वै.औ.अ.प - केन्द्रीय विवदु्यत रसायन अनुसंधान संस्थानCSIR - CENTRAL ELECTROCHEMICAL RESEARCH INSTITUTE

(वैज्ञानि�क तथा औद्योनि�क अ�ुसंधा� परि�षद) (COUNCIL OF SCIENTIFIC & INDUSTRIAL RESEARCH)

का�ैकुडी - ६३० ००३, तमि�ल�ाडु KARAIKUDI – 630 003, TAMIL NADUTelephone: 04565 – 227206, 241226, 241 217

e-mail: spo@cecri.res.in , purchase@cecri.res.in

TENDER NOTICE FOR RATE CONTRACT FOR SUPPLY OF CHEMICALS, GLASSWARES, PLASTICWARES, FILTER PAPERS,

MINOR EQUIPMENT AND R&D CONSUMABLES

Rate Contract / CECRI / 2016 DT. 21-04-2016

Sealed offers are invited on behalf of Director, CSIR - CECRI from reputed manufacturers who have all India networks of sales either directly or through their authorized dealers/distributors for supply of following items on Annual Rate Contract basis.

Sl. No. Categories1.1 Laboratory Chemicals including biochemical and Noble

metal based consumables1.2 Laboratory Glass ware1.3 Laboratory Plasticwares including micropipettes 1.4 Filter papers1.5 Laboratory Consumables including silica ware / R & D

Consumables1.6 Minor Equipments/Apparatus costing upto 5.00 lakhs

(inclusive of all charges, taxes etc.). Important Note:

1. In case the Manufacturers / Indian Companies have customs bonded ware house in India, then the offer for Rate contract should not include Customs duty and other levies. Supply must be made from goods without the incidence of customs duty as, the institute can issue Customs duty exemption certificate along with Certificate of Registration in order to avail concessional customs duty as per the extant rules applicable under notification 51/96 as amended from time to time.

2. Last date: For tender submission : 19th May 2016; up to 11.0 a.m.

3. Tender opening 19th May 2016 at 2.00 p.m.4. Tender forms are not being sold separately and the same can be

down loaded free of cost from the website www.cecri.res.in .5. Tender submitted through E-Mail or Fax will not be considered.6. The Rate contract with successful rate contract holders will be

extended for another period of one year i.e. 2017-2018 based on fresh price lists / catalogues in EXCEL format in CD based on satisfactory performance during the first year.

Stores & Purchase OfficerEligibility Criteria

The following vendors are eligible to quote1)Indian Manufacturers (Must self-certify)2)Indian agents / distributors / stockists of Foreign

principals (Must attach specific authorization letter from foreign principal to quote for Rate contract to CECRI)

3)Dealer for Indian Manufacturer (Must attach specific authorization letter from manufacturer to quote for Rate contract to CECRI). Indian manufacturer should note that only one dealer should be authorized to quote for Rate contract.

Terms & Conditions1. The Tenderers are requested to submit their offer in their own letter

head neatly typewritten without any cutting or over writing.

2. The Tenderers shall have to indicate clearly the brand of the product(s) for which they will submit the rate contract offer.

3. This Institute is interested to enter into Rate Contract with only reputed manufacturers or with their authorized dealers/distributors. Hence the tenderers are advised to attach the relevant latest authorization letter along with their offer (as per Annexure-A) to prove their credentials or bonafides with regard to their as well established manufacturer or authorized dealer in terms of quality/reputation of their products in scientific community. Please note that the authorisation letter by principal / manufacturer should exclusively addressed to Director, CSIR-CECRI indicating that they are authorized to quote/sell the product of their principal otherwise offer will not be considered for evaluation.

4. The Tenderers should submit valid documentary proof of Sales Tax / VAT registration number and the details of Income Tax registration (PAN).

5. Your offer should be sent in a sealed cover with indication on envelope “Tender for Rate contract for the procurement of Chemicals / Glassware / Plastic ware / Filter Papers / Lab Consumables/ Minor Equipments for supply against annual rate contract” and addressed to Director, CSIR – Central Electrochemical Research Institute, College Road, Karaikudi-630003. CSIR-CECRI is not responsible for any postal/courier delay.

6. Tenders will be opened on 19th May 2016 at 2.00 PM at Purchase committee room in presence of the Tenderers who wish to be present.

7. Please do submit the list of your customers (Government/Private research laboratories/Institutes of repute including CSIR laboratories/institutes where Rate Contract for these categories have been finalized with your firm). In the customer list the name of contact person, designation, telephone, fax and e-mail numbers must be given.

8. Please do submit the photocopies of rate contract for the categories listed in 1.0 you had during the last five years with your customers as mentioned at Sl. No. 7, for our reference.

9. We will prefer to enter into rate contract with the manufacturers who can supply the materials directly to us from their depot or warehouse or else supply the material through their dealer based at Karaikudi or Madurai or Trichy within the delivery schedule as per CSIR-CECRI requirement.

10.The details of price list and catalogue may be furnished in the attached EXCEL SHEET FORMAT IN A CD.

Guidelines for Rate Contract Sheet ( MS excel ).

All Columns except S.no, Discount, Tax1 and Tax2 should be in text Format. Columns Header Name should be exactly similar to the ones specified in the

standard sheet and it should not be changed. Data should be inserted from first row itself. Excel sheet should be saved in .xls only. Fields marked in Red are mandatory i.e. S.No, Item Category, Item Sub

Category, Catalogue No, Item Description, ItemType, Item Unit, Rate. Discount, Tax1, Tax2 should contain integer or decimal data only. It should

not contain any text or special character (Example “Vat @Tax 14.5 or 5”).

11.Please quote the maximum discount on your list price as applicable to Government/Public Funded Research Institutes. Discount must be indicated in words as well as in figures. Current price list is to be valid from 01 st July, 2016 to 30 th June, 2017 and must be sent along with your offer otherwise your offer will not be considered. Price list must be stamped and signed with date by the Tenderer.

12.Your offer should be based on free delivery at CSIR-CECRI Stores otherwise your offer will not be considered.

13.The Tenderer must agree for immediate free replacement in case any discrepancy is found with regard to quality/quantity of the material to be supplied by them under this Rate contract.

14.CSIR-CECRI is exempted from payment of Central Excise Duty under Government Notification No. 10/97-Central Excise dated 01st March, 1997 and exempted from payment of Customs Duty under Government Notification No. 51/96-Customs dated 23rd July, 1996. The Tenderers are advised to go through these Notifications thoroughly and mention clearly regarding the Excise Duty/Custom Duty in their offer.

15.Payment will be made only after the receipt of material in our stores in good condition. No other payment term will be acceptable to us. Payment will be made directly to the suppliers by e-payment mode (RTGS/NEFT).

16.The manufacturers must indicate the names and addresses of their local authorized dealers in Karaikudi, in case they wish to supply the material through their authorised dealer. If you have no dealer at Karaikudi then the name and address of your dealer at Madurai / Trichy can be given.

17.There will be no separate packing and forwarding charges payable for supply against this Rate contract.

18.For Minor equipments / instruments – The equipments / instruments with total costs inclusive of all costs & statutory levies upto Rs. 5.00 lakhs per item alone will be considered. Equipments / instruments whose total costs after all charges in above Rs. 5.00 lakhs will not be under Rate contract.

19.For Minor Equipment/Apparatus (category 1.6), minimum warranty should be of one year. Please indicate warranty terms in your offer.

20.Fall Clause: The price to be quoted (Price as indicated in the price list less discount plus taxes and duty if applicable) by the Tenderer under the rate contract should in no event exceed the lowest price at which the Tenderer sells the stores of identical description to any other organisation during the currency of rate contract. If R/C holder reduces its price or sells or even offers to sell the same item/s during the currency of the rate contract, price will be automatically reduced with effect from that date for all the subsequent supplies under the R/C.

An undertaking is required to be given by all the manufacturers that the rates offered by them are not more than the rate offered to any other Government agencies/Institution and the discount offered is not less than the discount offered to any other Government agencies/Institutions. In case any such discrepancy is noticed they shall refund the amount to CSIR - CECRI and also Rate Contract is liable to be cancelled.

21.During the rate contract period, any time bonded special offer introduced by manufacturer/supplier must be offered to CSIR- CECRI also and same should be intimated in advance. However, CSIR – CECRI will have the Right to avail the offer or not.

22.Tenderer will have to supply the ordered material under this rate contract within 30 days of placement of Purchase Order in full quantity, part supplies will not be accepted otherwise order can be cancelled and further action as deemed proper can also be taken.

23.The rate and term of Rate Contract would also be applicable for the purchase made by the Scientists/Students of CSIR - CECRI on cash/credit basis and hence, the firms or their Agents are not allowed to charge higher prices than those approved under the R/C

24.Late, delayed or unsigned offers will not be considered at all.

25.Compliance with National/International standards if any should be specified.

26.Parallel Rate contract for similar items can be placed at any time during the period of rate contract with one or more parties.

27.The Rate contract can be terminated without any notice in case the performance of the Tenderer is found consistently unsatisfactory or due to the serious lapse on the part of the Tenderer.

28.The Director CSIR - CECRI reserves the Right to accept or reject any offer in part or in full without assigning any reasons thereof.

29.All disputes subject to Karaikudi jurisdiction only.

30.Arbitration clause: The Purchaser and the supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract.

a) If, after thirty (30) days from the commencement of such informal negotiations, the Purchaser and the Supplier have been unable to resolve amicably a Contract dispute, either party may require that the dispute be referred for resolution to the formal mechanisms as specified below. These mechanisms may include, but are not limited to, conciliation mediated by a third party, adjudication in an agreed national and national arbitration.

b) In case of Dispute or difference arising between the Purchaser and a supplier relating to any matter arising out of or connected with this agreement, such disputes or difference shall be settled in accordance with the Arbitration and Conciliation Act, 1996. The dispute shall be referred to the Director General, Council of Scientific & Industrial Research and if he is unable or unwilling to act, to the sole arbitration

of some other person appointed by him willing to act as arbitrator. The award of the arbitrator so appointed shall be final, conclusive and binding on all parties to this contract / subsequent orders based on contract.

31.Extension of contract: The Rate contract with successful rate contract holders will be extended for another period of one year i.e. 2017-2018 (Rate contract period 1.7.2017 to 30.06.2018 based on fresh price lists / catalogues in EXCEL format in CD based on satisfactory performance during the first year.

32.All prices should be in INR only. Rate contract prices in foreign currency will not be considered.

33.No EMD is payable. No Tender document fee is payable.

34.The Tenderers will have to confirm in writing in their offer that all the terms and conditions mentioned above are acceptable to them.

Stores and Purchase Officer

Price list under Excel Format

1 2 3 4 5 6 7 8 9 10 11Sl.No.

Item Category

Item Subcategory

Catalogue No.

Item Description Item Type

Item Unit Rate

Discount Tax1 Tax2

                     

                     

                     

                     

                     

                     

Note:1. There should no blank rows at all.2. In column 8 rates should be quoted in xxxx.xx format only. No comma’s or special characters should be used.3. In column 5 i.e. item description should not contain apostrophe4. All 11(Eleven) fields must be intact. Where value is nil indicate (Zero) nil.

Important: The Price list has to be submitted separately for each category and brand and the CD should be labelled accordingly.

Price list under Excel Format – SAMPLE / MODEL FORMAT

1 2 3 4 5 6 7 8 9 10 11Sl.No.

Item Category

Item Subcategory

Catalogue No.

Item Description Item Type

Item Unit Rate

Discount Tax1 Tax2

 1 CHEMICALS MERCK

 1.94500.0521

Acetone Empura

Consumables 500 Ml 290.00 5 5 0

 2 Glassware  BOROSIL 136041

BOTTLES, MC CARTNEY, FLAT …….. Consumables No. 140.00 7.5 5 0

 3  Chemicals Sigma Aldrich T3824 Tyrosinase Consumables 50 KU10146.00 5 5.15 14.5

 4  Chemicals Sigma Aldrich  T3754 L – Tyrosine Consumbales 100 g 4987.5 5 5.15 5.5

Note:1. There should no blank rows at all.2. In column 8 rates should be quoted in xxxx.xx format only. No comma’s or special characters should be used.3. In column 5 i.e. item description should not contain apostrophe4. All 11(Eleven) fields must be intact. Where value is nil indicate (Zero) nil.

Important: The Price list has to be submitted separately for each category and brand and the CD should be labelled accordingly.

Annexure A

MANUFACTURERS' AUTHORIZATION FORM (to be enclosed by Indian agent / dealer of Manufacturer)

[The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions indicated. This letter of authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to signdocuments that are binding on the Manufacturer.

Date: [insert date (as day, month and year) of Bid Submission]Tender No.: [insert number from Invitation For Bids]

To: [insert complete name and address of Purchaser]

WHEREAS

We [insert complete name of Manufacturer], who are official manufacturers of [insert type of goods manufactured], having factories at [insert full address of Manufacturer’s factories], do hereby authorize [insert complete name of Bidder] to submit a bid the purpose of which is to provide the following Goods, manufactured by us [insert name and or brief description of the Goods], and to subsequently negotiate and sign the Contract.

We hereby extend our full guarantee and warranty with respect to the Goods offered by the above firm.

Signed: [insert signature(s) of authorized representative(s) of the Manufacturer]

Name: [insert complete name(s) of authorized representative(s) of the Manufacturer]

Title: [insert title]

Duly authorized to sign this Authorization on behalf of: [insert complete name of Bidder]

Dated on ____________ day of __________________, _______ [insert date ofsigning]

ANNEXURE ‘B’

Bid Form

(On the letter head of the firm submitting the bid document)

To:

The Director,CSIR – Central Electrochemical Research Institute,College Road, Karaikudi – 630 003

Ref: Tender No. Rate contract / Chemicals / 2016 Dated 21.04.2016.

Sir,

Having examined the bidding documents we, the undersigned, hereby submit the priced bid for supply of goods and services in conformity with the said bidding documents.

We hereby offer to supply the Goods/Services at the prices and rates mentioned in our price list/CD/DVD.

We offer the following categories of items under Rate Contract and their respective price list have been attached. (Please tick category as applicable)

a) Lab Chemicals including biochemical and Noble metal based consumablesb) Lab Glasswarec) Filter papersd) Plastic ware including micropippetese) Lab consumables including silica ware / R& D Consumablesf) Minor Instruments / Equipments not costing more than Rs. 5.00 lakhs

(including all statutory levies, installation charges, other charges and taxes).

We do hereby undertake that, in the event of acceptance of our bid, the supply of Goods/Services shall be made as stipulated in our price list and that we shall perform all the incidental services.

The prices quoted are inclusive of all charges net Free delivery at CSIR – CECRI.

We enclose herewith the complete Financial Bid as required by you. This includes:

a) Price Schedule b) CD/DVD for Price Listc) Statement of deviations from financial terms and conditions (if any)

We agree to abide by our offer for a period of 120 days from the date fixed for opening of the bid documents and that we shall remain bound by a communication of acceptance within that time.

We have carefully read and understood the terms and conditions of the bid document and we do hereby undertake to supply as per these terms and conditions.

Certified that the bidder is :

A Sole proprietorship firm and the person signing the bid document is the sole proprietor / constituted attorney of sole proprietor.

(OR)

A partnership firm, and the person signing the bid document is a partner of the firm and he has authority to refer to arbitration disputes concerning the business of the partnership by virtue of the partnership agreement / by virtue of general power of attorney.

(OR)

A company and the person signing the bid document is the constituted attorney.

(NOTE: Delete whatever is not applicable. All corrections / deletions should invariably be duly attested by the person authorised to sign the bid document.)

We do hereby undertake that, until a format notification of award, this bid, together with your written acceptance thereof, shall constitute a binding contract between us.

Dated this day of _________2016

Signature of Bidder

Details of enclosures Full Address :Telephone No. :FAX No., E-mail :

COMPANY SEAL :

ANNEXURE ‘C’

Check list for Manufacturer / Authorised Distributor to be submitted along with

Bid

Quotation for :

_________________________________________________________

1. Price list attached in CD MS-EXCEL format : YES / NO

2. Indian manufacturer to self certify.

3. Authorised Dealer Certificate from manufacturer :

If quoting as an authorised dealer

4. Price certificate (Fall Clause) furnished : YES / NO

5. Agreeing for liquidated damages / Penalty clause : YES / NO

6. Delivery Period :

7. Validity Period :

8. Agreeing for Payment terms : 100% on Bill basis within 30 days after

satisfactory receipt of material in good condition

9. Furnished Clients list :

10. Authorised Dealer should enclose :

1) Central Sales Tax Registration Certificate

2) VAT

3) PAN No.

4) Copies of Authorised Distributor/Dealership Certificate from all

Manufacturers

5) Profile of the firm & Client list

11. All correction/alteration in quotation initiated by : Authorised signatory

12. Manufacturer and or Authorised Dealer agreeing to all the terms and

conditions of Tender document

13. Price List is inclusive of all charges freight, Insurance:

i.e. Free delivery at CECRI Stores.

14. Remarks regarding acceptance of Excise Duty: Exemption for CECRI under

Excise notification No. 10/97 of 01/03/1997.

15. Remarks regarding acceptance of Customs Duty: Exemption for CECRI under

Customs Duty Notification No. 51/96 – Customs Dated 23rd July 1996 and as

amended from time to time.

16. Compliance with National/International Standards :

17. Rate contract copies with other Research Institutions.

18. Bank Details for e-payment.

a) Name of the Vendor /Account holder:

b) Name of the Bank and Branch:

c) Bank Account No:

d) Type of Account:

e) Address of the Branch:

f) RTGES/NEFT code of the Branch:

Date:

Signature of the Manufacturer / Authorised Distributor / Dealer

ANNEXURE ‘D’

QUALIFICATION TO BE SUBMITTED ON MANUFACTURER /

DISTRIBUTOR / DEALER LETTER HEAD IN FOLLOWING FORMAT

1. Name of the Manufacturer(s) :

2. Make / Brand(s) :

3. Whether the Price List Inclusive of :Excise duty or not

4. Whether price list applicable is :Inclusive of Taxes or not

5. Maximum discount allowed by :Price list applicable in figure and words.

6. Additional discount of dealer over and :Above No. 5 in figure and words

7. Effective date of Price List :

Price Lists duly signed with Tenderer’srubber stamp and C.D. to be submittedwith the offer. The Price List will be valid up to ______________

8. All the terms & conditions mentioned in attached letter acceptable to us.

Signature with Rubber Stamp

Place :

Date :

ANNEXURE ‘E’

PRICE CERTIFICATE

(Should be printed in Company Letter head and signed by the authorized signatory

with Seal.)

We certify that

1.1 The prices quoted by us is not higher than the maximum retail price for the stores and the same is not higher than the price usually charged by us for stores of the same nature, class or description to any other purchaser.

1.2 The price charged for the stores supplied under the contract by us shall in no event exceed the lowest price at which we sell the stores of identical description to any other person during the period till performance of all supply orders placed during the currency of the contract is completed. If at any time during the period we reduce the sale price of such stores or sell such stores to any other person including his dealers at a price lower than the price chargeable under the contract, he shall forthwith notify such reduction or sale to the purchaser and the price payable under the contract for these items of stores supplied after the date of coming into force of such reduction or sale shall stand correspondingly reduced.

1.3 If it is discovered that we have contravened the above conditions, then without prejudice to any other action which might be taken against us, it shall be lawful for the purchaser to (a) revise the price at any stage so as to bring it in conformity or (b) to terminate the contract and purchase the items of stores at the risk and cost to us and loss recovered from the vendor.

1.4 During the tenure of the Rate Contract, the benefits of any promotional offers by the manufacturers will also be passed on to CECRI, Karaikudi.

AUTHORISED SIGNATORY