Web Updates – 13th May 2008

Guide to system updates

UPDATES INCLUDE

As part of our continued commitment to further enhance our solution based on feedback received from our

customers, Masternaut are again delighted to announce the addition of some really exciting new system

developments. These developments will enhance your user experience and continue to ensure that Masternaut offers

you Award Winning, 'Best of Breed' solutions to assist you in managing your fleet.

Changes can be summarised as follows:

As part of a phased improvement programme, Masternaut have made the first set of exciting changes to the Locator

screen. These changes aim to improve the usability of the Masternaut system.

• Smart Search – The locator screen now has a built in ‘Smart Search’ . This will allow you to enter a driver name,

vehicle registration number or search for a hierarchy view. Only the relevant vehicle(s) is then shown on the locator

screen.

• Improved Locator Performance – To improve the speed at which the locator screen loads, this screen will now

show a maximum number of vehicles at any one time. The current default will be set to 200 vehicles (although this

number is configurable by Masternaut customer services). You can then use the Smart Search, the Group filters or the

Status filters to expand the search and find the vehicle you require.

Please note, this development is not relevant for all Masternaut customers – only those with over 200 vehicles

• Further Enhancements to the Mapping Modules – These include the following:

• Multiple vehicle group selection on the map

• Map now displays street names in Birds eye view

• Alerts are now displayed as icons on the map

• Route planner: export route as a route Geo-fence to alert if a vehicle goes off route

• Route planner: find contacts along the route

• Journey cost is calculated and displayed in vehicle journey (please set up in GreenerFleet's administration

pages)

• Enhanced Vehicle Attributes – This exciting new feature allows you to create a vehicle type and then assign a

number of attributes against that vehicle type. This can then be used to search for the ‘Nearest Vehicle’ with the

correct attributes ensuring the right vehicle is sent to a site – this will help you reduce operational costs whilst

maintaining crucial productivity and efficiency.

Web Updates

You can now use two methods of filtering or searching for a vehicle.

1. Use the existing filters to view by status, group etc. (There is no change to this functionality)

2. Use the Smart Search box to find a vehicle or driver (This is new functionality and the functionality is described below)

Click on ‘Locator’ you will see a new box titled ‘Search’ (you can only use either the Smart Search or the filters at any

one time).

To start using the Smart Search, simply click on the box – this will now allow you to type a driver name or vehicle

registration in.

SMART SEARCH

Masternaut have developed a ‘Smart Search’ function to enhance the way you use the Masternaut system. This facility is

currently on the Locator screens but will be integrated into the rest of the system in the near future. We will also be

making further enhancements in the future to include multi-selection of results, search by vehicle and driver groups and

other exciting new features.

It has been designed to be very simple to use and will allow you to search for by driver name, vehicle registration

number and also hierarchy group (where applicable).

This can be used on both Locator views.

Start by typing the name (or part of name) you are

looking for. A list of all possible results will then be

displayed, you can then simply click on the vehicle or

driver you wish to view and this will then be displayed

on the Locator screen.

Search by Vehicle, Driver or Hierarchy group

When you click on the Smart Search box, the remainder of the toolbar has a grey overlay, this is to show that the

selections in these areas are not valid in the requested search.

To view all vehicles again, just click anywhere on the Actions / Status / Vehicles toolbar. All vehicles will then be shown

again. The Search box now has a grey overlay. Again, simply click on this to use.

IMPROVED LOCATOR PERFORMACE

Please note, this is not relevant for all Masternaut customers – only those with over 200 vehicles

To improve the speed at which the locator screen loads, this screen will now show a maximum number of vehicles at any

one time. At present this is set by default to 200 vehicles (although this number is configurable by Masternaut customer

services).

If you have less than 200 vehicles on the Masternaut system, this functionality will not be applicable to you.

If you have the maximum number of vehicles on display, a message will be visible to highlight the number of vehicles on

display – in this case there have been 200 results returned.

The Group, Status and Vehicles filters can be used to display more relevant vehicles.

The first 200 vehicles are displayed alphabetically by vehicle name. If you are using the ‘Advanced Locator’ screen, you

may not be able to see all vehicle groups immediately (unless you are viewing the ‘Classic’ Locator screen). Please watch

this space for further improvements to the ‘Smart Search’ facility which will include the ability to search by vehicle

groups.

Whilst the number of vehicles that can be displayed is configurable for each customer, Masternaut strongly recommends

this number is not far in excess of 200 vehicles as this is the optimum level for performance enhancement. If you wish to

discuss this further, please contact your Masternaut customer service representative.

Web Updates

Web Updates

MAPPING ENHANCEMENTS

Multiple Vehicle Groups

You now have the ability to display a number

of vehicle groups on the map. This can be

displayed by viewing the mapping screen,

selecting ‘Search’ and then by selecting the

groups of vehicles you wish to see on the map.

Road Names Displayed on Birds Eye View

Regular users of the Birds Eye Mapping will notice that Road Names have now been added to the Birds Eye Views on

the mapping. This is a fantastic addition as it now allows easy navigation through the maps.

Alerts are now displayed on the map

Masternaut have now displayed all

alerts onto the map to give a visual

indication of where alerts are taking

place. Each different alert is displayed

with a different icon and you can right

click on the alert to view details.

To activate this feature, select ‘View’

and then tick ‘Alerts’

You can also view a different date or

add a label to each alert to display

Driver Name or Date and Time of alert.

Web Updates

Route Planner – Export to Geofence

An exciting new feature on the ‘Route Planner’ allows you to create a route and then save it as a ‘Route Geofence’

with which you can set up an alert that will inform you if a vehicle has travelled off route……

1. Create your Route

2. Select ‘Export’

3. Add a name for your route

in the pop up box

4. Go to the ‘Security’ tab,

select ‘Alerts’ and then

‘Route Geofence’

5. Find your saved route in

the drop down box and

enter an authorised corridor

(this is the distance within

which the vehicle is allowed

to deviate)

6. Click ‘Save’

Route Planner – Find Contact on the Route

When you have created a route you can then select ‘Find along route’ to display all contact locations that are within

the vicinity of this route. This is a valuable feature that will enable you to plan a variety of stops within your route.

You can use the ‘Contact group’ drop

down list to search within a group and you

can also select the radius within which

results are shown.

You can click on the contact name to view

it on the map.

Please note the mileages supplied are ‘as

the crow files’

Web Updates

Journey Cost Is Now Displayed!

The Masternaut system is now able to tell you the cost of each journey or the entire shift!

This is very simple to set up and is a very effective way of managing your fleets costs and the cost of each journey.

This must first be configured. To do this you must access the ‘greenerfleet’ tab

You will then be logged into the ‘greenerfleet’ system (for help with this, please contact your Masternaut customer

services representative). Select ‘administrator’

Once you have selected your vehicle type

and entered the relevant details, you can

enter a ‘Cost per mile’. This figure should

include all relevant vehicle running costs

Except driver wages. Then click ‘Save’

You can then enter a ‘Cost per hour’ for

your drivers within the ‘driver parameter’

section. Then click ‘Save’

The shift cost is then displayed

when viewing journey history.

For more information relating to ‘greenerfleet’ please see the

product and user guide which can be provided upon request by

your customer services representative on 08444 150 150.

Web Updates

VEHICLE ATTRIBUTESThis exciting new feature allows you to create a vehicle type and then assign a number of attributes against that

vehicle type. This can then be used to search for the ‘Nearest Vehicle’ with the correct attributes ensuring the correct

vehicle is sent to a site – this will help you reduce operational costs whilst maintaining crucial productivity and

efficiency.

Each vehicle can be set up as a ‘Vehicle Type’ and a variety of ‘Attributes’ can be assigned to each vehicle type, this

can then be configured for each vehicle.

Set up a Vehicle Type

Prior to using ‘Vehicle Attributes’ you must first create your vehicle types. This can be done by entering the

‘Administration’ tab and then selecting ‘Drivers / MCU’s’ and then ‘Vehicle Types’

Enter a new vehicle type and select ‘Save’.

You can then build up a database of ‘Vehicle Types’

Click to edit the name of the vehicle type

Click to delete the vehicle type (deleting an existing vehicle type will delete

. any associated attributes and removes all applied attributes to vehicles)

Click to assign an attribute to the vehicle type (see next section)

Click to view all assigned attributes

Build up Attributes to a Vehicle Type

After you have set up your vehicle types, you must add the relevant attributes to each vehicle type. To assign an

attribute click . You can then enter the name of each of your attributes, click ‘Save’ to continue.

Add as many attributes as may be required for each vehicle

type.

Click to edit the name of the attribute

Click to delete the vehicle type (deleting an existing

single attribute deletes any associated attribute applied to

a vehicle)

Click to manage attribute values (see next section)

Web Updates

Managing Attribute Values

This feature will allow you to create a number of ‘sub-values’ against an attribute. For example, you may wish to select

a number of different values such as colour, size or weight. This will allow you to search for multiple values on the

‘Nearest Vehicle Search’

Click next to an ‘Attribute Name’ you will then see a new field which will allow you to enter an attribute value.

You can then continue to add ‘Attribute

Values’ as required.

Click ‘Save’ to add or ‘Cancel’ to close the

screen without saving.

Click to edit attribute value

Click to delete (deleting an existing

single attribute deletes any associated

attribute applied to a vehicle)

Any attribute that has values

will display as follows on the

‘Attribute Name’ list…

Assigning an Attribute to a Vehicle

Once you have created your vehicle types and assigned your attributes to each vehicle type, you will want to assign

each vehicle with a ‘Vehicle Type’ and then assign an ‘Attribute’ to that vehicle.

In order to do this, you must enter the ‘Administration’ tab and then select ‘Drivers / MCU’s’ and then ‘Edit MCU’.

You will then be presented with a list of vehicles.

Click on to assign a vehicle type

You can then use the drop down field to select the

correct vehicle type (please note, you can also change

the vehicle type at any time using this same method – if

you change the vehicle type, all previously assigned

attributes will be removed from this vehicle)

Click ‘Save’ to continue.

Web Updates

When you have assigned a vehicle type to a vehicle, you will then need to assign the correct attributes to that vehicle.

Again in the ‘Edit MCU’ table, you will need to click to assign your attributes.

The box labelled ‘Available Attributes’ will display all the possible attributes that can be assigned to the selected

‘Vehicle Type’ that have not currently been assigned.

The box labelled ‘Assigned Attributes and Values’ shows all attributes that have currently been assigned to the

selected vehicle.

Use the Arrows to move attributes and values between the available and assigned boxes.

If the attribute selected has additional values (as shown with ‘Colour’ above) then a drop down box will appear which

will allow you to select your value.

Click ‘Save’ when you have completed your set up.

Viewing Assigned Attributes on the Map

You can view any attributes assigned to a vehicle, on the

map view simply by right clicking on your chosen vehicle.

The detail will then be shown in the pop up.

Using Nearest Vehicle Search with Attributes

The use of attributes whilst using the ‘Nearest Vehicle’ search will allow you to search for the nearest vehicle with the

correct attributes to complete the required task – this will provide a greater level of management information and

allow you to improve efficiency and reduce costs whilst responding to emergency jobs.

Once you have created the location to which you wish to search for your nearest vehicles (by selecting a point on the

map or through ‘Contacts’, you will be presented with the ‘Search Nearest Vehicle’ screen. You can then select the

vehicle types and attributes you require and search for the nearest vehicle containing the correct vehicle type,

attributes and values.

Web Updates

Use the drop down fields to select a vehicle type and attributes you wish to search for (you can select multiple types).

If you select multiple attributes with group values

assigned (e.g. Colour), then the search will return

with results showing either of the results that are

available (this acts as an ‘or’ relationship)

Any other multiple selections with work as an ‘and’

relationship.

Selecting a variety of group and single attributes

provides a hybrid of ‘and’ and ‘or’ search results.

So, in the example shown above: If the colour is

black or blue and vehicle has an Electronic Tail Lift

then the results will be shown

For any assistance with these new features or any existing features please contact your

Customer Service Representative on 08444 150 150.