WEB for AdmissionsWEB for Admissions

On Line Application On Line Application

Upload ProcessUpload Process

Bruce Correll – Lehigh UniversityBruce Correll – Lehigh University

Melissa Gerding – Villanova UniversityMelissa Gerding – Villanova University

Bob McBride – LaSalle UniversityBob McBride – LaSalle University

PABUG Admissions PABUG Admissions “PUSH”“PUSH”

Set UpSet Up

Forms and Decision PointsForms and Decision Points

Bruce Correll - LEHIGHBruce Correll - LEHIGH

Decision PointsDecision Points Individual Individual vs.vs. Job Submit “batch” push Job Submit “batch” push Who ??? and How many???Who ??? and How many??? Push overrides Push overrides vs. vs. individual overrides test individual overrides test

and optionsand options Must be related to required portions of the app.Must be related to required portions of the app. SOAINFR is a key to matches {{{{ be careful of SOAINFR is a key to matches {{{{ be careful of

use of middle initial or name and its effect }}}}use of middle initial or name and its effect }}}} EDI standards in SOAXREF using TS 189 codes EDI standards in SOAXREF using TS 189 codes

or user generated or user generated

Push Set UpPush Set Up

SAAERULSAAERULSOAXREF (during app set up must match SOAXREF (during app set up must match

SOACURR, SOAXCUR, AND SOAWCURSOACURR, SOAXCUR, AND SOAWCURSAAWAPPSAAWAPPRequired and Optional must match Required and Optional must match SAAECRLSAAECRL

Admissions “PUSH”Admissions “PUSH”

ProcessProcess

Forms and Application “Flow”Forms and Application “Flow”

Melissa Gerding - VILLANOVAMelissa Gerding - VILLANOVA

SAAEAPSSAAEAPSElectronic Application Process FormElectronic Application Process Form

USESUSES1.1. Review electronic applicationsReview electronic applications2.2. Delete “frivolous” applicationsDelete “frivolous” applications3.3. Review/process suspended or erroneous Review/process suspended or erroneous

records resulting from records resulting from BatchBatch process process

OROR

44. Verify and load applications in . Verify and load applications in Manual Manual processprocess

SAAEAPSSAAEAPS

SARETMTSARETMTElec. Appl. Verify/Load ProcessElec. Appl. Verify/Load Process

Job Submission Process Job Submission Process Use this Job to Batch process applications Use this Job to Batch process applications

that meet processing guidelines (set up that meet processing guidelines (set up previously)previously)

Run in Audit and Update ModeRun in Audit and Update ModeNOT used in Manual upload processNOT used in Manual upload process

SARETMTSARETMT

SARETMT- ParametersSARETMT- Parameters01 Interface code w/ match rules01 Interface code w/ match rules WGW5 WGW5 (set up in SAAERUL) (set up in SAAERUL)

02 Match only on SSN and Last Name02 Match only on SSN and Last Name N N (set up matching rules) (set up matching rules)

03 Application Source03 Application Source %% or or WEBWEB (currently, the only source is WEB) (currently, the only source is WEB)

04 Application Type04 Application Type %% (for all) or any particular type i.e. W5 (set up in STVWAPP) (for all) or any particular type i.e. W5 (set up in STVWAPP)

05 start date range:05 start date range: The start date when the application was createdThe start date when the application was created

06 end date range:06 end date range: The end date when the application was createdThe end date when the application was created

07 Term Code:07 Term Code: % (for all) or enter a particular term code% (for all) or enter a particular term code

08 Override App.Status Ind08 Override App.Status Ind Y to override the appl Status indicator Y to override the appl Status indicator

(note: if set to N, then it must be done manually on SAAEAPS)(note: if set to N, then it must be done manually on SAAEAPS)

09 Override App. Accept Ind09 Override App. Accept Ind Y to override the Appl Accept Indicatior Y to override the Appl Accept Indicatior

(note: if set to N, then it must be done manually on SAAEAPS)(note: if set to N, then it must be done manually on SAAEAPS)

10 use generated ID, SSN, or Web ID10 use generated ID, SSN, or Web ID G (generated ID), S (SSN), E (Web ID)G (generated ID), S (SSN), E (Web ID)

11 Print detail/summary11 Print detail/summary D (detail), E (errors), B (both), S (summary)D (detail), E (errors), B (both), S (summary)

12 audit or update12 audit or update A (audit), U (update)A (audit), U (update)

13 match on current SPRIDEN (Y/N)13 match on current SPRIDEN (Y/N) Y (match on current SPRIDEN)Y (match on current SPRIDEN)

14 Last name only match length14 Last name only match length Can leave it blankCan leave it blank

15 create recruit record (Y./N)15 create recruit record (Y./N) Y or NY or N

16 Source code for Recruit Record16 Source code for Recruit Record Enter Source Code or leave blankEnter Source Code or leave blank

SAAEAPSSAAEAPSSuspense/Error StatusSuspense/Error Status

Manual Verification/Person SearchManual Verification/Person Search

SOQMTCHSOQMTCHResolve Suspense / Match ProcessResolve Suspense / Match Process

Create Person/ New RecordCreate Person/ New Record

Manual VerificationManual Verification

Manual Verification / Review Manual Verification / Review ResultsResults

2

1

Example: Error in ProcedureExample: Error in Procedure

This is Bad!!!

This is BAD!!!!

Verification Complete/ Load Verification Complete/ Load ApplicationApplication

Application PushedApplication Pushed

Admissions “PUSH”Admissions “PUSH”

Process MaintenanceProcess MaintenanceResources, Schedule, Additional Resources, Schedule, Additional

Decision PointsDecision PointsBob McBride – LA SALLEBob McBride – LA SALLE

Web App History - DayWeb App History - Day

Implemented in Day Admission Fall 2000Implemented in Day Admission Fall 2000Some modifications requiredSome modifications requiredManual processManual processHasn’t evolved much since implementationHasn’t evolved much since implementation

Web App History – Eve / GradWeb App History – Eve / Grad

Implemented in Eve/Grad Summer 2003Implemented in Eve/Grad Summer 2003Baseline product with supporting MS Baseline product with supporting MS

Access Reports and WorksheetsAccess Reports and WorksheetsManual processManual processUses latest enhancements to the productUses latest enhancements to the product

Staffing – Day Staffing – Day

All Undergraduate admissions systems All Undergraduate admissions systems maintained and operated by IMGmaintained and operated by IMG

Push process run by Technical Specialist Push process run by Technical Specialist for Admissionfor Admission

Manual clean up performed by day Manual clean up performed by day support staffsupport staff

Staffing – Eve / Grad Staffing – Eve / Grad

All evening and graduate systems All evening and graduate systems maintained by Associate Registrarmaintained by Associate Registrar

Push process run by support staff in Office Push process run by support staff in Office of Adult Enrollmentof Adult Enrollment

Manual clean up performed by grad / eve Manual clean up performed by grad / eve support staffsupport staff

Process Schedule - DayProcess Schedule - Day

Runs on a weekly basisRuns on a weekly basisPushed, printed and distributed to support Pushed, printed and distributed to support

staff for data cleanupstaff for data cleanupSupport staff distributes to counselors for Support staff distributes to counselors for

file reviewfile reviewDecision letters mailed weekly starting in Decision letters mailed weekly starting in

mid Octobermid October

Process Schedule – Grad / EveProcess Schedule – Grad / Eve

Runs on a daily basisRuns on a daily basisPushed, printed and cleaned up by Pushed, printed and cleaned up by

support staffsupport staffSupport staff distributes files to individual Support staff distributes files to individual

grad directors for file reviewgrad directors for file reviewDecision letters mailed weeklyDecision letters mailed weekly

Questions?Questions?

Bruce Correll = Bruce Correll = bsc1@lehigh.edubsc1@lehigh.edu

Melissa Gerding = Melissa Gerding = melissa.gerding@villanova.edumelissa.gerding@villanova.edu

Bob McBride = Bob McBride = mcbrider@lasalle.edumcbrider@lasalle.edu

Documentation:Documentation: Using Banner Student: Chapter 11 Admissions Using Banner Student: Chapter 11 Admissions

(version 5.5: pp 11.172-11.224)(version 5.5: pp 11.172-11.224)