· Web view2020/12/14 · Councillors acknowledged that whilst their original queries had now been answered by the organisation, councillors had significant concerns about the level

BSTC – Leisure, Youth & Amenities Committee – 14th December 2020

BRADLEY STOKE TOWN COUNCIL

Leisure, Youth & Amenities Committee

Minutes of the Meeting of the Leisure, Youth & Amenities Committee of Bradley Stoke Town Council held via the Zoom video-conferencing platform on Monday 14th December 2020 at 7.00pm.

PRESENT: Councillors: Tom AdityaRoger Avenin (Chair)Terri CullenTony GriffithsMichael HillBrian HopkinsonBen RandlesAndy Ward

Officers: Sharon Petela (Town Clerk)Graham Baker (Youth Development & Participation Worker)

Representatives from: 1st Bradley Stoke Scout GroupBradley Stoke Carnival CommitteeBradley Stoke Youth Cricket ClubBradley Stoke RadioPatchway, Filton & The Stokes Volunteer CentreSight Support West of England

1 Submissions from the Public

None

2 Apologies

Apologies were received from Councillor Elaine Hardwick and representatives from Bradley Stoke in Bloom and St Peter’s Hospice

3 Declarations by Members

None

4 Announcements by the Chair

None

5 Minutes of Previous Meeting

Acceptance of the Minutes of the meeting of the Leisure, Youth & Amenities Committee held on 19th October 2020 were proposed by Councillor Tom Aditya, seconded by Councillor Andy Ward. A vote was taken, 6 in favour, 2 abstentions, proposal carried. Minutes were then signed as a correct record.

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6 Service Level Agreements, Community Development, Grant Aid and Youth Grant Aid Applications

6.1 Service Level Agreements (SLA)

6.1.1 Bradley Stoke Cricket Club – Youth SLA

Documentation circulated to councillors (see Appendix A). A representative from the club was invited to speak in support of the application.

Following discussion, Councillor Brian Hopkinson proposed that Bradley Stoke Cricket Club be awarded a Youth Service Level Agreement of £3,500 for 2020/21, seconded by Councillor Michael Hill, carried unanimously.

Councillors thanked Bradley Stoke Cricket Club for all they do for the community.

Councillor Tony Griffiths declared an interest in agenda item 6.1.2, took no part in the discussion and abstained in the vote.

6.1.2 South Gloucestershire Chinese Association

Documentation circulated to councillors (see Appendix B). Unfortunately, no one from the organisation was present to speak in support of the application.

Following discussion, Councillor Tom Aditya proposed that South Gloucestershire Chinese Association be awarded a Service Level Agreement of £1,764.37 for 2020/21, seconded by Councillor Roger Avenin. A vote was taken, 7 in favour, 1 abstention, proposal carried.

Councillors commented that they would welcome the group attending council meetings in the future to give updates on their work.

6.1.3 Four Towns & Vale Link Transport

Documentation circulated to councillors (see Appendix C). Unfortunately, no representative from the organisation was in attendance at the meeting to speak in support of the application.

Councillors acknowledged that whilst their original queries had now been answered by the organisation, councillors had significant concerns about the level of financial reserves that the organisation currently holds. It would also appear that, for many years, Bradley Stoke Town Council has paid a disproportionately high level of funding linked to the limited number of Bradley Stoke residents who use the service in comparison with surrounding parish and town councils. Councillors commented that, in the future, they would be interested to receive a breakdown of members of the organisation linked to the other parish and town councils who fund the organisation.

Following discussion, Councillor Brian Hopkinson proposed this Service Level Agreement is not awarded for 2020/21 in view of the high level of financial reserves that the organisation holds and the very small number of Bradley Stoke residents who use the service, but that the organisation is welcome to apply for funding in 2021/22, seconded by Councillor Terri Cullen. A vote was taken, 4 in favour, 3 against, 1 abstention, proposal carried.

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The Town Clerk was asked to contact the organisation to encourage them to increase their marketing within the town to encourage more Bradley Stoke residents to sign up to the scheme and also, in their application for 2021/22, to include a breakdown of the number of members from the surrounding parish and town councils who fund the scheme to ensure that, going forward, the Bradley Stoke Town Council contribution is proportionate.

6.1.4 Patchway, Filton & The Stokes Volunteer Centre

Documentation circulated to councillors (see Appendix D). A representative from the organisation was invited to speak in support of the application.

Councillors queried why Bradley Stoke Town Council is paying a significantly higher contribution than the other local parish and town councils. The representative explained that the Bradley Stoke drop-in sessions have a very high footfall and generate a good level of volunteers, which, in turn leads to administration work in processing the applications.

Councillors asked about where the 70 volunteers who were brokered into volunteering in 2019-20 come from. The representative explained that these were people from across the entire South Gloucestershire area, not just the four areas who contribute towards the organisation. Of the 70 volunteers, 20 were Bradley Stoke residents.

Following discussion, Councillor Brian Hopkinson proposed that Patchway, Filton & The Stokes Volunteer Centre be awarded a Service Level Agreement of £1,158.00 for 2020/21, seconded by Councillor Andy Ward. A vote was taken, 5 in favour, 3 abstentions, proposal carried.

Councillors Tom Aditya and Brian Hopkinson declared an interest in agenda item 6.2.1

6.2 Community Development Grant Aid (CDGA)

6.2.1 CDGA29 - Bradley Stoke Carnival Committee update

The group has submitted a written update (see Appendix E)

6.2.2 CDGA30 – Bradley Stoke Radio – new application

Bradley Stoke Radio (BSR) has applied for Community Development Grant Aid of £4,000 towards the running and premises costs for the community radio station. Documentation has been circulated. A representative from BSR was invited to speak in support of the application. They commented that it has been a very challenging year for everyone, BSR included. Despite this BSR have managed to be involved in a large number of events and activities and have supported local groups and organisations wherever possible,

The Mayor commented that he had been interviewed twice during the year and encouraged councillors to get involved with the Christmas recording project that BSR currently have ongoing.

Following discussion, Councillor Terri Cullen proposed that Bradley Stoke Radio be awarded Community Development Grant Aid of £4,000.00 towards the running and premises costs of the community radio station, seconded by Councillor Tom Aditya, carried unanimously.

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6.3 Grant Aid (GA)

6.3.1 GA477 – Sight Support West of England

Sight Support West of England have applied for Grant Aid of £500.00 towards support of Bradley Stoke residents who have sight loss. A representative from the group was invited to speak in support of the application.

Following discussion, Councillor Tony Griffiths proposed that Sight Support West of England be awarded Grant Aid of £500 towards the cost of support of Bradley Stoke residents who have sight loss, seconded by Councillor Tom Aditya, carried unanimously.

6.3.2 GA478 – St Peter’s Hospice

St Peter’s Hospice has applied for Grant Aid of £500.00 towards the purchase of a syringe driver. Unfortunately, the organisation had sent their apologies as no one was available to attend the meeting due to prior commitments.

Following discussion, Councillor Michael Hill proposed that St Peter’s Hospice be awarded Grant Aid of £500 towards the cost of purchasing a syringe driver, seconded by Councillor Ben Randles, carried unanimously.

6.4 Youth Grant Aid (YGA)

6.4.1 YGA45 – 1st Bradley Stoke Scout Group

1st Bradley Stoke Scout Group have applied for a one-off grant of £1,500 towards the cost of their rental at Brook Way Activity Centre linked to the global COVID- 19 pandemic and the financial implications that the pandemic have brought.

The Town Clerk informed the meeting that the upper limit of general grant funding is set at £500, but councillors can offer one-off grants of higher amounts in exceptional circumstances. To date, there have been no other youth grant aid applications this year, so there is still significant youth grant aid budget available.

A representative from the organisation was invited to speak in support of the application. They explained that, unfortunately, as a result of the COVID-19 pandemic, the group has lost a significant number of adult volunteers and also young people which has led to the closure of two sections, which in turn has led to a loss of income for the group as a whole. They have been ineligible to apply for any external grant funding streams. As a charity, they have to keep approximately 6 months operating costs in reserve.

Following discussion, Councillor Roger Avenin proposed that 1st Bradley Stoke Scout Group be awarded one-off youth grant of £1,500 towards the cost of their rental at Brook Way Activity Centre linked to the global COVID- 19 pandemic and the financial implications that the pandemic have brought, seconded by Councillor Terri Cullen, carried unanimously.

6.5 Larger Grant Aid 2020/21

None

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7 Matters arising from the minutes of the meeting held on 19th October 2020

7.1 Update on Provision of Leisure Equipment on the Jubilee Green

Covered under agenda item 8.1

7.2 Update on Provision of MUGA equipment/facility at the Jubilee Centre

Covered under agenda item 8.1

7.3 Adoption of BSTC Youth Work policy

Carry forward

8 Matters within the scope of the Leisure, Youth & Amenities Committee

8.1 Youth Development & Participation Worker (YDPW) update by Graham Baker

Headline news since last LYA Committee report (19th October 2020). Youth Work during Covid-19:as stated in the October report, we continue to follow

guidance from the National Youth Agency, including the regularly updated document ‘Managing youth sector activities and spaces during Covid-19’ (version 4; Dec 2020). The document is prepared in consultation with the Department for Digital Culture, Media, and Sport. The document highlights a 4-tier system of ‘Readiness Level/ Permitted activity’ for Youth Work, namely, Red, Amber, Yellow, Green. During national lockdown, all Youth Work moved to the Red level. However, following categorisation as a Tier 3 area, we are currently at Amber (for work with under 18-year olds). Amber permits ‘online and digital youth services; detached/ outdoor youth services consistent with social distancing guidelines; 1-2-1 sessions; small group sessions indoors in Covid secure venues in maximum bubbles of up to 15. However, 18 years old and over are still category Red with stricter guidance. Please follow link for more detail: www.nya.org.uk

Partnership working; BSTC continues to be an active member of SG youth work partnership. As with other reporting periods, we (BSTC) meet virtually with our SG partners to manage our external funding contract and explore opportunities, share ideas, for mutual support and to plan staff training. Due to the growing importance of Detached Youth Work, SG are currently funding advanced level training. In addition, Resilience Training the Trainer workshops are planned for the new year.External funding update: another benefit of our membership of SG youth work partnership is that we have secured free First Aid training for young people through the Police Violence Reduction Unit. The sessions will be run in March by the Street Doctors project. We are also applying to the SG Youth Endowment Fund for two short term projects (approximately £1.2K). Young people are particularly interested in Street Art projects to be delivered before June 2021. Just a reminder that we are currently in the 2nd year of 3-year funding of £10K per year from the SG Youth Work Offer, with a 2-year extension clause within the contract subject to confirmation.

Staff recruitment: As previously highlighted, we need to fill part time youth support worker sessions so we can fully deliver on all our youth project strands. Job descriptions and person specifications are currently being revised and job advertisements will be placed and circulated over the new year.

Girls project sessions: we continue to deliver Covid secure face to face weekly sessions in line with the above-mentioned national guidance. Now we have moved to Tier 3, we have reintroduced building-based sessions up to a maximum of 15 young

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http://www.nya.org.uk/


people. The sessions are promoted on a closed Instagram group with regular weekly postings and attendees are requested to let us know in advance.

Informal skatepark and outreach sessions: as with previous reports we continue to have regular informal skatepark youth work outreach and visits involving socially distanced interaction with young people and the wider community. During the last two weeks of the national lockdown, we decided to turn off the floodlights to manage numbers. However, we have now entered Tier 3 and national guidance stipulates that outdoor skateparks can be open, but to reinforce Covid guidelines. We have therefore reinstated the lights, reinforced signage, regularly visit and discuss the importance of social distancing with users, liaise with the local police beat team and have tried to make it clear that lights will be dependent on positive use.

Likewise, there are regular youth work outreach interactions with young people in the Jubilee Centre area, Willowbrook, etc.

One to one support: young people are starting to engage again with dropping by the office and/ or seeking support for CVs, references, etc.

Young Volunteers: after national lockdown, we are now looking to reinstate more regular young volunteering sessions, including further skatepark landscaping and maintenance.

Ongoing support through email, phone, and text: this period has continued to involve positive non face to face contact with young people, parents/ carers, including supportive signposting, information and advice, CAB referrals, interest in virtual sessions, etc.

Use of social media: we continue to use social media to disseminate information and for supportive signposting to other information and organisations.

Youth work website presence: we continued to update our website offer by researching and adding a range of information, ideas, and links to supportyoung people and their families, with an emphasis on mental health and Covid-19 and further reinforcing links through regular Instagram posts.

Jubilee Green fitness area update: we now have some additional detailed plans and quotes. The plans are in line with LYA Committee’s previous desire to pursue an option that combined a street workout setup and a few pieces of movable equipment (e.g., exercise bike, hydraulic chest press, etc). The idea was that the equipment would have a wide appeal and accessibility. This illustration (which can be further refined), includes all equipment, groundworks, and installation costs on a 115sq meter base and is costed at £36,367 + VAT.Another contractor has costed options ranging from £30K to £80K. However, a similar option to above, but on a larger 140sq meter base, would cost approximately £47,170 + VAT. Cost is a combination of illustrated street plan (right) £29,848 + VAT and the addition of some movable equipment (e.g. 3 x bikes below) @ £17,322.

Action: That quotes are fine tuned to form a more direct comparison (e.g., surface area of base) and a detailed options report brought back to Committee.

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MUGA (multi-use games area) update: there has been further site meetings and one more quote received and another awaited. In addition, we have a quote previously brought to committee. The latest quote is for the installation of a MUGA (34.8m x 18 .25m) including a 2.1m wide extension, installation of 3m rebound fencing and football and basketball ends. The cost is £49,615 + VAT, however, the relocation of two floodlight columns is costed as an additional extra (£650 + VAT). In addition, we are seeking a specific quote, for the relocation of the two floodlights, from a company who specialise in sports floodlighting.

Action: That all quotes, when received, form a detailed options report, and are brought back to Committee for consideration. In addition, we now have a clearer idea of costs and can further explore current external funding options.

Strategic lead on other current & evolving projects. Ongoing development & review of Youth Work Policies & Procedures for BSTC. Reporting, evaluating & data collection. SG Youth Offer funding (2nd quarter

reports) submitted and responses to additional info during Covid-19.

8.2 Bradley Stoke in Bloom (BSIB) update by Steering Group

A very comprehensive Bradley Stoke in Bloom Group report and photos has been circulated. Since the written report was submitted, a further update has been received. The Aztec Hotel’s donated Christmas tree has been transformed into a wishing

tree which can be found on Brook Way behind the Dr’s surgery. On the first day it received over 100 wishes and they are a rousing mix of awesome, sweet and heart-breaking. It was very heartening later on the day it was installed to see a lone teenage boy at the tree writing his wish.

The group are also waiting for the delivery of 30 trees (a mix of Rowans and Spindles) from the local company CGI.

8.3 Administration of the youth budget

The Town Clerk informed the meeting that the administration of the youth budget does fall within the terms of reference of the Leisure, Youth & Amenities committee.

The Chair of Council said that a number of councillors feel that the recruitment of the new youth staff should be put on hold for the foreseeable future. The Town Clerk informed the meeting that the decision to go ahead with the recruitment of more youth staff was only agreed at the Full Council meeting on 18 th November 2020 (see extract from minutes below):

“Following discussion, Councillor Michael Hill proposed that BSTC now actively pursue the recruitment of youth work staff, seconded by Councillor Ed Rose, carried unanimously.”

Discussion then took place on the youth budgets/spending and reserves. As this will be revisiting a decision made less than 6 months ago, in line with Standing Orders, there would need to be changes linked to the original decision to necessitate the decision being revisited and therefore this item will to be added to the agenda for January 2021, Full Council meeting.

9 Date of next meeting

Monday 15th February 2021 at 7.00pm.The meeting closed at 9.40pm

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Appendix A

Bradley Stoke Cricket Club (BSCC) Application for SLA Grant Funding

Dear Councillors,

I am writing to reapply for the Youth SLA Grant that has been so kindly donated in recent years to Bradley Stoke Cricket Club for the provision of youth services. I include a copy of the club's accounts for the previous financial year (ending 31 October 2020).

The youth section remains a clear priority and a guiding principle behind the strategic growth of the club and its facilities. This development continued in 2020 despite the shortened season, and perhaps the hard work of recent years manifested itself with results on the field, with three of our age group teams reaching Finals Day of the Covid-adjusted league competition .

Youth members totalled 84 in 2020, the majority of whom are residents of Bradley Stoke. This number did not include All Stars Cricket this year, as only a handful had signed up prior to lockdown, and the launch of the new ECB initiative Dynamos Cricket was postponed for the same reasons. We had tailored the latter to be for girls only, to encourage more girls to try cricket and to boost our girls membership and ultimately create a girls section, perhaps the missing element in our youth section. We now hope for a full 2021season to carry out this plan albeit a year later. The other addition which we will be implementing for 2021, is a 2nd Under 13s teams for 2021to cater for the increased numbers in that age group.

The club continues to see the provision of ECB Accredited Coaches to assist the development of its youth team players as essential. For 2021we will have three x Level 1 coaches and five x Level 2 coaches, plus one Level 2 coach acting as a contingency. One of our Level 1 coaches is looking to achieve Level 2 before the outdoor season starts, with two other coaches aiming for Level 1.

Please find below further information on the club, our youth membership and the financial resources that BSCC invested in the youth membership in the financial year ending 31 October 2020.

Overview of BSCC youth teams and membership

In 2020 84 juniors (22 U9s, 21 Ulls, 20U13s, 20 UlSs and 1 U17) between the ages of six and 17 were members of the club. Of these, 62 (74%) reside in the BS32 postcode, with a further 17 (20%) residing in the BS34 postcode.

The committee are firm believers that despite the cost of running a youth section that membership fees should remain low to encourage participation. In 2020 it was only £50 for any youth player to become a member, which given the Covid 19 situation and the reduced season we had, will also cover the 2021 season, which we feel represents excellent value for money and therefore remains a negligible barrier to participation. We also offered a 2020 one off membership for £20, covering 2020 only, which was taken up by 20 of the 84 members.

For that £50 {or £20), the juniors received weekly two hour training sessions (90 minutes for U9s) from mid-July until the end of August. Prior to that, the club hired indoor facilities for six weeks pre-season and before lockdown prevented the final four weeks taking place. The juniors were charged just £2 each (unchanged from 2019) for these sessions to encourage attendance. In addition to this we had structured league fixtures and some friendlies for UllAs, U11s, U13s, U15s and U17s, and there were no match fees for these games. Our U9s played a handful of friendlies at no additional cost. 1n all, 44 fixtures were played, not far off what was played in 2019, a tremendous effort considering the late start.

The investment of time from our volunteers both in completing coaching courses and delivering coaching, as well as the talent and commitment of the players concerned, has helped 13 (16%) of our youth players gain selection for this winter's performance age group training squads run by Gloucestershire County Cricket Club (boys County/Development) and Gloucestershire Cricket Board (boys zonal and girls). These

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numbers have been steadily rising over the last few years. Five have made a Gloucestershire South Zone squad, four a Gloucestershire county development squad and four being selected for a Gloucestershire full county squad.

Appendix AThe club is also committed to putting all its coaching staff through Safeguarding and Protecting Children and First Aid courses every three years at the current cost of around £40 per coach per course where it cannot be completed online. We also have a Child Welfare Officer who is responsible for ensuring the club are doing as much as possible to protect the children we coach.

We also pride ourselves on making sure anyone who wants it has the chance to experience the game, regardless of ability.

Financials:As previously stated, BSCC makes every attempt to subsidise the activities of our youth section and, in so doing incur a range of costs, which are not fully covered by the membership fees paid by youth members. The table below details a number of costs incurred by the club in support of the youth section for the 2020 playing season. This would be what the generous grant of £3,500 was put towards last year. You can see the club's expenses for running youth cricket exceeded the grant figure, and we continue to fund any remainder ourselves

Item CostYouth specific costs, including league and tournament fees,match balls, youth coach courses, youth coach insurance

£1,159.60

Sports hall hire for youth indoor nets £275.00Insurance (£935.02 say½ attributable to youth members) £311.67Rent of facilities, including of King George Vt Downend where the 3rd XI and 4th XI played home matches, which are partly used to develop youth players and gain them exposure to adultcricket {£7,137.81·say½ attributable to youth members)

£2,379.27

TOTAL £4,125.54

Next SeasonNext season we anticipate our youth costs to be broadly similar to 2020. Spending in general, particularly on improvement projects, was down on recent years due to the need for prudence in these difficult times, and it is unclear at the time of writing if we will be able to proceed with any such projects with confidence next year. Of course receipt of the grant will help improve our position in that regard.

All age groups and teams run in 2020 will continue plus a 2nd Under 13s team. We hope that the Covid•19 situation will allow for a full 2021season.

In SummaryBSCC will continue to provide an outlet for local juniors to regularly play and learn the game of cricket, taking pains to ensure that this is done safely, with appropriate supervision and oversight. We are inclusive and welcome young cricketers from around age four (male and female) from all ethnicities and backgrounds. Our goal is to provide a platform from which local juniors can develop a passion for cricket and for healthy active lifestyles. We integrate these juniors into the club and support their cricketing development in every way possible.

Given the outlay of the club in 2020 and anticipated outlay in 2021, the club would like to apply for funding of £3,500.00 as per last year's application that was kindly agreed.

We look forward to the Town Council's thoughts on our application and would be grateful if you would inform us of the date, time and location (n/a if virtual) of the meeting at which this is to be discussed (should it be open to the public) so we can attend and be on hand to answer any further questions the councillors may have.

Kind Regards John Rivers

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Youth Development ManagerOn behalf of Bradley Stoke Cricket Club

Appendix A2020

Income Outgoing NetTOTAL £18,739.72 ######### £1,090.66

Membership £9,334.88 -£175.00 £9,159.88All Stars £39.38 -£50.80 -£11.42Leagues £0.00 -£1,759.30 -£1,759.30

Rent £0.00 -£4,487.33 -£4,487.33Indoor Nets £417.00 -£1,270.00 -£853.00

Groundsman £3,744.00 -£4,896.00 -£1,152.00Grants £3,500.00 £0.00 £3,500.00

Donations £0.00 -£160.00 -£160.00Fundraising £1,184.46 -£553.40 £631.06Equipment £0.00 -£1,773.91 -£1,773.91

Awards night £0.00 £0.00 £0.00Bar Money £0.00 £0.00 £0.00

Sponsorship £500.00 -£428.70 £71.30Kit £20.00 £0.00 £20.00

Youth Team £0.00 -£1,159.60 -£1,159.60Insurance £0.00 -£935.02 -£935.02Transfers £0.00 £0.00 £0.00

Opening Balance £5,376.53Closing Balance £6,467.19

Account No. Opening Balance £5,376.53Sort Code Current Balance £6,467.19

Income Outgoing NetTOTAL £18,739.72 -£17,649.06 £1,090.66

Membership mem £9,334.88 -£175.00 £9,159.88mem £7,358.38

mfees £1,976.50All Stars all £39.38 -£50.80 -£11.42Leagues fee £0.00 -£1,759.30 -£1,759.30

Rent rent £0.00 -£4,487.33 -£4,487.33Indoor Nets nets £417.00 -£1,270.00 -£853.00

Groundsman grd £3,744.00 -£4,896.00 -£1,152.00Grants sla £3,500.00 £0.00 £3,500.00

Donations don £0.00 -£160.00 -£160.00Fundraising fund £1,184.46 -£553.40 £631.06Equipment eqp £0.00 -£1,773.91 -£1,773.91

club eqp -£994.15Awards night din £0.00 £0.00 £0.00

Bar Money bar £0.00 £0.00 £0.00Sponsorship spon £500.00 -£428.70 £71.30

Kit kit £20.00 £0.00 £20.00Youth Team yth £0.00 -£1,159.60 -£1,159.60

Insurance ins £0.00 -£935.02 -£935.02Transfers bal £0.00 £0.00 £0.00

ADJUSTMENTSRefund for Indoor Nets from School £579.00 £579.00

Groundsman - October £576.00 £576.00Q2 & Q3 Rent -£2,650.48 -£2,650.48

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NET PROFIT/LOSS -£404.82ACTUAL BALANCE £6,062.37

Appendix B

South Gloucestershire Chinese Association – Service Level Agreement Application 2020/21

I would like to provide you the information required for applying for a grant from Bradley Stoke Town Council.

1. Our annual account: 2019 signed accounts attached

2. The breakdown of payment of last year: Payment used for room hiring last year was £2538.05 (from September 2019 to August 2020) and we predict the same amount or near the same amount will apply for the coming year largely dependant on the situation with Covid 19.

Other expenditure details can be found in the Annual Account Report.

3. A short report detailing the impact of services provided within Bradley Stoke as a result of the funding. We have used the funding from Bradley Stoke Council for the following activities and events in the past year:

Regular Activities: Tai Chi Class on every other Sunday afternoon. Choir practice every other Sunday afternoon. English classes for Chinese every Wednesday afternoon. Monthly committee meetings. AGM. Sports activity day every Thursday morning. Dance practice every Thursday evening. Invitation Chinese New Year Celebration, February.

Events: We participated in performances of Chinese dance and Tai Chi Fan at the Yate International

Heritage Festival in September. Health and well-being seminars. Chinese community trip to London in December. ( most of participants were elderly, but with

some families with young children)

Most of our members live in Bradley Stoke, Little Stoke, Filton, Patchway, Stoke Gifford, and Kingswood and around South Gloucestershire. Without the funding from the Town Council, we would not be able to maintain the above activities which give our members a chance to do exercises and get together at least once a week socially. Most of our senior members who are considerably isolated and speak little English, enjoy coming to do exercises and meet other people with no language barriers. The activities that the SGCA provides not only promote exercise and group identity but vitally expose the wider community to some of the most beautiful components of Chinese culture. We are most grateful to receive this funding from Bradley Stoke Council because it has also given our members a place to practice Choir singing and Tai Chi so we can perform at various events held in South Gloucestershire, like the Bristol Museum Chinese New Year Open Day, Bradley Stoke Festival, Yate International Heritage Festival, The Engage Festival, etc.

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Appendix B4. The number of Bradley Stoke residents who directly benefit.

The average number of people coming to our weekly sport activity day is 40+. Our fortnightly choir members and Tai Chi members are 30, Tai Chi workshop we had 60 people attendance. In our English class for Chinese people we have 16 enrolled. We have 12 people enrolled in our Adult Chinese class. Folk dancing group consist of 14 active members. We have directly on our record 88 families living in Bradley Stoke and surrounding areas. If a family has say 4 people, there will 352 people directly benefiting from the services provided. Many other Chinese people attend by word of mouth, thus giving a wider focus to the Chinese community in the whole of the West Country region. In the Bradley Stoke festival and carnival thousands of local people from a wide community directly benefit from our performances.

Please do not hesitate to contact me if you require any further information. Best Regards

Peter Kirby

Treasurer. South Gloucestershire Chinese Association

Supplementary email update from South Gloucestershire Chinese Association – 11th November 2020

There was an error by our accountants in reporting the Bradley Stoke Town Council grant funding of £2115.00. The funding received from yourselves was £1764.37.

I can also confirm that we do not receive funding from any other parish or town councils.

As for the Bradley Stoke residents registered with the SGCA, our records show 28+ families living in Bradley Stoke, with the remainder living in the surrounding area. Whilst the number of Chinese residents living in Bradley Stoke may not be large, as a Chinese community organisation in South Gloucestershire who use the town council buildings, we always try to do all we can to be involved in your organised events to benefit all the residents in Bradley Stoke town.

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Appendix C

Crossbow House, Frampton Cotterell, Bristol, 8536 2DA

Tel: 01454 250500 Email: [email protected] Website:www.4tvl.org.uk

Bradley Stoke Town Council 30/09/2020

Dear Councillors,

Re;- Service Level Agreement 2020

We continue to use all funds given to us to help assist with the ongoing costs of maintaining our minibus fleet for the community. During the year we continue to renew as many of our older vehicles as we can in attempt to save on our running costs and to assist in reducing our carbon footprint. A fleet balance is vital in matching the needs of our members with larger accessible vehicles for wheelchairs and special needs clients and smaller fuel-efficient vehicles covering GP'S/Hospital appointments/ visits.

We currently have 900+ members and we are supporting many passenger journeys per year. (With a percentage of passengers being from Bradley Stoke and passenger journeys being within the area. These journeys include visits to supermarkets, medical appointments and social visits each week. We usually also have groups travel with us (This has had to decline slightly due to Covid-19) and we transport people from residential homes in Bradley Stoke such as Bluebells. Many of our members use us every month to go on trips and weekly to go shopping and out for lunch. We also continue to provide accessible school transport for residents who's, children attend various schools in the area.

However, this year we unfortunately were hit with the pandemic, which meant we had to change the way we worked and of course would have changed our yearly average figures. which include passenger journeys undertaken over the year.

During the pandemic, when our many of our members had to self-isolate, we continued to work in partnership with South Gloucestershire Council to undertake food parcel deliveries for vulnerable individuals across South Gloucestershire. (Not just in our own areas of operation, to help support people in need.) We also continued to maintain school runs for parents of key workers. This remained fluid and subject to further alterations each week. We continued to help by providing members with accessible transport to their medical appointments (including doctors and hospitals).

As lockdown eased, we then started to transport members to their choice of supermarket. As places started to open again and our members were allowed out, we then began to run trips to the garden centres. With many of our members that had been stuck in for many months, we thought it vital to get them back out and about again in attempt to help combat loneliness and social isolation. (Whilst following government safety guidelines.)

As restrictions eased even more we were then able to put on trips (for a limited amount of members) to places such as pubs and cafes with the help of the Government 'Eat out to help out scheme' back in August. Where many of our members enjoyed eating out again and were able to socialise from a distance.

It is our aim to maintain accessible transport to people locally who have access needs. This includes minority groups such as the elderly and disabled as well as children with special needs. When there is no other means of public transport, these services help maintain independent living and help alleviate social isolation within the Community.

Please may I ask you to consider supporting our work during the next year. Please find attached a copy our most recent set of signed annual accounts.

Yours Sincerely lzzie NichollsMarketing OfficerFour Towns and Vale Link Community Transport

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mailto:[email protected]%20Website:www.4tvl.org.uk


Appendix CFour Towns & Vale Link Transport have now supplied the answers to councillors queries:

Number of passengers from Bradley Stoke using the service

Of the 900+ members referred to in the application letter, 40 members live in the Bradley Stoke area

Detailed breakdown of funding contributions from other parish and town councils

Filton Town Council 1,000.00 Thornbury Town Council 1,000.00 Patchway Town Council 6,000.00 Stoke Gifford Parish Council 1,000.00 Almondsbury Parish Council 300.00 Bradley Stoke Town Council 2,404.24 Alveston Parish Council 100.00 Oldbury On Severn Parish Council 150.00

£ 11,954.24

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Appendix D

2020/21 SLA Bradley Stoke Council – Volunteer Centre Patchway, Filton and the Stokes Background

Volunteering is not working for free. Volunteering is a reciprocal agreement between the volunteer recruiting organisation and volunteer, to offer something. For the volunteer, this maybe to: gain skills and experience; give something back; or seek social contact. For the organisation it is to increase the capacity of the organisation and what they offer society. Volunteers essentially find themselves providing roles that would not be available through paid work, essentially adding value; or within a role that as a job applicant would not be successful due to factors such as skills, qualifications, confidence, past experience and/or work ready status. As a volunteer recruiting organisation the volunteer co-ordinator therefore gains by receiving volunteer support to carry out tasks, but needs to invest their time to ensure the volunteer is supported and valued.

The role of the Volunteer Centre is to enable both sides of this equation: in ensuring volunteers are brokered into appropriate volunteer roles to match their needs and where they are supported and valued. It provides advice to organisations wanting to recruit volunteers through one to one work, networks and events. This service is very much to support an individual who needs support into volunteering by helping the volunteer gain confidence every step of the way, to organisations needing to understand the practical measures necessary to support volunteers through the recruitment, management and retention of volunteers.

The Volunteer Centre – Patchway, Filton and the Stokes usually offers: a drop-in service across the area, providing face to face support to seek volunteering opportunities to suit requirements; support to organisations seeking volunteer support, to recruit, train, support and retain volunteers in quality volunteering opportunities; advocacy about the value of volunteering and advocates for volunteering across the area in strategic and outreach settings. Throughout the pandemic we have continued to support any organisation still working with volunteers, although we have had to find a new way of working. Currently we are responding to email requests and offering telephone appointments. As covid-19 restrictions ease we plan to offer prebooked 1:1 appointments, before restarting the volunteer drop-ins when safe to do so.

Budget review

The Volunteer Centre has maintained a strong presence in the area, despite this reduction. The Volunteer Centre still: supports 2 administrative volunteers.

When covid restrictions allow we will again offer 3 monthly and one weekly drop in session; and administers the individual needs and requirements of volunteers.

Throughout the pandemic we have been working from home and have been maintaining contact with organisations and placing volunteers into appropriate roles.

Funding for the Centre still continues from South Gloucestershire Council as part of the CVS South Gloucestershire Council 3yr grant and this funding has been agreed for next year, and from local Town and Parish Councils

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Without contribution from all supporting Town and Parish Councils the Centre will struggle to continue in the current capacity and may not be able to maintain the quality service we are trying to retain.

Appendix D

Volunteer Centre PFS Budget 2017/18 2018/19 2019/202020/2

1£ £ £ £

ActivitySalary - 10hrs including pension 8300 8466 8466 8466Supervision 2hrs/wk to 1.5hrs/wk 1350 1377 1377 1377Rent 1000 0 350 160Staff training 0 0 0 0Phone 500 550 400 400Wifi 500 305 305 305Website 50 50 50 50Admin 50 50 50 50Postage/Stationary 50 50 50

25

Publicity 40 50 50 25Travel 150 150 150 0Meetings 50 50 50 0Vol expenses 40 50 50 0NCVO Membership 0 0 0

0

VCQA 0 0 0 0

Total costs 12080 11658 11348 10858

Income £ £ £BSTC 1158 1158 1158 1158Filton Council 500 500 500 500Patchway Council 500 500 750 500Stoke Gifford Council

500 500 500 500

South Glos Council 9000 9000 8200 8200CVS South Gloucestershiremisc

Total income 11658 11658 11098 10858

Balance -422 0 -240 0

Total volunteers 2019-20

A total of 70 volunteers have been brokered into volunteering in 2019-20. These have all been face to face contacts resulting in work to ensure the volunteer has achieved their goals in seeking volunteering.20 Bradley Stoke residents were supported into volunteering this year.

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Bradley Stoke groups and organisations

We advocate volunteer opportunities for 80 Bradley Stoke groups, organisations, clubs and societies, some of which in the capacity of social prescribing. A number of examples of such groups and organisations are: FND friends, St; Bradley Stoke Radio member; Volunteer at the MS Therapy Centre (now The Brightwell); volunteer at the green gym.

Appendix D

There are also a total of 74 organisations offering volunteer opportunities that benefit Bradley Stoke residents, such as South Gloucestershire/West of England organisations, such as a: Befriending role for AGE UK South Gloucestershire; Advice volunteer at Citizen’s Advice Bureau;; Avon Branch of National Autistic Society volunteer; South Gloucestershire libraries volunteer; Walking to Health Leader at South Gloucestershire Council; Four Towns Transport Driver.

National registered charities offer local volunteer opportunities and direct benefit to Bradley Stoke residents, such as: Administration and Finance at Brandon Trust; British Red Cross Homes from Hospital support; event volunteer for Brain Tumour Support; Samaritans Helpline volunteer; Befriender at Macmillan Centre, Southmead Hospital.

Work supporting volunteering in Bradley Stoke

Work supporting and advocating volunteering across Bradley Stoke this year has been:

Bradley Stoke radio still play the volunteer centre advert.

A stand in Willowbrook during volunteering week.

Plans for 2020/21 include:

o Promote volunteer centre and Volunteering in local venues during Volunteers weeko Attend Community events.o Telephone appointments, prebooked appointments and one to ones depending on Covid

restrictions

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Appendix E

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Documents

· Web view2020/12/14 · Councillors acknowledged that whilst their original queries had now been answered by the organisation, councillors had significant concerns about the level