Embed Size (px)
Citation preview
Web Services:Connecting Activity Insight and PeopleSoft
Agenda
Background
Process overview
Challenges
OutcomesWorks, The University of Minnesota 2
Background• Single campus instrument, primary
college configuration• Research university (4,000 faculty, 5
campuses, large medical school)• University of Minnesota has been using
Oracle PeopleSoft (ERP) since 1999Works, The University of Minnesota 3
Background• Implementation of Works (Activity Insight)
coordinated through central Provost Office– Promotion and tenure, merit reviews, faculty
governance, access to faculty CVs• Office of Information Technology; business
analyst, developer, and leadership support for resources
Works, The University of Minnesota 4
Web services
Oracle PeopleSoft
(Data Table)
Activity Insight,
aka Works
5Works, The University of Minnesota
Web Services
Strategic priorities
Academically driven process
Extend investment in legacy system
Automation
Standardization
Data integration
Works, The University of Minnesota 6
Process
Works, The University of Minnesota 7
Analyze• Analyze data in PeopleSoft
Decide• Decide what we wanted in Works
Map• Create fields and map data
Challenges
Works, The University of Minnesota 8
Data in legacy system not
intended for this purpose
Non-standard data (across
disciplines), as well as non-
standardizable data
Implemented during a time when all OIT
resources tied up
Goal of completing merit review cycle in
spring 2014
Overcoming Challenges
Works, The University of Minnesota 9
• Added fields for manual entry; place an override in report logic– Full name vs. preferred name– Grant sponsoring organization
• Use tables– Store a table in PeopleSoft or data warehouse to map
PeopleSoft values to printable values• Ex: Department names
Works, The University of Minnesota 10
Works, The University of Minnesota 11
Types of data
Grants
Advising
Scheduled Teaching
Account creation/Yearly Data
Works, The University of Minnesota 12
Timeline
Works, The University of Minnesota 13
Started designing web services
November 2013
Web services in production February
2014
Troubleshooting, revising, and adding
new (ex: directed student learning)
Current stage of implementation
Twin Cities campus, 21%
CEHD CSOMCLA,
Psychology dept
Duluth campus, 99%*
All 5 collegesConsidering
research institute
*by March 2016
Works, The University of Minnesota 14
Conclusion
Works, The University of Minnesota 15
Standardization
Automation
Strategy
4 months setup
Continuous minor improvements
Time Data• Standardize• Mapping from
PeopleSoft
Resources
ChallengesSuccessful automatic and frequent interfaces
User accounts, courses, advising, grants
Outcome
©2014 Regents of the University of Minnesota. All rights reserved.The University of Minnesota is an equal opportunity educator and employer.
Questions
