Section A – document checklist Done ?

A1 - Title and background

This should detail background to the event & why you think ICT will help with the running of the event

A2 - Analysis of current system

For each of the 5 documents you will produce you should state :- What the document is- What the document is used

for- Who makes it- How it is made

A3 - Problems in the existing system

For each document you should state the problems with the current

way they are madeA4 - Aims and

objectivesFor each document you should state how you want them to turn

out.

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A1 Title and Background

This section is one of the most important parts of your project.

At the end of the course, your project will be checked by an examiner that has got no links to Ysgol Bro Gwaun at all. In fact, the examiner probably hasn’t even heard of Ysgol Bro Gwaun before, and almost certainly doesn’t know anything about the area around it.

What this means is that your “Title and Background” needs to contain all of the information that the examiner is likely to want to know. The best way of doing this is to write a story about your event.

To help you write your story, there is a list of key questions below. Each question should be in a separate paragraph. The bullet points underneath the questions are to help you with the details that you need to put in each paragraph.

1. What have you decided to do for your project? What sort of event is it? How big is the event? How often does the event happen?

2. Why did you start on this? Are you a member of a club that organises this type of event? Is this an event you know a lot about? How?

3. What are the different things involved in the project? Things like posters, presentations, accounts, contact books and

letters. What are these things used for?

4. How could ICT help? Why should this be an ICT project? What is good about using ICT / What are the advantages of

using ICT instead of organising the event on paper?

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A2 Analysis

Now that you have described your event, you need to go into more detail about the tasks involved in organising it. For this, you should assume that the event has already been running for a few years, and that you have been asked to take over from a previous organiser.

The easiest way for many people to approach this section is to write the analysis as though it were a story.

You need to make sure that this story contains all five of the main parts of your project, how they are done by hand, who does them, and why

they do it & what information is involved.

The five main parts of the project are – use these as headings in this section :

Poster Presentation. Accounts Contacts book Letter

ExampleJohn is the coach of the local football team, and is in charge of keeping contact information for everyone involved with the event. He does this at the moment by keeping an A4 address book organised alphabetically, with dividers for each letter of the alphabet. In the book are peoples names, addresses and telephone numbers. As people move, or marry, or change their personal details, John uses Tipex to remove the old information, and writes in the updated information in biro. As the event has been running for a couple of years, his address book is starting to look dog-eared and untidy. Sometimes it is difficult to read his writing properly.

To gain all four marks for this section you need to make sure that you complete all of the items listed below.

Describe the poster Describe the account book (Spreadsheet)Describe the presentation Describe the contact book (database)Describe the letter

Make sure that you mention who made it, why it was made, how it was made and what information was on it.

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A3 Problems with Current SystemWhen you produced your Analysis section, you probably found lots of problems with the way the event was run in the past. You now need to highlight what these problems were in a new document. This should be done so that each thing (accounts, poster etc) is in a separate paragraph.

You should arrange your work so that you include all of the information listed below.

1 PosterWere the posters neat, tidy, colourful and eye-catching?Were the posters all of the same (high) quality, or were some photocopied and so in black and white?Was it easy to get extra copies of the poster when needed?Was it easy to change the posters if a mistake was made?

2 PresentationDid the previous organiser show videos or play music during his/her presentation? Was this easy to do?Was it easy to change the presentation if a mistake was made?Did the presentation work automatically or did it need someone attending to it ?

3 Accounts / Account BookWas the information in the account book accurate? Were the totals correct on every entry?Was the information easy to read?Was it easy to correct mistakes that had been made several weeks ago?Was it easy to produce a graph showing the costs of running the event?

4 Contact BookWas it easy to find information? Why not?Was it easy to change the information about a person? Did the changes have any effect on the book (e.g. lots of tippex makes a book difficult to read or write in, and people might not be in alphabetical order).Was it easy to search and sort? Was the handwriting easy to read? Did people write things down accurately?

5 LetterWas it easy to produce a letter with each persons name on?Did it take a long time to produce?Did the results look professional ?

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A4 Aims and ObjectivesNow that you have said what was done in the past, and how terrible it was, you need to say how you are going to make things better. Again, you need to split your work up in to paragraphs dealing with each thing you will produce.

Use your work from the “Problems with the current system” section that you have just finished, and try to make all of the negative comments about the old system into positive comments about the new system.

Use the same headings again and start each section with “I want …..”

For example:

A3 - Problems with Current System

“The contact book became very untidy when information had to be changed, for example, when someone got married. This made it difficult to find people, and sometimes meant that people could not be contacted.”

… would change in to …

A4 – Aims and Objectives

“I want the contact book to be easy and tidy to update with new information. IT should be easy to search for individual people, and it should be possible to quickly sort it in to order.”

Remember, you must include aims for all five sections of the project – the poster, presentation, accounts, contact book & letter.

Later, as you complete each section of the project, you will be able to evaluate your work by comparing your results with the aims and objectives that you have included here.

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Section B document checklist

Done ?B1 – Alternative methods

A list of manual and computerised ways to create your documents and which method you have chosen & why.

B2 – Hardware and software

What hardware and software you need for your event and why you need it

B3 – Database preparation

- Table of data structure- Validation design- Hand drawn data capture form- Computerised data capture form

B4 – Spreadsheet preparation

Hand drawn design of spreadsheet showing :

- formulas- chart- macro buttons, scrollbars

B5 – Presentation preparation

Hand drawn design of :

Poster showing :- text content- image sources- colours & font- other details

Powerpoint showing :- - text content- image sources- colours & font- hyperlinks- animations & transitions

B6 – mail merge preparation

Hand drawn standard letter showing merge fields and where merge data is coming from

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B1 Alternative MethodsComputers are often thought of as the only solution to many problems. Sometimes, problems are too small or simple to need a computer to solve them. As you have moved through this course, you should have developed an awareness of times when computers are not the correct solution to a problem.

Look back at section A2 and see how documents were made last year, you need to come up with a different manual method and different computerised method for each document.

Use a table like this for this section :

Document Manual method Computerised method

Which is best and why ?

Poster

Presentation

Accounts

Contact book

Letter

Underneath this table put a paragraph about which methods you have chosen (they all need to be computerised)

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B2 Software and HardwareSoftware is another name for the computer programs that we use – things like Excel and Word. Hardware is the name for all of the physical bits of a computer. (A simple rule to work out which something is, is that if you can touch it, it is probably Hardware.)

Under a sub-heading “Software” use the same headings again (poster, presentation, accounts, contact book, letter) and under each one say

what piece of software you will use

You will also need an operating system and antivirus

Word Processor (Word) Database (Access)Desktop Publisher (Publisher) Presentation (PowerPoint)Spreadsheet (Excel) OperatingSystem (Windows)Antivirus (sophos)

Under a sub-heading “Hardware”, you need to include the hardware you need to run your event and why you need it.

Example :I will use a projector so that I can project my presentation onto a big screen.

B3 Database Preparation

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PC Scanner Digital camera

Laser printer Colour printer

Projector Speakers CD-Burner

To get full marks for designing your database, you need to produce all of the work below. A hand-drawn design for a Data Capture Form A printed example of your Data Capture FormYour Data Capture Form is basically a questionnaire to gather all of the information that you will need for your database. It allows you to be very specific about the type or style of information that you want from people. For example, you can provide tick boxes to ensure that people give one of a selection of acceptable answers.

A table of Field DefinitionsYour table of field definitions should be based on your data capture form. Each piece of information from the form should be stored in a separate field in your database. Each field in your database will have the following:

A unique name that gives a clue about what it holds A data type A length (for text fields) A description

A description of the Validation checks that you will useWhen you describe the validation checks that you will be using, you should start by describing what validation is. Validation is the process of checking that data being entered seems reasonable or plausible. It does not check data for accuracy. If you did not validate data, it would be possible to enter really daft data, which in turn would produce really daft output at the end of the system.

You should choose one field from your database, and describe a method of validating the data in it. Here are three examples that you can adapt to your database.

I will use a range check for …..

I will validate the “ID Number” field using a “Type” check to ensure that it holds a unique whole number.

I will validate the “Date of birth” field using a “Format” check to ensure that all dates are entered using the same formatting style, e.g. “dd/mm/yyyy” to reduce the risk of confusion when reading the dates.

B4 Spreadsheet Preparation

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You will need to design a spreadsheet to help you plan and manage the finances of your event. The first thing you need to do is identify the different pieces of information that you will need.

Your spreadsheet should have totals for all of your costs and incomes and find your overall profit.

There are four different types of information to think of.

Costs – this is money going out of your pocket such as venue hire, insurance or advertising costs

Incomes – this is money coming into your pocket such as ticket sales or sponsorship

Use Word to make a table to show the costs and incomes involved in your event.

Next, using the blank spreadsheet grid provided, you need to produce a hand-drawn sketch of your spreadsheet, showing all of the formulas that

you will be using.

Your spreadsheet design should include :

formula you will use (including IF) a chart macro buttons scroll bars details of fonts, colours & images

[3 marks]

B5 Presentation Preparation

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You need to design a poster and a presentation to help publicise your event. Both sets of designs should be produced on plain A4 paper, and should be drawn by hand.

Poster DesignYour poster design needs to be on one side of a sheet of plain A4 paper.

It should contain full details of text & image content

It does not need to be very artistic, but should have details on it, such as colours that will be used, and a note of any pictures that will be included (as well as a note about where they will come from).

Presentation Design

Your presentation should be about 5 slides long, with each slide being half of one side of A4 paper.

This should include labels of writing styles and sizes, as well as colours, pictures, animations, videos, sounds, and slide effects that you are

planning on using.

An example of a slide from a presentation design is shown below to give you an idea of the level of detail required.

[3 marks]

B6 Mail-Merge Preparation

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You must make sure you say what pictures are of and where they are coming from (eg. Google image search)

The last part that you need to design is a letter, thanking people for their interest in the event, and inviting them to take part again next year. The letter will be almost exactly the same for each person, except that the name and address at the top of the lesson will change. To save you typing out hundreds of letters, it is a good idea to create a mail-merge letter. This is where you link a normal, basic letter to a database of names and addresses. You need to design this outline letter for this task.

Your design should include the following features:

1. Senders name and address2. Clearly marked links to database fields for addressee

information3. A short letter that tells the person where the event is, what

they need to bring and what time they need to be there.4. Your name written clearly at the end of the letter, with a

space above it for a signature.

An example of part of a letter that you might use is shown below.

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Section C Document checklist

C1 – Database creation - Printout of first database with errors identified

- Printout of corrected database- Screenshot of data entry form

C1 – Test plan - Table of tests you intend to carry out with a reason for each test, expected and actual results

Evidence of testing :- changing data- deleting a record- searching one field- searching more than one field- sorting the database- checking validation rules with legal

& illegal data- spellcheck screenshot

C2 – mail merge letter Printout of mail merge templatePrintout of 3 merged letters

C3 - evaluation How well your database & mail merge workedHow appropriate the information in your database was

C1 Information Handling (Database)

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The most common reason for people dropping marks in this section is because they do not explain their work. Use the information in this guide to help you create your database and produce enough evidence to show that you have done the Information Handling section of the project.

Create your Database

The first thing that you need to do is create your database in Access. To do this, open Access, and select Create Blank Database from the menu. Make sure that it saves your database in your user area.

When the database has been created, double-click on “Create table in Design view” to open the table design screen. You can then copy the data structure that you produced earlier (Section B3) in to Access.

After you have finished creating your table, you need to click on the small grid icon (just underneath the File menu at the top of the screen), and save your table.

You will need to make up information about at least twenty people, and type it in to your database. Do not worry if you make a few spelling mistakes, but remember that you must not put in anything that the examiners might find offensive.

Create an online Data Capture Form

Make sure that you have saved your work, then close the table that you have been working on. This will take you back to the main database screen.

a. Choose Forms from the list on the left hand side.

b. Choose “Create form by using Wizard”

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Add in all of the fields on the list by using the “>>” button.

c. Choose the “Columnar” layout style, and pick a template style as you go through the wizard.

d. On the last step, give your form a name and select the “Modify the form design” option.

e. In Word, open up a new document and insert the following:

A logo for your event – either create a new one from scratch, or import a logo that you have already saved.

WordArt in any style that says “Data Capture Form” or any other appropriate title (e.g. “Competitor Details”).

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f. Copy and paste your logo and ClipArt from Word into your form in Access, and arrange them tidily to make the form look more attractive.

g. View the form in data entry mode by clicking the grid icon underneath the File menu

h. Take a screenshot of your form and paste it into Word. Underneath the screenshot, type a caption explaining that you have created the form to make your database more user-friendly / make it easier to enter data.

Print out one copy of the document that you have produced.

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Proof-read your workClose any tables or reports that you have opened, then double-click on the name of your table on the main database screen.

Before you print out any of your work, you need to make sure that it fits properly on the page. You can do this by changing the page to a landscape page – one that has been turned on its side.

Go to the File menu and select Page Setup. Select the Page tab, and make sure that “Landscape” is

selected. Print one copy of your work.

To show that you have checked your work for accuracy and plausibility (“reasonable-ness”), you need to look through your printout, and use a highlighter pen to show any mistakes that you made when you typed in the information.

Write in corrections next to the mistakes.

Write on the sheet something like “This shows my original database. I have checked it for accuracy and have highlighted the errors that I found.”

Correct your mistakes on the computer, and reprint your work. Label this copy “Corrected database.” by hand.

Produce and Complete a Test Plan

Open a new document in Microsoft Word, with the title “Test Plan”.

You need to describe five tests that you will be doing with your database – making a change, deleting something, two searches for particular people, and sorting the database.

For each of the five tests, you need to produce a page of “evidence” to show that you have done them. At the top of each page, you should have a screenshot of your database showing it before you do the test. Underneath, you need a

description of what the test is, and a screenshot underneath to show the database after you have done the test.

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Choose one option from each group of tests listed below, and produce a page of evidence for each. At the top of each page you must state :

What you are going to do Why you are going to do it What you expect to happen What actually happened

Underneath you should then do a screenshot of before and after your test

1 Changing someones surname (because they got married) Or

Changing someones phone number (because they went ex-directory)

2 Deleting someone (because they no longer wanted to take part)

3 Searching for someone by surname (because they left something behind with just their surname in)

OrSearching for someone by first name (because someone called … left a phone message to call them)

OrSearching for someone by town (to work out what size bus would be needed if you wanted to provide transport from a particular town)

4 Sorting your database in order of surname (to help find people if a register was printed for use at the event)

OrSorting your database in order of date of birth (to help work out how many people would fall into each age category / what age categories to use for the event)

5 Searching for someone by first and second name (because someone called … left a phone message to call them)

OrSearching for someone by first name and town (because someone called … from … left a phone message to call them)

OrSearching for someone by surname and town (because someone left a … shirt behind with the name … in the collar)

Print out one copy of the work that you have done.

Produce a front cover to go with your work with the title “Testing my database”, and print it out.

[8 marks]

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C2 Mail-Merge LetterNow that you have created your database of contact information, you can produce your mail-merge letter.

Type in the letter that you wrote out by hand for section B6, and make sure that it looks tidy and professional. Where you marked a name or address as “taken from database” on your design, you should leave a

space or blank line in your work.

Once your letter looks professional, you can add the links to your database by following the steps below.

1. Click on the Tools menu, then select the “Mail Merge” option. This will load the mail merge helper, which has three steps.

2. Click the Create button for step one, then select Form Letters from the menu that pops up. The helper will then ask where you want to create your letters. Either just press Enter, or click the “Active Window” button to use your letter.

3. Next, you need to tell Word where the contact information is held. You do this by clicking the “Get Data” button, then selecting “Open Data Source” from the pop-up menu.

4. Use the window that pops up, and look for your database of contact information. Remember to change the “Files of type” at the bottom of the window to “MS Access Databases”.

When you find your database, double-click on it to select it.

5. Word will then list all of the tables that it can find in your database (usually there will only be one listed). Double click on the name of the

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1 2

3 4

table to select it. Word will then tell you that there are no links in your letter at the moment – just click on the “Edit Main Document” button to keep it happy.

6. Next, you will need to tell Word where to put information from your database. Do this by following these steps for each field that you want to use:

a. Put the cursor (flashing line) where you want the link to gob. Click the “Insert Merge Field” button in the toolbar at the top of

the screen, then select the field that you want to use from the list that pops up.

7. When you have inserted all of the links that you will need, print out one copy of your work, and label it by hand as “My mail-merge template”. Then, click on the “Merge” button in the toolbar at the top of the screen.

8. To prove that your mail-merge letter is real, you only need three examples of it. In the Merge window, make sure that Word only merges records one to three. Click the “Merge” button to produce the final letters. (All of the copies of the letters will be put in to one new Word document.)

9. When Word has finished producing the letters, print out one copy of the document (this will print all of the letters). Label the printouts as “Examples of mail-merged letters”.

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5 6

7 8

C3 Evaluation of Database andMail-Merge Letter

Now that you have finished creating, testing, and using your database, you need to look at your work and evaluate it. This means that you will need to work out what is good about your work, as well as what could be improved in the future.

You should produce your evaluation in a new document in Word, with the heading “Evaluation of my Database & Mail Merge Letter”.

In your evaluation, you should try to include answers to the questions below. Make sure that you write your evaluation in full

sentences. Each of the main bullet points below should be put in to a separate paragraph.

o Do you think the database would be useful for organisers of the event?Did your test plan work ?Could you sort records in to order and print out a register?Could you remove people from the database?Could you search for a person or group of people in your database?Did your data entry form help with entering data ?Did you mail merge letter save time ?Did your mail merge letter look professional ?

o Was all of the information in the database appropriate?Did you collect any useless information?Did you collect all of the information needed to contact people?Were all of the fields the correct data type / Could any of the data have been coded to speed up data entry?Did you miss out something that should have been included in the database?Did your mail merge letter have correct addresses & date on it ?Did your mail merge letter have an image on it to do with the event ?

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Section D - Document checklist

D1 Printout of spreadsheet in number viewPrintout of spreadsheet in formula viewHand calculated sheet to check accuracyScreenshot of spreadsheet if scrollbars / macro buttons don’t printoutPrint of chart with reasonChanging a number with reasonChanging another number with reasonChanging a formula with reason (screenshots must be in formula view)

D2 Evaluation - how well your spreadsheet worked & how realistic your amounts were

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D1 Modelling (Spreadsheet)

Use the information in this guide to help you create your spreadsheet and produce enough evidence to show that you have done the Modelling section of the project.

Create your Spreadsheet

The first thing that you need to do is create your spreadsheet in Excel. To do this, open Excel, and type out the hand-drawn design that you produced for section B4 earlier. Remember, when you type in a formula, Excel will work out the answer and display the answer rather than the formula.

When you have typed in all of the numbers and formulas, you need to make your work look more attractive by adding some relevant ClipArt or WordArt, and colouring in some cells.

To prove that you have created a spreadsheet, you will also need to print it out. Before you do this, you must do two things.

First, highlight all of the cells in Excel that you have used. Then, click on the “File” menu, select “Print Area”, and then “Set Print Area”.

Second, go to the File menu and select Page Setup. Select the Page tab, and make sure that “Landscape” is selected.

Then you can print one copy of your work. Label it by hand as “My original spreadsheet”. Make sure you save your work.

You also need to show one copy of the formulas that you have used in your spreadsheet. To do this, hold the “Ctrl” key, and press the key to the left of 1 once.

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Make sure that the columns are only as wide as they really need to be to display all of the formulas, then print out a copy of your work and label it “Formulas that I have used”. Do not save your work.

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Checking your work for Accuracy

Open up your original spreadsheet file, add it up by hand and do a screenshot of a spellcheck.

You need to provide evidence that you have checked that the computer is adding up “totals” correctly by writing on your printouts (see below), and do a screenshot of a spellcheck

Using your Spreadsheet to create a Graph

Use your spreadsheet to create a chart of costs – it is important that you put a reason why you have made this chart (maybe because you want to give a breakdown of costs to the organisers)

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400 + 500 + 200 = 1100 150 + 50 +

10 = 210

Using your Spreadsheet – What-If Investigation 1

Open a new document in Microsoft Word, and give it the title “Investigation – changing a number”

Write a couple of sentences to explain why you have decided to do the investigation “to see what would happen if…” (pick one from this list, or use your own ideas)

The field rent was raised or lowered to £x The wages of the bouncers increased to £x The cost of food went up by £x per person

Take a screenshot of your work at the moment and paste it into the Word document.

Label the screenshot as the spreadsheet showing the current profit/loss.

Make the change you have chosen (e.g. raising the cost of renting the field), and make sure that the spreadsheet updates all of its answers. Then, take a screenshot of the changed spreadsheet.

Paste the screenshot into your Word document, and label it as the spreadsheet showing the changed profit/loss. Remember to say what effect your change has had on your profit.

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Using your Spreadsheet – What-If Investigation 2 (changing a formula)

Open a new document in Microsoft Word, and give it the title “Investigation 2 – changing a formula”.

The best thing to do here is insert an additional cost (because you forgot one) and changing the formula that adds up total costs.

Write a couple of sentences to explain the reason for changing the formula.

Take a screenshot of your work at the moment and paste it into the Word document.

Label the screenshot as the spreadsheet showing the current profit/loss. Remember to say what your current profit is

Add a cost in here

Change this formula to include your new cost

Take two screenshots of your work, one showing the formulas used, and one showing the numbers.

Paste both screenshots into your Word document, and label them as the changed spreadsheet.

Comment on what happens to your profit/loss as a result of your adding a new cost.

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D2 Evaluation of Spreadsheet

Now that you have finished creating, testing, and using your spreadsheet, you need to look at your work and evaluate it. This means that you will need to work out what is good about your work, as well as what could be improved in the future.

You should produce your evaluation in a new document in Word, with the heading “Evaluation of my Spreadsheet”.

In your evaluation, you should try to include answers to the questions below. Make sure that you write your evaluation in full

sentences. Each of the main bullet points below should be put in to a separate paragraph.

o Do you think the spreadsheet would be useful for organisers of the event?

Was it easy to tell when the event makes a profit?Was it useful to be able to add macros/scrollbars to your work?Does the spreadsheet save the organisers time? (e.g. by not having to double-check figures constantly, or by being able to do investigations)Was the spreadsheet clearly labelled and well laid out ?

o Was all of the information in the spreadsheet appropriate?Did you collect any useless information?Did you collect all of the information needed to work out the real profit?Were your amounts realistic – how do you know ?

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Section E – Document Checklist

Section E1 Printed poster Should include clipart & image, table & bullets

Printed powerpoint

Should include clipart & image, table & bullets

Plausibility checks for poster & powerpoint (annotated printouts)

Write on a printout about how the text, titles & images you have used are relevant to your event.

Screenshot of poster spellcheck

Make sure it says “the spellcheck is complete”

Screenshot of powerpoint spellcheck

Make sure it says “the spellcheck is complete”

Screenshot of powerpoint animationScreenshot of powerpoint transitionScreenshot of powerpoint hyperlink

Section E2 Poster & powerpoint evaluation

- How well did they work ?

- Did they have all info on (eg when & where) ?

- Were all of your images relevant ?

- How could you improve them ?

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E1 Communicating Information(Poster and Presentation)

Use the information in this guide to help you create your poster and presentation and produce enough evidence to show that you have done the Communicating Information section of the project.

Create your Poster

Using Microsoft Publisher, create a poster to advertise your event. This should be roughly based on the designs that you produced for section B of your project. Make sure you include a table, image and clipart.

Your poster should be in full colour, and it should demonstrate the highest standard that you can produce.

When you are happy that you cannot improve your work further, print out one copy of it.

Create your PowerPoint Presentation

Using Microsoft Powerpoint, create a presentation to advertise your event. This should be roughly based on the designs that you produced for section B of your project.

Your presentation should use automatic timings and animation settings throughout.

When you are happy that you cannot improve your work further, print out two copies of it.

On one copy of your work, label any animation settings, timings, and hyperlinks that you have used. Leave the second copy of your work “clean” (don’t write on it!).

Checking Accuracy and Plausibility

Open a new document in Microsoft Word, with the title “Checking plausibility and accuracy”.

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Open your poster in Publisher and select one of the Text frames that you have used. Press F7 to run the spell-checker. Take a screenshot of this, and paste it in to Word.Add a caption to your work, explaining that you used the spell-checker to help check your poster for accuracy.

Open your presentation in PowerPoint, press F7 to run the spell-checker. Take a screenshot of this, and paste it in to Word underneath the first screenshot from Publisher.

Add a couple of sentences to your Word document, explaining that you have compared your work with posters and presentations for similar events, and feel that the information in your work is reasonable.

Demonstrating Advanced Features

Open a new document in Microsoft Word, with the title “Advanced Features”.

Open your presentation in PowerPoint. On one slide, go to the Slideshow menu, then select Custom Animation.

Take one screenshot showing one of the animations that you have used in your work. Paste this into Word and label what it shows.

Click on the “Order and Timing” section of the “Custom Animation” window in PowerPoint, and take a screenshot showing that you have made things animate automatically after a given number of seconds. Paste this into Word and label what it shows.

Find a hyperlink that you have included in your presentation. If you have not got a hyperlink in your presentation, find a picture of a logo that you have used instead – get a screenshot of setting this up.

If you have used a table in your poster or presentation, find it on-screen, take a screenshot of it, and label it.

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[8 marks]

E2 Evaluation of PresentationsNow that you have finished creating and using your presentations, you need to look at your work and evaluate it. This means that you will need to work out what is good about your work, as well as what could be improved in the future.

You should produce your evaluation in a new document in Word, with the heading “Evaluation of my Presentations”.

In your evaluation, you should try to include answers to the questions below. Make sure that you write your evaluation in full sentences. You should split your work in to two sections, the first

headed “Poster”, the second headed “Presentation”.

Poster

Did the poster meet all of the aims that you described earlier in your project?

Did the poster have all of the information that people needed to know before they went to your event?

Should you have included any other details? Were the images on your poster relevant to your event ? Was the poster easy to reproduce? Was the poster well laid out and eye-catching ?

Presentation

Did the presentation meet all of the aims that you described earlier in your project?

Did the presentation have all of the information that people needed to know before they went to your event?

Should you have included any other details? Were the images in your presentation relevant to your event ? Was the presentation interesting enough to keep the attention of the

audience? Was the presentation the right length (in terms of time needed to watch

it)? Did your animations, transitions and hyperlinks work properly ?

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Section F – Document checklist

Project evaluation How could you improve each document ?How else could ICT be used for your event ?

User documentation - System requirements- Getting started- Security issues- Description of files- Advanced feature

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F1 Evaluation of Project

Now that all parts of the project have been completed, you need to step back and evaluate your work as a complete “solution”. How could you

improve each document if you had more time and how else could ICT be used in the running of your event ?

Use the following headings :

“Improvements”

Poster Powerpoint Spreadsheet List Mail merge letter

Underneath each one say how you think they could be improved

The next thing to do is to use a heading :

“Future improvements & developments”

Could you have made a website ? How would this helpCould you have designed your own logo ? What software would you use ?Could you have used windows movie maker – what for ?Could you have put your database online for people to enter their data ?Could you have made your own theme tune – how ?Could you have pre-recorded tannoy messages – how ?

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F2 User Documentation

Well Done! You have now finished all of the difficult parts of the project. Your work has impressed the organisers of a Carmarthenshire event so much that they have asked to use it to organise their event. But the people involved are not used to using ICT at all.

You need to help them out by writing a User Guide, which tells them all of the important information, from what sort of computer they will need to how to create a graph.

Your user guide should be well presented, and should have a range of screenshots to illustrate each section. Your guide should include the following sections.

System Requirements

Using the work that you produced in section B2 earlier, you need to explain what sort of computer is needed to run your event. You also need to explain what programs (software) is needed, and what each program is needed for.

Getting Started

Unfortunately, the people you are sending your work to have not had the same high quality ICT lessons that you have. You need to give them some simple instructions on how to log on to a computer and find each part (file) of your project.

Assume that the computer they will be using has the same folders as yours, and that it is already switched on and waiting for them to log on. Also, assume that the user has their own username and password.

Security Issues

Explain why usernames and passwords are used when logging on to computers. Should people follow any rules when they use computers or can they do what they like (Hint: Look for the ICT Contract and ICT Rules posters on the walls in Room 32/37/38/39/T2/T3/T4/T6).

What does it mean when we talk about backing-up your work? How can this be done, and why do we do it?

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What are usernames and passwords ? Do you need them for your system ?

What anti-virus / firewalls are in place ?

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Description of files How can I find each part of your project, and how can I tell what each file is used for and which program to use it with? Can I open all of the files in one program or do I need a different program for each type of file (spreadsheet, database, desktop publisher, presentation, word processed document).

The best thing to do here is start with a screenshot of “My Computer” and lead them through where to click. Use arrows to point out what files are.

How do you save, open or print your work?

Advanced features

Produce a short, step by step guide to creating eithero A graph from your work in Microsoft Excelo A query from your work in Microsoft Access

Your work should be aimed at someone with very little or no experience of using a computer. You should ensure that your work is checked for accuracy and spelling. You should make sure that you use appropriate headers and footers for your work including page numbers.

The end !!

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