· Web viewThe centre uses appropriate, secure and auditable systems for the retention, storage and retrieval of records relating to the administration and management of learning

Section 1: IEMA Training Centre Application

1.1. Centre Details

Centre Name:

Main Contact: Alternative Contact:

Main Contact Tel: Alternative Contact Tel:

Main Contact Email: Alternative Contact Email:

Finance Contact: Marketing/Sales Contact:Main Address:Please attach a list of any satellite locations that are included as part of the Centre Approval. Website:

IEMA Training New Centre and Course Application Form Version 2.1 June 2016 2

1.2. IEMA Training Centre Quality Standard

StandardPossible Sources of Evidence

Please list documents/ evidence available in support of this standard

IEMA Comments

(to be completed by IEMA)

IEMA USE

CompliantPartly CompliantNon-Compliant

A. Management, Policies and SystemsA1 The centre follows sound Environment and Health &

Safety principles.

The centre has in place policies and procedures, which are implemented and periodically review these principles.

Policy and procedures

A2 The centre has comprehensive policies to ensure effective learning.

Policies include Equal Opportunities, Safeguarding, Special Consideration, Reasonable Adjustment, Plagiarism, Appeals, Complaints and Malpractice which ensure the needs of learners are met.

Procedures to ensure effective implementation and periodic review of these policies are in place.

Policies, Procedure, Course records

A3 The centre uses appropriate, secure and auditable systems for the retention, storage and retrieval of records relating to the administration and management of learning programmes.

The centre can demonstrate that there is an effective procedure for the secure retention and storage of records and documentation in accordance with Data Protection Policy.

Procedure for retention, storage and retrieval of records.

A4 The centre has effective communications processes. Procedure in place for




IEMA Comments


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The centre has a communication process for information and supporting documentation relating to courses, policies and procedures to ensure that changes are distributed and made available in an effective manner to all relevant stakeholders.

communication of changes.

B. Quality of TeachingB1 The centre has a procedure for recruiting the right

quality of training staff.

The centre has a recruitment process which demonstrates clear alignment to the skills requirements of the business.

Procedure for training staff recruitment

B2 The centre will assess, review and support training staff in training delivery, on a regular basis.

The centre can demonstrate an effective professional development process and periodic teaching reviews which will provide a good level of confidence in staff competence.

Tutor Continuing Professional Development procedures, Observation of Teaching and Learning schedule, annual staff appraisal.


1.3. IEMA Training Centre Due Diligence Information

Due Diligence Check Applicant Information IEMA USE

1 Registered Name of Company (as registered with Companies House):

2 Registered Company Number:

3 Name of Registered Director:

4 Has this company ever been registered under any other names? If so, please provide full details – this should include dissolved companies.

5 Registered Company Address:

6 Any other premises (address) your company trades or delivers from:

7 Has the Director of the registered company been associated with any other companies (both active and inactive) currently or in the past? If so, please provide details.

8 Have any sanctions been imposed by any awarding organisations on your company in the last 3 years? If so, please provide details.

9 Is your company subject to OFSTED inspections and if so, what was your last OFSTED grade and when was this?

10 Have there been any serious complaints or allegations made about your company in the last year? If yes, please provide details.

11 Are any of your senior staff serving a disqualification order made by the court under the Company Directors Disqualification Act 1986? If so, please provide details with dates.

12 Has your company passed the Due Diligence Assurance Gateway process?


Due Diligence Check Applicant Information IEMA USE

13 Is your company registered on the Skills Funding Agency Register of Training Organisations?

14 Is your company registered with the UK Register of Learning Providers? If yes, please provide your UKPRN number:

15 Awarding Bodies which you have current active status with and course details:

16 Do you have direct claim status with these bodies?

17 Please provide full details of anything you consider could give rise to a conflict of interest (e.g. IEMA Committee Member and Training Partner):

18 Do you have Public Liability Insurance and if yes, please state the amount covered?

19 Do you have Professional Indemnity Insurance and if yes, please state the amount covered?

20 Has any of the Directors or any other person who has powers of representation, decision or control been convicted of any of the following:

Conspiracy which related to participation in a criminal organisation Corruption Bribery Fraud Money Laundering

Any other offence within the meaning of Article 45 (1) of the Public Sector Directive.

If you answer Yes to any of the above, please provide full details

21 Has the company or Directors, or any bidder of funds:

become insolvent (if company) or bankrupt (if an individual) or had a County Court Judgement against them

If you answer Yes to any of the above, please provide full details


1.4. Training History

Please provide a summary of any training courses your company has delivered over the last 3 years.

Last yearY1 Y2 Y3

Course 1 Name and Brief Details: Number of courses deliveredCountries of deliveryNumbers of learners





Section 2: IEMA Certified or Approved Course Application

2.1. Course for Approval

Please tick the course that you wish to gain approval for (if you wish to gain approval for more than one course, please complete the additional Course Application Form for each further course separately).

a. IEMA Certified Courses

Course Title Application for approval

Anticipated initial delivery date

Anticipated annual learner numbers

Country / Countries of course delivery

Method of Delivery if applicable (classroom, e-learning, blended, work-based)

Proposed Retail Price per learner

IEMA course specifications which require training materials developmentFoundation Certificate in Environmental ManagementCertificate in Environmental ManagementIEMA Diploma in Sustainable Business PracticeFoundation Course in Environmental AuditingInternal EMS AuditorLead Environmental AuditorEMS ImplementationCarbon, GHGs, Footprinting, Accounting and ManagementIEMA courses with training materials provided by IEMAFoundation Certificate in Environmental ManagementCertificate in Environmental ManagementLeading with Environmental SustainabilityManaging with Environmental SustainabilityWorking with Environmental SustainabilityMaking the Transition to ISO 14001:2015Auditing to ISO 14001:2015


b. Your own course for gaining IEMA Approval (please complete the table below)

Course Title to be approved

Level of course (QCF equivalent)

Duration of course (guided learning hours)

Method of Delivery (classroom, e-learning, distance, blended, work-based)

Outline of the course

Cross mapping to the IEMA Skills Map

Learning Outcomes

Learner Entry Requirements

Target Audience

Market Potential

Anticipated initial delivery date

Anticipated annual learner numbers

Country / Countries of course delivery

Proposed Retail Price per learner


2.2. Name of Trainers for Approval (Please complete the IEMA Registered Trainer Application Form for all trainers)

N.B. A maximum of 3 trainers can be approved within the course approval fee. Any additional trainers will incur further charges.

Name of Trainer1 42 53 6

2.3. IEMA Training Course Quality Standard



IEMA Comments


IEMA USE


A. Course Materials (N.B. If you are applying to deliver an IEMA course which has training materials provided by IEMA please move to section D: Course Review)

A1 Depth and breadth of course materials must be sufficient to achieve the defined learning outcomes of the required syllabus and be technically accurate.

Course materials

A2 Learning outcomes are clearly defined and cross referenced with appropriate timing apportioned.

Specifically:

Learning outcomes should be cross referenced within a Scheme of Work/table to show how it is being covered within the course.

Course materials

Scheme of work




IEMA Comments


IEMA USE


Guided learning hours should be indicated and time apportioned appropriately to the subject areas.

The time allocation should clearly set out how it meets the required guided learning hours for the course including the course structure (e.g. consecutive days or split weeks).

A3 The centre ensures relevant information relating to the course is developed and accurate.

The centre has information relating to the course available and easily accessible to relevant stakeholders, including details of the learner assessment.

Course information, including the title, is accurate and adheres to IEMA guidelines (if using an IEMA course specification).

Course materials

Course marketing e.g. leaflet, website

A4 The course materials include pre-course information to send to potential learners as well as information to receive back prior to the course starting.

This should include learner entry requirements, provision for any learner needs (linked to equal opportunities), pre-reading (if applicable) and any other relevant information.

Pre-course information document

Procedures

A5 The course materials are of a high standard.

Presentation, visual and written materials provided throughout the course are of good quality.

Course materials




IEMA Comments


IEMA USE


Case studies used are comprehensive and relevant.

Specified site visits must be appropriate to the course content, accessible and within reasonable proximity to the training venue.

A6 Further reading, learning and recognition opportunities are detailed to learners.

Learning materials issued to learners and course presentations signpost learners to further reading and learning opportunities including IEMA membership/courses where applicable.

Course materials (learner packs, presentation slides)

A7 Courses include general guidance on exam technique/assessment.

Where applicable, courses must include general guidance on exam technique/assessment.

Course materials

B. Quality of teaching and learningB1 The course trainer(s) is/are suitably qualified to

deliver the course and are IEMA members.Trainer application form

B2 Course content can be tailored to meet learner needs whilst still maintaining the core course specification.Course content can be tailored to meet learner needs linked with equal opportunities and/or work background (e.g. in-house courses within a specific industry sector).

Course materials (areas that can be tailored for company sectors)

Pre-course




IEMA Comments


IEMA USE


information document

B3 The course contains a variety of suitable teaching and learning methods.

The course contains a good variety and balance of teaching and learning methods, with a flexibility of approach which tailors provision to individual learner needs.

Lesson plans are comprehensive to satisfactorily guide the trainer through course delivery. They must link the teaching activity to the learning outcomes as well as specifying delivery methods.

Providers of a full or part-time academic programme must provide documented detailed learning objectives for each module with guidance on delivery.

Lesson plan, course materials including handouts, activity sheets - evidence of a mix of teaching and learning methods

Learning materials

B4 Suitable learning plans are in place for longer courses.

For longer courses (e-learning, distance and work-based learning) each learner has a learning plan that is implemented and reviewed to track their progress through the course.

Learning plans

B5 Group work and remote interaction is promoted in e-learning/distance learning courses

Group work should to be promoted and can include any form of remote interaction including emails, telephone and online forums.

Remote interaction capability




IEMA Comments


IEMA USE


C. Assessment of LearnersC1 Procedures for learner assessment and its

methodology are in place.

Effective methods of assessment are in place which meets IEMA specification requirements where applicable.

Procedure document

C2 Assessment methodology is suitable for the course.

The assessment methodology should ensure that underpinning knowledge tests are commensurate with course level. Questions test knowledge, understanding and application with clear marking criteria.

Course assessment documents

Marking guide

C3 Assessment covers all learning outcomes.

The assessment is cross referenced to a table of course Learning Outcomes to ensure it covers all of these.

Assessment/ Learning outcomes table

C4 Assessment is weighted appropriately.

Marking must take appropriate weighting into consideration for each question, e.g. answers to multiple choice questions must attract fewer marks than free-text type answers.

Question paper; Marking guide

C5 Examination security measures are in place.

Measures must be in place to ensure examination security e.g. storing examination papers securely, use of exam conditions, use of a question pool or rotation of examination papers (Minimum number of 2 question

Examination procedure document; question papers




IEMA Comments


IEMA USE


papers).

C6 Learners are provided with appropriate instructions regarding the assessment.

Pre-assessment instructions to the learner must be clear and concise and include relevant policies that they need to know (see below).

Examination procedure document

Learner information document

Assessment papers

Trainer manuals

C7 Examinations and post examination processes are carried out in accordance with relevant centre policies and procedures.

These include Reasonable Adjustment, Special Consideration, Malpractice and Appeals Policies.

If a re-sit is applicable a different exam paper must be used. Re-sits must allow sufficient time for further learning to take place (minimum period of two weeks).

Examination procedure document

Centre policies

C8 For work based/applied learning, the centre has a clearly defined verification and assessment process.

The centre demonstrates good quality internal verification and assessment processes.

IQA and Assessment Policy and procedures.

C9 The course has an assessment standardisation Course




IEMA Comments


IEMA USE


procedure that is managed, implemented and documented.

There is an effective procedure to ensure assessment marking is standardised and quality assurance maintained.

assessment guidance;

assessment standardisation processes

Marking guides

C10 Learner information is sent to IEMA after course delivery.

Procedures must be place to send completed and accurate learner information and details of achievements to IEMA in accordance with IEMA requirements, along with membership payment for all learners on a course which leads directly to membership (see Policy Manual for further details).

Procedure

Learner Information Forms

D. Course ReviewD1 Quality of provision is regularly evaluated and

reviewed, with improvements made in a sustainable manner.

Processes have been developed for evaluating, reviewing and improving course materials, teaching and learning and raising achievement.

Learner feedback (evaluation) covers delivery, course content by module and customer service.

Learner feedback form

Course review procedures


Section 3: Declaration and Signature

Please ensure that all of the applicable information from the list below is included with your application. If any items are not included, please indicate why this information has not been included. Your application must be submitted electronically via email or USB/CD.

Centre:

1. Centre policies or evidence of application of relevant principles2. Quality procedures / evidence of application of relevant quality principles related to training and learning3. Copy of Public Liability Insurance and Professional Indemnity Certificates 4. A copy of the last year’s audited accounts or a reference letter from accountants. Unaudited accounts are not acceptable.

Please note company credit checks will be undertaken.

Course:5. Course materials and assessment mapping to the syllabus (table of learning outcomes)6. Learner notes or handouts, including sources of further information 7. Lesson Plans8. Scheme of Work9. Trainers’ notes outlining important learning points, group exercises, projects, case studies10.Training resources/aids (e.g. PowerPoint presentations)11.Example assessments and answer guidelines (if applicable)12.Pre-course information sent to learner13.Template(s) for learner feedback 14.Quality procedures applicable to the training course (where different from that contained in centre application)15.Completed trainer application forms


Please tick the relevant box regarding payment:

I would like to pay by BACS with Purchase Order No.......................

I would like to pay by credit card

By signing this application form you are confirming that: to the best of your knowledge the information supplied in this application is accurate this application is made in accordance with the IEMA Guide and you understand the assessment process you have read through the IEMA Training Policy Manual and, subject to gaining IEMA approval, agree to comply with all IEMA

requirements outlined within the Policy Manual you are aware that IEMA operate a no refund policy

Signature of Head of Centre, Principal or Chief Executive (electronic signature is accepted):

Signed: ...................................................

Print name: .............................................

Job Title: .................................................

Date: ......................................................

Please send your completed application form as a Microsoft Word document along with all other application information in electronic format via email or USB/CD to:

IEMA Training, City Office Park, Tritton Road, Lincoln, LN6 7AS, UKEmail: [email protected]

If you have any queries, please contact us on 01522 540 069.


mailto:[email protected]

Section 4: IEMA Training Assessment (IEMA to complete this section)

4.1. IEMA Training Assessment Details

Assessor Name

Date of Assessment

4.2. IEMA Training Centre and Course Assessment Outcome

Centre and Course application approved Improvement Actions required prior to granting of approval

4.3. IEMA Registered Trainer Assessment Outcome

Trainer Name Trainer Application Outcome (Approved/Denied)

4.4. IEMA Training Assessment Summary

In this section IEMA will detail the main findings including particularly good points, areas of concern and areas for improvement.


Section 5: Improvement Actions to Gain Approval

5.1. Applicant Improvement Actions

Where improvement actions are required prior to approval being granted, the applicant should utilise this section to detail how they have addressed the areas of concerns and submit applicable revised materials accordingly.

Centre/Course Quality Standard Reference

Improvement Actions Undertaken Applicable Documentation

5.2. IEMA Training Improvements Action Assessment and Outcome

Assessor Name

Date of Improvement Actions Assessment

Centre and Course application approved Further Improvement Actions required prior to granting of approval

Trainer Name Trainer Renewal Outcome (Approved/Denied)

In this section IEMA will detail any other comments or recommendations related to the application


Documents

· Web viewThe centre uses appropriate, secure and auditable systems for the retention, storage and retrieval of records relating to the administration and management of learning