The Bi-Weekly Advising Bulletin – Weeks 1-2, Fall Term 2018Welcome back for fall term! This is the first issue of the Bulletin and it begins with a useful listing of a few key dates to keep in mind as you work with your advisees this term.

Friday, September 14, First Five-week Course Add Deadline and Ten-week Independent Study and Overload Petition Deadline (both at 5 p.m.)

Sunday, September 16, First Five-week and Ten-week Course Drop/Add Deadline (11:59 p.m.) Changes that must happen in person at the Registrar’s office must be completed by 5 p.m., Friday, September 14 th .

Wednesday, September 19-Thursday, October 4, Sophomorphosis (a.k.a Sophomore Week)

Friday, September 28, First Five-week Course Late Drop and S/CR/NC Deadline (5 p.m.)

Friday, October 19, Second Five-week Course Drop/Add Deadline (5:00 p.m.)

Monday, October 22, Advising Days Begin (through Oct. 30). Friday October 26, Ten-week Course Late Drop and S/CR/NC

Deadline (5:00 p.m.) Friday, November 2, Second Five-week Course Late Drop and

S/CR/NC Deadline (5:00 p.m.)

Please be mindful of deadline times as well as dates and make sure that your advisees do the same.

Note: While Advising Days are officially during the 7th and 8th weeks of the term, I will encourage advisers with more than 13 total advisees to begin earlier, just after Midterm Break.

Advisors at the Annual Advising Workshop held in Great Hall, Wednesday, September 5, 2018A Useful Checklist of Topics to Discuss With Liberal Arts Advisees at the Beginning of Fall Term

(1)Talk to your advisees about how their selection of courses is intentionally challenging and is stretching them.

(2)Plans for a minor (only for sophomores, juniors, and first-term seniors).

(3)Plans for an off-campus program (primarily for sophomores and juniors, perhaps some seniors).

(4)Are your first-year advisees interested in the sciences? It is never too early to become aware of what these departments require of majors. Have interested students study the webpages of the “First-Year Students’ Guide to....” Biology, Chemistry, Computer Science, Geology, Math and Statistics, Physics and Astronomy , and Psychology. Keep in mind that most departments have First-Year Students’ Guides on their webpages, so direct interested students to check them out!

(5)Use some time to make sure that your frosh advisees understand what S/Cr/NC (“Scrunch”) is and how to use it. Make certain that they understand what the Academic Support Center is and how to use it.

(6)If any of your advisees have used Special Needs Accommodations, follow up with them on how these have worked for them. If new or additional accommodations are needed, make certain that your advisees are familiar with our policies and the office of Disability Services for Students.

(7)Sometimes students will be forthcoming early in their Carleton careers about whatever economic struggles they might have concerning paying for books and other academic resources. If they are not already informed about it, they should follow up with TRIO/Student Support Services and, of course, there is Student Financial Services.

Important Changes of Policy and Practice this Academic YearAll advisers should note the following policy changes effective this academic year:

The Hebrew sequence, through 204, is now taught over two years. This year 101 is offered in Winter, 102 in Spring. Next year, 103 will be in Fall, 204 in Winter. Please advise first and second years who are interested in fulfilling their language requirement with Hebrew: First years can definitely wait until this Winter to start, pursuing other requirements this Fall. Sophomores who entered last year when only the upper levels were taught can also begin this Winter and easily complete their language requirement with Hebrew, finishing by Winter of their junior year. Several sophomores have done so successfully. Stacy Beckwith will be glad to talk with any students or advisors who have questions will announce some pre-sequence extracurricular activities this Fall.

The College's Class Attendance Policy was amended to read, in part, “Any student who fails to register for a minimum of twelve credits and attend classes prior to the end of the first week of the term may be withdrawn from the College.”

The Transfer of Credit Policy in the Academic Regulations & Procedures and the Prior Credits Policy in the College Catalog have received significant overhauls. The substance of both policies remains the same, but the Transfer Credit policy has been expanded to include several of the College's practices that had not yet made their way into the policy. The one new part of the Transfer Credit policy applies most specifically to international transfer students, requiring that prior credit transcripts from foreign institutions be evaluated by a third-

party foreign credential evaluator. The Prior Credit Policy has been re-named Pre-Matriculation Work, and most of the policy information previously written there has been moved to the Transfer Credits policy. The Pre-Matriculation Work section of the catalog lists how credits from AP, IB, and Cambridge exams, as well as credits earned in college-level courses as a high school student, will apply toward the student's Carleton record.

The change to the Transfer of Credits policy allowed the ECC to remove the Transfer Student policy. This, in turn, allowed the ECC to rephrase the Senior Residency Policy and re-name it Residency Policy.

The Mathematics department has eliminated its 3-credit Comps option, now offering only the 6-credit option.

"General Education Requirements" has been renamed "Liberal Arts Requirements."

These are the major policy changes. If your department or office has other announcements along these lines, please send them to me to include in the next issue of the Bulletin .

Everything You Need to Know About FERPA All in One Place!As profiled at the Annual Advising Workshop this year, Emy Farley, Registrar of the College, has produced a very handy webpage that explains Carleton’s policies regarding FERPA, the Family Educational Rights and Privacy Act (1974). Check it out here. The page contains areas for faculty and staff, students, and parents. We hope that this resource serves as a one-stop shop to deliver answers about all FERPA-related questions. A very timely and useful resource for advising!

How to Access the Advisee Document Archive on OnBaseThe Annual Advising Workshop in September 2017 included a useful demonstration of OnBase, the document archive that is available for all advisers. If you would like to view this demo, you may go here and watch from the 40-minute mark.

FOCUS Program is Honored

FOCUS is a curriculum-based cohort program for students interested in science and math and who come from historically under-represented groups in STEM fields. Led by Deborah Gross, Prof. of Chemistry, FOCUS has cultivated dozens of students for further work in STEM fields. That effort has recently been recognized by INSIGHT Into Diversity magazine, which named Carleton’s FOCUS program. See here for more on this much-deserved recognition of a leading cohort advising program at Carleton!

Sophomorphosis Returns!Sophmorphosis is a schedule of programs and special events focused on sophomores who face a new array of choices as they return to Carleton for their second year. All of the details are on the Sophomorphosis page and the Director of Advising will make sure that all sophomores are aware of the program, but it really helps to have advisers encourage their sophomore advisees to attend some of these events. Here is the schedule of events page. Please forward this information to your sophomore advisees and urge them to make time in their busy schedules to attend these events.

SPAN 204 in the Fall and Important PoliciesSome students test into SPAN 204 and decide to put off taking it or they finish with 103 in the spring and then decide to put off 204 until the winter term. Whatever the causes, we have some excess space in SPAN 204 in the fall and we anticipate that there will be more demand than supply for the space available in SPAN 204 in the winter. I would ask advisers to encourage their advisees who are already eligible for SPAN 204 to consider taking it in the fall term to smooth out the distribution of students and seats in these courses.

Speaking of Spanish, recall from the spring term the following announcements from the Spanish Department:

The Spanish Department would like all advisers to know that, due to the increase in students who are not true beginners in the 101 sections, the department has agreed (in consultation with the Associate Dean) to add the following sentence to its website: 

"We strongly encourage any student who has studied Spanish prior to coming to Carleton to take the online placement exam.”  (See https://apps.carleton.edu/ curricular/span/placement/).

Advisers are asked to verify that their students who are enrolled in 101

have taken the placement exam. Again, this is true even if they say that they have taken Spanish before coming to Carleton.

If you have any questions about these policies, please contact Prof. Yansi Pérez, Chair of Spanish (yperez).

Lunch With Your AdviseesHaving lunch with your advisees is a great way to spend some time checking in on how they are doing. Meeting with your advisees in small groups is an efficient strategy for supporting them if you have more than a few.

The "Take a Faculty Member to Lunch" program encourages student interaction with faculty outside of the classroom. Staff members who serve as academic advisers are also eligible for this program. So all academic advisors are eligible and have three credits on their OneCards that may be used during the lunch period at any of the Carleton dining halls, Monday-Friday.

How do you take advantage of this privilege? Inform the dining hall cashier that you want to use one of your "Take A Faculty Member To Lunch" meals before you present your OneCard.  The student(s) joining you is expected to pay for their own lunch. You can monitor your transactions on the OneCard Dashboard.

Of course, we realize that faculty also have non-advisee students to take to lunch. But if you can make an effort to take your advisees to lunch once each trimester, the effort will be well worth it. Some faculty take their frosh advisees to lunch during their first term of college or their sophomores during winter term when they are deciding on majors and can benefit from hearing the same kind of advice.

Updated Pathways Up and Running!One of the priorities of the Director of Advising is to make sure that Pathways remains a useful and up-to-date resource for students, advisors, and departments. To that end, my office worked over the past year with almost all of the academic units and most of the relevant offices of the College to go through Pathways with a fine-toothed comb. We have updated each area with great care. We have also added new areas (Social Work, International Careers) and we are planning to add new areas this year (Urban Planning). Take a look and use this tool in your advising of first- and second-year students who wish to start their research on career tracks and their professional development.

Pathways is not meant to substitute for the considerable and most updated resources of the Career Center and the Alumni Directory, but it provides initial guidance for students who can then go on and do a much “deeper dive” into those resources.

If you have suggestions, please send them my way (amontero). Fall term is an excellent time to get your Pathways-specific suggestions on my to-do list!

Pre-Health AdvisingPre-med is its own world within the larger advising system at Carleton. Fortunately, we have a dedicated and specialized adviser, Pam Middleton (pmiddlet), who handles the specifics. (See her Letter to the Class of 2022). This letter provides a useful set of talking points for advisers who may be asked about the pre-health (a.k.a. pre-med) program at Carleton. Pam will also be able to answer their questions, so be sure to refer pre-health students to her early in the fall term.

Let your advisees know about the Pre-Health Information Sessions (refer them to the Pre-Health webpage). There are numerous sessions in September on the 18th, the 19th, the 25th, and the 27th. These are primarily geared to first-year students, but the meeting on the 25th is for juniors and seniors and the one on the 27th is part of Sophomorphosis as it will focus more on what sophomores ought to be doing in the first term of their second year.

Students Who are Ready for their Close Up w/ CAMSThe Cinema and Media Studies (CAMS) department recommends that any students who have an interest in Cinema and Media Studies as a major should enroll in CAMS 110-Introduction to Cinema and Media Studies and CAMS 111-Digital Foundations as early as possible. The department encourages students to take CAMS 110 before taking CAMS 111 (though it is not a requirement). The department has added an extra section of CAMS 110 to accommodate growing demand. If your advisees are curious about the major, please let them know that CAMS 110 counts toward the Literary/Artistic Analysis requirement and CAMS 111 satisfies the Arts Practice requirement.

A Useful Review of the General Education Curriculum and the Rules and Regulations of the College

Those of you who participated in our recent training sessions for new advisers were treated to a very useful presentation by our Registrar, Emy Farley, of the curriculum and the rules and regulations of the College. Emy did a similar presentation for our staff adviser program two years ago and I had PEPS record it. Below, you will find two links, the first is a one-hour presentation on the curriculum and the second is a one-hour presentation on the rules and regs. Use these as a primer as you prepare to advise your students this year.

https://vimeo.com/176803971/f64a76e233

https://vimeo.com/176798356/767e4ad073

Do You Have Advisees Who Are Interested in Law Schools?On Thursday, September 20, 4:00 p.m.-5:00 p.m. in the Alumni Guest House Meeting Room, Ally Hillding, Senior Admissions Counselor at the Univ. of Minnesota Law, Danae McElroy, Director of Admissions at UCLA School of Law, & Matt Dillard, Assistant Director of Admissions for George Washington University Law School will be on-campus to conduct a mock application review. They will talk about their schools and take general questions. They may walk through applications with students, simulating the thinking process of admissions committees. RSVP via the Tunnel.

The Annual A&I ConvoThe annual Argument and Inquiry Seminar Convocation is designed to stimulate reflection on the nature of liberal arts and a liberal arts approach to learning.  What are the challenges, opportunities, and responsibilities inherent in a liberal arts education?  How will liberal learning benefit graduates and their communities in the future?  This year’s speaker is Fred Hagstrom, the Rae Schupack Nathan Professor of Art.  Professor Hagstrom teaches printmaking, drawing, art and narrative, and artist's books, and is most interested in art that touches on social issues. Seeing our modern society’s flawed relationship with nature as the root of our ecological crisis, the issue of how our art and culture reflect our relationship with the natural world is a primary subject matter in his work. After working figuratively for over twenty years, Professor Hagstrom began working in a more abstract style. He wants to see the art world become more concerned with passionately held beliefs and beauty, and less concerned with irony or market based strategies. He believes that art should be a part of people's lives, and that it has the power to change the way we view the

world.  Professor Hagstrom considers the value of the liberal arts in his presentation titled "Deepening the Habit of Learning, Fostering Curiosity and Imagination for a Lifetime."

Encourage your advisees and students to attend on Friday, September 21, 10:50 a.m.-11:50 a.m., Skinner Chapel.

Advising Circle for Fall Term Now OpenAn advising circle is a group of 10-12 faculty and staff advisers who will meet once each term to talk about advising, share best practices, and foster a “community of practice” around the important work of academic advising. For example, advising circles have designed prompts for students to engage in brief written reflections that could later be used in follow-up advising conversations. Each eligible participant will receive a stipend of $150. At this time, invitations to join an advising circle are going to all faculty and staff who are academic advisers.

The theme of the fall-term advising circle is “Advising in the Social Media Maelstrom,” a consideration of the prevalence of social media among our current generation of students. The focus of this advising circle will be on methods for encouraging students to break out of their social media-based bubbles and challenge themselves with courses and subjects that are likely to confront them with perspectives with which they disagree. The advising circle will also discuss how students evaluate claims made on social media, how students acquire information about current issues and questions, and how their experiences on-line shape their views in the classroom.

The fall 2018 electoral cycle provides the perfect context for this advising circle as there will be much discussion about the role of Russian bots and other forces attempting to influence the election. It has been said that a Carleton education enables our students to know when they are being lied to. But are they challenging themselves sufficiently to make this statement a true representation of their intellectual growth?

If you are interested in joining this advising circle, please contact Becky Krogh (bkrogh) by Friday, Sept. 21 to get on the list. If you have other questions, you can also contact me (amontero or x4085). Depending on the number of people who express an interest, we will then assemble advising circles and begin scheduling our meeting(s).

Off-Campus Studies (OCS)

The 2019-2020 Off-Campus Studies program calendar is finalized! See the OCS website for the list of programs and faculty directors or to learn more about individual programs. Students should keep an eye out for upcoming program information meetings and deadlines.

OCS will be hosting two Intro to Off-Campus Studies meetings for first and second-year students:

Wednesday, September 26 at 7pm in Leighton 305 Thursday, September 27 at 5pm in Leighton 305

Please encourage any first or second year advisees to attend.

Just a reminder, OCS advising hours are Monday-Friday from 1:00-5:00pm. Students can sign up for advising times by visiting the OCS office in Leighton 119 or by calling x4332.

Office of Student Fellowships 

The fall fellowships cycle is upon us!  Your senior advisees may be in the thick of application preparation and we are grateful to the many advisors who have provided guidance to and recommendations for our Fulbright hopefuls.  The on-campus Watson Fellowship deadline is September 21 and you may also be approached by seniors for advice as they refine their project proposals (recommendations will be requested in early October only for those selected as Carleton nominees).  If you have the chance, please remind seniors preparing comps that we offer a new fellowship to support comps-related research over Winter Break (details available here). 

Student Health and What Advisers Should Know Take a look at the webpage of the Office of Health Promotion. This office maintains a very useful set of pages dedicated to wellness resources, mental health first aid, and specific programs on alcohol and drug use. This term, the OHP will be offering both Mental Health First Aid and Happy Hour (a 9-hour workshop series on positive psychology skill-building). Links to register are open.

Professional Development and the Career CenterAll advisors and faculty ought to be aware of the faculty page the Career Center maintains to support the work that advisors do.

The externship program is back this year, with even more opportunities for students.  As you know, externships are the "mini-internships" that happen during winter break.  We have more than 280 opportunities available this year - in a wide variety of career fields, and at sites located across the country.  Please let your advisees know that externships are for students in all class years - first year through senior year.  The application deadline will be here before you know it - Monday, Oct. 1.  The Career Center is eager to help students create a resume, write a cover letter, and submit an application.  The Career Center also reimburses transportation expenses for students on financial assistance, making it possible for all students to participate, no matter their financial means. Full program information is available on the website.   The externship program is competitive and not all applicants will be selected by the hosts. For those students, assure them that plans to take on a part-time job, rest and recuperate, or do independent research are equally valid and encourage them to apply again next year.

Please encourage your returning student advisees (sophomores through seniors) to take Carleton's Summer Experiences Survey before Friday, September 21. The Career Center emailed all students a personal invitation with a link to the survey (from Rachel Leatham, Career Center). They will receive reminders until it is completed. It is critically important that we hear from all students, so that we have accurate and usable data to help plan for future student support and resources. The Survey asks about summer research, community service, and other activities, and also normalizes work, care of loved ones, and rest and recreation. The survey will take just a couple of minutes, and we are aiming for an 85 percent response rate! Contact Rachel Leatham with any questions.

To boost your advisees’ confidence and communication skills, the 30 Minutes program brings students interested in a specific job or industry face-to-face with alumni experienced in that field. In just half an hour, Carleton networking magic happens. Please let your advisees know that this is an easy and accessible way to explore their career options. Students can sign up on the Tunnel beginning the first week of each term.

The Career Center has wonderful on-line resources and tools to help students find internships. If your advisees have questions about internships, they should contact Rachel Leatham, Program Director for Internships and Experiential Learning.

Useful Quick LinksForms and decision trees (https://apps.carleton.edu/campus/doc/advising/forms/ )

Whom to contact (https://apps.carleton.edu/campus/doc/advising/directory/ )

The Graduation Requirements on the Registrar’s Page

Academic Rules and Regs of the College

Off-Campus Studies Programs

The Career Center page with resource links for advisers