS4

Members Present:Christine Thang, Scott Greenberg, Jessica Ferguson, Max Goldstein, Cynthia He, Hannah Shull, Helen Lam, Azim Laiwalla, Abraar Karan, Alfred Yoon, Nina Vyas, Leo-Tzu Allan-Blitz, Sam Jackson, Prerna Gupta, Richard Morgan Evelyn Escobedo, Amelia Goodfellow,Yuliya Zektser, Adam Braun, Dominic Nguyen, Katie Guglielmino, Stephanie Tsoi, LeeAnn Li, Meredith Szumski, Dr. Braddock, Dr. Miller

Guests Present: None

Members Excused: Tony Cun, Katherine Huang, Jonathan Pena

Members Not Present:

Kris Roberts, Steve Blum, Steph Cham, Tyler Larsen, David Foulad, Tyler Kern, Melody Chung, Gil Weintraub, Nima Golzy, Justin Koh, Deepak Ravi, John Thompson, Michael Klein, Maya Smolarek, Michelle Sun, Jennifer Danesh, Amy Wang, Taylor Hobson, Alana Walwaiole, Niv Hakami-Maid, Phong Huynh, Deborah Martins, Sara Mottahedan, Allison Roe, Ezra Bernstein, Sara Lechner, Matiar Jafari, Elmar Malek, MacLean Sellars, James Weinberger, Owen McBride, Della Pouldar, Brian Fung, Erica Gee, Nicholas Villano, Caroline Gross, Sina Rabi, Jenna Borok, Sara Lonowski, Chidozie Chimezie, Tran Do, John Horton, John Barber, Noah Kojima, Christina Chung, Kirollos Bechay, Festus Ohan, Maxine Velazquez, Mignote Yilma, Huan Dong, Megan McConnellAGENDA: Presenter Scott1. Call to order2. Review and approve previous meeting minutes3. Announcements4. Officer reports5. SAO report6. Dean’s report7. Subcommittee reportsNEW BUSINESS:Discussion Items:8. SIG renewal9. MSC Retreat10. All-School Formal11. DGSOM Geffy Guide12. DGSOM Volunteer DayVoting Items:13. GSA Funding14. Items from floor, next meeting, adjournment

Call to Order Presenter ChristineDiscussion Christine Thang called the meeting to order at 7:00 PM in the Bel Air Conference Room.Topic 2 Review/Approve Minutes Presenter ChristineVote Minutes of the December 9, 2014 MSC meeting were reviewed and 12 YES: 0 NO, approved as submitted.Topic 3 Introductions / Announcements: Presenter Christine

Discussion Happy New Year!!! Spring Retreat Sunday, February 8th. Plan to go over goals and expectations and have all the student council together to make plans for

the remainder of the year. Will also discuss the student advising task force mentorship project. RSVPs are due on January 20th.Topic 4 Officer reports Presenter OfficersDiscussion MS1 (President Yulia)

o Block 2 celebrations went well – potluck/gift exchange and evening outing. We are excited to be back and slowly easing into the weekly histopath/anatomy sessions we haven’t been used to yet! 80+ MS1s are going to Big Bear with MS2s the first weekend of January. Grad Reps are beginning to plan Gradgames, Adam and I are working on the Talent Show and soon the Ceremony of Thanks. Our first newsletter is going out this weekend; we can send the MSC a copy. We are still working on the “How To” guide and hope to get input from SIGs. Hope to launch our first round of cushion/table talks in February. Next MS1 MSC meeting is Tuesday, Jan. 20 at 7PM in Westwood room.

MS2 (President Lao)o Class went to Big Bear. Started to think about studying for Step1. Questions coming up about third year rotations.

MS3 (President Abraar)o No updateso Professionalism Council to promote clerkship surveys and resident award nominations

MS4 (VP Scott)o Early matches coming up!!! Ophthalmology today, Urology next week.o Discussing Talent Show involvement, Match Week events, yearbook, banquet, graduationo MS4 trips planned “Slopes to Slots” – Mammoth and Vegas trips prior to match week

OSR Rep (Amelia)o No updates

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DREW Rep (Richard)o Drew has a number of pipeline programs to encourage youth to be involved in healthcare and various fields in healthcare.

Healthcare symposium to talk to eleventh graders about various medical careers. Junior white coat ceremony and ‘Saturday Science’ talk. Continuing interviews for Charles Drew. January 19th Parade to celebrate MLK.

PRIME Rep (Evelyn)o MLK service day at Union Rescue mission in Downtown LA, will be putting together care packages. Any toiletries can be

donated to PRIME. Suggest contacting 4th years prior to interview season to save hotel toiletries. MSTP Rep (Cynthia)

o Acceptance letters planned to go out in mid-March BC Chair (Jason Scapa): $17,077.49 remaining, $13,000 with reallocated funds

o Innovations Competition applications due Tuesday, January 27, 2015 to Jason Scapa

Topic 5 SAO report Presenter Meredith Szumski

Discussion Looking for a replacement for Donovan, appreciate that he is currently still making himself available on Fridays to help with the

tutoring program. David Ditullio has stepped up and taken on a large role in coordinating the tutoring program. Mitsue announced today that she has been offered a position on the main UCLA campus with curriculum development.

Topic 6 Dean’s report Presenter Drs. Braddock and Miller

Discussion

Dr. Braddock: Dean Washington announced today that he will be leaving UCLA due to a new job offer as Chancellor and CEO at Duke University. Dr. Braddock is very grateful for the many changes and support for medical education that Dean Washington has brought to UCLA. The chancellor will assign and interim dean who will sign the MS4 diplomas. Medical students may be involved in the selection committee and selection process for a new dean.

Dr. Miller: trying to make learning skills tutoring program as unchanged as possible and any students who request tutoring will be assigned a tutor. Committed to maintaining the legacy Dean Washington has established and through out the selection process for the new dean.

R. Subcommittee Reports Presenter

Discussion

Geffy Guide (MSC Reps) Undergoing updates for c/o 2019 Due date: Friday, February 27, 2015

All-School Formal (Prerna, Nina) Friday, February 27th, 2015

Culture of Medical Training QI project (Lao) www.mednet.ucla.edu/countingonyou website; logo – silver UCLA ‘U”

Service Project (Scott) Need to update FEC at next month’s meeting If any members would like to get involved, please contact Scott Greenberg

Topic 8 SIG renewals Presenter Mary Ann

Discussion

Please review SIG renewal application PDFs - section for transfer plan, MS4 leaders will meet with new student organization leaders to share knowledge and tips to new leaders.

Friday, January 9 – Due date for student orgs to report their process to Mary Ann Wednesday, January 14 – Mary Ann to post updated student org info online Friday, February 6 – Last day to notify new MS1 leaders to offer leadership position Week of February 9 – Block 8 Exams for MS2 Wednesday, February 18 – Deadline for leaders to accept Wednesday, February 25 – Renewal Applications Due Friday, February 27 – Block 3 Exams for MS1 ***Friday, February 27 - Mary Ann distributes apps to MSC voting members for review 2/28 - 3/8 – MS1 Spring Break ***Thursday night, March 5 – Reviews from MSC voting members due back to Mary Ann ***Tuesday, March 10, 7 PM – MSC Meeting (vote to approve SIG renewals) Week of March 16 – Groups notified Saturday, April 18- Mandatory Recruitment Day Tabling

Topic 9 MSC Spring Retreat Presenter Christine

Discussion

SUNDAY, FEBRUARY 8, 2015 @ 8:30AM – 12:30PM in the Wilson Student Lounge All MSC officers are expected to attend First ever MSC retreat with all years in attendance MS1-MS4 RSVP @ https://docs.google.com/forms/d/1LSFC8mYO6i3gaiUeELLhN_bOhhcu3kIXWP90IvoXwwo/viewform Deadline to RSVP: Tuesday, January 20 at 7PM

Topic 10 Formal Presenter Prerna, NinaDiscussion Save-the-Date - https://app.box.com/s/wir22h5c3uiqbgw5mdu0

Publicize, publicize, publicize!!! Will be held at The Victorian on February 27th and proceeds will go to the Harbor-UCLA Pediatrics, outdoor garden area and playground

that proceeds could be used for New save the date that will be sent out today 1/13 Auction items- will call for class members to donate items and proceeds will go towards Harbor-UCLA Pediatrics Scott- additional fundraising ideas- ‘Penny War’ between the classes and the SAO, bills would take away points from other classes. Plan

to start in February. Will discuss what the prize will be for the winning class. Will create Facebook event Still looking for DJ and photo Contacting social chairs and announcements to student body to publicize event

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Ticket pricing Now- $48/person and after 2/21- $53/person (final week of sales) Payment methods- Venmo, cash or check to subcommittee

Topic 11 Geffy Guide Presenter MSC Reps

Discussion

Due date: Friday, February 27 -- Submit final version of the Geffy Guide to Guy Adams [gadams@asucla.ucla.edu], ASUCLA Independent word documents are completed, plan to compile the documents and have completed by February Discussion about keeping the ‘Class of…’ versus have the testimonials have only ‘MS1’ etc. All seem to be in favor of keeping the ‘Class

of’ for this year as a way to show the Geffy Guide is up to date with current or recently graduated students.Topic 12 Volunteer Day Presenter Scott

Discussion

Plan for Friday, August 14st LA Food Bank versus Operation Gratitude, buses will leave from UCLA and take students to site. In future years, MS1s and MS2s will be in charge of the event UCLA Volunteer center won’t get back to MSC about volunteer site until 3 months in advance. Issue involves voting on event without

clear location. Proposal will be sent out next month 1 week prior to MSC meeting

Topic 13 GSA funding Presenter GSA Reps

Vote

$10,509 - split between MS2 and MS4 banquets ($5,254.50 x 2) $4,753.43 - (1) GSA grad games proposal -- loan of $2778 for T-shirts (initial payment; the loan would come out of the GSA rollover money to front money for t-shirts and after

GSA Reps have collected all the registration fees, GSA Reps will give the $2778 back to the MSC to use for the innovation competition) -- additional costs of $2,089 for referees ($1359) and event staff ($730). GSA to discuss with the MSC about using some of the rollover

funds. GSA Reps are not proposing to take $2089 away from the innovation competition, but rather discuss the possibility of getting a reasonable fraction of the costs covered with the rollover funds.

-- issue concerning future years wanting money to augment cost of Grad Games needed -- in future years, may assume the first year class makes less profits due to new expenses for referees -- may be worth the investment for the MSC to fund the $730 to cover (2) Innovations competition -- currently one proposal for ~$1000 for innovation project

It is our understanding that this money just came out of the money raised from grad games from the registration fees for each player ($20 per player). As the event gets bigger, UCLA Rec is making sure that we go by the books and include official refs and event staff for all of the games and locations - which requires more refs and event staff and thus more fees to run the event. As it is true that as the event gets bigger, we will also make more money with more registration fees - since there is rollover money from GSA - we wanted to discuss with the MSC the possibility of using some of this money be used on grad games to support its expansion and keep our fundraiser fruitful.

VOTE: Loan the GSA reps $2778 that will be paid back by June 30, 2015 10 YES, 0 NO, 2 Abstain

VOTE: $2089 to Grad Games without repayment to the MSC 3 YES, 6 NO, 3 Abstain

VOTE: loan for $2089 to Grad Games with plan for $1359 to be PAID BACK and $730 WILL NOT BE PAID BACK 10 YES, 1 NO, 1 Abstain

Topic Presenter

Topic 14 Items from the floor, next meeting, adjournment Presenter Scott Greenberg

Discussion

Items from Floor: Since there were no additional items for discussion, the meeting adjourned at 8:27 PM.

Next Meeting: Next meeting will be held on Tuesday, February 10, 2015 at 7:00 – 9:00 PM in: Bel Air Conference Room (17-323 CHS). Will determine

whether to abbreviate or cancel meeting given retreat will be the weekend prior.

New or Pending Action Items: Send minutes and topics for next meeting’s agenda. Innovation Competition at February MSC Resident’s Award at April MSC

MSC ACTION ITEMS:

Topic Action Items Assignee Timeline

Charity to benefit from DGSOM Formal:o Send survey on Monday, December 15th

o Complete survey by Tuesday, December 16th

o Send results by Wednesday, December 17th

Prerna Dec. 15-17, 2014

Finalize amount needed for Grad Games (coverage of referees, etc) by Tuesday, January 13th MSC meeting. Sam to send all-school email to request project proposals due Tuesday, February 3rd to be discussed at the Tuesday, February 10th MSC meeting.

Sam Jackson 1/6/15

2nd/4th year banquets line item budgets for GSA funding c/o 2017, 2015 2/3/15

DGSOM MSC Meeting Minutes Page 3 of 4

Geffy Guide:o 1/13/15 - collection of word documents from all authors; divvy up and assign voting

members and MS1 members of the MSC with editing of documents (last year, we tasked the MS1 MSC to help edit so that they could participate since most of the writing is by MS2-4's)

o 2/10/15 - collection of edited documents from MSC voting members; MSC Reps work on revisions and compile final version of the Geffy Guide

o ***2/27/15*** - submit final version of the Geffy Guide to Guy Adams [gadams@asucla.ucla.edu], ASUCLA

MSC Reps 2/27/15

SIG renewal process:o Friday, January 9 – Due date for student orgs to report their process to Mary Anno Wednesday, January 14 – Mary Ann to post updated student org info onlineo Friday, February 6 – Last day to notify new MS1 leaders to offer leadership positiono Week of February 9 – Block 8 Exams for MS2o Wednesday, February 18 – Deadline for leaders to accepto Wednesday, February 25 – Renewal Applications Dueo Friday, February 27 – Block 3 Exams for MS1o ***Friday, February 27 - Mary Ann distributes apps to MSC voting members for reviewo 2/28 - 3/8 – MS1 Spring Breako ***Thursday night, March 5 – Reviews from MSC voting members due back to Mary Anno ***Tuesday, March 10, 7 PM – MSC Meeting (vote to approve SIG renewals)o Week of March 16 – Groups notifiedo Saturday, April 18- Mandatory Recruitment Day Tabling

Voting members 3/5/15

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