Councillor Resource Manual

Councillor Resource Manual

8

Councillor Resource ManualYour guide to the USC's resources, services, and structure. This document will introduce you to what the USC is and what it can do for you and your constituency council. Enjoy!University Students' Council

Table of Contents

1.0What is the USC?

1.1Government3

2.0What does it mean to be a USC Councillor?

2.1Expectations of a USC Councillor72.2Rights of a USC Councillor8

3.0What can the USC do for you?

First, meet Government Services…

3.1Lobbying and Advocacy93.2Communications and Promotions103.3Program Design, Development, and Implementation123.4Supporting Students153.5Training and Advice16

4.0Who Is Who at the USC?

4.1Executive Portfolios - Commissioners and Coordinators194.2USC Staff214.3Organizational Chart234.4Constituency Council Presidents244.5Important Links244.6Important Acronyms25

4.0Reference Guide to the USC Departments

4.1Departments and Operations19

Section 1.0: What is the USC?

1.1Government

1.11Council

The University Students' Council is made up of 72 voting members and 75 non-voting members who represent the undergraduate student population at the University of Western Ontario. The Council functions as a representative government that serves the needs of the student population. Much like the government of Canada, the University Students' Council has a legislative and executive branch, with each branch having different roles within the organization. The voting members of council, who are elected by the student body in the annual elections, make up the legislative branch of the University Students' Council and seek to set priorities for the organization based on the needs of the constituents they represent. The non-voting members include the Vice-Presidents, Commissioners, and Coordinators of the University Students' Council who participate in the executive branch of the organization and strive to make the priorities set by the legislative branch a reality. Information about Council meetings and minutes from past meetings can be found at http://westernusc.ca/government/councilors/council-meetings/.

1.12Executive Council

While the University Students' Council is a student government, it is also a not-for-profit corporation. As such, the Executive Council serves as the organization's Board of Directors and is responsible for managing the affairs of the corporation. The Executive Council consists of the President, five Vice-Presidents, the General Manager, the Governance Officer, and the Executive Assistant. Information about the Executive Council and minutes from past meetings can be found at http://westernusc.ca/executive-councl-meetings/.

1.13Standing Committees

The University Students' Council's governance structure includes six standing committees - corresponding to the Executive portfolios - that act as focused legislative bodies that report to Council. Each standing committee includes up to fifteen voting members of Council. The main role of each committee is to consider motions, policies, and procedures pertaining to the respective portfolio before these items appear before Council and provide recommendations to Council regarding these items. A secondary role of standing committees is to aid in the creation of motions, policies, and procedures by providing input based on the concerns of constituents. Information about standing committees and reports from past meetings can be found at http://westernusc.ca/standing-committees/.

Section 2.0: What Does It Mean To Be A USC Councillor?

Each constituency council is represented on the University Students' Council by their council President and/or Constituency Councillors. These individuals are elected by the student body in the annual USC Elections. Councillors are the lifeblood of the USC and contribute to the legislative vision of the corporation. As such, there are certain duties and expectations attached to the role of Councillor. This section endeavours to clarify what those expectations are.

2.1Expectations of a USC Councillor

A USC Councillor shall:

· Attend all duly-called meetings of Council.

· Comply with all USC By-Laws and Policies.

· Disclose any conflicts of interest.

· Represent your constituents.

· Representing students implies active engagement with students to solicit their opinions, concerns, and views on the USC and Western. A corollary to this is maintaining a visible and available presence such that constituents can use their Councillor as a contact point with the USC.

· Come to all meetings fully prepared.

· This includes ensuring that you read through the Agenda, motions, and any other relevant documents that are sent out in the week prior to the meeting. Similarly, being prepared for a meeting requires reading previous Council minutes and minutes and reports from previous Executive Council meetings.

· Sit on a Standing Committee.

· Standing Committees represent an opportunity for Councillors to have a say in the legislative direction of the USC before items appear before Council. It is imperative that Councillors engage in these Committees to ensure that student interests are being represented to the fullest extent possible.

· Be an active participant in the proceedings of meetings.

· As a representative of students, USC Councillors should feel obligated to voice an opinion in Council meetings on behalf of their constituents and contribute to the discussions taking place. Councillors are expected to make relevant comments and contribute in a constructive manner.

· Develop a collaborative working relationship with the Executive and other Councillors.

· Working together allows for a higher likelihood of positive change within the USC and Western as collaboration often yields better and more efficient results.

· Act professionally during meetings.

· Professionalism in council meetings includes listening to all opinions put forward in a respectful manner, regardless of content, and addressing other members politely. Generally, Councillors should treat their peers in manner that they themselves expect to be treated.

2.2Rights of a USC Councillor (return)

A USC Councillor has the right to:

· Have their voice be heard in Council and Committee meetings.

· Access the Executive Council as resources.

· Through the Executive, and related administrative staff (Speaker, Legislative Assistant, etc.), have access to other USC personnel and resources.

Section 3.0: What Can The USC Do For You?

1.24Government Services Department

The University Students' Council's Government Services department is focused on the efficient, transparent, and accountable functioning of the organization as a student government and not-for-profit non-share corporation. This extends from Council and Executive Council to staff and volunteer management.

The Government Services department provides legislative support and oversight to Council through the Speaker of Council and the Legislative Assistant. Similarly, the department provides support to the Executive Council through the Governance Officer and the Manager, Legislative Services. This support includes Agenda creation, minute-taking, and oversight of rules of procedure/order.

The department also provides administrative and executive support to the Executive Council and Council. At the Executive Council level the Manager, Legislative Services provides administrative support, including travel arrangements, scheduling, and maintenance of archives. The Governance Officer position also oversees Policy and Procedure for both Executive Council and Council in conjunction with the Legislative Assistant.

The third aspect of the Government Services department is staff and volunteer management, including Commissioners and Coordinators. These matters are handled through the University Students' Council's Human Resources department.

3.1Lobbying and Advocacy

3.11University Affairs

The Vice-President University Affairs is the main advocate for students' academic concerns, both internally to the University and externally to the relevant level of government. There are also a number of other avenues within the University Affairs portfolio that students can pursue to further their own advocacy and lobbying efforts.

The Vice-President can advocate and lobby on a number of different levels, from the university administration to the federal government. This type of discourse is focused on issues that affect large numbers of Western students or issues that affect more than one constituency (e.g. ratio of academic counsellors to students). Student leaders should feel comfortable bringing issues forward to the Vice-President University Affairs that concern the following bodies: Western Senate, Western Administration (Vice-Provosts Academic and Registrar), Western Housing, Ombudsperson Office, Student Success Centre, Services for Students with Disabilities, Municipal government, Provincial government, Federal government, OUSA (Ontario Undergraduate Student Alliance), CASA (Canadian Alliance of Student Associations), or the Ontario Ministry of Training, Colleges and Universities.Comment by vpua: Fixed semi-colon to comma

For more information about the Vice-President University Affairs' role in lobbying and advocacy, please contact Alysha Li, Vice-President University Affairs (usc.university.affairs@uwo.ca).

Another avenue that students can pursue in their advocacy and lobbying efforts is to write a Purple Paper through the University Students' Council. Purple Papers are short, research-based policy papers that are focused on finding solutions to issues that affect undergraduate students at Western. Any undergraduate student or group of students may write a Purple Paper about a readily-identifiable issue. A paper that is passed by Council will become an official Statement Policy of the USC and will become a priority for the organization's future lobbying and advocacy efforts.

For more information about writing a Purple Paper, please contact Alysha Li, Vice-President University Affairs (usc.university.affairs@uwo.ca).

The University Affairs portfolio is also home to the Student Appeals Support Center (SASC). The Student Appeals Support Center specializes in providing advice to students who are appealing an accusation of academic offense. The Center is staffed by student volunteers trained in the University's appeals systems and who can offer knowledgeable advice.

For information on how to utilize this service, please contact Jennifer Tin, Student Appeals Support Center Coordinator (usc.student.appeals@uwo.ca).

The University Affairs portfolio can also specifically advocate for accessibility issues on campus through the Barrier-Free Standing Committee. This Committee is dedicated to promoting accessibility on campus, including anything from physical accessibility to financial accessibility.

For more information on this Committee, please contact Erin Cowan, Accessibility Commissioner (usc.accessibility@uwo.ca).

3.12Campus Issues

The Vice-President Campus Issues is also able to advocate on behalf of students. The Vice-President Campus Issues deals with safety, inequality, and social issues (such as cultural support, the LGBT community, or the environment). Students and student leaders should feel comfortable bringing issues forward to the Vice-President Campus Issues that concern the following bodies: Campus Police, Chaplain services, the Student Success Center, the Student Development Center, Student Health Services, Western International, Residence Life, or the Weldon Pride Library. The Vice-President can also liaise with many community partners to find solutions to issues that affect students at Western.

For more information about the Vice-President Campus Issues' role in advocacy, please contact Myuri Komaragiri, Vice-President Campus Issues (usc.campus.issues@uwo.ca).

3.13President

The University Students' Council President is also involved in advocating and lobbying on behalf of students to select groups. The President generally advocates and lobbies on issues brought forward by the Vice-Presidents that have large-scale implications on student life at Western. The USC President is able to lobby and advocate directly to the University administration, including Dr. Chakma (Western President), the Board of Governors, the Chancellor of the University, and various department heads within Western's organizational setup.

For more information about the President's role in advocacy and lobbying, please contact Adam Fearnall, University Students' Council President (usc.president@uwo.ca).

3.2Communications and Promotions

3.21Vice-President Communications

The Vice-President Communications is available as a resource to student organizations in a number of ways. First and foremost, the Vice-President Communications can help coordinate advertising across all campus media, including CHRW, the Gazette, Big Purple Couch, and Fuss on the Bus. This also involves any P.R. considerations that are needed and putting events on the University Students' Council's events calendar. Another service provided by the Vice-President Communications is providing advice on advertising or P.R. strategies. This involves consulting on the overall direction and vision of the strategy and possibly providing recommendations about how to improve the strategy. Also, student organizations looking to rent video equipment can do so from the USC through the Vice-President Communications. Lastly, for organizations that have partnered with the University Students' Council on an event or program, the Vice-President Communications can help develop advertising strategies utilizing tools such as the USC Soph Team and the Advertising, Social Media, and Media Productions Commissioners.

For information about the services described above, please contact Jeremy Santucci, Vice-President Communications (usc.commun@uwo.ca).

3.22Media

The University Students' Council is able to help advertise concerts, speakers, or other events through various forms of campus media. The two main avenues that student organizations can utilize are CHRW and the Gazette. CHRW will run advertisements for student organizations free of charge and can also help in developing such advertisements while the Gazette will charge a small fee based on the size of advertisement requested. CHRW can also live broadcast certain events if requested by a student organization. Another avenue that can be utilized is the Big Purple Couch talk show where student organizations can book time slots to advertise an event or program, including interviews with organization members.

For inquiries about running an advertisement on CHRW, please contact Ashley Desjardine, CHRW Music and Promotions Director (chrwmp@chrwradio.com).

For inquiries about CHRW live broadcasting, please contact Ed von Aderkas, CHRW News, Sports, & Spoken Word Director (chrwnd@chrwradio.com).

For general inquiries about CHRW Radio, please contact Grant Stein, Station Manager (chrwgm@chrwradio.com).

For inquiries about running an advertisement in the Gazette, please contact Diana Watson, Advertising Sales (adoffice@uwo.ca).

For general inquiries about the Gazette, please contact Gloria Dickie, Editor-in-Chief (editor@westerngazette.ca).

For inquiries about the Big Purple Couch, please contact Christine Clark, Media Coordinator (usc.media@uwo.ca).

For USC Constituent Councillors specifically, Fuss on the Bus can be utilized via a unique login to communicate with students. Councillors are able to comment and interact as themselves with their constituents. This offers another means for Councillors to ensure that they're representing their constituents in the best way possible.

For more information about how to use Fuss on the Bus, please contact Sasha Madhavji, Publications Coordinator (usc.publications@uwo.ca).

3.23Information Technology

In addition to maintaining the USC's web presence, the Media and Communications department can assist student organizations by hosting websites on the USC's server and offering advice in setting up a website or social media account. Additionally, the Media and Communications department can assist in researching IT purchases. The department can help with pricing and putting in orders as well as providing a liaison to Western's Information Technology Services if necessary.

For inquiries regarding setting up a new web presence or for assistance with IT purchases, please contact Geoff Pimlatt, Senior Manager Media and Communications (gapimlatt@uwo.ca).

For inquiries regarding maintenance of an existing web presence or to seek help with promotions, please contact Val Aggelopoulos, IT/Promotions Assistant (vmaggelo@uwo.ca).

3.3Program Design, Development, and Implementation

3.31The Wave

The Wave possesses the capability to hold events with attendances of up to 550 people and can host any variety of functions - anything from weddings to concerts. Specifically, The Wave can host formals for faculty councils and other student organizations, with the ability to seat from 175-300 people. It also has the capacity for hosting private dining functions or small-scale events. Depending on the type of event, The Wave can host Dry, 19+, or Wet/Dry programming. The Wave's space can also be tailored to suit the needs of the event host, including additional furniture or tech services. The Wave can be booked after 10pm Monday-Friday and any time on Saturday and Sunday for private functions.

Students or student groups can book an event at the Wave by filling out an online booking request at http://www.usc.uwo.ca/wave/. It is advisable to have a list of dates, a prospective budget, and an account number to hand when seeking to book space.

For specific inquiries about The Wave and event hosting, please contact Jaclyn McKenna, Wave Site Manager (jmckenn8@uwo.ca).

3.32The Spoke

The Spoke possesses the capability to host a variety of events, ranging from social gatherings of less than 100 people to full coffee houses. Those wishing to host a social gathering can book the back area of the Spoke any day of the week, subject to availability. For coffee houses and other similar events, The Spoke has reserved Friday, Saturday, and Sunday evenings specifically for the booking of such events. The Spoke offers a supremely affordable option to prospective event hosts, charging only for tech services and any special equipment that the host requires (e.g. a piano or some other musical equipment).

To book an event at The Spoke or for general inquiries, please contact Ben Lollar, Spoke Site Manager (blollar2@uwo.ca).

3.33Mustang Lounge and Atrium

The Building Services department's Mustang Central location is able to book spaces within the University Community Center for student groups. Spaces that can be booked through Mustang Central are the Mustang Lounge (East or West Lounge), the Atrium (stage or booths), and the USC Conference Rooms. These spaces can be used for a variety of purposes and to fill a variety of needs.

The Mustang Lounge can be broken into the East and West Lounges or booked as a whole. The East lounge features a small stage that is well suited to Coffee Houses, Poetry Slams, and other smaller events. The West Lounge features a fully-equipped theatre-quality stage that is perfect for dramatic productions or large gatherings. Both lounges can be set up to suit the needs of the group booking the space, including furniture and tech services. The maximum capacity of the Mustang Lounge is 1100.

The UCC Atrium can be booked for a variety of purposes. Groups may book the small staging area near the stairs for a larger gathering/presentation or book a booth in the center part of the Atrium for fundraising, physical advertising, or merchandise sales. The Atrium is a great way to get foot traffic and visibility for student groups.

The USC Conference Centre Rooms on the third floor of the UCC can be booked for small meetings of up to 20 people. Each room possesses a different capability, thus ensuring that all needs can be met.

For more information on booking one of these spaces, please contact Krissy Sans, Assistant Coordinator Reservations (ksans@uwo.ca).

3.34Catering

The Food and Beverage department offers a catering service hosted out of The Wave. While the primary focus is to provide catering for events hosted in The Spoke, The Wave, and the Mustang Lounge, the Catering service can deliver anywhere in the University Community Center. Also, the Catering service can provide catering for other events hosted elsewhere on campus, although it cannot deliver outside of the UCC at this time. A full menu can be found on The Wave website (http://www.usc.uwo.ca/wave/).

For specific inquiries about the Catering service, please contact Chris Keeler, Catering Manager (ckeeler2@uwo.ca).

3.35Tech Services

The University Students' Council's Tech Services department handles audio/visual and physical production for USC venues such as the Wave, the Spoke, and the Mustang Lounge. Upon booking an event in one of these locations through either Food and Beverage or Building Services, student groups will be automatically referred to Tech Services to make sure that their needs for the space are met. This includes audio/visual support (achieving certain effects, etc.), specialty equipment, and minor construction of props, stages, or sets. The Tech Services department also has a number of resources for production, construction, and rentals (e.g. generators, equipment, etc.). Additionally, the Tech Services department is available to consult on events held off-campus.

For more information on how to access Tech Services, please contact Josh Clark, Manager Tech Services (jclar287@uwo.ca).

3.36Ticketing

The Building Services department's Western Connections location on the Lower Level of the University Community Center can sell event tickets for student groups. Tickets can be sold for any event, whether it's large or small or on or off campus. Western Connections will sell tickets, collect the money, and return the money to the student organization selling the tickets. If the organization has an account with the USC, it is possible for the money from ticket sales to be directly deposited into the organization's account.

In terms of the production of physical tickets, the USC's retail operation InPrint can print any number of tickets for any event. If a student organization is going to sell their tickets at Western Connections, it is recommended that they print tickets at InPrint.

For information about selling tickets at Western Connections, please contact Nick Vassiliou, Manager Building Services.

For information about printing tickets at InPrint, please contact Angela Gitta, Productions Assistant (inprint@uwo.ca).

3.37Printing and Graphics

As a full printing house, InPrint is able to offer services to student organizations for anything from posters to large paper or vinyl banners. For groups that produce monthly publications or journals, InPrint represents an extremely affordable and accessible method of printing. The staff at InPrint will work with the budgets provided by student organizations to ensure that the organization is getting the best bang for its buck. For organizations with a USC financial account, InPrint can bill the account directly, making things as convenient as possible. Additionally, student organizations can print event tickets through InPrint.

For information about printing at InPrint, please contact Angela Gitta, Productions Assistant (inprint@uwo.ca).

3.38Merchandise

The Retail Services department, through Purple Door Promotions and the Purple Store, offers student groups the ability to produce customized merchandise and a location out of which to sell it. Purple Door can order merchandise year-round with access to major London-area print companies. Purple Door can also work with student groups to incorporate unique student designs and artwork into the merchandise, ensuring the most unique product possible. On the sales side, the Purple Store can work with student groups to set up dates during which the group's merchandise will be sold. Such dates will be on a select basis as organized with management as the Purple Store does not currently have the space to stock more merchandise. As with InPrint, Purple Door and the Purple Store can work directly with USC-associated financial accounts.

For information about ordering personalized merchandise from Purple Door, please contact Sandy Rule, Coordinator Purple Door (purpledoor@uwo.ca).

For information about selling merchandise through the Purple Store, please contact Becky Haydon-Batte, Assistant Coordinator Purple Store (usc.thepurplestore@uwo.ca).

3.4Supporting Students

3.41Support Services

As part of its mandate to contribute to the educational experience and quality of life of undergraduate students, the University Students' Council operates a number of support services aimed to offer support in specialized areas. These services include the following:

Ally Western (http://www.usc.uwo.ca/allywestern/),

Enviro Western (http://www.usc.uwo.ca/envirowestern/),

the Ethnocultural Support Service (http://www.usc.uwo.ca/Ethnocultural_Support/),

the Food Support Service (http://www.usc.uwo.ca/page.asp?id=50),

the Health and Wellness Support Service (http://www.wellnessatwestern.ca/),

I Know Someone (http://www.usc.uwo.ca/iknowsomeone/index.html),

PrideWestern (http://www.pridewestern.ca/), and

the Women's Issues Network (http://winuwo.ca/).

These services, in addition to their regular mandate, can also provide support to student organizations with programming that touches on each service's respective area of expertise.

For a detailed breakdown of each service and what support it can provide, please visit the service's website. Alternatively, contact information for the Coordinator responsible for each service can be found in the Resources section of this document.

All of these services are run out of the Peer Support Center located in the Lower Level of the University Community Center. This location can give students access to a number of different resources in addition to the services, including support programs such as LGBT discussion groups, Art Therapy, or Rapid HIV Testing (http://westernpeersupport.ca/). The services and support programs may also be accessed via the Peer Support Hotline (519-661-DIAL). This hotline aims to provide information on the various avenues of support that are available and is staffed solely by students, thus promoting a "peers helping peers" ethos.

For more information about how to utilize the support services, please contact Myuri Komaragiri, Vice-President Campus Issues (usc.campus.issues@uwo.ca).

3.42USC Daycare

Located in the University Community Center Lower Level, the University Students' Council supports a daycare center funded by student fees. This service aims to help students with young families to pursue their education. For more information, please visit http://www.usc.uwo.ca/flexcare/.

3.43Grants Committee

The University Students' Council's Grants Committee awards thousands of dollars annually to students or student groups with ideas about how to improve the student experience and Western life. Applications are open to any undergraduate student or constituency council at Western. Traditionally, applications have been for events or programming but any new ideas are more than welcome.

Application forms and guidelines for cover letters can be found in the following locations:

Paper: http://www.usc.uwo.ca/government/documents/Grant_Application.pdf

Online: http://www.usc.uwo.ca/forms/view.php?id=131%20%20

3.44Purple Bikes

Purple Bikes is the University Students' Council's way of making cycling more accessible to students. The operation runs bike rentals out of the University Community Center. Bicycles can be rented from Western Connections. Purple Bikes also runs a bike workshop where you can learn to fix your bike at a nominal cost. Purple Bikes depends on dedicated volunteers to operate and is always looking for new volunteers. For more information on Purple Bikes, please visit http://www.purplebikes.ca.

3.45BizInc

BizInc is the business incubator on campus, designed to seek out, support, and promote student entrepreneurial enterprise. BizInc pulls together like-minded individuals who are passionate about their new ideas and assists them with starting or growing their business venture. Located in University Community Center Room 258, BizInc encourages students from all faculties to reach out for support. For more information on BizInc, please visit http://bizinc.ca/.

3.5Training and Advice

3.51Roberts Rules of Order and Meeting Procedure

The University Students' Council can provide training in Meeting Procedure and assistance in interpreting Roberts Rules of Order. These tools can be invaluable in promoting efficient and transparent decision making.

See “Roberts Rules Cheat Sheet” Appendix 3

3.52Policies and Bylaws

As a part of the Government Services department, the University Students' Council can provide training in the interpretation and creation of Policies, Procedures, By-laws, and Constitutions. This extends to the place of such documents within the governance structure of an organization as a whole.

The USC can help individuals research and interpret USC By-laws, Policies, and Procedures. This extends to researching the history of a document or position within the organization or researching parallel programs or documents at other student organizations.

The Government Services department can also assist in the creation and development of Policies, Procedures, and Constitutions, whether at the USC level or for a constituency council or student organization. When looking to create or update a USC Policy or Procedure, the department can take a hands-on role in helping to write or develop the document. If an individual is looking to create or update a Constitution, Policy, or Procedure at a constituency council or student organization level, the department can give advice on or read through the document in question.

For help in creating or updating a legislative document, please contact the Speaker of Council, (speaker@westernusc.ca).

3.53Lobbying & Advocacy

The University Students' Council is able to provide training in lobbying practices through the Senior Manager, Government Services and the Vice-President University Affairs. This training can be tailored to the body one seeks to lobby to, including university or faculty administration and municipal, provincial, or federal representation.

Additionally, the University Students' Council can help students produce lobby or advocacy documents. Dependent upon the scope and the body one wishes to lobby or advocate to this can be done in conjunction with the Government Services department or as part of the Purple Papers initiative under the University Affairs portfolio.

For information about lobbying training or production of lobby documents, please contact Scott Courtice, Senior Manager Government Services (scourti@uwo.ca).

3.54Volunteer Management

As an organization that employs countless student volunteers, the University Students' Council can help student organizations with volunteer management techniques. Assistance can be provided whether setting up a system for volunteer management or adapting an existing system to an existing set of volunteers.

For information regarding volunteer management techniques, please contact Candace Quinlan, Manager, Volunteer Resources (volunteer.services@westernusc.ca).

3.55Conflict Resolution

The Government Services department is available for conflict resolution on matters concerning due process, policy and procedure, and fairness. A member of the department is able to act as an impartial arbitrator in such matters.

For information about how to utilize the Government Services department for conflict resolution, please contact Scott Courtice, Senior Manager Government Services (scourti@uwo.ca).

Section 4.0: Who Is Who At The USC? (return)

4.1USC Portfolios: Executives, Commissioners, & Coordinators (return)

Vice-President Campus Issues

Myuri Komaragiri

usc.campus.issues@uwo.ca

Ally Western Coordinator

Jordyn Cowl

usc.allywestern@uwo.ca

Enviro Western Coordinator

Dimuth Kurukulaarachchi

usc.envirowestern@uwo.ca

Ethnocultural Support Service Coordinator

Ahmad Al-Askar

usc.ethnocultural@uwo.ca

Food Support Service Coordinator

Kate Barnes

usc.foodsupport@uwo.ca

Health and Wellness Support Service Coordinator

Samanta Krishnapillai

usc.health.wellness@uwo.ca

I Know Someone Coordinator

Jess Rueger

usc.iknowsomeone@uwo.ca

PrideWestern Coordinator

Steff Armstrong

usc.pride@uwo.ca

Women's Issues Network Coordinator

Emma Skowron

usc.womens.issues@uwo.ca

Commissioner-at-Large

Steph Rebello

usc.ci.atlarge@uwo.ca

Vice-President Communications

Jeremy Santucci

usc.commun@uwo.ca

Media Coordinator

Christine Clark

usc.media@uwo.ca

Publications Coordinator

Sasha Madhavji

usc.publications@uwo.ca

Team USC Coordinator

Stephanie Edwards

usc.infoteam@uwo.ca

Advertising Commissioner

Daphne Wu

usc.advertising@uwo.ca

Commissioner-at-Large

Erica Edwards

usc.comm.atlarge@uwo.ca

Media Productions Commissioner

VACANT

usc.media.productions@uwo.ca

Social Media Commissioner

Matt Wright

usc.social.media@uwo.ca

Vice-President Finance

Tony Ayala

usc.finance@uwo.ca

Clubs Finance Coordinator

Christopher Leung

usc.clubs.finance@uwo.ca

Income Tax Clinic Coordinator

Billie Leung

usc.income.tax@uwo.ca

Commissioner-at-Large

Adam Ibrahim

usc.finance.atlarge@uwo.ca

Governance Officer

Andrew Shaw

usc.governance@uwo.ca

Chief Returning Coordinator (CRO)

Candice Kei

usc.chief.returning@uwo.ca

Speaker of Council

Brent Duncan

usc.speaker@uwo.ca

Deputy Returning Commissioner (DRO)

VACANT

usc.deputy.returning@uwo.ca

Deputy Speaker of Council

Jonathan English

usc.deputy.speaker@uwo.ca

President

Adam Fearnall

usc.president@uwo.ca

Alumni Relations Commissioner

Tanya Bhaskar

usc.alumni@uwo.ca

Commissioner-at-Large

Meagan Zettler

usc.president.atlarge@uwo.ca

External Research Commissioner

Eric Pitre

usc.external.research@uwo.ca

Presidential Liaison Commissioner

Andrew Kanapatski

usc.presidential.liaison@uwo.ca

Vice-President Student Events

Erin Uberig

usc.student.events@uwo.ca

Charity Ball Coordinator

Victoria Stone

usc.charity.ball@uwo.ca

Charity Coordinator

Taylor Tripp

usc.charity@uwo.ca

Clubs Coordinator

Cassie Anton

usc.clubs@uwo.ca

First Year Students Coordinator

Eric Moryoussef

usc.firstyear@uwo.ca

Homecoming and Athletics Coordinator

Craig Dixon

usc.homecoming@uwo.ca

Orientation Coordinator

Andrew Scarffe

usc.orientation@uwo.ca

Theatre Western Coordinator

Sarah Farrant

usc.theatre.western@uwo.ca

Charity Orientation Commissioner

Adam Smith

usc.charity_orientation@uwo.ca

Clubs Governance Commissioner

Pierre-Philippe Turnbull

usc.clubs.governance@uwo.ca

Commissioner-at-Large

Warren Cracknell

usc.se.atlarge@uwo.ca

Leadership Development Commissioner

Chris Schmied

usc.leadership.development@uwo.ca

Public Arts Commissioner

Krystal Kramer

usc.foa@uwo.ca

Volunteer Commissioner

Cassandra Cooper

usc.volunteer@uwo.ca

Vice-President University Affairs

Alysha Li

usc.university.affairs@uwo.ca

Early Outreach Coordinator

David Walker

usc.early.outreach@uwo.ca

External Affairs Coordinator

Amy Wood

usc.external.affairs@uwo.ca

Internal Affairs Coordinator

Vindya Seneviratne

usc.internal.affairs@uwo.ca

Student Appeals Support Center Coordinator

Jennifer Tin

usc.student.appeals@uwo.ca

Teaching Awards Coordinator

Matthew Simioni

usc.teaching.awards@uwo.ca

Academic Affairs Commissioner

Danika So

usc.academic.affairs@uwo.ca

Accessibility Commissioner

Erin Cowan

usc.accessibility@uwo.ca

Chair of the Student Caucus on Governance

Caitlin Harvey

usc.scog@uwo.ca

Commissioner-at-Large

Amir Eftekarpour

usc.ua.atlarge@uwo.ca

Federal Affairs Commissioner

Jesse Collins-SwartzComment by vpua: VACANT

usc.federal.affairs@uwo.ca

Municipal Affairs Commissioner

Monica Kozycz

usc.municipal.affairs@uwo.ca

Provincial Affairs Commissioner

Brian Belman

usc.provincial.affairs@uwo.ca

Teaching and Learning Services Commissioner

Ambika TejpalComment by vpua: VACANT

usc.teaching.learning@uwo.ca

4.2USC Staff (return)

EXECUTIVE

EXTENSION

ROOM

TITLE

EMAIL

Erin Uberig

82611

340

VP Student Events

usc.student.events

Adam Fearnall

82607

340

President

usc.president

Jeremy Santucci

82618

340

VP Communications

usc.commun

Myuri Komaragiri

82617

340

VP Campus Issues

usc.campus.issues

Alysha Li

82614

340

VP University Affairs

usc.university.affairs

Tony Ayala

82612

340

VP Finance

usc.finance

**Board Room

83733

 

 

 

**Intern Office

81526

 

 

 

**BizInc

80592/86048

 

 

 

SENIOR MANAGEMENT

EXTENSION

 ROOM

DEPARTMENT

 EMAIL

Clarke, Cathy

82613

340M

General Manager

usc.gm

Armour, Jeff

82196

307

Project Manager

jarmour

Courtice, Scott

82641

340D

Government Services

scourti

Leonard, Mark

81431

258

Food and Beverage

mleonar4

Passi, Carrie

82606

340N

Finance

cpassi

Pimlatt, Geoff

85888

313

Media & Communications

gapimlat

Tomlinson, Paul

85895

340

Facilities & Operations

ptomlins

Wellington, Mark

84110

301

Student Life

mwelling

FACILITIES & OPERATIONS

EXTENSION

ROOM

TITLE

EMAIL

Clark, Josh

83349

349

Manager, Tech Services

jclar287

Coates, Rob

89250

271

Assistant Coordinator, Tech Services

tcoates4

DeSantis, Gail

82620/82644

78

Manager, Retail Services

gdesanti

Forster, Cheryl

82615

267

Assistant Coordinator, Purple Door

cforster

Gitta, Angela

82644

78

Production Assistant, Inprint

agitta2

Haydon-Batte, Becky

84018

36C

Assistant Coordinator, Purple Store

rhaydon

Jukna, Elke

85661

96

Post Office

ejukna

Kelly, Rita

83581

78

Production Supervisor, Inprint

rkelly29

McKone, Susan

82635

176

Coordinator, Reservations

smckone

Rensen, Andy

83511

273

Coordinator, Tech Services

arensen

Rule, Sandy

83414

267

Coordinator, Purple Door

srule

Sans, Krissy

89259

176

Assistant Coordinator, Reservations

ksans

Vassiliou, Nick

83572

176

Manager, Building Services

nvassili

Wyatt, Sheli

83578

78

Customer Service Supervisor, Inprint

swyatt2

FINANCE

EXTENSION

ROOM

TITLE

EMAIL

Edwards, Tanee

83574

340

Administrative Assistant

tedwards

Joyce, Nina

82610

340

Finance

njoyce2

MacCauley, Vicki

83575

340C

Financial Officer

vmcauley

Mommersteeg, MaryAnn

82605

340

Finance

mmommers

FOOD AND BEVERAGE

EXTENSION

ROOM

TITLE

EMAIL

Fenn, Adam

82109

284

Wave Kitchen Manager

afenn

Keeler, Chris

82109

295

Catering Manager

ckeeler2

Lollar, Ben

83590

105

Spoke Site Manager

blollar2

McKenna, Jaclyn

83007

295

Wave Site Manager

jmckenn8

GOVERNMENT SERVICES

EXTENSION

ROOM

TITLE

EMAIL

Klooster, Andrea

82616

310

Government Services Officer

akloost5

Pacheco, Karla

80371

309

HR Manager

karla.pacheco

Roddy, Sandi

82604

311

Legislative Assistant

sandra.roddy

Shaw, Andrew

80392

340

Governance Officer

usc.governance

Stemmler, Jeff

80371

309

HR Officer

jstemml

Weiler, Pat

82603

340F

Executive Assistant

patweil

Harris, Lindsay

Manager, Legislative Services

lharri62

MEDIA & COMMUNICATIONS

EXTENSION

ROOM

TITLE

EMAIL

Aggelolpoulos, Val

82501

316

Promotions Assistant

vmaggelo

Anjoli-Bilic, Maja

83970

265

Gazette Desktop Publisher

manjoli

Desjardine, Ashley

83601

250

CHRW Music and Promotions

chrwmp@chrwradio.com

Greaves, Ian

84248

268

Manager, Gazette Advertising & Composing

igreaves

Moknan, Adulis

84708

250

CHRW Program Director

chrwpd@chrwradio.com

Savino, Karen

83579

268

Gazette Advertising Office Supervisor

ksavino

Stein, Grant

84905

250

CHRW Station Manager

chrwgm@chrwradio.com

von Aderkas, Ed

84712

250

CHRW News, Sports, and Spoken Word

chrwnd@chrwradio.com

Watson, Diana

89013

258

Gazette Sales Representative

dwatso4

STUDENT LIFE

EXTENSION

ROOM

TITLE

EMAIL

Caccamo, Rich

83464

301

Manager, Programming Supports

rcaccam

Kirk, Robin

83094

301D

Student Organizations Advisor

rkirk22

McIntyre, Shari

83116

301C

Event Services Officer

sthompso

Scarffe, Andrew

83583

301

Orientation Coordinator

usc.oweek

Waite, James

82666

278

Western Film Coordinator

wfilm or jwaite

4.3Organizational Chart (return)

4.4Constituency Council Presidents (return)

Council

President

Email

Arts and Humanities Students' Council

Nicole Cheese

ncheese@uwo.ca

Brescia University College Students' Council

Jazmyn Jansen

president@bucsc.ca

Dentistry Students' Council

David D'Silva

ddsilva2013@dents.uwo.ca

Education Students' Council

VACANT

-

FIMS Students' Council

Jordan Coop-Menard

jcoopmen@uwo.ca

HBA Association

Connor Lyons

clyons.hba2013@ivey.ca

Health Sciences Students' Council

Husayn Marani

hmarani@uwo.ca

Hippocratic Council

VACANT

-

Huron University College Students' Council

Vivek Prabhu

president@myhuron.ca

King's University College Students' Council

Dave Ennett

president@kucsc.ca

Law Society

Blake Pronk

bpronk@uwo.ca

Music Students' Council

Isabelle Hamel-Carassi

ihamelca@uwo.ca

Science Students' Council

Samik Doshi

president@westernssc.ca

Social Science Students' Council

Matthew Helfand

mhelfand@uwo.ca

Undergraduate Engineering Society

Michael Zawalski

mzawalsk@uwo.ca

4.5Important Links (return)

USC Website Homepage:

http://westernusc.ca/

Councillor's Corner (Council Meeting Information):

http://westernusc.ca/councillors-corner/

Standing Committee Information and Reports:

http://westernusc.ca/standing-committees/

Executive Council Information and Minutes:

http://westernusc.ca/executive-councl-meetings/

USC Documents (Bylaws, Policies, Procedures):

http://westernusc.ca/usc-documents/

USC Strategic Plan:

http://www.usc.uwo.ca/government/documents/2012_Strategic_Plan.pdf

2012-13 USC Budget:

http://www.usc.uwo.ca/government/documents/budget/2012-13_Budget_Final_PF.pdf

USC Capital Plan:

http://www.usc.uwo.ca/government/documents/Capital_Plan_July2012.pdf

Audited Financial Statements:

http://www.usc.uwo.ca/government/documents/budget/USC_Financial_Statements_May31_2011.pdf

4.6Important Acronyms (return)

ACPT

Advisory Committee on Parking and Traffic

AHSC

Arts & Humanities Students’ Council

AOC

Advertising Oversight Committee

APC

Academic Priorities Committee

BOG

Board of Governors

BPC

Big Purple Couch Talk Show

BRSC

By-law Review Sub-Committee OR Budget Review Sub-Committee

BUCSC

Brescia University College Students’ Council

CACUSS

Canadian Association of Colleges and Universities Student Services

CARE

Campus Accessibility Review and Enhancement Committee

CART

Canadian Academic Round Table

CASA

Canadian Alliance of Student Associations

CCSA

Canadian Congress of Student Associations

CCPS

Campus Community Police Service

CCAC

Campus and Community Affairs Committee (BOG)

CCBC

Canadian Campus Business Consortium

CFRC

Clubs Financial Review Committee

CFS

Canadian Federation of Students

CFS – O

Canadian Federation of Students – Ontario

CGC

Clubs Governance Committee

CHRW

Radio Western - On-Campus Radio Station

CLS

Community Legal Services (at UWO)

COCA

Canadian Organization of Campus Activities

COCOA

Committee of Council Operations and Agenda (a Standing Committee of Council)

COSP

Caucus of Student Presidents

CPRC

Clubs Policy Review Committee

CRO

Chief Returning Officer aka Chief Returning Coordinator (CRO)

CSC

Clubs Support Committee

CSLP

Canada Student Loan Program

CYOA

Choose Your Own Adventure Early Outreach Program

ERC

Educational Resource Centre (no longer exists – used to be in Rm 315)

ESS

Ethnocultural Support Service

F&B

Food and Beverage Department

FRC

Financial Review Committee

FSS

Food Support Service

FYSC

First Year Students' Caucus

HBAA

Honours Business Administration Association (Ivey’s undergrad students’ council)

HR

Human Resources Department

HUCSC

Huron University College Students’ Council

HWSS

Health and Wellness Support Service

FYSC

First-Year Students’ Caucus

IFC

Interfraternity Council (governing body for fraternities)

IRC

Internal Review Committee ( now Committee of Council Operations and Agenda - COCOA)

JW

Western’s mascot

KUCSC

King’s University College Students’ Council

MBAA

Masters of Business Administration Association

MoneyCon

National VP Finance Conference

OFS

Ontario Federation of Students

OGB

Orientation Governance Board

OPC

Orientation Programming Committee

OSOTF

Ontario Student Opportunities Trust Fund

OSPG

Orientation Strategic Planning Group

OTC

Ontario Transitional Conference

OUSA

Ontario Undergraduate StudentAlliance

P AND F

Property and Finance Committee (BOG)

PMA

Professional and Managerial Association

PPC

Professional Programs Conference

PRT

Presidents' Round Table

SAO

Summer Academic Orientation

SASC

Student Appeals Support Center

SBTA

Student Benefits Trust Administrators

SCAPA

Senate Committee on Academic Policy and Awards

SCOG

Student Caucus on Governance

SCUP

Senate Committee on University Planning

SDC

Student Development Centre

SHS

Student Health Services

SL

Student Life Department

SLB

Stevenson-Lawson Building

SOA

Student Organizations Advisor

SOGS

Society of Graduate Students

SRBA

Senate Review Board Academic

SRS

Sports and Recreation Services

SSC

Student Services Committee OR Science Students’ Council

SSSC

Social Science Students’ Council

STEP

Student Transitional Executive Program

UCC

University Community Centre

UWOFA

University of Western Ontario Faculty Association

UWOSA

University of Western Ontario Staff Association

WIN

Women’s Issues Network

WPAN

Western Programming and Activities Network ( now Constituent Programming Alliance)

1.2Departments and Operations

1.21Facilities and Operations Department

The University Students' Council's Facilities and Operations department can be broken into three branches: Building Services (which is comprised of Mustang Central and Western Connections), Retail Services, and Rental Properties. Closer looks at each of these branches can be found below.

Mustang Central and Western Connections represent first-stop shopping for students for information, ticketing, and booking space in the University Community Center. Mustang Central can provide information on most University Students' Council operations through its atrium kiosk as well as information on the building, campus, Health Plan and Bus Pass information, and laptop rentals. The Mustang Central location can also distribute pamphlets from faculty or affiliate councils if desired by the respective council. From the Lower Level location, Western Connections hosts a variety of services, including event tickets, Greyhound tickets, LTC passes, locker rentals, signups for extracurricular courses, booking USC-controlled space within the UCC, and bike rentals (through the Purple Bikes rental service). For more information on these locations, please visit the Building Services website at http://www.usc.uwo.ca/western_connections/.

The Retail Services branch runs three operations out of the University Community Center. These operations are InPrint, the Purple Store, and Purple Door Promotions. All of these retail operations place a great emphasis on student priority, meaning that they seek to meet the standards of students wherever possible. InPrint (http://www.usc.uwo.ca/inprint/) is a full print house complete with graphic services that offers extremely competitive pricing and quick turnaround times. The print services offered by InPrint include an array of binding options (stapled, spiral, soft cover perfect bound), colour printing, and laminating. The Purple Store (http://www.usc.uwo.ca/thepurplestore/) is the USC's retail store, specializing in clothing and other merchandise with Western branding. It sells a variety of items from its location in the UCC Atrium. Purple Door Promotions (http://www.usc.uwo.ca/purpledoor/), located on the second floor of the UCC, specializes in producing personalized merchandise for student groups on campus. Purple Door offers affordable prices on a wide array of goods, including anything from hoodies to fridge magnets.

In addition to the above operations, the USC rents out space in the University Community Center Lower Level to various services including Grocery Checkout, Travel Cuts, Hairmasters, the Chiropractic Clinic, the On-Campus Pharmacy, the Canada Post Office, and Island Ink Jet. It is important to note that the on-campus Canada Post location can help process student loans, unlike other Canada Post locations. The Lower Level is also home to multiple ABMs from various banks.

1.22Finance Department

The University Students' Council's Finance department exists to manage the financial operations of the organization. This management ranges from compiling the annual budget in conjunction with the Vice-President Finance to administering accounts on behalf of student organizations such as faculty councils and clubs. The Finance department oversees all money going in and out of the organization, from student fees to cheque requisitions. Important items that are managed by the Finance department include faculty council grants, O-Kit fees, the USC Health Plan and Student Bus Pass, and the USC's insurance.

1.23Food and Beverage Department

The University Students' Council's Food and Beverage department consists of two restaurants, The Wave and The Spoke, as well as a growing Catering operation. Although each restaurant differs in the type of atmosphere or programming offered, they share a common purpose in providing affordable food options for Western students. These restaurants place a great emphasis on a "students serving students" model, with all part-time positions - from the kitchen line at The Spoke to the servers at The Wave - being filled by Western students. The Food and Beverage department's Catering operation aims to bring the food from the restaurant operations into the rest of the University Community Center and beyond. Below is a closer look at each operation.

The Wave is a sit-down restaurant that specializes in quality food similar to chain restaurants such as Kelsey's or Jack Astor's. It features a variety of seating options - perfect for anything from a lunch meeting to a floor dinner - and offers a fully-functional bar. Another service offered by The Wave include event hosting, both on a large and small scale, including anything from weddings to rock concerts. The department's Catering operation is also run out of The Wave, utilizing the large kitchen facilities. For more information, please visit The Wave's website at http://www.usc.uwo.ca/wave/.

The Spoke is a combination restaurant-lounge-patio that offers both pub-style - in the main kitchen - and Starbucks-style - at the new Spoke Cafe - food options as well as a fully-functional bar. It offers free usage to students at all hours during the day, regardless of whether it's to grab lunch, drinks, or simply to sit and study or relax. After 9pm, The Spoke turns into a fully 19+ venue. The Spoke features nightly programming including Rockaoke (live band karaoke), Trivia, the Dan Slinger's, and the incomparable Rick McGhie. The Spoke also functions as a venue for small-scale events as well as coffee houses or poetry slams. For more information, please visit The Spoke's website at http://www.usc.uwo.ca/spoke/.

1.25Media and Communications Department

The University Students' Council's Media and Communications department handles most of the organization's technology and communications. The main parts of the department include maintenance of the USC's online presence, the campus-community radio station CHRW, and oversight of the Gazette - Canada's only daily student newspaper.

The University Students' Council's online presence extends from the main USC website to its Facebook and Twitter accounts. The Media and Communications department is responsible for making sure that the content in these locations is up to date and accurate. This content includes anything to do with the USC, from press releases and event announcements to minutes from Council and Executive Council meetings. Additionally, the department handles all USC IT Capital.

The department also oversees CHRW and the Gazette but does not dictate the direction of either form of media, allowing each to air or publish its own content. In this capacity, the Media and Communications department is focused on giving students opportunities to work with either CHRW or the Gazette in the fields of radio and print journalism, respectively. For more information about CHRW, please visit http://www.chrwradio.com/. For more information about the Gazette, please visit http://www.westerngazette.ca/.

In addition to CHRW and the Gazette, the University Students' Council runs a weekly talk show titled Big Purple Couch which is designed to cover all things USC in a student-friendly format and the Fuss on the Bus website which is a source for news about all things USC and Western. For more information on the Big Purple Couch, please visit http://www.bigpurplecouch.ca/. For more information on Fuss on the Bus, please visit http://www.fussonthebus.com/.

1.26Student Life Department

The University Students' Council's Student Life department provides both services and oversight to events and programs put on by or through the USC. The department oversees things such as Orientation Week (in conjunction with OGB and OPC), Homecoming (in conjunction with Mustang Athletics), and the Clubs system while providing support to USC Commissioners and Coordinators as well as various student organizations.

Working closely with the Vice-President Student Events, the Vice-President Campus Issues, and various Commissioners and Coordinators, the Student Life department is the go-to organizer of USC-run events and programs. This can range from a program the size of Orientation Week to an event such as a Poetry Slam.

In relation to student groups outside of the USC, the Student Life department provides various services to enable these groups to put on the best events or programming possible. The department aims to act as a resource instead of an overseer, thus allowing student groups to maintain their vision for programs and events.

To find out more about the Student Life department, please visit the Student Life website at http://www.usc.uwo.ca/studentlife/index.html.