Waverley Education Foundation Delegation Structure · 2020-01-29 · 1 Waverley Education Foundation Delegation Structure Members Trustees JLGB – Joint Local Governing Body(shared

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Waverley Education Foundation Delegation Structure

Members

Trustees

JLGB – Joint Local Governing Body(shared local governors – Waverley School, Waverley Studio College)

CEO

EP – Executive Principal

VP – Vice Principals

FD – Finance Director

HR – Human Relations

EAB – Education Advisory Board (external partners)

STRATEGY AND LEADERSHIP

Determine/Approve Recommend/Develop Report Consult Comply and deliver

Review

Set strategic objectives of the Trust

All CEO Members and Trustees

JLGB, CEO, EP, Principals, Heads of School, Vice Principals

CEO

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Review

Set strategic objectives of the Academies

CEO CEO with EP/Principals

EP to Trustees CEO with EAB EP and Principals EB

Deliver strategic objectives of the Academies

EP EP and Principals JLGB

Scrutiny – review & challenge progress of the Trust against its strategic objectives and KPIs

Members CEO EP Trustees

Compliance: Funding Agreement – comply with all obligations including the Academies Financial Handbook

Members CEO to Members and Trustees

Members and CEO

Director of Finance

Compliance: Regulatory – with all regulations affecting the Trust (including all charity law, company law, employment law and health and safety

Members HR and Personnel

EB, EP. Principals, Trustees

CEO

Compliance: Financial Oversight - ensuring that there are appropriate financial controls so that there is regularity, probity and value for money in relation to the management of public funds

Trustees Finance Director Auditors and Accountants

CEO

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Review

Compliance – completing the register of business interests and put in place a procedure to deal with any conflicts of interest and connected party transactions

Members Hr and Finance to Trustees

Hr and Finance CEO

Appointments of Trustees– ensuring processes in place for appointment of Trustees (including ensuring that the Trustees have the skills to run the Trust and the Academies)

Members Trustees

Appointments of Governors– ensuring processes in place for appointment of Governors(including ensuring that the Governors have the skills to run the Academies)

Trustees Education Board

Appointment of Education Board (Local governing Body) chair

Trustees CEO

Appointment of Chair of Trustees

Members Trustees

Appointment of the Responsible Officer and Audit Committee

Trustees CEO and Trustees

Appointment of Clerk Trustees

Appointment of CEO Members Members

Performance of Trustees Members Members

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Review

Performance of Education Board (Local Governing Body)

Trustees Trustees

Performance of Clerk

Trustees

Performance Management of CEO

Members External Reviewer

External

Performance Management of Executive Principal

Trustees EAB, Trustees, CEO EAB report to CEO

EAB and CEO

Performance Management of Principal

JLGB EAB report to CEO

EP, EAB, Chair of EB

Performance management of Heads of School

EP EAB

Performance management of Vice Principals

EP EAB and Principals

Appointment of Executive Principal

Trustees and CEO Members

Appointment of Principal Trustees, CEO and EP

Members

Appointment of Vice Principal CEO. EP, Principal, Trustees

Members

Appointment of Assistant Principal

CEO, EP, Principal, JLGB

Members

Appointment of Heads of School

Members

Appointment of Assistant Principals

Members

Appointment of middle leaders

Members

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Review

Trust Policies – review and approval of Trust Wide Policies (including admissions, DBS, charging and remissions policies, health & safety and safeguarding)

Trustees CEO CEO Trustees All Trustees

Appointment of Auditors Trustees CEO Trustees Members

Appointment of Accountants Trustees CEO Trustees Members

Appointment of Legal and Hr Services

Trustees CEO Trustees Members

Academy local policies CEO EP/Principals CEO, JLGB JLGB, EP, Principals

JLGB, Principals, EP

Safeguarding Policy Trustees (CEO to approve for in year changes)

EP/Principals EP to CEO, Trustees

JLGB, EP All JLGB, Trustees

Prepare terms of reference for Education Board (LGB’s and Committees)

Trustees CEO JLGB JLGB and Committees

Training programme for Trustees and governors (Education Board)

Trustees CEO Trustees, JLGB As Required external training

CEO and Trustees

Academy Terms of Reference for Trustees

Members CEO Trustees, CEO, Schools Financial Management Handbook

Academy Terms of Reference for Members

Members Schools Financial Management Handbook

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EDUCATION AND CURRICULUM


Review

Academy Development Plan - for each Academy in line with strategic aims of the Trust

CEO Principals Principals to JLGB, EP, CEO Trustees

EP and JLGB Principals, JLGB, EP

EP. JLGB

Key Performance Indicators – setting and reviewing performance of the Trust

Members CEO CEO to members Trustees Trustees Trustees

Key Performance Indicators – setting and reviewing performance of the Academies

Trustees EP Principals, Heads of School to EP

JLGB JLGB JLGB

Quality of Teaching - ensuring appropriate levels of support, challenge and intervention to support delivery of education outcomes

EP Principals, Heads of School to EP

JLGB and EAB

Curriculum – setting the curriculum for the Academies and reviewing its effectiveness

JLGB EP and JLGB EP to Trustees, CEO, CEO to Members

External Review JLGB, EP and Principals

JLGB and EP

Sport Premium - Primary reviewing and challenging the value for money

JLGB Link Governor and Principal, Head of School

Principal, Head of School to EP and JLGB

External review and CEO

Principals, Heads of School, Vic Principals

JLGB and Link Governor

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Review

Pupil Premium – reviewing and challenging the value for money/ ROI of the Pupil Premium in terms of educational outcomes and narrowing the achievement gap

JLGB Link Governor and Principal, Head of School

Principal, Head of School to EP and JLGB

External review and CEO

Principals, Heads of School, Vic Principals

JLGB and Link Governor

Set admissions policy

JLGB Trustees EP and Principal JLGB

Admission decisions

JLGB Trustees EP and Principal JLGB

Collective workshop arrangements for academies without a religious character

JLGB Trustees EP and Principal – external review

EP and Principal JLGB

Student issues (including attendance, exclusions, punctuality and disciplinary matters for each Academy

JLGB Principal to EP and JLGB. EP to CEO

EP and Principal JLGB

Academy Hours – setting the opening and closing times for the Academies

Trustees EP CEO to Trust Parents , stakeholders

EP and Principals JLGB

Term Dates and length of school day



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Review

School lunch – ensure provided to appropriate nutritional standards



Provision of free school meals to those meeting criteria



FINANCE


Review

Funding Model - agreeing a funding model across the Trust and develop an individual funding model for the Academies) so as to the secure the Trust’s financial health in the short term and the long term

Members

CEO Director of Finance

EFSA Finance Team Trustees

Trust Annual Budget – formulating and setting the Trust wide budget

Members CEO and Director of Finance

Director of Finance to Trustees an d Members

External Auditors

Trustees

Academy Annual Budgets – formulating and determining the proportion of the overall budget to be delegated to each Academy (including uses of contingency funds/ balances)

Trustees EP Director of Finance to CEO. EP, Trustees

CEO EP, Principals Trustees

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FINANCE


Review

Expenditure and ensuring delivery of Annual Budgets as Academy Budgets

Trustees EP Director of Finance to CEO. EP, Trustees

CEO EP, Principals Trustees

Reporting: financial reporting and KPIs

Trustees CEO and Finance Team

Finance Team Trustees

Delegated Budgets and Finances - in the form of a scheme of delegation of financial authority to the Academies

Trustees CEO EP and Principals to Director of Finance

Finance Team Trustees Finance Committee

Financial Policies –establishing of policies and procedures to ensure compliance with the Trust’s financial and reporting requirements

Trustees CEO Director of Finance

EFSA Director of Finance

Trustees

Approving annual accounts


Corporate Risk Register

Trustees CEO and Director of Finance

EP, Principals of Academies

CEO

Investments – agreeing the investment policy in line with the Academies Financial Handbook and any internal polices and controls


Appointing of cross-Trust Staff (in line with recruitment policy)

JLGB EP and Principals EP and Principals to JLGB

CEO

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HR and Operations


Review

Appointing Academy Staff

JLGB EP and Principals EP and Principals to JLGB

CEO

Establishing Trust wide HR Policies (including recruitment , discipline, capability, grievance and absence policies) in accordance with all appropriate regulations

Trustees HR CEO HR Trustees Personnel committee

Setting Appraisal Performance Management Policy

Trustees HR EP and Principals Trustees Personnel committee

Pay reviews (in line with the Trust’s pay policy and all statutory regulations)

Trustees (Members for CEO)

HR EP and Principals Trustees Personnel committee

Setting Terms and Conditions of Employment of Staff

Members HR and Legal Director of HR to members

Trustees and Legal

HR Trustees Personnel committee

Dismissing EP, Principals, Heads of School, vice Principals (in accordance with the Trust disciplinary and capability policies)

Trustees CEO/EP for level below EP

Hr to Members and CEO

Legal and HR Hr and Trustees Personnel committee

Dismissing all other staff (in accordance with the Trust disciplinary and capability policies)

Trustees CEO/EP for level below EP

Hr to Members and CEO

Legal and HR Hr and Trustees Personnel committee

Reviewing discipline and grievance policy

Trustees HR CEO Legal and HR EP and Principals Trustees

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HR and Operations


Review

Setting trust wide procurement policies (for suppliers including auditors, HR and payroll providers and solicitors) in accordance with the Funding Agreement, Academies Financial Handbook and the Trust’s procurement policy

Trustees HR CEO Audit, Legal, EFSA

Finance, EP, Academies

Trustees

Setting academy specific procurement policies – in accordance with the Funding Agreement, Academies Financial Handbook and the Trust’s procurement policy

Trustees HR CEO Audit, Legal, EFSA

Finance, EP, Academies

Trustees

Determining and allocating central services provided to the Academies by the Trust

CEO CEO Trustees EP and Finance CEO and EP Trustees, CEO , EP

Overseeing the effectiveness of services provided centrally by the trust


Asset and Premises Maintenance Strategy – determining use of Academies’ premises and ensuring premises are adequately maintained


HR and Operations

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Review

Acquiring and disposing of Trust land

Members CEO, Trustees EFSA, CEO

Changing use of Assets

Members CEO, Trustees

Arranging insurance for the Trust

CEO Director of Finance Finance Director to Members and Trustees

Trustees Finance Committee

Media and PR - overseeing public relations activities to project the activities of the Trust and the Academies to the wider community

CEO EP and Principals Legal JLGB and all JLGB, CEO

Academy Prospectus

JLGB EP and Principals JLGB EP, Principals JLGB

Trust Prospectus and website

CEO Company Secretary, external review

Trustees External Appointed COmpany

EP, external review

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Last approved: Trust Policies

Accessibility Plan

Admissions

Attendance

Central Record of Recruitment and Vetting Checks

Charging and Remissions

Complaints Procedure

Data Protection

Dealing with Allegations of Abuse against Staff

Equalities and Public Sector Equality Duty

Freedom of Information and Publication Scheme

Health and Safety

Home School Agreement

Lettings and Charging Policy

Premises Management

Safeguarding

School Behaviour

Sex Education

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Special Educational Needs

Staff Discipline, Conduct and Grievance

Pay Policy

Documents

Waverley Education Foundation Delegation Structure · 2020-01-29 · 1 Waverley Education Foundation Delegation Structure Members Trustees JLGB – Joint Local Governing Body(shared