Web-based Protocol Driven Practice Governance Standardisation
Increased Efficiency
Slide 4
Cancer Centre Peripheral Unit Referral
Slide 5
Peripheral Unit Referral Admin Sched- uling Chemo
Slide 6
Cancer Centre Peripheral Unit Referral Cancer Centre
Referral
Slide 7
Patient consents to radiotherapy treatment at clinic.
Oncologist completes paper radiotherapy referral form Referral form
delivered to box in radiotherapy planning room Referral form
collected by radiographer helper and demographics entered into Aria
Referral form collected by scheduling radiographer. Pre-treatment
and treatment appointments made with date/times added to referral
form and a separate appointment list for each secretary Referral
form photocopied by helper Copy of referral form and appointment
list delivered to consultants secretary Consultants secretary sends
for patient and prepares notes for patients first visit Original
referral form returned to booking radiographer Referral forms
counted by hand to calculate weekly waiting time stats Forms stored
in pre-treatment until patient completes treatment Referral forms
filed by consultant name and stored All referral forms counted by
hand at the end of March All referral forms are archived and stored
for 2 years Example of Radiotherapy Referral Process Key points All
data entered by hand Missing information and inaccuracies can cause
delays and mistakes 8 handoffs Possibility of losing/misplacing
referral form and time delay Photocopy and original referral form
in circulation Manual statistics collection and storage Referral
form delivered to tray at radiotherapy reception desk
Slide 8
Patient consents to radiotherapy treatment at clinic.
Oncologist completes electronic radiotherapy referral form
Radiographer helper alerted to new CaS-per referral and the need to
enter demographics onto Aria. Helper updates Aria Booking
radiographer alerted to new CaS-per referral and makes all
pre-treatment and treatment appointments. Dates/times entered onto
CaS-per Consultants secretary alerted to new CaS-per referral.
Secretary sends for patient and prepares All staff can see complete
referral and are alerted to outstanding work required CaS-per
referral pathway Minimum data entered by hand SCI store/PAS
provides demographics and mandatory fields minimises mistakes and
missing data 0 handoffs All referral data available to all staff at
point of referral. Staff alerted to all new referrals, expediting
referral No need for photocopying. Staff able to amend referrals
can be kept to minimum and full audit trail of all CaS-per activity
is recorded Electronic storage and automated statistics generated
Key points and comparison between paper and CaS-per referral
pathway 1 2a 2b 2c
Slide 9
Cas-per: Features & Benefits FEATUREWHICH MEANSAND SO
Protocol and Data Set-driven Web-based One- time, accurate &
complete data entry You cannot proceed to refer until all data are
entered Real-time access for all staff Reduces errors Adherence to
selected protocol Improves Efficiency Fully configurable Locally
configurable individual user accounts System alerts for
unauthorised referrals and potential breaches of protocols Local
protocols can be selected at point of referral. You can define
authority and approval levels for referral for each treatment
protocol. Off- protocol care is still possible but is highlighted
and fully justified Consistent implementation Complies with
national and local reporting requirements Complies with Regulations
(IRMER) and NICE guidelines Supports clinical governance and
consistency of care Enables easy peer review between clinicians
Built in reports and graphics tools Real-time local financial,
audit, quality and management reports Supports management of
resources Bespoke Process Lists and e mail alerts All staff can see
all work outstanding in real-timeImproves efficiency of treatment
delivery
Slide 10
On-line demos Every Wednesday and Thursday at 1230 throughout
July www.cievert.co.uk [email protected]