We Celebrate Your Vision · We Celebrate Your Vision Venue Amenities • Property reserved exclusively for one event at a time • A broad selection of approved, full-service caterers

We Celebrate Your Vision

Venue Amenities• Property reserved exclusively for one event at a time • A broad selection of approved, full-service caterers • In-house tables and chairs that accommodate up to 200 guests• Indoor backup space reserved in case of inclement weather• Complimentary parking

Sales Guidev.6.1

[email protected] www.CrookedWillowEvents.com2

Crooked Willow FarmsDelivering DreamsWelcome

The Venue at Crooked Willow Farms is so excited that you have selected us for your special occasion! The Venue team is dedicated to you having an exceptional experience leading up to the big day and especially on it. We have policies and procedures in place, as outlined, to ensure you have a stress free and memorable day. If at any time you have questions, need referrals or we can be of assistance in working with a venue partner, please don’t hesitate to reach out to your Crooked Willow Farms representative.

The Team at Crooked Willow Farms

[email protected] www.CrookedWillowEvents.com 3

Table of ContentsOverview ........................................................................................................................ 4Contact Information ................................................................................................... 5Indoor Event Spaces .................................................................................................. 6Outdoor Event Spaces .................................................................................................7Map ................................................................................................................................... 8Capacity ......................................................................................................................... 10Rates ............................................................................................................................... 11Policies .......................................................................................................................... 12Suggested Timeline ....................................................................................................18Checklist ....................................................................................................................... 19Food & Beverage Services ....................................................................................... 21Approved Caterer Partner List ..............................................................................22Beverage Policies .......................................................................................................24Beverage Services & Pricing .................................................................................28Colorado Craft Beverages ......................................................................................29Beverage Fees and Policies ....................................................................................29FAQs ............................................................................................................................... 33Venue Services ........................................................................................................... 37Event Services ............................................................................................................. 37Rentals ............................................................................................................................ 37Transportation Rates ................................................................................................ 38Recommended Hotels ..............................................................................................39Wedding Budget Template .................................................................................... 41Event Partners .............................................................................................................43


Crooked Willow FarmsDelivering DreamsOverview Crooked Willow Farms delivers so many unique options that you’ll have another reason to celebrate! Located in the exclusive Plum Creek Valley, just 25 minutes south of Denver, Crooked Willow Farms provides one of the most diverse venues in the region. This 90 acre property offers multiple event spaces that are rich in history, amenities and breathtaking views. At Crooked Willow Farms, you will discover indoor and outdoor spaces built to accommodate small dinners, fundraising galas, social celebrations, intimate ceremonies, and more. Select Crooked Willow Farms today and start building memories!

Key Booking Points, At-A-Glance• Must have Day-of or Full-Service Planner

• Must place liquor order 30 days prior to event

• Select catering services from our approved list


Venue - by appointment only

10554 South Perry Park Road

Larkspur, CO 80118

Sales and Marketing

Kim Sexton E: [email protected] P. 303.951.8888

Accountant

Susan Hill E: [email protected] P. 972.999.4542

Photos

Submit celebration images to Crooked Willow Farms for use in marketing collateral and

more. Send to: [email protected].

Contact InformationP: 303.951.8888F: 303.951.8910W: www.CrookedWillowEvents.comE: [email protected]


Crooked Willow FarmsDelivering DreamsIndoor Event Spaces The Carriage House Ballroom up to 240 seated / 300 receptionImpressive sliding double doors welcome guests into this grandiose room. Rustic interior design including walls of white pine, red brick accents, and windows flanked with custom wall sconces restore the original barn motif of the venue. Four chandeliers are set 19’ above. Further into the ballroom, the ceiling drops to just under 13’ designating a presentation or main entertainment area. In this area, you can design a stage, dance area, or even project programming elements of the event onto a blank canvas depending on your needs. A warm, tinted concrete covers the floor eliminating the need to rent a formal dance floor. Located behind the entertainment area lies the Wine Room which serves as an ideal buffet area, board room, and more. Floor to ceiling barn doors slide open on both sides of the staging area to welcome in the crisp air of the Rocky Mountains.

Lola’s Loft up to 100 seated / 150 ceremonyDesigned with rustic hammered steel railings, cathedral windows and circular stairs, the hand-crafted turret entrance into Lola’s Loft is as grand as the entire property. Sconces provide a soft illumination as you travel to the second floor loft that delivers a warm and rustic setting for any event layout. The original red oak floors are accented by a soft light glowing from wagon wheel chandeliers suspended above. For added atmosphere, open the barn doors for stargazing and refreshing Colorado evening air.

Wine Room up to 40 seated Beautifully laid out with rich mahogany tables and chairs, and wine barrels lining the entrance, the Wine Room is not only stunning, but multifaceted. The Wine Room can accommodate up to 40 seated at one king’s table or a reception for 75 guests. Wedding rehearsal dinners, corporate executive dinners, customer appreciation events, non-profit events and social celebrations will find this space quaint and unique!

Space Descriptions


Outdoor Event SpacesThe Courtyard at Crooked Willow up to 100 seated / 125 receptionSet in the center of the Carriage House, the Courtyard provides a beautiful backdrop to any reception with an array of Colorado wildflowers. With selection of the Courtyard you also receive access to the King’s Corridor as well as Lola’s Loft. We typically suggest beginning the event festivities in the Courtyard before concluding in the ballroom, the loft, or both!

The Events Lawn quoted per event The Events Lawn acts as the welcoming ground of Crooked Willow Farms, set directly adjacent from the Carriage House. This manicured open space is ideal for any type of outdoor activity complete with breathtaking views of the Colorado Rocky Mountains. From company picnics to interactive teambuilding, the Events Lawn is perfect for any occasion.

Goose Park up to 150 reception Set in the center of Crooked Willow Farms, Goose Park offers stone picnic tables, a pond with water fountain, and plenty of majestic and mature trees. The central location of this area serves multiple purposes for any event or merely provides a unique and beautiful backdrop.

Space Descriptions


Crooked Willow FarmsDelivering DreamsMap

Pavilion

Parking

Parking

IndoorArena

PRIVATE

FarmHouse

Private

Goose Park

Events LawnGATE

GATE

Entrance

The Carriage House

0’

50’

100’

The Carriage House

BALLROOM

WINEROOM

CATERER

AREA

LOUNGE

Courtyard

LOLA’S LOFT - LEVEL 2

CC - COAT CHECKPO - PHOTO OPKA - KIDS AREARR - RESTROOM

PO CC

RR KA

Map


Pavilion

Parking

Parking

IndoorArena

PRIVATE

FarmHouse

Private

Goose Park

Events LawnGATE

GATE

Entrance

The Carriage House

0’

50’

100’

The Carriage House

BALLROOM

WINEROOM

CATERER

AREA

LOUNGE

Courtyard

LOLA’S LOFT - LEVEL 2

CC - COAT CHECKPO - PHOTO OPKA - KIDS AREARR - RESTROOM

PO CC

RR KA

Map


Crooked Willow FarmsDelivering DreamsCapacityInside Space Dimensions Sq. Ft. Existing Banquet Reception

Carriage House Ballroom

29’x95’ 2,755 350 240 300

Lola’s Loft 30’x65’ 1,950 200 100 150

Wine Room 57’x17’ 969 24 40 n/a

Bridal Suite 17’x24’ 408 27 10 n/a

Green Room 13’x17’ 221 15 10 n/a

Outside Space Dimensions Sq. Ft. Existing Banquet Reception

The Courtyard 62’x34’ 2,108 250 100 125

Events Lawn 123’x226’ 27,798 quoted per event

quoted per event

quoted per event

2019 Rates Mid April-May

Day of Week Rates Friday $7,000Saturday $9,000Sunday $7,000Monday - Thursday $5,000

Capacities


Day of Week Rates Friday $8,000Saturday $11,000Sunday $8,000Monday - Thursday $6,000

Rates are inclusive of:

• Wedding packages receive 12 consecutive hours of Venue access with 6 hours of event time, inclusive of ceremony, based on ceremony, set up and tear down requirements.

• Non-Profits receive 20% off venue rental

• Tables and Chairs up to 200

• Complimentary self parking

• Military & Teacher discounts of 10% off facility rental apply

Booking Requirements include:

• Choose from one of our premier, full-service caterers (food and beverage not included in rental rate).

• Professional wedding planner required to manage all event details within 30 days of the event.

2019 Rates June - October

Rates


Crooked Willow FarmsDelivering DreamsPoliciesFACILITY RENTAL FEES & TERMS

Performance Deposit: Additional fees and/or damages incurred during the event planning and execution process will be deducted from the $1,000 Performance Deposit before returning, if applicable.

Rental Fee/Use: The venue rental fee is based on the defined space and time of the event, set up and strike. Please communicate this to all vendors. The rental fee is based on 12 hours of consecutive use which can be up to six hours of event time. Additional hours may be secured for an extra, non-prorated hourly rate and this cost is determined by the location, number of hours and use of the space. A charge of $500 per hour, non pro-rated, will be charged for any event that extends beyond the approved timeline but not permitted past an 11:00 P.M. event end time. An extension of time must be pre-arranged prior to the event day. Defined space is limited and does not include private home, designated barns, stables and indoor riding arena.

Ancillary Service Fees: Any services the client chooses the venue to provide that are not included in the facility rental fee. If added within 30 days of the event, these service fees will be on the final invoice and/or deducted from the security deposit.

PAYMENT, CANCELLATION & REFUND POLICY

• A change of date equals a cancellation.

• Crooked Willow Farms accepts checks, Master Card and VISA.

• $1,000 Performance Deposit is refundable providing no damage occurs and/or the event isn’t cancelled.

• Any additional unpaid charges will be deducted from the security deposit prior to refund.

• The final invoice is considered past due if not received within 30 days of the event date. A charge of 1.0% will be assessed per month of the total unpaid balance.

Cancellation Schedule: If the cancellation occurs, the following fee schedule will be implemented:

Over 180 days If the cancellation is more than 180 days before the event date, 50% of the Venue Rental Fee will be forfeited

180-60 days 75% of the Venue Rental Fee will be forfeited

Less than 60 days 100% of the Total Amount Due is required and will be retained by the venue. The Total Amount Due is the sum of the Venue Rental Fee + $1,000 performance deposit and 100% of the estimated ancillary service fee.

Policies


GENERAL RESERVATION REQUIREMENTS

• The balance 50% plus the refundable Performance Deposit and any ancillary services are due 45 days prior to your event date.

• Beverage event order (BEO) is required to be placed no later than 30 days prior to the event date.

• The client and all guests, vendors and associates only have access to the space contracted.

• Events not cleared from the property by 12:00 A.M. following the event will forfeit 100% of the Performance Deposit.

VENUE USE REQUIREMENTS

General Policies:• Rehearsals, which are optional, are limited to one hour based on availability and scheduled by The

Venue. Most rehearsals are the day before, from 8:30 - 9:30 A.M., and not confirmed until 30 days prior to the event date. Additional policies are required by the wedding planner at the rehearsal. Failure to meet these needs may result in forfeiting the Performance Deposit.

• Crooked Willow Farms does not provide event planning services.

• All events must conclude by eleven pm, with all vendors off premise by midnight. Vendors need to begin tear down no later than 11:00 P.M. All equipment for your event must be removed immediately following your event.

• Dressing Rooms designed with the bride and groom in mind are provided for use on the event day, during the 12 consecutive hours of rental time included in the venue rental rate.

• When booking Crooked Willow Farms for your event, we will automatically reserve indoor backup space on site.

• Any contained propane outdoor fire pits must be pre-approved and in compliance with current Colorado fire restrictions, applicable on Event Date. Wood burning fire pits are not allowed.

• Event timeline and diagram must be received by The Venue for approval no less than 30 days prior to your event.

• Seating for a maximum of 200 is included with the venue rental. 200 white resin folding chairs, (25) 5’ round tables and (22) 8’ banquet tables, (7) 4’ round tables and (10) 6’ tables are available for use in addition to (8) cabaret tables that may be set high or low. Any additional tables and/or chairs will be provided by the Client at their own expense.

• Crooked Willow Farms is a non-smoking facility. Smoking may be permitted only in designated areas outdoor areas and is dependent upon current fire hazard conditions. If permitted, this may be subject to change and will be at the discretion of Crooked Willow Farms ownership based on current or forecasted weather conditions.

• Pets brought to property must be leashed, accompanied with a kennel and pre-approved by The Venue.

• Additional charges of $500 per hour (non-pro rated) will be charged if event does not conclude at the agreed upon time in the approved timeline, or security deposit will be forfeited. All events must conclude by 11:00 P.M.

• Drugs, legal or illegal as well as firearms are not permitted at The Venue at any time.

Continued on next page...

Policies


Crooked Willow FarmsDelivering DreamsWedding/Event Coordinator: Crooked Willow Farms requires the use of a professional coordinator. Coordinator shall on or before 30 (thirty) days prior to the Event date provide The Venue with a certificate of insurance evidencing that Wedding coordinator has in place General Liability Insurance in an amount not less than One Million Dollars($1,000,000) per occurrence and Two Million Dollars ($2,000,000) general aggregate.

Insurance: On or before 30 days prior to your event, Crooked Willow Farms requires you to provide a certificate of insurance for your event. The certificate must name Crooked Willow Farms as an additional insured and is required to have at minimum of $1,000,000 in general liability.

The licensee insurance will cover all vendors’ liability, please select professional service companies that can meet this requirement. If a certificate of insurance isn’t received 30 days prior to your event, Crooked Willow Farms will secure one for you and you will be given a copy of the policy and billed $250.00 on your final invoice.

Parking: Crooked Willow Farms offers complimentary on-site, self parking on the property. Please note cars may be parked in non-paved areas.

Noise Limits: Due to county ordinance, amplified music must be kept at a reasonable level. Volume control will be at the discretion of Crooked Willow Farms Management. Use of outdoor amplified sound is only permitted during the ceremony. No amplified sound is allowed outside during the reception. In order to manage sound during the reception, after 10:00 P.M. Crooked Willow Farms event management may ask the entertainment to reduce the volume and/or close the windows and doors. All sound must stop by 11:00 P.M.

Staffing Services: A minimum of one event staff is required for all events and is included in the venue rental fee. Additional personnel may be required based on the event activity and/or layout of the event.

Food & Beverage Service Management • The client is required to use one of Crooked Willow Farms preferred, full-service caterers. • Beverages for the bride and groom must be pre-arranged and may not be brought on to the

property on the event day.• The client is required to arrange all beverage services through Crooked Willow Farms.

Policies



• The select caterer will be responsible for setting the tables and chairs provided by the venue and re-stacking at the conclusion of the event.

• Crooked Willow Farms holds a liquor license. Note: The ability to bring in liquor from any source is strictly prohibited.

Decorations• The client and all vendors must coordinate with Crooked Willow Farms the use of all

decorations 30 days prior to the event date.

• No decorations or other items shall be posted, nailed, screwed, glued or otherwise attached to the walls, floors, ceilings, furniture or other parts of the Crooked Willow Farms facilities or surrounding areas without prior written agreement.

• No fires, fireworks, open flames, or heating elements of any kind may be used inside the facilities or the outside grounds. BBQ grills and any open flame may not be used without prior written approval and must be in compliance with the current fire restrictions for the state.

• Rose petals & bubbles are permitted anywhere on the property, balloons must be contained to indoor only and confetti, glitter, rice and birdseed is not permitted anywhere on the property at all. Rose petals must be picked up at the end of the event, leaving the venue as the guests found it when they received access. Candles can be used at Crooked Willow Farms as long as they fall within these guidelines:

w Only flameless candles are allowed for decoration. w Ceremonial candles and birthday candles are permitted. w Ceremonial candles must be dripless and are required to be contained. w Votive candles are permitted on dining tables as long as they are contained. w The CO State fire ban laws may prohibit any candles or fires on site resulting in battery

operated options only.

• No duct tape may be applied to the floors. Only gaff tape is permitted. Please share with any outside vendors you select to use.

• Straw Bales: Many like the look of bales for seating and/or decorative accent. The Venue can coordinate this ancillary rental service for you if you would like but please be aware of the following costs, policies and recommended procedures when selecting this décor. For additional information on this décor element, please discuss further with your venue representative.

• Load in of the Ballroom is allowed only through the side rolling doors, not the front glass doors.

Lifts / Ladders• The venue owns a scissor lift which can be rented for $250 per event (intended for setup and

tear down).

• Fork lifts must be pre-scheduled on or before the final walkthrough.

• Usage of lifts on property are to be operated by licensed operators that can provide proof of operator’s license prior to use.

• Leaning or extension ladders are not permitted. All ladders must be free standing or A-frame style ladders.

Note: A fork lift is different than a scissor lift. A scissor lift is often used for the installation and removal of decoration. A fork lift is commonly used to move large equipment and pallets sometimes for entertainment groups.


Policies


Crooked Willow FarmsDelivering DreamsSet-Up/Clean Up All personnel/vendors connected with the event may not be on the premises prior to or after scheduled set-up/clean-up times, unless previously arranged with Crooked Willow Farms. The client may be charged an hourly rate for additional time needed. Clean-up is the responsibility of the client. Items not removed immediately following the event, will become property of the Venue or will be disposed of with no liability to Crooked Willow Farms and could result in charges against client’s performance deposit. Crooked Willow Farms is not responsible for any lost or stolen items.

Damages The client is liable for all damages, expenses and losses including theft and property loss, caused by any person attending, or providing services connected with the client’s use of the facility. Costs will be assessed and charged to the client and /or deducted from the performance deposit. Replacement value may be used by Crooked Willow Farms to determine the damage.

Vendor Management• The client is responsible for all vendor activity during the sites, setup, event and removal.

• All deliveries must be arranged prior to the event day and the delivery time approved if it falls outside of the 12 hours use time.

• Food and beverage trash removal is the responsibility of the caterer. Additional trash removal is the responsibility of the décor company (for decorations, rentals, etc.) or caterer where applicable.

• All vendors must load in via designated access points. A parking area(s) will be designated and identified for all vehicles, including vendors.

Safety & Security• For the safety of the client, all guests and vendors of the clients are permitted to have access to

the contracted use space. Ponds, the private homes and the upper barn are off-limits at all times. Please be reminded that swans, geese, ducks and other wildlife can bite.

• Crooked Willow Farms reserves the right to require the client, at client’s expense, to hire security personnel for the event should Crooked Willow Farms determine it would helpful be to ensure safety and traffic control.

• All Crooked Willow Farms personnel shifts will begin 15 minutes prior to the event start time and conclude 15 minutes following the event.

• Children must be supervised at all times and staffing may be required in designated areas.

• The venue exercises the right to inspect and control all guests, vendors and associates, including but not limited to monitoring noise levels.

• Crooked Willow Farms prohibits the use of any illegal activity or actions deemed inappropriate. Such activity will result in the immediate end of the event.

• Guests requiring to leave vehicles overnight may do so upon event manager approval. Any overnight vehicles must be picked up by 9:00AM the morning following the event.

• Crooked Willow Farms is an operating horse farm with livestock, open space and other areas such as a pond, equipment rooms and such, which could pose hazards for the client and its guests when attending a function at the venue. Client will not allow any of its guests to enter on any venue site except those specifically designated as available for the event. Client accepts the venue “as is”.

Policies



PROPERTY GUIDELINES

• Golf-carts/Gators are not available for use by guests or vendors

• Venue does not have dollies on site

• Venue does not have ladders on site, but does have a lift for rent, please plan accordingly

• No overnight storage available

• No stapling, tacking or affixing any material to any walls, posts or doors

• All guests and vendors to adhere to posted “Venue Boundary” and “Private Area” signage

Note: Policies are subject to change/update. For full list of current policies or questions, please contact your designated event manager.

Policies


Crooked Willow FarmsDelivering DreamsSuggested Timeline 12:00 P.M. Bridal Party Arrives for Hair & Makeup

Planner Arrives for Setup

2:00 P.M. Groomsmen Arrive Photographer Arrives Caterer Arrives for Setup

4:45 P.M. Guests Arrive

5:00 P.M. Ceremony

5:30 P.M. Cocktail Hour Photos of Couple/Families

6:45 P.M. Guests Seated for Dinner to Pre-plated Salad

6:55 P.M. Introductions of Bridal Party

7:00 P.M. Dinner Served

7:45 P.M. Toasts

8:10 P.M. Cake Cutting

8:20 P.M. First Dance Father-Daughter/Mother-Son Dances

8:35 P.M. Dance Floor Opens

10:15 P.M. Last Call

10:30 P.M. Grand Exit of Couple Bar Closes

11:00 P.M.* Guests Depart Event Tear Down Begins

12:00 A.M.* All Vendors Out*Venue rental is a 12 hour use, may be set 12:00 P.M. - 12:00 A.M., 11:00 A.M. - 11:00 P.M., 10:00 A.M. - 10:00 P.M. for example. Tear down begins one hour from the time the last guest departs.

Suggested Timeline

[email protected] www.CrookedWillowEvents.com 19Details Checklist

Task Due Date Provided To Notes Completed

Caterer Selected CWF Confirm with CWF your selected caterer

Event Planner Selected Event Manager

Forward contact information for selected Event/Wedding Coordinator

Schedule Final Walkthrough Event Manager

Schedule Walkthrough for at least 30 days prior to event day. Include

CWF event manager, event planner, caterer, entertainment and additional

vendors, etc., if needed

8 WEEKS PRIOR TO EVENT DAY:

Task Due Date Provided To Notes Completed

Final Invoice Issued CWF


Details Checklist In preparation for your event, provided below is a checklist of information required and reminders for you. Should you have any questions, please contact your designated event manager.



Crooked Willow FarmsDelivering DreamsTask Due Date Provided To Notes Completed

Payment Balance Due CWF Notify CWF if your address has or will be changing

Confirm Usage of Photo Booth (if not contracted previously)

Additional fee of $500 if added to contract

Designate who will receive Photo Disc

Event Manager

Disc will be given to designated person at the end of the event

Certificate of Insurance Submitted

Event Manager

Certificate of General Liability Insurance for event naming Crooked Willow Farms as additionally insured

(see contract for full verbiage)

Event Planner Insurance Submitted

Event Manager

Certificate of General Liability Insurance from event coordinator

naming CWF as additionally insured

Liquor Order Placed w/CWF Event Manager

Send signed BEO (Beverage Event Order) to Event Manager. Must

secure order on or by 30-day walkthrough or no bar service will be

available.

Pay Deposit (100%) of BEO CWF Payment due as noted on BEO

Provide List of Vendors Event Manager

List of Vendors and their contact information provided to CWF by the

planner at the walk through

Event Coordinator Sign off on Policies

Event Manager

Event Planner/Coordinator to review and sign off on CWF policies

Confirm Guest Count Event Manager Forward final guest count


These tasks are not applicable if previously provided by event planner at the final walk through.

Details Checklist


Food & Beverage ServicesBeverage Services: All beverage services will be arranged and delivered by Crooked Willow Farms directly. Please check our website for current listing of select brands, packages and prices. Beverage selections and options may be reviewed at www.CrookedWillowEvents.com. These services will be delivered by trained, uniformed professionals.

Catering Services: When selecting Crooked Willow Farms for your event, you will be required to select a full-service caterer from our preferred list to provide all of your food and beverage coordination. A complete list of approved caterers is listed with additional information found on our website at www.CrookedWillowEvents.com. Please contact them directly for sample menus, pricing and other services.

Food & Beverage Services

Beverage Services: • Must use The Venue at Crooked Willow Farms beverage

services.• No alcohol may be brought onto the premises.• BEO (Beverage Event Order) must have a primary order

signed 30 days prior to event.

Catering Services: • Must use one of our approved full-service caterers.

All food and beverage services are additional to the venue rental fee.


Crooked Willow FarmsDelivering DreamsBiscuits and BerriesC: Robin BerhostP: 303.277.9677E: [email protected]: www.biscuitsandberries.com

Catering by DesignC: Syd SextonP: 303.781.5335E: [email protected]: www.bydesign-collective.com

Footers CateringC: Colbèrt CallenP: 303.762.1410E: [email protected]: www.footerscatering.com

Occasions CateringC: Jeremy BronsonP: 303.789.1867E: [email protected]: www.occasionsdenver.com

Relish Catering & EventsC: Natalie SearsP: 303.501.8958E: [email protected]: relishcateringco.com

Three TomatoesC: Lauren Sandoval or Natalie LauzonP: 303.433.3332E: [email protected] or [email protected]: www.threetomatoes.com

Approved Caterer Partner List

Catering Services


Beverage Services at Crooked Willow Farms is an important part of the

experience for you and your guests. On the following pages, please review the

questionnaire as this will identify many options that you may want to consider

for the overall service we provide. From the questionnaire you can review

the packages offered – the rule of thumb is if 65% or more of your guests will

indulge heavily in the bar the night of your big day, then it is recommended you

select a flat rate per person (package) as that will be more cost effective. If less

than 65% Crooked Willow Farms recommends billing on consumption as this is

where you will realize a savings.

Once you have outlined the service you want, please let your Crooked Willow

Farms Representative know via email or phone and a Beverage Event Order

(BEO) will be outlined and provided. This will provide you with an inclusive

estimate. A final version will need to be signed and submitted 30 days prior

to your event date. Crooked Willow Farms also offers an exceptional wine list

and specialty seasonal drinks, should you select. Your Event Manager will work

to ensure your needs are met as well as the expectations of your guests. Don’t

forget the pre-celebration beverages while you are getting ready.

Beverage Services Information

Beverage Services


Crooked Willow FarmsDelivering Dreams

Beverage Policies

Beverage Policies• A minimum of thirty (30) days prior to the Event Date the client is required to place the

preliminary beverage event order (BEO). Within two weeks of the Event, only the guest count may be changed. Not complying with this policy may result in a dry event, as products may not be available.

• Client is required to provide the venue with a credit card on file for beverage services. This card will be charged for the approved deposit which is 100% of the estimated total beverage service and due 30 days prior to the event.

• Last call is 45 minutes prior to the event end time and last drink served 30 minutes before the end of the event.

• Beverage service minimums are applicable or additional fees may apply. A flat minimum of $1,500.00 cumulative of all bars for the event is required. If the total beverage sales do not meet this minimum the difference will be noted as a cost on the final invoice. Bar setup package/fees are not applied to minimum.

• No alcoholic beverage can be brought onto or leave the premises; products brought on to premise will be confiscated and may result in loss of venue deposit. If product is brought for limo transportation, it can be held in Event Managers office until the end of the Event.

• Food must be accompanied with any alcoholic beverage service.

• Crooked Willow Farms has a “no shots” policy, also no drink made with more than two spirits i.e. Long Islands, Hurricanes etc. unless pre-made and ordered by Client as a Specialty Drink.

• Colorado State Law prohibits the sale to and consumption of alcoholic beverages to anyone under 21 years of age. All guests will be carded and no service will be given to those that don’t have a state issued identification card.

• The venue has the right to shut down one bar based on traffic.

• Additional staff may be required to accommodate specialty cocktail service (i.e. champagne toast, tasting bars). The select catering company can pass/serve but the venue appointed beverage staff are required to prepare the beverage to be passed.

• Specialty orders will be accommodated if placed a minimum of 30 days prior to the event date.

• All products, not consumed, will remain the property of the venue.

• The 20% Service Charge is not a gratuity. This is an industry standard fee that helps cover the cost of some of the ancillary operating cost such as refrigeration, operating supplies and management. This fee is not applied to labor or bar setup fees.

• Standard bartender labor is included in the per person bar setup package and provided by Crooked Willow Farms. Staffing numbers are based on final guest count at (1) bartender per (75) guests for hosted bars and (1) bartender per (100) guests for cash bars. A bar manager will be onsite for all events. Additional specialty bartenders/staff may be added should specialty items be included in bar service such as champagne toast, tasting stations, specialty drink bars, passed drinks, etc. Additional bartending staff may be billed at $35/hour each.

• Policies, rates and selections are subject to change.

[email protected] www.CrookedWillowEvents.com 25BEO Sample

Beverage Event Order Form Sample


Crooked Willow FarmsDelivering DreamsBeverage Event Order QuestionnaireBy answering the questions below we will create an Estimated BEO (Beverage Event Order) customized for your event. The BEO will become a working document we can update with final numbers and use as a budgeting overview, noting the brands of beverages to be served and specific services you require.

What Type of Bar Would You Like for Your Event?

1. Hosted Bar? You will pay for all beverage services on behalf of your guests.

2. Cash Bar? Your guests will pay for their own drinks via cash or credit card.

3. Combination Hosted & Cash?

• Some groups choose to provide hosted beer, wine and/or a specialty drink all night, however if guests would like a mixed drink the guest will pay for it themselves.

• Some groups choose to have a hosted bar to a specific dollar amount and once that limit is reached the bar will become a cash bar for all guests.

What to Take Into Consideration When Determining How Much You Would Like to Spend on Beverage Service:

1. Do you have a budget you are trying to maintain? Per person or total for the event?

2. Would you like to pay a flat fee per person?

3. Would you like to base pricing on a set time frame at the event?

4. Will the bride and groom want any pre-celebration beverages in their suites while they are getting ready with their attendants? (i.e. Mimosas in bridal suite or beer in groom’s lounge). If so please identify how many attendees will be in each area.

5. Are your guests heavy or light drinkers?

w If your guests are heavy drinkers - You may want to consider paying a flat fee per person for the duration of your bar service.

w If they are light drinkers - You may want to consider bar service based on consumption, thereby paying for only the beverages that are requested/consumed.

6. Keep in mind when creating your budget the Bartending Services Package of $8.75 per person will include the following :

• TIPS trained bartenders for up to 5 hours of service time

• Bar manager• Bar setup• Standard garnishes including oranges, lemons,

limes, maraschino cherries, etc.

• Mixers such as sodas, juices, bitters• Standard glassware such as rocks glasses,

champagne flutes, pilsner glasses, wine glasses • Raised bar tables• Standard black linens



Standard House Brands:w Beer: Bud Light, Coors Light, Coors Non-Alcoholic, Odell 90 Shilling, Stella

Artois, Seasonal House Specialty

w Wine: Dark Horse - Chardonnay, Cabernet Sauvignon and one house select

w Hard liquor: Tito’s Handmade Vodka, Tanqueray Gin, Bacardi Rum, Captain Morgan Spiced Rum, Hornitos Gold Tequila, Jack Daniel’s Whiskey, Dewar’s Scotch

• Additional brands of wine, beer and liquor may be available for an additional cost and will be billed per case for beer/wine and per bottle for liquor.

Are there any specialty cocktails you would like to serve?

• Many couples have a favorite drink they wish to have passed or served during their cocktail reception noting them as a “his and hers” drink.

• Crooked Willow Farms also has a menu of suggestions.

General Questions:

• How many guests are you anticipating?

• Would you like wine served with dinner by the catering staff?

• Would you like a champagne toast or would you prefer your guests toast with the drink in front of them?

• Do you have a tentative timeline?

w What time will your cocktail hour begin?

w What time will guests be seated for dinner?

w What time will you plan to do your toasts?

• How many children will be attending?

w Would you like soda/juices available for non-drinkers at the bar and/or are you planning to have a drink station provided by your caterer? (i.e. infused water, lemonade, etc.)



Crooked Willow FarmsBeverage Services & Pricing


Cash Bar Hosted BarThe individual guest pays for their own drinks. Service fee and tax included in price; host pays for Beverage Service Fee.

The Host pays for all beverages and Beverage Service Fee. Beverages will be billed based on actual consumption. Subject to 20% service fee and 4% tax.

CocktailsHouse ................................$8.00House Specialty Drink .................................$8.00+

House ................................$8.00House Specialty Drink .................................$8.00+

House Selections - Tito’s Handmade Vodka, Tanqueray Gin, Bacardi Rum, Captain Morgan Spiced Rum, Hornitos Gold Tequila, Jack Daniel’s Whiskey, Dewar’s Scotch

Beer - BottledDomestic ..........................$5.00 Domestic ..........................$5.00Domestic Selections - Bud Light, Coors Light, Coors Non-Alcoholic

Premium/Microbrew ...$6.00 Premium/Microbrew ...$4.75Premium/Microbrew Selections - Odell 90 Shilling**, Stella Artois, Seasonal House Specialty

Wine by the GlassHouse ................................$7.00 House ................................$6.00House Selections - Dark Horse - Chardonnay and Cabernet Sauvignon

Wine by the BottlePriced upon request as a special order. Minimum purchase applies for all special orders. Table Wine Service available upon request & served by the catering staff.

House Sparkling White by the Bottle (for toasts)Chateau Napoleon Extra Dry California Champagne ..... $20.00

Non AlcoholicSoda/Juice .......................$2.00Bottled Water .................$2.00

Soda/Juice .......................$1.50Bottled Water .................$1.50

This is just a guide to assist in the initial budget development. Local products, gluten free beer, organic products and kosher wine also available as a special order. All special orders will incur applicable purchase minimums and additional fees.

Package prices based on final catering guarantee. For more information, please contact your Crooked Willow Farms representative.

**Denotes Colorado Products. Products subject to change without notice.

PackagesUnlimited Beer, Wine & SodaHouse select Beer, House Wine, Non-Alcoholic Beverages 4 Hours ... $30.00/person

5 Hours .... $34.00/person

Unlimited Beer, Wine, Signature Cocktail & SodaHouse select Beer, House Wine, Signature Cocktail, Non-Alcoholic Beverages 4 Hours ... $34.50/person


Unlimited Open BarHouse select Beer, House Wine, Call Mixed Drinks, Non-Alcoholic Beverages 4 Hours ... $41.00/person


Unlimited Non-Alcoholic BeveragesYouth ........ $6.00/person

Adult ......... $7.50/person

1-3 Hour Packages quoted upon request.

[email protected] www.CrookedWillowEvents.com 29Beverage Services Information

Colorado has great pride in its extraordinary selection of local craft products. The Venue at Crooked Willow Farms is delighted to showcase some of the best that Colorado has to offer.

Colorado Craft items are special orders and will incur applicable minimum purchase. Additional fees apply.

Vodka AgaveElevate Vodka - DenverBreckenridge Vodka - BreckenridgeColorado Vodka Company - DenverCopperMuse Vertueux - Fort Collins

GinDenver Dry Gin - DenverLeopold Brothers - DenverJackelope - Palisade

Cuidado - DenverState 38 Blanco - Golden

RumDancing Pines - LovelandMontanya Platino Light - Crested Butte

Bourbon WhiskeyWoody Creek Rye - BasaltDownslope Double Diamond - CentennialTin Cup - DenverFireside Peach - DenverFireside Bourbon - DenverColorado Brews

AC Golden Brewing Co. - GoldenColorado Native ~ Amber Lager

Avery Brewing - BoulderWhite Rascal - Belgian WheatEllie’s Brown Ale - American Style Ale

Breckenridge Brewery - DenverAvalanche ~ Amber AleAgave Wheat - Unfiltered Wheat

Bristol Brewing Co. - Colorado SpringsLaughing Lab - Scottish AleBeehive - Honey Wheat

Dry Dock Brewing - AuroraApricot Blonde

Great Divide Brewing Co. - DenverColette - Farmhouse Ale

Denver Pale Ale - English StyleNomad - Bohemian Style PilsnerCoors Light - Classic Colorado

Lefthand Brewing Co. - LongmontNitro Milk Stout ~ Sweet StoutTravelin Light - Kolsch Style

Miller-Coors - GoldenCoors Banquet ~ American Lager

New Belgium - Fort CollinsAbbey ~ Belgian Style DubbelFat Tire ~ Amber Ale1554 - Black LagerDay Blazer - Easy Going Ale

Odell Brewing Co. - Fort CollinsCutthroat Porter - London PorterLevity ~ Amber Ale5 Barrell ~ Hop Infused Pale Ale

Crooked Willow FarmsColorado Craft

[email protected] www.CrookedWillowEvents.com30 Beverage Services Information

Colorado WinesPlum Creek - PalisadeRedsMerlot - Structured classic with elegant finishCab Franc - Earthy scents of black currant & raspberry

Whites Chardonnay - Vivid tropical fruit, soft French oakPalisade Rose - Light, semi-sweet

Two Rivers Winery ~ Grand JunctionRedsCabernet Sauvignon - Dry medium bodied with a pleasant finishSyrah ~ Rich, round mouth feel with an earthy finishVintner’s Blend - Medium to full body, nicely structed Old World style red blend

WhitesChardonnay - Clean and crisp, with floral eleganceRiesling - Fresh fragrant aromas, semi-sweet clean and crisp on the palate

Crooked Willow FarmsColorado Craft

[email protected] www.CrookedWillowEvents.com 31Beverage Services Information

Bartending Service PackageCash Bar: Individuals will directly pay for all beverages consumed. Host Bar: The client/host pays for all beverages consumed.

With either bar, the client/host will pay for Bar Service Package of $8.75 per guest plus service charge and tax, based on the total catering guest count, which includes:

Crooked Willow FarmsBeverage Fees and Policies

• TIPS trained bartenders for up to 5 hours of service time

• Bar manager• Bar setup• Standard garnishes including oranges,

lemons, limes, maraschino cherries, etc.

• Mixers such as sodas, juices, bitters• Standard glassware such as rocks glasses,

champagne flutes, pint glasses, wine glasses• Raised bar tables• Standard black linens

Sales tax of 4% and a 20% service charge will be added to the final liquor invoice for all Hosted Bars. Prices subject to change.

Beverage Policies • A minimum of thirty (30) days prior to the Event Date the client is required to place the

preliminary beverage event order (BEO). Within two weeks of the Event, only the guest count may be increased. Not complying with this policy may result in a dry event, as products may not be available.

• Client is required to provide the venue with a credit card on file for beverage services. This card will be charged for the approved deposit which is 100% of the estimated total beverage service and due 30 days prior to the event.

• Last call is 45 minutes prior to the event end time and last drink served 30 minutes before the end of the event.

• Beverage service minimums are applicable or additional fees may apply. A flat minimum of $1,500.00 cumulative of all bars for the event is required. If the total beverage sales do not meet this minimum the difference will be noted as a cost on the final invoice. Bar setup package/fees are not applied to minimum.

• No alcoholic beverage can be brought onto or leave the premises; products brought on to premise will be confiscated and may result in loss of venue deposit. If product is brought for limo transportation, it can be held in Event Managers office until the end of the Event.

• Food must be accompanied with any alcoholic beverage service.

• Crooked Willow Farms has a “no shots” policy, also no drink made with more than two spirits i.e. Long Islands, Hurricanes etc. unless pre-made and ordered by Client as a Specialty Drink.

• Colorado State Law prohibits the sale to and consumption of alcoholic beverages to anyone under 21 years of age. All guests will be carded and no service will be given to those that don’t have a state issued identification card.

• The venue has the right to shut down one bar based on traffic.

[email protected] www.CrookedWillowEvents.com32 Beverage Services Information

• Additional staff may be required to accommodate specialty cocktail service (i.e. champagne toast, tasting bars). The select catering company can pass/serve but the venue appointed beverage staff are required to prepare the beverage to be passed.

• Specialty orders will be accommodated if placed a minimum of 30 days prior to the event date. Minimum purchase applies for all specialty orders.

• All products, not consumed, will remain the property of the venue.

• The 20% Service Charge is not a gratuity. This is an industry standard fee that helps cover the cost of some of the ancillary operating cost such as refrigeration, operating supplies and management. This fee is not applied to labor or bar setup fees.

• Standard bartender labor is included in the per person bartending services package and provided by Crooked Willow Farms. Staffing numbers are based on final guest count at (1) bartender per (75) guests for hosted bars and (1) bartender per (100) guests for cash bars. Additionally, a bar manager will be onsite for all events. Additional specialty bartenders/staff may be added should specialty items be included in bar service such as champagne toast, tasting stations, specialty drink bars, passed drinks, etc. Additional bartending staff may be billed at $35/hour each.

• Policies, rates and selections are subject to change.

Beverage Policies Continued

[email protected] www.CrookedWillowEvents.com 33Frequently Asked Questions

Frequently Asked Questions


Crooked Willow FarmsDelivering DreamsVenue Operations Frequently Asked QuestionsIN-HOUSE INVENTORY (INCLUDED IN THE RATE)

Note: Banquet tables are 30” from the ground to table top.

Chairs• (200) White, padded folding chairs

• (24) Chairs around the Wine Table

Size notes: 30 ¾ “ from the base to the highest point. And 8 fit per 5’ round table.

Stools• Bride’s Room - armless stools (29” to seat)

• Groom’s Lounge - table stools (25 1/2” to seat)

• Groom’s Lounge - counter stools (30 1/2” to seat)

Size notes: Measurements are to seat top - not the height of the back.

Wine Barrels Size (tables and trashcans) and Location (not portable) The barrels are 37” tall and the diameter on the top (outside to outside) is 10.5”.

• Lola’s Loft: (3) Barrel & (1) Trashcan

• King’s Corridor: (8) Barrel & (2) Trashcans

• Wine Room: (1) Trashcan

• Ballroom Entrance: (2) Barrels

• Lost Horse Lounge Hallway: (5) Barrels (may be moved to courtyard and returned)

Audio/Visual• Two JBL EON 206 portable speakers with stands

• Wired microphone with stand

• Cord for iPod connection to one speaker

MiscellaneousPiano

Complimentary use with client to provide tuner and professional pianist

Tables• (25) 5’ round

• (7) 4’ round

• (8) Cabaret – 9 tops/stands (8 tall legs/8 short legs)

• (22) 8’ banquet (8’x30”

• (10) 6’ banquet (6’x30”)

• (3) tables in the Wine Room, to make the long presentation table (46” wide, 108 ½” long, 30”, per table)



Courtyard:• The arched openings for the Courtyard bar stations (two smaller arches) are 5’ wide

• The main entrance is 8’ wide and 10’ tall

Events Lawn: • Length of the events lawn is 173’6” without the mulch by 107’ wide.

• Measurements - Pergola to Lower Gate (Fence Along Drive/Guest entrance) is 185’. When doing an aisle runner over the grass, an 85’ runner is suggested to cover the main aisle vs. extending the entire length (185’).

• Pergola / Arbor is 11’11” wide, 10’ deep and 9’9” tall

• Types of grass: There are two different types of grasses on the events lawn. The bluegrass which is the deeper green around the pergola and the rye grass on the east end. The blue grass is the most attractive while the rye provides a firmer feel. Brides looking for a protected walkway have put a runner over the bluegrass only, which is 85’. If you choose to curve the carpet/runner to the entrance and extend from the pergola to the walkway entrance, the length of 185’ should be considered.

Ballroom:• From the mirrors in the ballroom to the floor: There is Brick then wood on the wall then the

bottom of the mirror. There is a ledge at the base of the mirror so you can put decor on it if you choose. The width of the wood base at the bottom of the mirror is 3 ½” if you need. From floor to the top of the wood (the ledge) it is 33”. The brick portion of this is 27 ½ and the wood décor is 5 ½”.

DIMENSIONSInside Space Dimensions Sq. Ft. Existing Banquet Reception

Carriage House Ballroom 29’x95’ 2,755 350 240 300Lola’s Loft 30’x65’ 1,950 200 100 150Wine Room 57’’x17’’ 969 24 40 n/aBridal Suite 17’x24’ 408 27 10 n/aGreen Room 13’x17’ 221 15 10 n/a

Inside Space Dimensions Sq. Ft. Existing Banquet ReceptionThe Courtyard 62’x34’ 2,108 250 100 125

Events Lawn 173’x107’ 18,564 quoted per event

quoted per event

quoted per event

Pavilion 100’x240’ 24,000 quoted per event

quoted per event

quoted per event

PARKING SPACES • 80 covered / • 150 uncovered

• 17’ from the floor to the bottom of the beam

• 18’ from the floor to the ceiling

• 13’ from the floor to the bottom point of the chandelier

• Ceiling Beams are 5.5” wide

• Beams/concrete sections are 11’7” wide, with

the narrowest section (closest to the glass doors) 10’8” wide.

• Ballroom Window Sills: w South windows (facing courtyard) 3’ wide

x 8” deepw East windows (facing parking) 4’ 1 ½”

wide x 11 ½” deep

LaborAll inventory may be used as needed for the event. The client/caterer/planner/vendor is responsible for setting up and returning to their designated location at the end of the event.



Crooked Willow FarmsDelivering DreamsLola’s Loft Measurements for Ceremony Options:• It is 14’ 4” from inside beam to inside beam

(on the back wall)

• The beams are 11 ½” wide and 12 ½” tall.

• It is 9’ 10 ½” from the floor to the bottom of the beam

• Chandelier to floor 128”

ELECTRICALCourtyard: There are very few outlets in the Courtyard – but can be pulled from the interior (mostly in the arched doorways where the bars are recommended to go). The existing ones are by the fountain (next to the big sliding door that goes into the ballroom). There are three outlets, 20 amps on the building (not on the ground).

AMENITIES BY ROOMKid’s Area

• (4) Oversized Beanbag Chairs

• (6) Black swivel chairs

• (5) Navy flat floor bags

• Wii System (can play DVDs)

• Large flat panel TV

• DVD Player

Photo Booth (optional for additional $500)

• Remote control photography for “fun” shots

• Generic fabric background

• Trunks of fun dress up accessories

Note: Immediately following the event, the Venue Manager will provide the client/planner with the photo memory disc to keep.

Ballroom (95’x29’)• Air Conditioning

• Lights on dimmers

Lola’s Loft (65’x30’)• Lights on dimmers

• LED candles on wall

Courtyard• Market lights

• Fountain

• Florals – the landscape is installed and designed to be in bloom June – September based on weather. Wine Barrels of florals are Summer Outdoor Accessories only

Bride’s Room & Lounge • Air Conditioning

• Small Refrigerator

• Small Microwave

• Restroom

• Lockers to hang/put away belongings

• Two Steamers

• Couch

• Stools

• Vanity counter/mirror

• Hooks in beams to hang dresses

• iPod dock

Groom’s Room• (3) Flat panel TVs with satellite TV

• (1) Projection screen with satellite TV

• Cigar Room

• Couches/lounge chairs

• Hooks on posts to hang tuxes

• Outdoor Access to Events Lawn walkway

• Small Refrigerator

• Air Conditioner

Wine Room (59’x17’)• King’s tablew Three sectionsw 24 existing chairs

• Flat panel TV w/DVD player

Note: Existing tables cannot be moved from the Wine Room



Venue Services The Venue at Crooked Willow Farms suggests incorporating a few ancillary activities into your event that we will happily provide and arrange for you! These guest experiences are priced based on number of people, time frame and select activity. Please contact one of our venue specialists for more information.

• Equestrian Development Tours

• Horse & Carriage or Hayrides

• A Day on the Farm, Teambuilding Program

• Zoology, an Exotic Animal Experience

Event ServicesCrooked Willow Farms allows the flexibility to bring in the event service provider of your choice to design your event and indulge your guests. Recommended event services may be found on our website, www.CrookedWillowEvents.com.

RentalsCrooked Willow Farms is pleased to partner with two rental companies to deliver your needs. Rentals may be coordinated through the caterer, wedding planner or directly. The preferred partners are: Butler Rents P. 303.388.5971 www.butlerrents.comEvent Rents P. 303.972.0975 www.eventrentsdenver.com

Venue Services


Crooked Willow FarmsDelivering DreamsTransportation RatesCrooked Willow Farms recommends Arrow Stage Lines to accommodate all of your transportation needs from the Denver Metro Area. Their rates are noted below but please note special discounts apply so please call Arrow Stage Lines directly for rates based on your specific needs.

Denver Metro Area Transportation ServicesArrow Stage LinesP: 303.373.9119 or 800.497.6060W: www.ArrowStageLines.com

Each vehicle has a 5 hour minimum with additional hours available. Based on a five-hour minimum the rates are noted below:

55-passenger motorcoach .................... $600 31-passenger coach ................................. $500 21-passenger coach ................................. $450

The 31 passenger vehicle is recommended for most wedding parties.

Gray Line of Colorado, is the preferred transportation company of Crooked Willow Farms from Colorado Springs. For pricing and information on transferring your guests from Colorado Springs to The Venue please contact Gray Line directly for pricing and availability.

Colorado Springs Transportation ServicesGray Line of ColoradoC: Cathy Nelson D’AgostinoP: 719-633-1181E: [email protected] or [email protected]

3 Passenger Sedan .................................. $125, each way* 6 Passenger SUV ..................................... $155, each way* 10 Passenger Van ..................................... $350 ($69)14 Passenger Mini-Coach .................... $460 ($92) 20 Passenger Mini-Coach .................... $490 ($98)32 Passenger VIP Coach ...................... $875 ($175)47 Passenger Motorcoach .................... $600 ($121)55 Passenger Motorcoach .................... $700 ($140)

All rates are inclusive of driver gratuity. Rates are based on a five hour minimum and are approximate, unless otherwise noted such as *sedan and SUV. The amount in parenthesis is the inclusive price of an additional hour. Please contact Gray Line directly for exact quotes, the above prices are just an estimate for preliminary budgeting purposes.

Transportation


Recommended HotelsHilton Denver Inverness Englewood, 30 Miles 200 Inverness Drive West Englewood, CO 80112303.397.7100www.InvernessHotel.com

Rate: $169-$209+ Please call for more information • Wedding Day Group Transportation for up to two (2) persons per room (Fees apply

for additional guests in same room.)• Daily Facility Service Fee• Onsite Parking• Indoor/Outdoor Pool• Four Diamond Property

Element Denver Park Meadows Lone Tree, 30 Miles 9985 Park Meadows Drive Lone Tree, CO 80124303.790.2100 ext. 4907www.Marriott.com/hotels/travel/denel-element-denver-park-meadows/

Wedding Block Special (Rates from $109)• Transportation to and from wedding venue day of wedding• Complimentary room night for the bride and groom• Complimentary Private Brunch Social with Bloody Mary and Mimosa Bar• Welcome gift bags handed out at check in ($2 per bag fee waived)• Courtesy wedding block, no deposit required

Marriott Denver South at Park Meadows Lone Tree, 28 Miles 10345 Park Meadows Drive Lone Tree, CO 80124303.728.5944www.Marriott.com/hotels/travel/denms-denver-marriott-south-at-park-meadows

Rate: Up to $129+ • Transportation to/from Crooked Willow Farms (in-house guests only)• Complimentary parking available to all hotel guests• Breakfast for two per room for entire stay• Complimentary internet in every guest room• Rates available without inclusion of transportation

Hotels


Crooked Willow FarmsDelivering DreamsMarriott Colorado Springs Colorado Springs, 23 Miles 5580 Tech Center Drive Colorado Springs, CO 80919719.268.4231www.Marriott.com/hotels/travel/cosmc-colorado-springs-marriott

Rate: $149 - 169 • Transportation to/from Crooked Willow Farms (in-house guests only)• Complimentary parking available to all hotel guests• Indoor/Outdoor Pool and Whirlpool

The Mining Exchange, A Wyndham Grand Hotel Colorado Springs, 31 Miles 8 South Nevada Avenue Colorado Springs, CO 80903719.323.2007www.Wyndham.com/hotels/colorado/colorado-springs/the-mining-exchange-a-wyndham-grand-hotel/hotel-overview

Rate: $169 - $209+ • Four Diamond Property• Premium Room Amenities

+Rates listed are based on minimum number of rooms, availability, are subject to change and do not include tax or surcharges unless otherwise noted. Rates are applicable for wedding groups only and based on double occupancy.

Hotels


Wedding Budget Template Category

Unit fee (flat rate or per person)

100 150 250

Beverages Full / Hosted - estimated hour receptionNotes: Hosted bar

$45/pp $4,500 $6,750 $11,250

Décor Notes: Optional, cost variable - not much décor needed at CWF

$10/pp $1,000 $1,500 $2,500

Entertainment Notes: Budget includes DJ (not band)

$1,200 $1,200 $1,200 $1,200

Florals Reception Only (including centerpieces) Notes: For reception only (not for wedding/attendant floral)

$2,500 $2,500 $2,500 $2,500

Food/Menu Notes: Based on buffet (venue average)

$65/pp $6,500 $9,750 $16,250

Insurance Notes: Optional through CWF

$185 $185 $185 $185

Parking Valet Notes: Not Necessary at CWF

$0 $0 $0 $0

Photographer Notes: 150+ may need second photographer

$3,000 $3,000 $3,000 $3,500

Planner Full Service Notes: Optional Estimate - planner & services vary

$0 $0 $0 $0

Planner Month of (30 days before event) Notes: Not needed if full service wedding planner is booked

$1,200 - $2,000

$1,800 $1,800 $1,800

Sample Budget


Crooked Willow FarmsDelivering DreamsRehearsal setup / accommodationsNotes: No charge for 1 hr. rehearsal

$0 $0 $0 $0

Rentals (variable) Notes: Est. for china, flatware, basic linens

$18/pp $1,800 $2,700 $4,500

Rentals (variable)

Specialty Linens Notes: Optional - basic linens in the rental line above

$35/table $500 $665 $1,120

Venue Rental (variable) Notes: Specific month/day defines rate

$5,000-$11,000

$8,000 $8,000 $8,000

Video Production Notes: Optional

$0 $0 $0 $0

TOTAL(s): $30,985 $38,050 $52,805

Please note the budget is an outline which can exceed or drop below based on vision, number of guests and more.

Not inclusive of gifts, accommodations or transportation (where applicable). Budget reflects tables of 8.

Estimate only and based on multiple variables and lower end selections.

Sample Budget


www.biscuitsandberries.com

303.781.5335www.bydesign-collective.com

Partners


Crooked Willow Farms

Many menus, countless weddings –but none will ever be quite like yours.

With five distinctive event designersand an award-winning culinary team, we know what it takes to make every

event a collaborative process that truly reflects your individual taste and vision.

[email protected]

303.789.1867

Partners


SAVOR THEEXPERIENCE

303.433.3332 | threetomatoes.com

Partners

COLORADO'S MOSTCOMPLETE

PARTY RENTAL

OUR SHOWROOM

MON-FRI 8am-5pm | SAT 8am-2pm

IS OPEN 6 DAYS A WEEK

"Over 100 Years Experience!"

Jared Wilson Photography


Event Rents303.972.0975eventrents.net

Partners


Crooked Willow FarmsDelivering Dreams

Crooked Willow Farms 10554 South Perry Park RoadLarkspur, CO 80118

P: 303.951.8888F: 303.951.8910W: www.CrookedWillowEvents.com

at

Documents

We Celebrate Your Vision · We Celebrate Your Vision Venue Amenities • Property reserved exclusively for one event at a time • A broad selection of approved, full-service caterers