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Centre for Contemporary ArtGateshead QuaysSouth Shore RoadGatesheadNE8 3BA UKTel +44 (0) 191 478 1810Fax +44 (0) 191 478 1922E-mail [email protected]
Date as post marked
Dear Applicant,
Head of Learning and Civic Engagement
Thank you for your interest in the above position.
Enclosed is a Recruitment Pack which includes the:
Letter from the Director Job Profile Guidance Notes Application Form
Your completed application should be sent to [email protected] or by post to Recruitment, BALTIC Centre for Contemporary Art, Gateshead Quays, South Shore Road, Gateshead, Tyne and Wear, NE8 3BA.
Please note the Personal Details and Diversity Monitoring forms will be removed from your application before short listing and will be used for statistical monitoring purposes only.
The closing date for receipt of this application is Monday 5th June 2017 (10:00am).
If you have not heard from us within 4 weeks of the closing date you should assume that, on this occasion, you have not been successful with your application.
Good luck with your application.
Yours faithfully,
Jane MorleyHead of HR
BALTIC IS FUNDED BY THE NATIONAL LOTTERY THROUGH THE ARTS BALTIC FLOUR MILLS VISUAL ARTS TRUST REGOSTERED IN ENGLAND NO. 3589539COUNCIL OF ENGLAND, GATESEHEAD COUNCIL, EUROPEAN REGIONAL REGISTERED OFFICE: SOUTH SHORE ROAD, GATESHEAD, NE8 3BADEVELOPMENT FUND, ONE NORTHEAST REGISTERED CHARTIY NO. 1076251
Job Profile Head of Learning and Civic Engagement
Job Purpose: To work as part of BALTIC’s Strategic Management Group to devise and deliver strategic approaches and innovative delivery models for learning and engagement that advance BALTIC’s development and secure our position at the forefront of engagement and learning practice in the sector.Key Outputs and AccountabilitiesLeadership and Management Support, articulate and implement BALTIC’s strategic vision alongside the Director and
Strategic Management Group (made up of Director, Deputy Director, Associate Director, Chief Curator, Head of Learning & Civic Engagement, and Head of Communications).
Lead the development and implementation of cohesive practice-led creative engagement strategies across the organisation’s activities
Share organisational leadership, management and advocacy responsibilities as part of the leadership team, actively building positive relationships with key stakeholders and partners
Contribute to business planning, monitoring and reporting to stakeholders
Learning & Engagement Create clear annual plans for engagement and learning (including public programming) that
aim to diversify BALTIC’s participants and audiences, are aligned with our artistic and creative ambitions, and aim to remove barriers to engagement for communities and individuals
Lead, manage and effectively develop the learning and engagement team to commission work, devise programmes and build partnerships engage diverse communities in contemporary arts practice
Ensure that engagement and learning programmes are of the highest quality, contribute to BALTIC’s reputation as an outstanding centre for contemporary arts practice, are informed by audiences and participants, and contribute to BALTIC’s mission, vision and values
Strategic lead to ensure that appropriate organisation wide procedures are in place to protect children and vulnerable people who engage with our work
Work with senior visitor service staff to ensure that the leadership of BALTIC Crew is informed by innovative approaches to audience engagement and respond to a diverse range of needs and aspirations for BALTIC visitors
Work with the Strategic Management Group to ensure that thorough qualitative and quantitative evaluation and data collection processes exist across learning and engagement that support BALTIC’s culture as a learning and reflective organisation
Lead the process of devising appropriate impact and evaluation processes for learning and engagement, and take strategic responsibility for summarising and reporting on impact to internal and external stakeholders, enhancing BALTIC’s ability to demonstrate measurable social and artistic impact
Collaborate with colleagues across BALTIC to ensure that learning and engagement programmes and processes are clearly understood across the organisation and that the
Person Specification
Essential
Experience of leading and managing learning and engagement programmes in the cultural sector
Excellent knowledge and understanding of the current issues and opportunities relating to learning and engagement in the sector, particularly with regard to excluded communities
Experience of designing and implementing artist-led creative engagement programmes with diverse communities
Experience of evaluating learning and/or engagement programmes
Understanding of sector wide initiatives that relate to learning and engagement (such as Arts Award, Creative Case for Diversity)
Experience of contributing to fundraising and development plans
Excellent communication, advocacy and networking skills
Excellent people management skills
Experience of budget management
Good IT skills
Interest in contemporary art
potential for effective cross-organisation collaboration is maximised To develop and support collaborative partnerships with external organisations and
individuals relevant to learning and engagement Initiate and develop opportunities for external funding in liaison with the Development team Effectively manage financial resources, including budget setting and responding to income
generation targets, ensuring that budgets aim to recover costs for the organisation Represent BALTIC and contribute to public and professional forums as required. To undertake any other duties commensurate with the level of the post, as may be
reasonably required.
Desirable
Educated to degree level
Experience of leading engagement programmes within the contemporary visual arts sector
Reports to: Director
Direct Reports: Archivist & Librarian Community Programmer Schools & Colleges Programmer Head of Visitor Experience
Learning & Engagement Co-ordinatorAdult Public Programme Assistant
Pay Band: In the region of £45k
May 2017
Dear Applicant
Head of Learning and Civic Engagement
Thank you for your enquiry to the above post. I hope this letter, alongside the enclosed job profile gives a broader context and aids your consideration in applying for this exciting new role.
Over the last year BALTIC has been strengthening its mission and vision under new leadership. The next five years will present a time of both unprecedented global change, providing both great challenge and also great opportunity for responsive new ideas, programming and conversation.
Our mission is to create greater understanding of the world through outstanding, experimental and inspiring contemporary art which has power and meaning for individuals and communities. The vision for learning and engagement is central to the delivery of this mission.
Over the next 5 years, we want to:
Create and deepen current modes of engagement and learning that demonstrate a more visible and tangible connection between our cultural outputs and outcomes
Develop our relationships with existing and new audiences Increase our engagement with diverse communities
We will do this by employing diverse modes of artist led practice. Our activities will deepen knowledge about contemporary art, and create opportunities for individuals and communities to explore different ways of seeing and thinking about the world.
If you have experience of leading and managing learning and engagement programmes in the cultural sector, excellent knowledge and understanding of the current issues and opportunities relating to learning and engagement in the sector particularly with regard to excluded communities, and experience of designing and implementing artist-led creative engagement programmes with diverse communities, then we would love to hear from you.
Should you have any specific questions please send an email to [email protected] in the first instance.
Yours sincerely,
Sarah MunroDirector
Getting a Job at BALTIC – Guidance Notes for ApplicantsThese notes are designed to help you participate fully in our staff recruitment procedures, and to assist you with providing all the information we need in order to understand how you meet the requirements of the job. Please read these notes carefully before completing the application form.
BALTIC is one of Europe’s leading contemporary art organisations and provides a challenging and rewarding environment in which to work to fully develop your personal potential.
If you like working with people, enjoy hard work, and welcome responsibility then you will be interested in working for BALTIC. These Guidance Notes will help you achieve your ambition.
Equal Opportunities Statement
BALTIC is working towards achieving diversity and welcomes applications from all sections of the community.
BALTIC fully accepts and welcomes the fact that society consists of many diverse groups and individuals, and that this diversity is an asset to BALTIC.
As an arts centre dependant for its success on the full involvement of users and visitors and as an employer, BALTIC recognises that it has a moral and legal responsibility to promote equal opportunities. In addition, BALTIC recognises that the pursuit of equality of opportunity is essential for a productive and professional working environment.
This policy document states BALTIC’s commitment to being an equal opportunities employer and is an integral part of every aspect of our activities. It is based on the most recent changes in legislation and represents BALTIC’s commitment to tackling inequality, discrimination and disadvantage.
Our goal is equality of opportunity for everyone who uses, visits, works in and works for, BALTIC and we will provide services and develop employment practices accordingly.
In particular, BALTIC is committed to making sure that:
There is equality of opportunity in terms of access to BALTIC and its services, and that this reflects, and is appropriate to the needs of the diverse communities using and visiting BALTIC.
Prospective and present employees are afforded equal and fair treatment in relation to recruitment, selection, terms and conditions of employment, training and promotion.
BALTIC will work to actively combat discrimination and make sure that prospective or present employees, and those who wish to use and visit BALTIC, are not treated less favourably on the grounds of a protected characteristic, or are disadvantaged by the application of any other conditions or requirements, which cannot be shown to be justified.
BALTIC is committed to making sure that we provide equal opportunities in employment, and that we do not unfairly discriminate against any job applicant for any reason. BALTIC, therefore:
Welcomes job applications from all sections of the community and will consider applicants for jobs on the basis of their relevant experience, qualifications, skills and abilities.
Welcomes job applications from under-represented groups
Will make sure that we do not discriminate unlawfully when we decide who to employ and that selection decisions for jobs are based solely on people’s merit and ability to do the job, to enable us to appoint the best people to work for BALTIC.
Will make sure that any qualifications or conditions or requirements applied to a job are relevant and justifiable in terms of the job to be done.
Aims to create a suitably skilled workforce that includes employees who may be under-represented.
Will conduct regular monitoring data collation and analysis in order to identify and address barriers to equality of opportunity.
Completing the Application Form
The purpose of completing the application form is to enable you to be short listed for interview. Completed application forms are matched against the requirements set out in the Person Specification to create a shortlist of candidates who will be invited for interview.
You should study the Job Profile carefully before completing your application form. Whether you are short listed for interview will depend on how well you can demonstrate that you meet the criteria listed in the Job Profile and Person Specification.
The following tips are designed to help you complete the application form as effectively as possible:
Study all the information you have been sent about the job and the application form carefully before you begin to complete the form. Ensure that you are clear about what you are being asked to do.
Make sure that your application is specific to the job you are applying for. A standard application form, which you have prepared before, may not address all of the items in the Job Profile.
BALTIC does not accept curricula vitae (CVs) in lieu of a completed application form.
The application form should be typed or hand-written in black ink to facilitate photocopying.
Think about the extent to which you possess the experience, skills, knowledge and interests necessary to do the job. You should then provide relevant information which addresses all of the items in the Person Specification. If possible, try to do so in the order in which they are listed.
Give examples of your experience, knowledge and skills and write in a positive way. Remember to write about those things which you have personally been responsible for.
Make sure that you complete all sections of the application form.
Select those aspects of your experience, skills and interests that are relevant to the job. Remind yourself of your qualities and skills that you may take for granted.
Remember to consider relevant experience, knowledge and skills acquired outside of paid work - for example, experience gained from community or volunteer work, or in your leisure interests.
When listing your previous jobs, ensure that dates are correct and in the right order, stating your most recent employment first.
Make sure that you return the form before the closing date, and keep a copy for yourself.
If you have a disability, which makes writing difficult or impossible, it is possible that the application can be completed in a different way. If you have such difficulties, please contact us.
Shortlisting
Shortlisting will take place immediately after the closing date and is always undertaken by at least two people, one of whom will be the vacant job’s line manager. When short listing we are making an assessment of how closely your application meets the criteria set out in the Job Profile. We will go through your application in detail looking for specific evidence that you have the experience, knowledge and skills required to undertake the job successfully. It is unlikely that you will be selected for interview if you haven’t provided specific evidence, supported by relevant examples.
Due to the high number of applications we receive, it may not be possible for us to respond to every application. If you have not received an invitation to interview within 4 weeks of the closing date, you should assume that you have been unsuccessful.
Interviews and Other Selection Methods
The purpose of an interview is to identify the best candidate for the job. A panel, usually of two or three people, including the job’s line manager, will usually interview you. The length of the interview will depend on the level of the post but, on average, it will last for about 30 to 60 minutes. During the interview, the interviewers will ask you questions which relate to the requirements listed in the Job Profile along with any other relevant questions. At the end of the interview, you will be given some time to ask a few questions yourself. It is advisable to have a few questions already prepared.
If you are short listed for interview, we will normally contact you by letter to invite you to interview. The letter will give full details of what the selection process will involve. In addition to an interview, BALTIC may also use other methods to help choose the best candidate for the job. Common selection methods include work related tests to examine your IT, organisational, team-working, writing or numerical skills. For certain jobs you may be asked to give a short presentation. If additional methods are to be used you will be notified in advance, when we invite you for interview.
If you have a disability and need any adjustment to be made in order for you to participate in the selection process, please contact us immediately on receipt of our letter inviting you for interview so that we can accommodate your needs.
Offers of Employment
Offers of employment will only be made by a senior member of staff authorised to do so. All offers of employment are made subject to receipt of satisfactory references, a successful probation period and where appropriate disclosure of information by the Criminal Records Bureau (Police checks). Additionally, in line with the Asylum and Immigration Act, 1996 we will require proof of your legal right to work in the United Kingdom.
Recruitment Monitoring Questionnaire
Please complete the separate questionnaire to enable us to monitor the effectiveness of our recruitment policy and processes, so that we can ensure recruitment and selection are carried out fairly. The information you provide will also help us to identify any barriers to recruitment. Your answers will be treated in the strictest confidence and used for statistical monitoring purpose only. Your completed form will not be seen by those responsible for short listing and will not, therefore, form part of the selection process. Please do not staple the questionnaire to your application form.
Rehabilitation of Offenders Act, 1974
Please provide details of any unspent convictions or cautions you have under the terms of the Rehabilitation of Offenders Act, 1974. Offences resulting in driving licence endorsements should be disregarded, unless holding a clean licence is a specific requirement of the job. Failure to disclose such information may result in dismissal or disciplinary action by BALTIC. This information will be treated as confidential and will not necessarily disqualify you from employment with BALTIC.
Data Protection Act, 1998
The information that you provide as part of your application for employment will be used in the recruitment process. All information about you will be securely held, with access restricted to only those involved in dealing with your application, including short listing. Unless you are the successful candidate, your data will be kept for 12 months and then destroyed. By signing and submitting your application form and recruitment monitoring questionnaire, you are giving your consent to your data being stored and processed for the purposes of the recruitment process.
The Employer
The Contract of Employment is with BALTIC Flour Mills Visual Arts Trust, an independent charitable company governed by a Board of Trustees.
BALTIC meets its running costs through grant-in-aid from a unique Arts Lottery Annuity, Arts Council England, North East; Gateshead Council and from trading and sponsorship.
If at first you don’t succeed………………
BALTIC is a popular choice for applicants and competition for jobs can be strong. If you are not successful first time round, please do consider trying again.
Keep an eye on our web site, local and national press for future job opportunities. Review your knowledge and experience and take advantage of any opportunities to learn new skills, which may help you in future applications.
Good luck and thank you for your interest in working at BALTIC.
BALTIC Centre for Contemporary ArtGateshead QuaysSouth Shore RoadGatesheadTyne and WearNE8 3BATel +44 (0) 191 478 1810Fax +44 (0) 191 478 1922E-mail [email protected]
BALTIC Flour Mills Visual Arts Trust Registered in England No 3589539.Registered Charity No 1076251
Application for Employment
Please return this form to:RecruitmentBALTIC Centre for Contemporary ArtGateshead QuaysSouth Shore RoadGatesheadNE8 3BAUnited KingdomOr by email to [email protected]
Tel: +44 (0) 191 478 1810Fax: +44 (0) 191 478 1922
Text Phone: +44 (0) 191 440 4944E-mail: [email protected]
Web: www.balticmill.com
BALTIC Flour Mills Visual Arts TrustCompany, Limited by Guarantee, Registered in England No. 3589539 Registered Charity No. 1076251
APPLICATION FOR THE POST OF:
PERSONAL DETAILSFirst Name Surname
Contact Address
Telephone Mobile
Email address
Are any employees of BALTIC or BALTIC Trustees personally known to you? Yes No
If yes, please provide details:
Are you aware of any reason you would not be able to work in the UK? Yes/ No
Do you need either a work permit or permission to work in the UK? Yes/ No
If yes, do you have original valid documents? Yes/ No
Are you subject to any conditions relating to your employment in the UK? Yes/ No
If applicable, please confirm expiry dates of documents
PLEASE NOTE THIS PAGE WILL BE REMOVED FOR SHORTLISTING PURPOSES
Applicant Ref Number (office use):
APPLICATION FOR THE POST OF:
CURRENT OR MOST RECENT EMPLOYMENT (PAID/ UNPAID)
Job Title
Name and Address of Organisation
Nature of Business
Start Date
Leaving Date
Annual Salary
Period of Notice
Briefly Outline Key Responsibilities
Reason for Leaving
Simple Organisation Chart Indicating Your Position
Applicant Ref Number (office use):
EDUCATION, TRAINING & MEMBERSHIP OF PROFESSIONAL BODIES
Please give details of all qualifications obtained and any currently being pursued.
School/ University/ College
Qualifications Obtained Date Obtained
Please give details of any work related training you have undertaken.
Course Title Subject Covered Course Date
Please give details of membership of professional bodies
Professional Body Membership Details Date Obtained
PREVIOUS EMPLOYMENT (PAID OR UNPAID)
Name and Address of Employer
Job Title Dates of Employment
Salary Reason for Leaving
Please include above, details of any periods when you were not in employment (e.g. because of travel, child care or unemployment).
RELEVANT EXPERIENCE, KNOWLEDGE, SKILLS AND INTERESTS
In this section you should demonstrate how you meet the requirements of the Person Specification by setting out details of relevant experience, knowledge, skills and interests. Please address each requirement in the order in which they are listed in the Person Specification.
RELEVANT EXPERIENCE, KNOWLEDGE, SKILLS AND INTERESTS CONTINUED…
Please use this second sheet if you need more space to complete this section.
REFEREES
Please give details of two referees (not related to you). If you are working, one referee must be your current or most recent employer. Referees must not be friends or family.
First Referee Second RefereeName Name
Occupation Occupation
Address Address
Telephone number Telephone number
Email address Email address
Rehabilitation of Offenders Act, 1974
Please provide details on a separate sheet of any unspent convictions or cautions you have under the terms of the Rehabilitation of Offenders Act, 1974. Offences resulting in driving licence endorsements should be disregarded, unless holding a clean licence is a specific requirement of the job. Failure to disclose such information may result in dismissal or disciplinary action by BALTIC. This information will be treated as confidential and will not necessarily disqualify you from employment with BALTIC.
Declaration
In order to comply with the Asylum and Immigration Act 1996 it may be necessary to see proof of your right to work in the United Kingdom. If proof is required, we will request it once an offer of employment has been made and before you take up employment. However, if you require a work permit in order to work in the United Kingdom please indicate by ticking the box.
I declare that the information contained in this Application and the Equal Opportunities Monitoring Form is correct. I understand that if I have deliberately provided false information or withheld relevant details, this could lead to disqualification from appointment or dismissal without notice. I accept that canvassing of BALTIC staff or Trustees would disqualify me from consideration, or in the event of my appointment, make me liable to dismissal without notice. I confirm that I have read the accompanying Guidance Notes, including the section regarding the Data Protection Act (1980) and consent to the processing of my data as outlined in these notes.
Signature __________________________________________ Date __________________________
Recruitment Monitoring Questionnaire
BALTIC is working towards achieving diversity and welcomes applications from all sections of the community. Why monitor diversity?
We are committed to encouraging equality and diversity in all aspects of employment at BALTIC. This information will help us to ensure recruitment and selection at BALTIC is carried out fairly and effectively and will also help us to identify any barriers to recruitment.
What information will be collected?
This questionnaire asks you to categorise yourself by ethnic group, disability, gender, religion/belief and sexual orientation. This data will be kept on a database and monitored for statistical purposes only.
What will happen to the monitoring form?
The questionnaire will be separated from your application form and will not be seen by those responsible for short-listing and will not therefore, form part of the selection process.
What will the information be used for?
This questionnaire will contain sensitive personal data which will only be processed in accordance with the Data Protection Act 1998. The data will help us to review our employment policies and practices, particularly where equality of opportunity is concerned.
Applicant Ref Number (office use):
Diversity Monitoring Questionnaire1. Personal Detailsa) Job applied for_________________________________ Job reference number:_____________________________
b) Is this job: Full-time Part-time
c) Is this job: Permanent Fixed-Term Casual Freelance
d) How did you find out about this job: BALTIC website Word of mouth Social Media (please specify)_____________________ Other website (please specify) __________________
Other source (please specify)_____________________
2. Ethnic OriginThe groups listed below are ethnic categories used in the 2011 Census, and have not been created by BALTIC. Choose ONE section from A to F, then tick the appropriate box to indicate your cultural background.
A White B Mixed/multiple ethnic groups
English/Welsh/Scottish/Northern Irish/British Irish Gypsy or Irish Traveller Any other white background, please specify
White and Black Caribbean White and Black African White and Asian Any other Mixed background, please specify
C Asian, Asian British Indian Pakistani Bangladeshi Chinese Any other Asian background, please specify
D Black/African/Caribbean/Black British
African Caribbean Any other Black/African/Caribbean background, please
specify
E Other ethnic group F Not declared
Arab Any other background, please specify
3. Gender
Are you? Male Female Transgender Not Declared
4. Age
Are you? 16 – 24 25 – 34 35 – 44 45 – 54 55 – 64 65 +
Not Declared
5. Religion or Belief
Are you? Anglican Catholic Other Christian Buddhist Hindu Jewish Muslim Sikh No belief Not Declared Other Religion/Belief (please specify)___________________________________________
6. Sexual Orientation
Are you? Heterosexual Gay Man Gay Woman/Lesbian Bisexual Not Declared 7. Disability A disabled person under the Equality Act 2010 is described as anyone with “a physical or mental impairment which has a substantial and long term adverse effect on his or her ability to carry out normal day-to-day activities”. This definition can be broken down to help explain the meaning of disability. Physical impairment Mental impairment Substantial Long term Normal day to day activity
Eg. visual impairment, paralysis, heart disease and progressive conditions,.Includes an impairment resulting from or consisting of a mental illness.The effect of the impairment on ability to carry out normal day to day activities.Has, or is likely to last at least 12 months.Normal activity for most people and carried out on a regular basis.
Do you consider yourself to have a disability? Yes No Not DeclaredIf yes, please give details
THANK YOU FOR COMPLETING THIS QUESTIONNAIRE
