Microsoft Word and Job Docs

Summary and Evaluation/Review

SUMMARY

Microsoft Word is an extremely efficient and prominent program used by many businesses and corporations. It has a large quantity of functions, such as formatting tables and charts, inserting graphics, regulating text and paragraphs, numbering lists, creating professional business documents, etc.

The Microsoft Corporation officially released Microsoft Word in 1983. At the time, there were a few other word-processing programs already on the market, such as WordStar and WordPerfect(Encyclopædia Britannica). Due to the evolution of Microsoft Word and the people that use it, Word has become widely known for being used in the workplace, the education system, and in the personal life of the average consumer.

In the classroom, Microsoft Word is primarily used by the students to construct academic essays and research papers. Many schools allow the use of laptops and tablets for their students to take notes. Individuals even use Microsoft Word in order to remember their daily tasks. Some even use the program to write and express their creative nature.

As we have established, Microsoft Word can be used to perform many different tasks, however, it is most widely used in the workplace. Businesses around the globe use Microsoft Word to conduct their everyday activities and to communicate with clients and co-workers.

EVALUATION/REVIEW

Overall, Microsoft Word is a fantastic program to use. There are many effective and efficient word-processing programs, however, Word is the most widely used. Between the many workplaces and businesses that utilize this particular program, it is fair to say that it is simple and easy to use.

As we have demonstrated in this document, Microsoft Word can create documents that extend farther than essays and papers. Word allows you to create more formal documents such as business letters, business cards, resumes, statements, analysis, invoices, etc.

ILLUSTRATIONS

Business Letter (Template)

Resumes (Template)

Business Cards (Template)

DEMONSTRATION

Creating a Specific Document (Business Letter, Card, Resume):

Creating these types of documents would prove to be useful in a business setting. First, open Microsoft Word. At the top of your screen, click where it says “Search for online templates.” In this search bar, type “Business Letter” and click the “ button (You can search other documents, such as business cards, resumes, brochures, etc). As a result, you now have a gallery of templates to choose from.

Insert and Format a Table:

Tables and charts are useful when you need to display statistics or give a presentation. First, open up the preferred Microsoft Word document. Navigate to the Insert tab and choose between tables or charts. If you clicked the “Table” button, either highlight the amount of rows and columns you need, or click “Insert Table” and type the amount of rows and columns you need. If you clicked the “Chart” button,

Insert an Image (Company Logo):

Images and graphics are important to professional documents, because they allow you to leave your company’s mark for everyone else to see. First, open up a blank or saved Microsoft Word document. Navigate to the “Insert” tab and click on “Pictures.” Search for the particular image by finding the appropriate folder. Click on your image and click the “Insert” button.

Change Font Style and Color:

Depending on the type of document you are creating, you may consider changing the font style or color in order to grab the reader’s attention. To change the font style, navigate to the “Home” tab. Click the drop-down arrow next to the current font style. You may now browse and choose the font style that you prefer. To change the font color, navigate to the “Home” tab. Click the “Font Color” drop-down arrow. Now you are able to choose from a plethora of colors.

TIPS AND SHORTCUTS

There are far more features to this program and their uses than can possibly be covered in this short demonstration, but we will cover some of the most helpful.

Templates can be more useful than any other feature offered in this software. They not only offer a professional look tailored to your application, but can also relieve the common anxiety of staring at a blank page while wondering how to begin.

● Click File > Open.● Double-click This PC. (In Word 2013, double-click Computer).● Browse to the Custom Office Templates folder that’s under My Documents.● Click your template, and click Open.● Make the changes you want, then save and close the template.

Importing graphics and screenshots from other software makes Word the springboard to bring all of your info-graphic needs to life. Graphs and Charts give your text the advantage of sorting your complex ideas and data into easy to understand visuals that can highlight your main topic. These easy steps show how this is done.

● Open a new or existing document in Microsoft Word.● Click the "Insert" tab > Locate the "Tables" group. ● Select the "Table" icon > Choose the "Insert Table..." option.● Set the "Number of columns," "Number of rows," and "AutoFit behavior" to

your desired specifications > Click [OK].● Open the Excel file and use your mouse to select the data you wish to import. ● Right-click on the range of cells you have highlighted and select "Copy."● Switch back to Word and highlight the table cells where you want to import the

Excel data.● Right-click on the Word table and click the option you want under "Paste

Options."

Hyperlinks are useful when citing supporting documents or videos simply will not drive your point. This easy tool gives your pages-long document the ability to convey volumes. As they can make your text very busy or allow tons of supporting information to be viewed at discretion, they should be used with the end user in mind.

● Select the text or picture that you want to display as a hyperlink.

● On the Insert tab, click Hyperlink. ● You can also right-click the text or picture and click Hyperlink on the shortcut

menu.● In the Insert Hyperlink box, type or paste your link in the Address box.● Note: If you don't see the Address box, make sure Existing File or Web Page is

selected under Link to.

● Optionally, type different display text for your link in the Text to display box.● Note: If you don't know the address for your hyperlink, click Browse the Web

to locate the URL on the Internet and copy it.Also, you can mask the link with a more user friendly text or button without showing the link directly.

● To change the address or display text of a hyperlink you added, right-click the link and click Edit Hyperlink.

●● To change the appearance of a hyperlink, such as font style, size, or color, right-

click the link and click Font on the shortcut menu, or click a style option on the mini toolbar that appears.

●● To customize the ScreenTip that appears when you rest the pointer over the

hyperlink, right-click the link, click Edit Hyperlink, click ScreenTip in the top-right corner of the dialog box, and enter the text you want.

●

Bookmarks allow for rapid reference to information already in your document without the need for redundancy.

● Select text, a picture, or a place in your document where you want to insert a bookmark.

● Click Insert > Bookmark.

●● Under Bookmark name, type a name and click Add.

● Note: Bookmark names need to begin with a letter. They can include both numbers and letters, but not spaces. If you need to separate words, you can use an underscore ( _ )—for example, First_heading.

Macros are a powerful tool to help save time when common tasks are a part of your daily Word experience. This allows you to easily program Word for a tailor-made experience that suits your needs.

● Click View > Macros > Record Macro.

●● Type a name for the macro.

●● To use this macro in any new documents you make, be sure the Store macro in

box says All Documents (Normal.dotm).

●● To run your macro when you click a button, click Button.

●● Click the new macro (it’s named something like Normal.NewMacros.<your

macro name>), and click Add.

●● Click Modify.

●● Choose a button image, type the name you want, and click OK twice.

●● Now it’s time to record the steps. Click the commands or press the keys for each

step in the task. Word records your clicks and keystrokes.● Note: Use the keyboard to select text while you’re recording your macro. Macros

don’t record selections made with a mouse.● To stop recording, click View > Macros > Stop Recording.

●The button for your macro appears on the Quick Access Toolbar.

REFERENCES

The Editors of Encyclopædia Britannica. “Microsoft Word.” Encyclopædia Britannica, Encyclopædia Britannica, Inc., 12 Sept. 2013, www.britannica.com/technology/Microsoft-Word.

Microsoft Inc., 2018. (2 February, 2018) Retrieved from URL https://support.office.com/en-us/word