umrnaorg.files.wordpress.com · Web viewThough the difference is $1.65, it should be corrected before the next RSC. Attached to this report is the proposed budget for 2016. Things

Upper Midwest Region of Narcotics Anonymous

4th Quarter Minutes - 2015

4th Quarter Meeting

· Baymont Inn and Suites, 3333 13th Ave S, Fargo, ND 58503

· 12:00pm on November 15th, 2015

1st Quarter Meeting

· Gladstone Inn, 111 2nd St NE, Jamestown, ND 58401

· 10:00am on February 14th, 2015

· 17 Addicts present: Tina R., Paul S., Broch V., Joe M., Tom W., Jeremy T., Wesley K., Nicole A., Brandon F., Alex R., Shawn O., Richard B., Tim B., Jim C., Jennifer K., Sarah C.J., Sly W.

Part 1: Quorum Report and Motion to Accept Quorum

Quorum Accepted

Part 2: Approval of Minutes

Motion: Minutes Approved

-Amendment to Quarter 3 Minutes:

· Motion 11 Maker was Wes K. not Richard B. as reported

Vote: Passed with amendment

Part 3: Housekeeping

Meeting Place: Baymont Inn and Suites, 3333 13th Ave S, Fargo, ND 58503

Elected Positions:

Regional Activities Chair – Joe M.

Secretary – Tina R.

Chair – Paul S.

Co-Chair – Broch V.

Positions Open for Nomination:

Treasurer (current willing to continue acting position)

Fellowship Development Chair (current willing to continue acting position)

*Job Descriptions attached to end of Minutes pgs. 12-13

Nominations:

Chair – Paul S. (standing)

Co-Chair – Broch V. (accepts)

Secretary – Tina R. (standing)

Regional Activities Chair – Joe M. (accepts)

Part 4: Reports

Chair: Paul S.

2015-4th Quarter

Chair’s Report

Hey everybody,

I want to switch up the flow of the meeting starting today. When I chaired previously, we used to have a rather large Open Forum segment in the middle of the meeting, in which the majority of discussion often took place. This was led by the Co-Chair, as stated in our Guidelines. What seemed to work very well was to have Open Forum be less rigid than the rest of the meeting – bursts of back and forth between two or three people was often the best way to further discussion efficiently. So participants will still led by the Co-Chair, and will need to raise hands to be put on a list, but a more conversational tone may arise here and there. Participants are expected to be self-aware and not dominate discussions.

My plan is to still have Old Business happen after elections. If we need a lot more discussion on an Old Business topic, it likely will be moved to the start of Open Forum. The formal voting section, back under the structure of Robert’s Rules, will likely go quickly. Any New Business will be handled in Open Forum first, if possible.

I wrote a note during last meeting that we would be recording how RCMs vote, but couldn’t find anything in the minutes???

I suggest we hold the February meeting in Jamestown.

Paul S.

Chair

UMRNA

Co-Chair: Broch V.

2015 – 4th Quarter

Co-Chair’s Report

Upper Midwest Region,

The last Regional Meeting went very well with the open forum format running smoothly. Thank you for allowing me to be of service.

Broch V.Co-Chair

UMRNA

Secretary: Tina R.


Secretary’s Report

Hello Everyone!

I am going to start printing out copies of the minute for each member of the RSC plus one to keep as a backup only. Also, as discussed in the last RSC the RCM votes will be separately recorded in the minutes following the full vote. Otherwise, not really any changes or updates to report.

Tina R.

Secretary

UMRNA

Treasurer: Jeremy T.

2015 Fourth Quarter

Treasurer Report

Hello Fellow Addicts,

The transition from Wells Fargo to Gate City is all but complete. There still needs to be some final touches such as figuring out the online part of Gate City, this should be completed before the next RSC.

There is a bit of a discrepancy with the main account between the RSC and the bank. Though the difference is $1.65, it should be corrected before the next RSC.

Attached to this report is the proposed budget for 2016. Things to highlight are an increase for postage and papers under the Executive Committee $50 to $120 and an increase for FDC Literature; $100 to $150. There also has been an addition $250 for payment of the website, this is for two years. Lastly under the RD Team’s budget $1,000 had already been approved in the 2015 budget for the RDA to travel, lodging, and per diem in regards to the 2016 WSC, an additional $1,000 is being requested for these purposes.

In grateful service,

Jeremy T.

Treasurer

Upper Midwest Region of NA

*Checking account info attached to back of 4th Quarter Minutes, Pages 9&10

Regional Delegate Team: Jeremy T. and Tom W.

2015 Fourth Quarter

RD/RDA Report

Hello Fellow Addicts,

The CAR (Conference Agenda Report) will be coming out in late November and the CAT (Conference Approval Track) will be coming out in late January of 2016. For those who don’t know these two documents are reports that come out every other year for the WSC (World Service Conference) happening even years. In a sense the CAR is “old business” from time past and the CAT is budgeting and “new business.” These documents can be downloaded or a hard copy can be requested at na.org/conference.

Prior to the WSC from happening there will be at least one GSR assembly or CAR workshop. Here there is an open conversation regarding these two documents, all GSRs should attend. The RD Team facilitates this conversation and collects votes during and after said conversation. The location, date, and time for the GSR assembly will be announced in coming months. It is strongly encouraged that all interested members review these documents and attend, especially GSRs.

In grateful service,

Jeremy T. & Tom W.

Regional Delegate Team


Web Resource Chair: Richard B.

2015-4th Quarter

Web Resource Chair

Good Morning Team,

The website is healthy and now compliant with updated guidelines. There were 1268 visits since our last RSC, 4 events were posted and passed. The meeting list for both areas are within a month current.

Thank you for all your support,

Ricard B.

Web Resource Chair

UMRNA

Activities Chair: Alex R.

2015 – 4th QuarterRegional Activities Chair Report

Hey UMRNA,

The convention went amazing and we had a great turn out and people seemed to have had an awesome time. Attached is the spreadsheet showing cost and profit. Cannot wait for Spiritual Refreshment!

Alex R. 701*212*7532

Regional Activities Chair


*Financial Reports attached at end of minutes, page 11

Fellowship Development Chair: Wes K.


FDC

(verbal report given)

Wes K.

FDC

UMRNA

LCASC RCM: Nicole A.


LCASC

Our last ASC attendance was poor. Meeting attendance in Bismarck is struggling. There is a na meeting in James river correctional center in Jamestown. They said they have 17 members and are on the NAWS website. They have their own lit and key tags. The meeting is on Saturday at 230pm. There is also an H&I at the L400 on Saturday every week. Jamestown needs help with H&I. I was asked to ask for assistance from the Lake Agassiz area. If there is anyone that is interested in helping H&( in Jamestown, please get ahold of me or tony f.

Our last treasurer apparently did not deposit several checks from group donations in the last year or so. There was about $950 that did not get deposited into our account. This was found out by our new treasurer. We decided we are not going to deposit the checks in case these groups no longer have these funds to donate.

We will be having elections next ASC for committee chair persons. Our new RCMA is Brandon F. His email is [email protected]. Our next ASC will be nov. 21st in Bismarck at the library.

Nicole A.

LCASC RCM


LAASC RCM: Tim B.


LAASC

(verbal report given.)

Tim B., 218 – 443 – 3199

LAASC RCM


Part 5: Old Business

· Hotline Research Project / Presentation by Sarah C. J. and Jennifer K.

· L.A. P.I and H&I Chairs Presented Info

· Single Point of Accountability (Volunteer Coordinator)

· Has to be Landline

· Cleantime Requirements

· Training Workshops

· Funding needed?

· Ad Hoc? Subcommittee?

· Could fall under FDC

· Costs Expected

· Forwarding Machine

· Landline

· Estimated to $60.00/Mo.

· Regional Inventory

· NAWS Format

· Date

· February 13th

· Time

· 10 AM

· Locations

· Jamestown

· Gladstone Inn or Hampton Inn

· Facilitators

· Ruth T.

· John H. (Madison)

· 3rd Person of Wes’ choosing if first two are not available

· Motion 5 (Bid Motion)

· Withdrawn by Maker (Alex R.)

· Second by Richard B.

· Vote

· 6/0/2 (RCM Vote: 2/0/0)

· Motion Withdrawn

· Motion 6 (Account Flushing)

· Account to 4000.00

· Would be able to have merchandise at Spiritual Refreshment for UMRCNA

· Need additional funds to book hotel

· Motion Amended

· Motion previously read: At the end of each event the UMRAC account will be flushed to $4,000.00 rather than $2,500.00.

· Now reads: At the end of each event will be flushed to $4,000.00 rather than $2,500.00, consisting of $2,500.00 to the next event and $1,500.00 to the subsequent event, to be kept in the UMRAC Checking Account.

· Vote to Amend Motion

· 4/0/3 (RCM Vote 1/0/0)

· Vote to pass Motion

· 3/1/3 (RCM Vote 1/0/0)

· Motion 4 (Web Guideline Changes)

· Vote

· 6/0/1 (RCM Vote 1/0/0)

· Motion 8 (Voting Change)

· Motion to Table

· Made by Broch, Second by Alex

· Vote

· 4/3/0 (RCM Vote 0/1/0)

Part 6: Open Forum and New Business

· Zonal Affiliation

· Our region is in the Middle of 4 Zones

· Will look into whether the Midwest Zone is best fitting for the UMRNA

Part 7: Voting

Motion 4: Change the UMRNA Appendix B to the following… (attached to pages 17-20)

Intent: Bring UMRNA Web Committee in compliance with guidelines and eliminate outdated and irrelevant information in this section of the guidelines

Made by: Richard B.Seconded by: Alex R.

Motion Passed 6/0/1 (RCM Vote 1/0/0)

Motion 5: UMRAC will only put on a UMRCNA if a bid is put in by Feb.1. If no bid is put in by this date then we will hold the UMRCNA at Fair Hills Resort over Memorial Day weekend.

Intent: To not strain the committee to try and put on an event that they do not have the resources to put on.

Made by: Alex R.Seconded by: Richard B.

Motion Withdrawn; Vote to withdraw 6/0/2 (RCM Vote 2/0/0)

Motion 6: At the end of each event will be flushed to $4,000.00 rather than $2,500.00, consisting of $2,500.00 to the next event and $1,500.00 to the subsequent event, to be kept in the UMRAC Checking Account.

Intent: So we can better financially plan both events simultaneously



Motion 8: That the voting members at the RSC change to only include the following:

· Fellowship Development Chair

· Web Resource Chair

· Regional Activities Chair

· RCMs

· Alt. RCMS

Intent: To better serve NA as a whole.


Motion Tabled; Motion to table made by Broch, Second by Alex. Vote to Table 4/3/0 (RCM Vote 0/1/0)

Motion A: To allow anyone to participate in discussion.

Intent: To allow anyone to participate in discussion.

Made by: Alex R.Seconded by: Shawn O..

Motion Passed 9/0/0; RCM Vote 3/0/0

Motion B: To hold our Regional Inventor on Saturday, February 13th at 10 AM in Jamestown with the facilitator’s travel and lodging reimbursed.

Made by: Tina R.Seconded by: Richard B.


UPPER MIDWEST REGION ELECTION SCHEDULE

Position

Current Trusted Servant

Opens for Nominations

Date Elected

Chair

Paul S.

3rd Quarter

4th Quarter -2015

Co-Chair

Broch V.

3rd Quarter

4th Quarter - 2015

Secretary

Tina R.

3rd Quarter

4th Quarter - 2015

Treasurer

Jeremy T. (acting)

1st Quarter

3rd Quarter - 2013

Regional Delegate

Jeremy T.

4th Quarter

4th Quarter - 2014

Alternate Regional Delegate

Tom W.

4th Quarter

4th Quarter - 2014

Activities Chair

Joe M.

4th Quarter

4th Quarter - 2015

Fellowship Development Chair

Wes K. (acting)

3rd Quarter

2nd Quarter - 2014

Web Resource Chair

Richard B.

1st Quarter

2nd Quarter - 2015

Part 8: Service Resumes for Nominated Positions

Nomination for Regional Co-Chair: Broch V.

Upper Midwest Region Service Resume

Name: Broch V.

Clean Date: 10/26/2009

Please list all the group, area, regional and world service positions you’ve held that you consider relevant to the position to which you are nominated. Please include the positions served within the past five years and approximate dates of service for each position.

Chaired meetings, helped start a meeting which then chaired for a year and a half, still continuing to chair and help chair meetings. Treasurer of my home group, NA NA, past two almost three years. Chair L&C area, RCM L&C, GSR NA NA, been Co-Chair of the Region.

If you have not completed a term or have been removed from a service position in the last five years, please explain.

Kind of was RCM then wasn’t able to make the last few meetings, was going to give it up but then term was up.

What resources do you believe you can bring to the position to which you were nominated?

Okay at keeping order, can follow a flow of things, have basic understanding of Robert’s Rules.

What life experiences (i.e. school, work, volunteer, etc.) have you had that you believe will help you serve in the position to which you are nominated.

Hard worker, have been a part of many meets and needing to keep them moving in a timely manner.

Have you read the job description and are you willing to fulfill the necessary commitment?

Yes

Please include any other information you consider relevant.

I have been holding this position and will strive to do an even better job than I have been.

Nomination for Regional Activities Chair: Joe M.

NA Service Resume Upper Midwest Region of Narcotics Anonymous RSC Approved 05/09/2009

Name: Joe M.

Clean Date: 08/01/2010

Please list all the group, area, regional and world service positions you’ve held that you consider relevant to the position to which you are nominated. Please include the positions served within the past five years and approximate dates of service for each position.

Secretary for Monday Night Candlelight December 2010 – June 2011;

Chair of Monday Night Candlelight for the next two and a half years. Treasurer at the same time.

Chair of Friday Night Speaker Meeting, Chair of Sunday Night Clean & Free, Chair of H&I, Chair of P.I.

If you have not completed a term or have been removed from a service position in the last five years, please explain.

The only times I have not completed a term is when I moved to a different position.

What resources do you believe you can bring to the position to which you were nominated?

I have a lot of passion for recovery and it’s #1 in my life. I strongly believe that having fun in recovery is very important and enjoy the planning process.

What life experiences (i.e. school, work, volunteer, etc.) have you had that you believe will help you serve in the position to which you are nominated?

I’m big on organization and delegating. I’m a hard worker and very dedicated.

Have you read the job description and are willing to fulfill the necessary commitment?

Yes.

Please include any other information you consider relevant.

I’m willing and eager to serve.

Job Descriptions:

Treasurer:

Fellowship Development Chairperson:

Regional Convention Financial Report

Description

Deposit

Withdraw

square

$38.90

cash deposit presales

$50.00

square

$19.45

square

$194.49

PayPal pre-reg

$67.36

withdraw - Reimbursement for Plane Ticket for speaker to Cody F

$398.70

PayPal pre-reg

$235.72

deposit for sales first day & Registration

$2,247.51

deposit for 7th tradition

$236.00

Payment to Best Western - Meeting room rental and 62 meals

$1,465.84

Main speaker room payment

$209.96

deposit from square

$255.14

deposit from square

$112.80

payment to Best Western - Convention Center room

$367.50

payment to Best Western - Hospitality room

$166.69

Deposit for sales second day and registration

$1,296.00

Counter check fee

$5.00

Cash deposit

$35.00

Cash deposit

$428.00

withdraw - Reimbursement for Plane Ticket for speaker to Cody F

check to Chris C for DJ

$350.00

Hopitality room food

$200.00

printing

$123.97

cash for register

$200.00

$5,216.37

$3,487.66

Total Revenue

$5,216.37

Total Costs

$3,487.66

Profit

$1,728.71

Appendix D

NA Service Resume Upper Midwest Region of Narcotics Anonymous RSC Approved 05/09/2009

Name: _______________________ Clean Date________________________ Address_____________________________________________ Phone_________________

Please list all the group, area, regional and world service positions you’ve held that you consider relevant to the position to which you are nominated. Please include the positions served within the past five years and approximate dates of service for each position. __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________

If you have not completed a term or have been removed from a service position in the last five years, please explain. __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ ______________________________

What resources do you believe you can bring to the position to which you were nominated? __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ ______________________________

What life experiences (i.e. school, work, volunteer, etc.) have you had that you believe will help you serve in the position to which you are nominated? __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ ______________________________

Have you read the job description and are willing to fulfill the necessary commitment? __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ ______________________________

Please include any other information you consider relevant. __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________

Bid Form

Name of Host Entity

Relation to the Upper Midwest Region within the service structure

Year(s) to be considered

Proposed Theme for Convention

Possible theme graphics, merchandising ideas, etc.

Proposed facility (name, address, phone, web site)

Description of location(s) (nearby highways, nearby attractions or features)

Basics of location(s) (# of rooms, types of rooms, price per room and/or per person, banquet prices, other facility charges – like coffee, taxes, etc.)

Room sizes and prices for meetings, workshops, entertainment, etc.

Special amenities offered (Pool? Restaurant? Activities for Children? Karaoke? Casino? Bar?)

Name (first and last), clean date, phone, email, and service resume of Host Chairperson and Vice-Chair

Name (first and last initial), clean date, phone, and email of all other committee members

(Be sure to attach service resumes of Chair and Vice-Chair, and include any Letters of Support, on separate pages)

Documents

umrnaorg.files.wordpress.com · Web viewThough the difference is $1.65, it should be corrected before the next RSC. Attached to this report is the proposed budget for 2016. Things