0
13
Bedrock Board Proposal
By: Emily Newton, Abby Bauer,
& Sydney Boulware
PRT 376 - Sport Administration
Dr. Bush
April 18, 2017
Table of Contents
Mission
Statement……………………………………………………………………..........................2
Budget……………………………………………………………………............................................2
Year One Proposal
Overviews……….………………………………………………………...…….....2
I. Bedrock Stadium
Improvements………………………………………………………...…………..2
a. Proposal for lighting Improvements at Bedrock
Stadium………………….….…………..2-3
b. Proposal for Track improvements at Bedrock
Stadium…………………..………………...3
II. Bedrock Gymnasium
Improvements...…………………………………………..………………....3
a. Proposal for permanent
seating…………………………………………....………………....3
b. Proposal for new
flooring…………………………………………………...………..………...4
III. Hiring
Process……………………………….…………...…………………...…….……………......4
a. Hiring Assistant AD………………………………….…………...……..…………………….5-6
b. Hiring AD………………………………………………………......…..………………………6-8
V. Disciplinary Policy………………………...………………………………………………………….8-9
Year Two Proposal
Overview………………………...……………...…...…………………………...9
I. All Purpose Field
Improvements…………………..………...…...…………………………...9
a. Proposal for astroturfing the field
…………………….…………...…………………………...9
II. Proposal for Bigger Weight Room and Cardio
Machines……………………………………10
III. Proposal to Add New
Sports………………………...………………………..……………………10
a. Proposal to add Soccer………………………...……………………………………………10-11
b. Proposal to add Men’s and Women’s
Tennis………………………………………………....10
Conclusion………………………………………………………………………………………………...11
Appendix A Works Cited………………………………………………………………………………...13
Appendix B Assistant Athletic Director
Comparison………………………………………………14-15
Introduction
Mission Statement:
Our Company, SAE Consultants strives to provide our customers
with cost effective and innovative ways to improve their schools
using the budget provided. We promise to maximize the money you
have in the most resourceful ways possible to improve the program
in need.
Budget:
In our board proposal for Bedrock School District we have
explained many improvements that can be made to the athletic
facilities. These improvements will help increase student athlete
participation. The improvements we have suggested will be planned
over a two year process. Funding will be provided by the government
who has allotted $2.5 million over the two years, giving $1.5
million in the first year and $1 million the second year. This
money is in addition to the $400,000 budget that the school
district already has for the athletic department. However, in the
second year, this budget will increase to $450,000. Any unused
money in the first year will not carry over into the second year’s
budget. Our ideas for the first year include, adding lighting to
the Bedrock Stadium and changing the grass to astro turf. In
addition to this we would also install a rubber track around the
field for the track and field athletes. The All Purpose field would
also get astro turf. In the second year, we would focus on the
gymnasium, by adding permanent seating, a new floor, and new
machines to the weight room. We would also like to add both a girls
and a boys soccer team by the second year. We believe that with
making these changes to the facilities and adding new teams, it
will increase participation of students in athletics.
Proposal for year 1:
SAE Consultants propose that in year 1 the funds will be focused
on Bedrock Stadium by improving the lighting and the track, the
gymnasium, hiring a new Athletic Director and an assistant, as well
as adding a Men’s and Women’s soccer team. We also feel that it is
important to implement a set discipline policy in year 1. With many
new updates to the facilities, athletes will be held to higher
expectations in order to participate in sports and take advantage
of the updates that will be beneficial to improving their
skills.
I. Bedrock Stadium Improvements
A. Proposal for lighting Improvements at Bedrock Stadium:
Bedrock Stadium was built in 1985 and has not received any
updates since. The stadium currently has no lighting and many games
are played in the evenings. SAE has decided to add permanent
stadium lighting. Lighting is essential for the stadium because
both the track team and football team use the stadium for practice
as well as meets and games. This field will have to be used at
night to make sure that the schedules of the two teams do not
overlap or interfere in anyway. We can light the field for
approximately $300,000. This includes lighting levels of 30
footcandles and assumes that a power source is adequate and within
100 feet of one of the four poles. This will ensure spectators can
see the games and enjoy being in the stands.
Total cost: $300,000+15,000 per year=$315,000
B . Proposal for track improvements at Bedrock Stadium:
We are also allotting money to update the track around the
stadium. Currently the track is an asphalt- bound track, but we
would like to install a rubber track for many reasons. This type of
track requires less maintenance each year and can improve
performance for athletes as well as reducing injuries. A rubber
track would be a great improvement for PE classes, team
conditioning for multiple sports, and for track to practice and
hosts meets. Below is a cost analysis chart for a rubber track over
the next 20 years. The cost is approximately $510,000 to install it
but additional charges to restripe or resurface come in the later
years, around $7,500 and $720,000 respectively. The only cost that
would be covered in our budget of year 1 would be the initial
installation cost. As you can see, the chart shows the total cost
to maintain the track over the next 20 years. We feel that Bedrock
will be able to maintain the track with their budget in the later
years because facilities will not require as much upkeep as they do
now.
Year 0
Year 5
Year 15
Year 20
Total
Installation Cost
Restriping Cost
Resurfacing Cost
Restriping Cost
Rubber Track
$510,000
$7,500
$720,000
$7,500
$1,245,000
Total cost: $510,000
II. Bedrock Gymnasium Improvements
A. Proposal for permanent seating:
The Bedrock Gymnasium was built in 1954 and was updated in 1965
and in 1987. The gymnasium seats 1200. This gym is the location for
both volleyball and basketball, and it has a total of 6 hoops. The
seating that is provided now requires manual operation, this takes
extra time when preparing for a game. The facility holds 1200
spectators but we believe with new permanent seating we could
increase this number and maximize the amount of people that can be
held in the gym. We will also maximize the efficiency of the setup
time. The estimated cost of permanent seating is $125. We propose
to expand the seating to 2500. These seats are connected by rows
and retract against the walls automatically.
2500($125)=$312,500.
B. Proposal for new flooring:
The floor of the gymnasium was last replaced in 1987 with wood
flooring. The floor is refinished every two years. The company that
we have recommended, “Robbins Sports Surfaces”, has a Bio-Cushion
Classic flooring that provides an excellent and durable surface for
both athletic and non-athletic activities. The initial cost of
refinishing the floor is $8 per square foot. Bedrock Gymnasium is
84’ by 50’. This would be a total of 4,200 square feet. This means
that the total cost would be $33,600 for the cost of materials.
Plus the installation fee which would cost approximately $10,000.
Then the bi-annual upkeep costs $4,000-5,000. The average lifespan
of a wood floor in a gym is approximately 50 years.
Total Cost Year 1: $33,600+$10,000=$43,600
III. Hiring Process
A. Hiring of Assistant AD:
Job Description:
The assistant athletic director will work in collaboration with
the head athletic director. He or she will be held responsible for
overseeing certain areas of the department such as coaches and
athletes success on and off the field. An assistant AD will also be
responsible for assisting the athletic department in reaching their
goals. The assistant athletic director will communicate with
athletes as well as promote academic achievement.
Specific Duties:
· Assist with developing programs
· Communicate with athletes and oversee coaches
· Assist in organizing and supervising athletic programs
· Oversee all athletes academic records
· Promote academic achievement
· Assist with recruiting any potential new coaching staff
Qualifications:
· Bachelor's degree
· 5 or more years of experience in sport management, coaching or
physical education
· Teacher licensure not required but encouraged
· Strong math, business, management, organization and
communication skills required.
· Ability to work well with adolescents and adults
· Great technological skills, social media skills
Salary and Benefits:
After careful review our firm has located in our budget to offer
the assistant athletic director a yearly budget of $55,000. With
the addition of the 28% benefits, it will bring the total value to
$70,400. With this amount we will not be exceeding our budget and
we will be able to offer a competitive amount at the same time. We
have compared the amount above to other assistant athletic director
positions, and after further research we are able to show the
differences. This will be shown in the charts located in appendix
B.
Hiring Process:
The hiring process began with a distribution of ads throughout
several type of media such as, the local newspaper, as well as on
teamworkonline, and linkedin. Candidates either mailed their
completed application and resume in or submitted it through the
website. After receiving a list of suspectful candidates we
narrowed the list down to three people and held an in-person
interview on April 7, 2017. The interview process for the
suspectful candidates was held in the athletic director's office
and the principal the assistant principal, and the AD were present
during the interview. During the interview notes were taken by the
AD, the principal, and the assistant principal of any strengths or
weaknesses of each candidate. After every candidate had a chance to
interview the AD, principal, and assistant principal took the time
to review their notes and mutually decided on a candidate who best
fit the position considering all factors.
In-Person Interview Questions:
1. Explain a time when you failed in a sport setting and how you
handled the situation?
2. How can any past experiences carry over to this position in
helping you achieve?
3. Describe a situation where you had to plan or organize
something
4. Do you have any experience in fundraising, and if you could
what type of fundraising events would you have held at Bedrock?
5. What makes a successful athletic event and why?
6. Do you have any experience with finances, and if so please
explain?
7. Why do you want this job?
8. How do you decide what gets top priority when scheduling your
time?
9. What do you consider to be your biggest achievement?
10. Do you have any questions for us?
Our Recommendation:
After careful consideration and after reviewing the long list of
candidates, we recommend for you to hire Brian Cunningham. Mr.
Cunningham has completed his bachelor of science in physical
education as well as received his masters in sport administration
which is above and beyond our qualifications. He has prior
experience working in the athletic department at a DII university
which he can transfer prior knowledge to Bedrock. He has a
background with many years of coaching and being in administrative
roles including the director of facilities showing his substantial
leadership skills as well as communication skills. He has also
tried to get the AD position the past three times which shows that
he is a persistent person and will not give up on the things he
wants. His salary requirement is 45,000 dollars and he is willing
to work 30 hours during the week including weekends.
Our core values are Respect, sportsmanship, pride and leadership
skills. We as a staff promise to do our best to sharpen these
skills in students and to lead by example.
B. Hiring of Athletic Director
Job Description:
The athletic director will be in charge of overseeing the
athletic department at Bedrock High School. The athletic director
will also have the responsibility of supervising the coordination
of athletic events as well as the management of the athletic
department's budget and any other financial activities that occur.
He or she will also be in charge of any hiring and firing of
coaching staff that may arise. This position is a management
position that plays a substantial role in the responsibility of the
athletic department and its day-to-day functions. The athletic
director will communicate with the public in both a face-to-face
setting as well as over the phone.
Specific Duties:
· Provide guidance for the school's sports program
· Be able to coordinate with coaches about game and practice
schedules
· Be able to allocate time for various sports and locations
· Be knowledgeable on the academic standing of
student-athletes
· Oversee facility management
· Assist in the development of Bedrocks athletic department
website
· Manage the athletic department's budget
· Attend all home athletic events
· Assist with the hiring and firing of coaches
Qualifications
Mandatory:
· Bachelor’s degree in Sport Management or a closely related
field
· Knowledge or experience with financial and budgeting
skills
· Knowledge in the development of athletic programs
· Strong communication skills, both verbally and written
· Great organizational and scheduling skills
· Be able to work well with others
· Be able to handle and execute any student athletic issues that
may occur
Preferred:
· Experience in athletics, physical education, or a closely
related field in preferred
· A master’s degree in Athletic Administration or experience
working as an assistant athletic director is preferred
· Spanish as a secondary language
Hiring Process:
The hiring process of the athletic director follows the same
steps and guidelines as when hiring the assistant athletic
director. The position of the athletic director being open will be
displayed and an application will be provided through media. All
candidates will have the opportunity to be considered for the
position by completing the interview process and will be further
contacted of our decision.
In-Person Interview Questions:
1. Describe your ideal coach, and why you answered the way you
did
2. Based on past experience, what can you bring forth to this
job title and how will it be an aid to you if you were to be
hired?
3. Have you ever had to fire a coach? If so, what were your
steps?
4. Tell me about a time where you had to coordinate or manage an
event
5. If you were hired, how do you see our athletic department
improving?
6. Why do you want this job?
7. Tell me about a time when you experience a difficult
situation, and how you handled it
8. What do you believe is your biggest strength, and what you
see as your biggest weakness?
9. If you have ever led or developed a sporting event, what was
your role?
10. Do you have any questions for us?
Our Recommendation:
Based on his resume, previous experience, and his interview, our
firm recommends you hire Harrison Roth for the position of the
Athletic Director. His bachelor degree in Sport Management as well
as his masters in Sport-Administration make him an ideal candidate
for the Athletic Director position. He spent three years interning
at a DIII university in athletics which shows that he his very
knowledgeable of the skills and qualifications it takes to manage
an athletic program. The amount of time he spent as an intern is
also favorable due to his willingness to learn and gain hands on
experience. He also has experience in hosting a radio show on high
school recruiting which demonstrates his strong communication
skills as well as his knowledge of media and how it works through
sport. He possess the qualities, skills, and qualifications that we
believe the athletic director at Bedrock High School should have.
His salary requirement is $45,000 and he is willing to work
full-time including nights, weekends, and during summer months as
well.
V. Disciplinary Policy
As a student athlete, you have a responsibility to your
teammates and the school to represent them both in the best way
possible. Many younger kids and other students look up to athletes
as role models so do your best to not let these people down. As an
athletic department we want to provide our student athletes with
the tools and guidelines to learn self respect, respect for others
and respect for authorities while sharpening their athletic skills
and lifelong values set in place by participation in a team. Our
core values are respect, sportsmanship, pride and leadership
skills. We as a staff promise to do our best to sharpen these
skills in students and to lead by example. Below we have listed a
number of rules that each athlete will have to abide by not only
during their season but throughout the whole year. Each athlete
will be required to sign a code of conduct agreeing to these rules
before the beginning of each season. This will insure that both the
student athletes, coaches, and athletic directors will all have the
same understanding of what the is expected of the student
athletes.
1. The use of profanity is unacceptable in any place and at any
time.
2. Dress professionally for away games and practice/spirit wear
on home game days. For dressing up, males should wear button downs,
ties, and khakis/dress pants, females should wear skirts, a nice
shirt, or dress. No jeans allowed.
3. Exhibit appropriate behavior, set a good example, represent
your school well.
4. The use of alcohol, drugs or tobacco is NOT permitted. The
possession, use, consumption or distribution of any of these will
result in suspension from 3 games. A second offense will result in
being kicked off of the team.
5. If drug use is suspected, the department has the right to
perform random drug testing.
6. Discrimination is not permitted in any capacity. It is a
serious offense and can result in being kicked off of the team.
7. In order to participate in practice or game the athlete must
be present at school for at least half the. Any absence must be an
approved excused absence.
8. Any physical altercation that involves a student athlete will
automatically result in a one game suspension and it is up to the
coach for further punishment.
9. Each athlete must maintain at least a 2.0 GPA to be eligible
to play any sport.
Year 1 Total Money Spent = $1,241,320
Proposals for Year 2:
In Year 2, SAE Consultants will focus on updating the all
purpose field, expand the weight room in the gymnasium, and add
Varsity Men and Women’s Tennis teams as a new sport for athletes to
participate in.
I. All Purpose Field Improvements:
A. Proposal for astroturfing the field:
By changing the all purpose field from grass to turf we see many
benefits. This field is mainly used by physical education classes.
By having grass, classes can easily be ruined by the weather and
can be effected for many days. Installing astroturf could eliminate
this problem.
The estimated cost of the astro turf is $4.75 per square foot.
The chart below provides insight into why astroturf is the more
efficient option. It is more expensive upfront, but lasts much
longer.
Natural Grass
FieldTurf
Base preparation:
$150,000
$320,000
Materials:
$2.75 per sq. ft. = $220,000
$4.75 per sq. ft. = $380,000
Maintenance:
$20,000 x 10 years = $200,000
$5,000 x 10 years = $50,000
Total:
$570,000
$750,000
Scheduling Possibilities:
25 hours x 25 weeks x 10 years = 6,250 hours
68 hours x 44 weeks x 10 years = 29,920 hours
Average Cost Per Hour of Use:
$91.20
$25.07
Total cost: $750,000
II. Proposal for bigger weight room and cardio machines:
As of now, there are no cardiovascular machines in the weight
room. Also, the weight room is an old larger storage closet which
can hold right around 30 people. We propose the purchase of two
elliptical machines and two treadmills so the students will have
cardio machines. The cost of two elliptical machine is
approximately $4000 and the cost of a treadmill would be
approximately $1500. The total cost of the proposed purchase of
equipment would be $7000. Since the room is so small and can
currently hold only 30 people, we also propose the addition of a
modular building. The cost would be $24,000. We want to purchase 1
acre of land. On one half of the land we will build the new tennis
courts ( proposed in next section). The other half will be the
location of the new modular weight rooms. We will purchase this
land for $65,000 for one acre. We propose that this modular
building be placed on the other half acre of land that we purchased
to build tennis courts. This will utilize the space we purchased to
expand the weightlifting room to be large enough to fit more than
30 people.
Purchase of new weights:
-Weightlifting bars and plates : $325(2)= $650
-Benches: $545 (2)=$1,090
Total Cost: $2000(2)+$1500(2)+$650+$1090= $6,040
III. Proposal to Add New Sports:
A. Proposal to add Men’s and Women’s Tennis:
With tennis being added to the list of sport teams we would need
to pay for a tennis court to be built. The average cost to build a
tennis court from start to finish including dirt is $65,000. This
includes lighting, fencing, surfacing, etc. We believe that not
only would the tennis team benefit from this but also spectators
can now come watch a tennis match and the physical education
classes could even use the tennis courts to learn tennis or play
tennis during classes. In order to make this happen, we want to
purchase an acre of land. We will purchase this land for $65,000
for one acre. We want to build 8 tennis courts on one half of the
acre. New equipment will need to be purchased as well.
· Balls= 60 balls for $45(5)=$225
· Nets=1 for $160, $160(8)=$1280
· uniforms= $26 per shirt= 15 various men’s jerseys size
jerseys= $390
· 15 various sized women’s jerseys= $390
Total cost= $65000(8)+$225+$1280+$390=$586,895
B. Proposal to add Soccer:
Soccer games could be played in Bedrock stadium and this would
save money of having to build a whole new field. Other essentials
include a set of team jerseys, balls, goals, and possibly
additional practice equipment. We have found a website that can be
used to order uniforms and another one that can be used to order
goals and any additional equipment that might be necessary. After
what we purchase for the team in the beginning, additional
fundraising can be held in order for the team to purchase anything
extra they may want.
· (Men’s and Women’s) Team jerseys= $30 per jersey, 30 various
sized jerseys= $900
· A regular sized soccer ball that can be used to play on a turf
field is $20. To start we will purchase five of these for a total
cost of $100.
· The standard size for a soccer goal is 8x24. Through our
research we have found that a portable goal at this size cost $800,
making the total cost for two of these goals, $1,600. Nets are
included in this price which will save money.
· Cones can be purchased in a pack of 25 for $20. Only one pack
will be purchased which can be used in games and practice.
Total Cost: $900+$100+$1600+$20=$2,620
Total Money Spent in Year 2= $1,369,555
Conclusion
Staying in our budget for each year, we have added two new
sports, soccer and tennis, and updated each Bedrock facility that
athletes use. With these new sports, newly renovated facilities,
and the addition of 800 students, we have increased the
participation of student athletes to 67%. Also with implementing a
new discipline policy, Bedrock will see improvement inside and
outside the classroom from student athletes. Athletes will be able
to take advantage of the many renovations we completed. Over the
course of the two years these renovations include new lighting and
turf for the stadium, two new varsity sports for both men and women
(soccer and tennis), permanent seating and new floor in the
gymnasium, and new equipment in the weight room. We expect that
these updates will increase revenue as more fans will want to
attend games because there will be lighting to see the game or
better seating to watch games inside. We also decided to hire an
Athletic Director and an assistant Athletic Director. For the head
athletic director we chose to hire Harrison Roth. We felt that he
was the best choice for this program based off of his experience
and high level of knowledge dealing with the sports career. We are
only be responsible for covering his salary through our budget and
not the assistant athletic director salary. Overtime, these updates
will require less maintenance than the current facilities, saving
Bedrock money in their yearly budget to put toward other things.
SAE Consultants strives to go over and beyond in providing the best
options and to maximize success. The chart below shows how we
utilized the budget money.
Year 1 Money Spent
Year 1 Budget available: $1,950,000
Purchases
Cost
Lighting
$315,000
New Track
$510,000
Permanent Seating
$312,500
New Flooring
$43,600
Hiring Athletic Director
$70,400
TOTAL
$1,251,500
Money Leftover from Year 1
$698,500
Year 2 Money Spent
Year 2 Budget available: $1,400,000
Purchases
Cost
Astroturf
$750,000
Modular Building
$24,000
Purchase of land
$6,040
New Equipment
$65,000
Addition of Soccer
$521,895
Addition of Tennis
$2,620
TOTAL
$1,369,555
Money Leftover from Year 2
$30,445
Appendix A: Works Cited
Blank, C. (2010, December 21). Rubber Running Track Pros &
Cons. Retrieved March 29, 2017, from
http://www.livestrong.com/article/340024-rubber-running-track-pros-cons/
Cost Analysis. (n.d.). Retrieved March 29, 2017, from
http://www.beynonsports.com/en/the-beynon-difference/cost-analysis
Cost Analysis. (n.d.). Retrieved April 10, 2017, from
http://www.fieldturf.com/en/fieldturf-difference/cost-analysis
MAXAM®. (n.d.). Retrieved April 4, 2017, from
https://www.husseyseating.com/maxam#.WM7kqxIrIxg
Soccer Goals. (n.d.). Retrieved April 4, 2017, from
http://www.soccer.com/shop/field-training/goals/
Soccer Uniforms for Clubs & Organizations. (n.d.). Retrieved
April 4, 2017, from
https://www.theteamfactory.com/soccer-uniforms-for-clubs-organizations/
https://www.amazon.com/Tennis-Net-Double-Highest-Available/dp/B005HRT890/ref=sr_1_2?ie=UTF8&qid=1492561021&sr=8-2&keywords=tennis+nets
http://www.roguefitness.com/rogue-adjustable-bench-2-0?prod_id=25843&gclid=CLSxgpiur9MCFUUcaQodAysM6Q
http://www.qualitycourt.com/index.php/faq
https://www.amazon.com/Tennis-Net-Double-Highest-Available/dp/B005HRT890/ref=sr_1_2?ie=UTF8&qid=1492561021&sr=8-2&keywords=tennis+nets
http://www.inboxfitness.com/body-solid-rubber-grip-olympic-set-300-lb.htm?gclid=CL-mzvOtr9MCFdgHgQod00cHNw
http://www.teamsportswear.com/product/28600/augusta-ladies-tornado-jersey
http://www.fieldturf.com/en/fieldturf-difference/cost-analysis
https://www.modspace.com/en/listings/sale-products/12-x-40-mobile-office-170462.aspx
http://www.clubindustry.com/design/cost-building-new-fitness-facility
Appendix B: Assistant Athletic Director Comparison
Salary.com, Site Built By:. "Assistant Athletics Director
Salaries." Assistant Athletics Director Salaries by Education,
Experience, Location and More - Salary.com. N.p., n.d. Web. 18 Apr.
2017.
"Benefit Averages for Raleigh NC." Salary.com Salary Wizard- Do
You Know What You're Worth? N.p., n.d. Web. 18 Apr. 2017.
"Assistant Athletic Director Salary Raleigh NC." Salary.com
Salary Wizard- Do You Know What You're Worth? N.p., n.d. Web. 18
Apr. 2017.
