The Bi-Weekly Advising Bulletin – Weeks 3-4, Winter Term 2018The third and fourth weeks of the term represent a good point to check in with first-year advisees, in particular, about how their new set of classes are working out for them. They should have a better clue about what is expected around the midterm point in the next couple of weeks. This is an especially good time to discuss any help they need with academic support (See https://apps.carleton.edu/campus/asc/ ).

Remaining Winter Term Deadlines:

Friday, January 19, First Five-week Late Drop and S/CR/NC deadline (5:00 p.m.)

Monday, February 5, Midterm Break Wednesday, February 7, Second Five-week courses begin Monday, February 12, Advising Days Begin (through Feb. 20) Tuesday, February 13, Second Five-week Course Add/Drop Deadline

(5:00 p.m.) Friday February 16, Ten-week Course Late Drop and S/CR/NC

Deadline (5:00 p.m.) Friday, February 23, Second Five-week Course Late Drop and

S/CR/NC Deadline (5:00 p.m.)

Never Too Early To Talk About the Writing Portfolio!Sophomores should be talking to their advisers about their plans for the writing portfolios. (For more on the writing portfolio and how to prepare it, see https://apps.carleton.edu/campus/writingprogram/portfolio/). Make sure that your sophomore advisees understand the requirements and have run through the FAQs. You may find the page titled, “An Insider’s Guide to Carleton’s Sophomore Writing Portfolio,” especially useful for you and for your students.

Keep in mind that students’ degree audits do not show that they have completed the writing portfolio until they have their portfolios scored during the summer. Portfolios for the Class of 2020 are due on Friday, May 11, 2018.

Once they are scored, the audit will show (for their major advisors):

PORT.FOLIO Passed.................. 12/SU --- 0 *NEOr

PORT.FOLIO Passed-Exemplary Rating. 12/SU --- 0 *NEOr If there is no rating, then the student received a “Needs Work” score. For more on the scoring process, see this page.

How To Read A Degree AuditSpeaking of degree audits...one of the biggest gripes I hear (and have heard for years) is that advisers and faculty sometimes struggle with how to read a degree audit. Our Registrar, Emy Farley, was good enough to prepare very useful presentations during the summer of 2016 for new staff advisers. PEPS recorded the presentations and they are linked below. However, you may just wish to go to Emy’s primer on degree audits. Go to https://vimeo.com/176803971/f64a76e233 (her presentation on the general education requirements) and watch from minute 35:00 to approximately minute 42:00.

If you are interested in Emy’s presentation on the rules and regs of the College, see https://vimeo.com/176798356/767e4ad073.

Also, if you have specific questions about how to read a degree audit, you may contact Emy Farley (efarley) directly or Maria Reverman (mreverman).

REMINDER: The 2018 OCS World’s FairThe 2018 OCS Worlds’ Fair will be held on Thursday (TOMORROW), January 18, 2018, 11:30 a.m.-1:00 p.m. in Great Hall. Please encourage your first-and second-year advisees to attend. The fair is staffed by returned students and faculty program directors for 2018-19. Attendees can talk directly to the experts, pick up brochures, enjoy a light lunch, and generally learn about OCS at Carleton. Winter term is also a great time for general OCS advising. If they haven’t already, invite your advisees to sign up for an individual appointment in OCS at their convenience. This can be done by stopping by Leighton 119, calling x4332, or going to https://apps.carleton.edu/curricular/ocs/programs/ to request an advising time online.

OCS World’s Fair in Great Hall (2017)

Opportunities for Your Students and Advisees During Spring BreakI wish to bring to your attention a couple of important spring break opportunities for sophomores and juniors that are coming up with some deadlines in the next couple of weeks. First, your sophomore and junior advisees should consider the Careers in Public Policy Scholars program. The Scholars Program is a free opportunity for sophomores and juniors to travel to Washington, D.C. over spring break and work on professional skills, gain exposure to careers in public policy, and connect with alumni working in the field (see the attached as well as the links). After completing the career readiness component during winter term, scholars participate in an on-campus symposium and site visits during spring break. Your advisees may also be interested in a Twin Cities and sustainability-focused version of the same kind of public policy opportunity, the Careers in Sustainability Program. Applications open for all of these on the Tunnel after Thursday, February 1. Second, sophomores should be aware of the Gettysburgh Sophomore Leadership Program, which is offered through the Career Center. This three-day intensive leadership program, led by Jeff Appelquist’80, will help to develop leadership philosophy and skills through the context of the historic Battle of Gettysburg, Pennsylvania. Lessons from this seminar are valuable throughout life and career. There is NO COST for students who are selected to participate. Carleton covers all transportation/airfare, lodging, and meals during the program dates (March 22-24). Applications are due via the Tunnel on Thursday, February 1, 11:59 p.m. The Career Center anticipates much demand. The number of participants will be

capped at 12 sophomores. Direct specific questions about the program to Gabe Barela (gbarela).

Upcoming LTC Events: Reflection during Internships and the Experience of Students Who Come from Multilingual HomesThe Perlman Learning and Teaching Center (LTC) will offer a couple of lunchtime events that seem especially useful for faculty and staff advisers. The Career Center’s Rachel Leatham, Program Director for Internships and Experiential Learning, will present on the importance of reflection in enhancing the preparation and experience of students on internships. This presentation will describe how the Summer Internship Reflection and Career Readiness Program engages student in reflection. The Program encompasses the preparatory work done by the student before the internship, learning and reflection during the internship, and return and integration within the academic community after the internship. With the support of Institutional Research colleagues, the Career Center created a process and tools that help students to set their intentions, deepen their commitment to learning, and become better equipped to communicate their skillsets. This presentation will provide an in-depth look at the tools created to optimize results among students. These pieces include the learning contract, the reflection blog, supervisor feedback evaluations, and bring-back materials (reflection essays and posters). In particular, the presentation will focus on how wordpress, closed blog (hosted by Edublog) is used to create a community of students (roughly 100 students/summer) who are having internship experiences in parallel all around the world in all sectors - and learning from each other. Tuesday, January 23, 11:45 a.m.-1:30 p.m. in Weitz 236.

Renata Fitzpatrick, the Assistant Director of the Writing Center and Coordinator of Second Language Writing, will moderate a panel of Carleton students who speak a “home language” that is not English. This LTC session will occur on Tuesday, January 30, 11:45 a.m.-1:00 p.m. in Weitz 236.

Lunch With Your AdviseesHere is a reminder that having lunch with your advisees is a great way to spend some time checking in on how they are doing. Meeting with your

advisees in small groups is an efficient strategy for supporting them if you have more than a few.

The "Take a Faculty Member to Lunch" program encourages student interaction with faculty outside of the classroom. Staff members who serve as academic advisers are also eligible for this program. So all academic advisors are eligible and have three credits on their OneCards that may be used during the lunch period at any of the Carleton dining halls, Monday-Friday.

How do you take advantage of this privilege? Inform the dining hall cashier that you want to use one of your "Take A Faculty Member To Lunch" meals before you present your OneCard.  The student(s) joining you is expected to pay for their own lunch. You can monitor your transactions on the OneCard Dashboard.

Of course, we realize that faculty also have non-advisee students to take to lunch. But if you can make an effort to take your advisees to lunch once each trimester, the effort will be well worth it. Some faculty take their frosh advisees or sophomores during winter term when they are deciding on majors and can benefit from hearing the same kind of advice.

Are You Offering A New Course During Spring Term?Send me the title and the course description and any other pertinent information on the new course or courses and I will be sure to post it in the next issue of the Bulletin, which comes out during the beginning of Advising Days.

Office of Student Fellowships 

As a reminder, the major application cycle for Carleton-funded fellowships (often referred to as 'junior fellowships') is upon us and deadlines fall on January 31 and February 14.  We will continue with our 'new' procedure of sending direct requests for recommendations, due one week after the respective student deadline (February 7 and 21), and will include the finalized version of the application along with the request.  Any questions may be directed to Marynel at mryanvanzee@carleton.edu.  Thank you for all you do to support the work of the Office of Student Fellowships.

Student Health and What Advisors Should Know

Winter term therapy/support groups are forming!  Please encourage students to take a look at the group offerings and contact SHAC if they are interested in any of the groups available.  More information is listed on the "groups" page on the SHAC website!  https://apps.carleton.edu/studenthealth/counseling/groups/

Professional Development and the Career CenterThis week kicks off our 30-Minutes program for winter term.  We have a diverse slate of fascinating alumni lined up to meet with students and spend ½ hour talking with them individually and answering their specific questions.  This is a great program for first-years and sophomores who are exploring possible career paths and looking for advice on how to get “there” from “here.”  Students can sign up in the Tunnel to reserve a slot with any alum they’d like to meet.                                         215 students completed externships during winter break – 98 of them were first-years or sophomores.  If any of your advisees completed an externship, please ask them to tell you about it. Reflecting on and processing the experience helps students make connections between what they’re studying in their classes and what they might choose to do after they graduate.  A public poster session will be held on Feb. 7. The winter term Careers After Carleton Facebook group starts on January 22 with Adam Miller ’13.  This Facebook group is a closed group. It is a place where a recent Carleton grad posts daily for a week describing their career and life after Carleton. Ben Huang ’15 and Richa Sharma ’14 are also scheduled to participate this term. Students only need to join the group to read the daily posts and pose questions to the alum who is writing that week.

Useful Quick LinksForms and decision trees (https://apps.carleton.edu/campus/doc/advising/forms/ )

Whom to contact (https://apps.carleton.edu/campus/doc/advising/directory/ )

The Graduation Requirements on the Registrar’s Page

Academic Rules and Regs of the College

Off-Campus Studies Programs

The Career Center page with resource links for advisers