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1 WATERBERG DISTRICT MUNICIPALITY LIST OF OUTSTANDING RESOLUTIONS 2009/10 FINANCIAL YEAR LIST OF OUTSTANDING ISSUES No. Date of Council Meeting Item No. Resolution Attention Action Resolved 1. 07/12/2007 B043/2007 THAT: 1. The Mayoral Committee be appraised of the actual design of the project. 2. The department of Infrastructure development should ensure speedy implementation of the project as it is now receiving provincial attention. 3. The Supply Chain Management Policy of the district should guide the procurement of service providers in the implementation of the project. 4. A dedicated coordinating structure be established to manage activities relating to wildlife centre in the district. GRANT FUNDING : WILD LIFE CENTRE FROM THE OFFICE OF THE PREMIER MPED Service provider appointed and has already submitted the first and second draft of the comprehensive feasibility study. Yes

WATERBERG DISTRICT MUNICIPALITY LIST OF … Council Resolution Register.pdf · CENTRE FROM THE OFFICE OF THE PREMIER MPED ... comprehensive feasibility study. Yes . 2 LIST OF OUTSTANDING

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1

WATERBERG DISTRICT MUNICIPALITY

LIST OF OUTSTANDING RESOLUTIONS

2009/10 FINANCIAL YEAR

LIST OF OUTSTANDING ISSUES

No. Date of Council Meeting

Item No. Resolution Attention Action Resolved

1.

07/12/2007

B043/2007

THAT:

1. The Mayoral Committee be appraised of the actual design of the project.

2. The department of Infrastructure development should ensure speedy implementation of the project as it is now receiving provincial attention.

3. The Supply Chain Management Policy

of the district should guide the procurement of service providers in the implementation of the project.

4. A dedicated coordinating structure be established to manage activities relating to wildlife centre in the district.

GRANT FUNDING : WILD LIFE

CENTRE FROM THE OFFICE OF THE PREMIER

MPED

Service provider appointed and has already submitted the first and second draft of the comprehensive feasibility study.

Yes

2

LIST OF OUTSTANDING ISSUES

No. Date of Council Meeting

Item No. Resolution Attention Action Resolved

2.

04/09/2008

A224/2008

1. That the Waterberg District

Municipality vehicles and equipment replacement policy be developed through the Department of Corporate Support and Shared Services.

2. That the Two way radio communications infrastructure be considered to be budgeted during 2009/10 financial year or during 2008/09 budget adjustment to be able to enhance the rendering of fire fighting services in remote areas.

3. That the possibilities for entering into mutual aid relationships or twinning agreements between the municipalities/fire stations, other fire hazard response agencies and neighbouring countries be investigated and implemented.

4. A presentation be made by the department of Local Government and housing on the assessment of the Waterberg District in as far as fire stations are concerned.

5. The fire fighting service be located in

the Office of the District Municipal Manager.

MCSSS Head: Disaster MCSSS Head: Disaster MM

In the process of developing a policy Radios was budgeted for Mogalakwena, Thabazimbi & Bela Bela in 09/10. SDA`s signed with local municipalities Lease agreement to be signed with Modimolle EMS Done

Yes Yes Yes Yes

3

LIST OF OUTSTANDING ISSUES

No. Date of Council Meeting

Item No. Resolution Attention Action Resolved

3.

04/09/2008

A224/2008

THAT:

6. Polokwane Disaster Centre be visited by all members of the portfolio committee on Social Development and Community Services to have an understanding of the functionality of disaster centers. (2007/08 EVALUATION REPORT OF FIRE STATIONS IN THE LIMPOPO PROVINCE BY CATEGORY OF AUTHORISED PERSONS)

Head: Disaster

In the process of finalizing the visit with Polokwane Municipality

No

4

LIST OF OUTSTANDING ISSUES

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

4.

05/12/2008

A231/2008

THAT :

1. The report of the Manager Social Development and Community Services about the request of funding by the National Treasury, be noted.

2. Council delegates the power

to the Municipal Manager to continue with all the development of the project and submit a report to Council on a continuous basis.

(REGIONAL LANDFILL SITE)

MSDCS

Received e-mail to

confirm funding

from treasury, thus

continue with the

Treasury will

monitor PPP

compliance.

Yes

5

LISTOF OUTSTANDING ISSUES

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

5.

05/12/2008

A239/2008

THAT :

1. The establishment of the Air

Quality Management Unit and the post of Air Quality Officer be included in the organizational structure for the financial year 2009/10.

2. Provincial Department of

Economic Development, Environment and Tourism be called to make a presentation to Management and Portfolio Committee regarding the new responsibility of the District.

(AIR QUALITY MANAGEMENT

: LICENCING FUNCTION)

MSDCS

To approach mines

in the district for

funding of this

function.

The Air Quality

Officer position was

included in the 09/10

budget and hence

advertised.

Yes

Yes

6

LIST OF OUTSTANDING ISSUES

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

6.

05/12/2008

B156/2008

THAT:

1. Council notes the Waterberg District Municipality will host a Sports Indaba during the third quarter on the date and venue to be confirmed.

2. Council notes that the Sports Indaba will be

inclusive of all sports formations.

(HOSTING OF THE SPORTS INDABA)

MEMO

Cancelled

Yes

7.

05/12/2008

B157/2008

THAT :

1. The District AIDS Council be established

and launched on the before end December 2008.

MEMO

Local AIDS

Councils

launched-

Yes

7

LIST OF OUTSTANDING ISSUES

No. Date of

Council

meeting

Item No. Resolution Attention Action Resolved

8.

05/12/2008

B157/2008-

Continued

2. The Office of the Executive Mayor provides secretarial services to the District AIDS

Council.

(ESTABLISHMENT OF THE DISTRICT AIDS COUNCIL)

AMEMO

District AIDS Council

to be held in March

2010

No

8

LIST OF OUTSTANDING ISSUES

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

9.

31/03/2009

A258/2009

1. The necessary amendments be made to WDM

Organogram to accommodate above and the

amended organogram be submitted to the next

Council Meeting.

2. The Executive Mayor`s Office be furnished with a

report (within 7 days) on the investigations

regarding the land acquired to build Lephalale

Disaster Center.

3. The Disaster Center in Modimole be officially

opened within fourteen(14) days of the date of the

meeting.

REPORT ON ADDITIONAL STAFF

REQUIREMENTS: FIRE FIGHTING AND

RELATED SUPPORT STAFF

MCSSS

Head:

Disaster

Head:

Disaster

Done

Done

Yes

Yes

10.

30/4/2009

A265/2009

2. The movable assets listed in the report as Annexure

A and Annexure B be written off.

3. The fixed assets in (2) above be disposed off by way

of a public auction.

CFO

MCSSS

Assets written

off.

In process of

arranging

Public auction.

Auctioneer

services to be

Yes

9

ASSETS TO BE WRITTEN OFF re-advertised.

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

11.

30/4/2009

A268/2009

1. Council approves the filling of positions:

Manager Office of the Executive Mayor and

Manager Social Development and Community

Services.

2. In compliance with Section 57 of the Municipal

Systems Act 32 of 2000, the positions in clause

(1) be for a fixed term contract of 4 (four)

years.

FILLING OF POSITIONS: MANAGER OFFICE OF

THE EXECUTIVE MAYOR AND MANAGER

SOCIAL DEVELOPMENT AND COMMUNITY

SERVICES

MCSSS

Done –

Manager in the

Office of the

Executive

Mayor`s post to

be re-advertised

Yes

10

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

12. 01/10 2009 B247/2009 2. A comprehensive report on the project be

submitted by the portfolio committee

during the next Mayoral Committee

meeting.

LEPHALALE AGRICULTURAL CORRIDOR

ECONOMIC DEVELOPMENT PROJECT

MPED Visit to the

project by

ARDC and the

MM was

undertaken on

the 02nd

February 2010.

Report to be

presented to

the portfolio

committee.

Yes

13. 01/10/2009 B256/2009 1. That the capacity building training or workshops on fire season to be conducted by SETA accredited Service Provider be arranged for the Waterberg District Disaster Management Advisory Forum, Volunteers and the Ward Committees in the near future.

2. That the Integrated Technical Task Teams be established to advice and to ensure the policies, planning, programmes and to also deal with projects or specific identified hazards.

ONE DAY DISASTER

MANAGEMENT INDUCTION

WORKSHOP: MEMBERS OF

THE WATERBERG DISTRICT

MUNICIPALITY DISASTER

MANAGEMENT ADVISORY

Head

Disaster

Head

Disaster

Done

Yes

11

FORUM

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

14. 01/10/2009 A278/2009 3. A workshop for councilors and officials be

conducted on the policy.

REVIEWED AUDIT POLICY

MM In the process

of arranging the

workshop

Yes

15. 01/10/2009 B272/2009 1. The African Rural Development Corporation must

account on the full utilization of the R 3 million co-funding

of the project by Waterberg District Municipality.

LEPHALALE AGRICULTURAL CORRIDOR

ECONOMIC DEVELOPMENT PROJECT

MPED Breakdown

report on the

expenditure

requested from

ARDC

Yes

16. 01/10/2009 B302/2009 2. That Senior Managers should report on the

implementation of the SDBIP on a monthly basis.

3. That the Internal Audit will audit the quarterly

performance reviews and submit them to the

Performance Audit Committee.

4. That Quarterly Performance Reviews will be

reported to Council after the Performance Audit

Committee shall have dealt with the Internal Audit

Report.

SERVICE DELIVERY AND

BUDGET IMPLEMENTATION

PLAN (SDBIP)

ALL

MM

MM

All SDBIP

reports were

submitted

Yes

12

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

17. 03/12/2009 A296/2009 5. The report on the recovery of cell phone

allowances due to council by former councilors of

the Waterberg district Municipality be submitted to

council during its next ordinary sitting.

2008/09 ANNUAL FINANCIAL STATEMENTS

AMCSSS

& CFO

Written off by

council

Yes

18. 03/12/2009 A299/2009 2. That the copies of annual report should be submitted to the national, provincial and six local municipalities within the district.

3. That the implementation of Council policy for promotion and transfer of staff be effected to address identified vacancies on the proposed organizational structure for disaster management.

4. That the recruitment of additional personnel for the proposed organizational structure be considered during 2010/11 financial year.

ANNUAL REPORT FOR 2008/09: DISASTER

MANAGEMENT

MM

AMCSSS

AMCSSS

Done

Done

Done

Yes

Yes

Yes

13

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

19. 03/12/2009 B318/2009 2. The District Free basic Services

Summit be organized during the third

quarter of the 2009/10 financial year.

FREE BASIC ELECTRICITY REPORT

MID Preparations at

an advance

stage

No

20. 03/12/2009 B327/2009 2. The District Municipality organise a similar event

where by our local sports people that once represented

the district nationally and internationally are decorated

and given recognition.

3. A working committee be established to craft a

business plan to be used in preparation of the event.

4. The event be named the Executive Mayor Sport

Decoration Gala Dinner.

PREMIER SPORT DECORATION GALA

DINNER

AMEMO

Took place on

the 5th February

2010

Yes

21. 03/12/2009 B328/2009 1. Council continue to support this 2010 mobilisation.

2. The Waterberg District Municipality continue with mobilisation around the two municipalities (Lephalale & Bela Bela) identified as the Public Viewing Areas (PVAs).

2010 MASS MOBILISATION

AMEMO Launch of

PVA`s, 2010

Mass

mobilization

and Football

Friday taking

place on the 5th

March 2010

Yes

14

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

22. 03/12/2009 A303/2009

1. The Oversight Committee meeting be convened to

appraise the Draft Annual report and report to

council before 31 January 2010.

2. Management should prepare an action plan with

clear time lines to respond to issues raised in the

Auditor General`s Report.

3. After receiving the final report, the necessary

amendments be effected by the Oversight

Committee before tabling the Annual Report for

approval.

DRAFT ANNUAL REPORT: 2008/09

AMEMO

MM

Scheduled for

the 20th January

2010- Done

Done

Yes Yes

23. 03/12/2009 B333/2009 2. The Employment Equity Committee be

established by council.

3. The municipal building be equipped

with facilities for people with

disabilities.

DRAFT EMPLOYMENT EQUITY REPORT (EEA2

AND EEA4)

AMCSSS In the process

of establishing

the committee

No

15

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

24. 03/12/2009 B335/2009 2. The Waterberg District and Modimolle

municipalities Acting Municipal Managers

should meet and follow up on the delay

regarding the development of the Government

Complex.

3. A written commitment be solicited from the

Department of Public Works regarding its

involvement on the project alluded to in (2)

above.

SDBIP PROJECT STATUS REPORT: PLANNING &

ECONOMIC DEVELOPMENT

MM

MPED

Steering

committee of

the project

coordinated by

N. Ludick to

meet and the

WDM council

resolution to be

presented

during that

meeting

Yes

25. 03/12/2009 B336/2009 2. A follow up report with more detailed business plan

and the possible sources of funding be submitted in the

next meeting for approval.

ESTABLISHMENT OF THE 2010 WORLD CUP

COORDINATING COMMITTEE

MPED

Business plan

developed for

submission to

council

Yes

26. 03/12/2009 B343/2009 1. A Preparatory Plan which will guide municipalities during the build up activities for the competition be developed.

PROGRESS ON THE CLEANEST

TOWN COMPETITION

MSDCS In the process

of developing

the plan

No

16

LIST OF OUTSTANDING ISSUES

No. Date of Council Meeting

Item No. Resolution Attention Action Resolved

27. 26/02/2010 A304/2010 That :

1. In future the Mid-Year Report be submitted to the Performance Audit Committee for reviewing.

2. The SDBIP be amended to

accommodate changes that have occurred and be aligned to the adjustment budget before the end of the third quarter.

SUBMISSION OF THE MID-YEAR BUDGET AND PERFORMANCE ASSESSMENT REPORT

MM

MM

&

CFO

Cashflow forecast &

capital works plan was

amended as shown in

monthly financial report

Yes

28. 26/02/2010 A305/2010 That: 1. The Council approves the following new project

proposals from the available savings that has been identified :

Team Building Exercise (R300, 000) - Modimolle (R400,000) Bela-Bela (R400,000)

Security Surveillance Cameras - 2010 World Cup Coordinating Committee

(R550,000) - Safe & Security Summit (R250,000) - Service Delivery Summit (R250,000) - Implementation of the WDM Land Use

Policy (R650,000) - Waterberg Biosphere Reserve Development

Strategy (R750,000) - Golf and Life Skills Development for the

Youth (R207,600) - Skills Development Strategy & SMMEs

(R350,000)

CFO

All projects have been

included on the

financial system for the

approved projects and

are reported in the

financial report and

SDBIP performance

report.

Yes

17

LIST OF OUTSTANDING ISSUES

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

28.

26/02/2010

A305/2010-

Continued

2. The savings remaining, after approval of the above projects, as well as any other savings identified in the remaining 2009/2010 budget year, be utilized in the 2010/2011 IDP.

3. The Manager Infrastructure Development use the roll-over grant funding of CPWP to fund the additional costs on Infrastructure Projects submitted.

4. The Northam Sewer Budget Increase Adjustment

of R125, 796 be rejected.

5. The Lephalale Disaster Centre Budget Increase

Adjustment of R73, 668 be increased to R101,440,

but the matter be investigated for Irregular

Expenditure and be reported back to Council.

6. The Rust de Winter Budget Increase Adjustment of

R364,140 for the Contractor be rejected, but

replaced with a Budget Adjustment of R78, 628 for

the Consultant, but the consultation fees be

investigated to determine the fees are reasonable.

7. The Annexure B operating budget increase on the

Budget & Treasury Office be increased from R172,

181 to R202,181.

8. The Annexure B operating budget savings on the

Corporate Support and Shared Services

Department be decreased from R272,720 to

R92,720.

CFO

MID

CFO

CFO & AMCSSS

CFO

CFO

CFO

Funds utilized in

the 2010/11 IDP

The increase not

implemented on

the financial

system

Increase

implemented on

the system

Increase

implemented on

the system.

Consulting fees

reviewed and

found

reasonable

Increase

implemented on

the system

Yes

Yes

Yes

Yes

Yes

18

28. 26/02/2010 A305/2010-

Continued

9. The Annexure B operating budget increase on the

Infrastructure Development Department be

increased from R159,465 to R185,465.

10. The total savings on Annexure B Operating

Expenditure Budget be decreased from R2,345,645

to R2,109,645.

2009/2010 BUDGET ADJUSTMENT

CFO

Increase

implemented on

the system

Increase

implemented on

the system

Yes

Yes

19

LIST OF OUTSTANDING ISSUES

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

29. 26/02/2010 B344/2010 That:

1. An adjustment budget be tabled to council for consideration in February 2010.

2. It be noted that the mid-year financial report was submitted to the Executive Mayor, National Treasury and Limpopo Provincial Treasury by the Municipal Manager on 25 January 2010 in adherence to the requirements of Section 72 of the Municipal Finance Management Act, No. 56 of 2003.

MID-YEAR FINANCIAL REPORT ENDING 31 DECEMBER 2009

CFO

MM

Adjustment

Budget tabled to

council

Report

submitted

Yes

Yes

20

LIST OF OUTSTANDING ISSUES

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

30. 26/02/2010 B360/2010 That :

1. Council takes note of the funding pledged by DWAE towards hosting of the District Water Summit.

2. All members of the Mayoral Committee attend the Summit.

HOSTING OF THE DISTRICT WATER SUMMIT

MID

Summit held on

the 4-5 March

2010

Yes

31. 26/02/2010 B365/2010 That :

1. The District AIDS Council be established and

launched on the 26th March 2010.

2. Appointment letters to all members of the

Local AIDS Councils be signed by the

Executive Mayor and dispatched by not later

than 05 March 2010.

3. The Department of Health and Social

Development and Local Municipalities be

engaged during the preparations.

4. The Office of the Executive Mayor provide

secretariat services to the District AIDS

Council.

ESTABLISHMENT OF THE DISTRICT AIDS COUNCIL

AMEMO

MEC to launch

all District

Councils in the

province at the

same time

Appointment

letters signed

by the

Executive

Mayor

Yes

Yes

21

LIST OF OUTSTANDING ISSUES

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

32. 26/02/2010 B366/2010 That : 1. Two workshops on SOP and Municipal Health

Strategic Plan be conducted during February/March 2010.

MUNICIPAL HEALTH SERVICES PROJECTS STATUS

REPORT

MSDCS

Strategic Plan

conducted

Yes

33. 26/02/2010 B367/2010 That : 1. The District and Local Municipalities consider creation of

Environmental Management positions. ENVIRONMENTAL MANAGEMENT –LOCAL

GOVERNMENT SUPPORT BY DEPARTMENT OF ENVIRONMENTAL AFFAIRS AND

TOURISM (DEAT)

MSDCS

Local

municipalities

advised to

create positions

Yes

34. 30/03/2010 A309/2010 THAT :

1. The performance bonus to be paid to the Manager: Corporate Support and Shared Services be 9% of the all inclusive remuneration packages in terms of regulation 32 (a & b) of the Performance Regulations of 2006.

2. The performance bonus to be paid to the Chief Financial Officer be 14% of the all inclusive remuneration package in terms of regulation 32 (a & b) of the Performance Regulations of 2006.

3. The above mentioned payments be effected during the month of April 2010.

PAYMENT OF PERFORMANCE BONUSES

CFO

CFO

CFO

Performance

bonus was paid

calculated on

08/09 package

@ 9%

Performance

bonus

calculated on

08/09 package

@14%

Both paid in

April 2010

Yes

Yes

Yes

22

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

35.

27/05/ 2010

A312/2010

THAT:

1. Council take note the approval by the Executive Mayor for the transfer of R900 000-00 from the saving vote: “ZZ999” for the following:

Conveyancing : complete the transfer of 400 properties to WDM local municipalities and

PVA: assisting Lephalale municipality to have the PVA (public Viewing Area) for the duration of the tournament {2010 FIFA World Cup}.

2. A further detailed report be submitted on the total costs

of the project.

TRANSFER OF SAVINGS FUNDS AMOUNTING TO R900 000 BY THE EXECUTIVE MAYOR TOWARDS UNFORSEEN EXPENDITURE

CFO

Done

Yes

23

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

36.

27/05/ 2010

A313/2010

That :

1. The following options be considered :

a. Council consider employing a Coordinator to fully implement programmes/projects on Feasibility Study on Wild Life.

b. An external Service Provider be sourced on a

fixed monthly retainer basis for as long as required.

c. A 2 – 3 Man Team be sourced on a fixed

hour/km rate per month for as long as required.

d. The Accounting Officer look at the most suitable option

FEASIBILITY STUDY FOR WATERBERG WILDLIFE CENTRE

MPED

In progress

No

24

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

37.

27/05/ 2010

A315/2010

THAT:

1. The Institute of Performance Management should assist

Senior Managers to finalise their Performance Agreement

and Higher SDBIP during the month of June 2010.

2. The Institute for Performance Management should develop

a lower SDBIP which is aligned to the PMS Framework

and Policy.

IDP Review for 2010/2011

MM

MM

IPM assisted

managers to

finalise their

PMS

Agreements

Done

Yes

Yes

38.

27/05/ 2010

B391/2010

THAT:

1. All the District AIDS Councils in the province will be launched on the date to be determined by the Office of the MEC for the Department of Health and Social Development.

2. The District nominations should be finalized by no

later 30th May 2010 depending on the date for the launch to be announced by the MEC.

ESTABLISHMENT OF THE DISTRICT AIDS

COUNCIL

AMEMO

AMEMO

Awaiting a date

from the MEC

In the process

of nominating

No

No

25

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

39.

27/05/ 2010

B392/2010

THAT:

1. The hosting of the Sport Indaba by the Waterberg District Municipality be temporarily put on hold.

HOSTING OF SPORT INDABA

AMEMO

Sport Indaba

cancelled

Yes

40.

27/05/ 2010

B394/2010

THAT:

1. A search for an established structure to accommodate

the academy be undertaken by the municipality.

2. The landlord of the facilities where Mokopane Academy was located be engaged as well.

3. A site visit to the already established satellite in other

districts be arranged by the portfolio committee. ESTABLISHMENT OF THE WATERBERG

DISTRICT SATELITE ACADEMY OF SPORT

AMEMO

AMEMO

AMEMO

Modimolle

Municipality

donated a

structure

Engaging

Vhembe

District for a

possible visit

Yes

26

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

41.

27/05/ 2010

B397/2010

THAT:

1. An amount of R50 000 debited from vote NO. Co-11 be paid to Centre for Municipal Research and Advice (CMRA) as co-funding of the project implementation.

2. Members of the portfolio committee undertake a visit

to Ephraim Mogale (former Marble Hall) Municipality to get an insight of the successes of their pilot project implemented by CMRA.

BENCHMARKING MUNICIPAL RESPONSES

AMEMO

In the process

of facilitating

the payment

Done

Yes

Yes

42.

27/05/ 2010

B403/2010

THAT:

1. Results of the Water Quality tests be submitted to Council.

STATUS OF THE WATER QUALITY WITHIN

WATERBERG DISTRICT

MSDCS

To be

submitted from

the next council

meeting

No

43.

29/06/ 2010

A316/2010

THAT:

1. The abattoir tariffs be displayed on the Abattoir & WDM notice boards for 2 weeks subsequent to implementation.

2. Council ratify the fact that these rates were not part of the public participation process.

ANNUAL BUDGET 2010/2011 – ABATTOIR

TARRIFS

CFO

Done

Yes

27

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

44.

29/06/ 2010

A317/2010

THAT:

1. Those assets reported as broken or missing be written off.

2. Corporate Support and Shared Services, after completion of the store room project, compile a complete list of Assets-Held-For-Sale to be alienated

3. Corporate Support and Shared Services, in conjunction with the Disposal Committee, identify suitable methods to dispose of the assets, whether donation, dumping or auction.

4. A notice be placed in the local newspaper of the complete list of Assets-Held-For-Sale in order to invite applications from charities and schools.

5. The assets amounting to R 21,179.65 be removed from the WDM Fixed Asset Register.

6. The amount for insured assets written off be claimed from the insurance company.

WRITE- OFF OF FIXED ASSETS

CFO

CSSS

CSSS

CSSS

CFO

Assets written

off

In progress

In progress

In progress

Removed from

the WDM fixed

Asset Register

In progress

Yes

No

No

No

Yes

28

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

45.

29/06/ 2010

A318/2010

THAT:

1. The electricity deposit of R 20,602-51 for Thusang be donated to Mookgophong Local Municipality.

2. The water deposit of R 17,340-00 for Pienaarsrivier be donated to BelaBela Local Municipality.

3. Both deposits be removed from the WDM accounting records to be included in the records of the various local municipalities.

DEPOSIT DONATION

CFO

Deposits

transferred

Yes

46.

29/06/ 2010

A321/2010

THAT:

1. Office accommodation be arranged at the Abattoir to be occupied by the Cashier with effect from the 1st October 2010.

APPROVAL OF THE PETTY CASH POLICY

CFO &

CSSS

In Progress

No

47.

29/06/ 2010

A326/2010

THAT:

1. Council approves the corrected write-off amount of the outstanding Councillors’ Cellphone debts to the amount of R28 518-62.

WRITE-OFF OF FORMER COUNCILLORS

CELLPHONE LONG OUTSTANDING DEBTS

CFO &

CSSS

Debts written

off

Yes

29

No. Date of

Council

Meeting

Item No. Resolution Attention Action Resolved

48.

29/06/ 2010

A327/2010

THAT:

1. The salary and wage increase for the Financial Year 20010/11 be adjusted by 8.48 as per SALGA Circular No. 19/2010.

IMPLEMENTATION OF ANNUAL SALARY

INCREASE

CFO

implemented

Yes

TOTAL NUMBER OF RESOLUTIONS FOR 2009/10 = 48 = 100%

TOTAL NUMBER OF RESOLUTIONS COMPLETELY RESOLVED = 38 = 79.17%

TOTAL NUMBER OF OUTSTANDING RESOLUTIONS = 10 = 20.83%