WATER SERVICES DEPARTMENT EQUIPMENT, PIPING AND INFRASTRUCTURE COATINGSCONSTRUCTION ADMINISTRATION & INSPECTION SERVICES

Pre-submittal MeetingProject Number WS90200053-1 et alAugust 15, 20171:00 pm to 2:00 pm

Welcome and Introductions

Ellen Pimental, Contracts SpecialistDesign and Construction Procurement

Earon Shepard, Project Coordinator, Water Services Department

Anita Pritchard, Team LeadWater Services Department

Agenda Project Description

Scope of Work

Submittal Requirements

Selection Schedule

Questions?

Meeting Information

Please sign in on the sign in sheet

Please hold questions until after the presentation

This is your ONLY opportunity to ask the City Staff questions

Meeting OverviewAddendum to the Request for

Qualifications are posted on our website:

https://www.phoenix.gov/streets/procurement/current-opportunities

It is your responsibility as an RFQ holder to determine, prior to submittal, if addendum has been issued

VENDOR REGISTRATION

All Firms MUST Be Registered in the Vendor Management System PRIOR TO SUBMITTING A PROPOSAL

NEW FIRMS ---After Registering--- the City Will SEND AN EMAIL WITH A VENDOR NUMBER WITHIN TWO DAYS

NEW THE VENDOR NUMBER MUST TO BE INCLUDED ON THE COVER OF THE STATEMENT OF QUALIFICATIONS OR ON THE BID PROPOSAL PACKAGE/ENVELOPE. INFORMATION ON HOW TO REGISTER WITH THE CITY IS AVAILABLE AT:

https://www.phoenix.gov/finance/vendorsreg

PROJECT DESCRIPTION The City of Phoenix has equipment, pipe manholes and

other structures at various facilities throughout the wastewater system infrastructure

Coatings are applied to equipment, pipe, manholes and other structures to help protect the infrastructure from the harsh wastewater environment

For these coatings to be effective they require routine maintenance. The continual upkeep of protective coatings enhances and extends the life of the infrastructure

PROJECT DESCRIPTION

Example: Inspect removal of T-lock and installation of corrosion resistant coating

PROJECT DESCRIPTION GOALS

Example: Inspect the preparation and recoating of piping.

The general scope of work includes the following:

Evaluation of coating systems; Testing of existing coatings and substrates for

composition and physical properties, including lead and asbestos;

Coating failure analysis; Specification review and document preparation

for selected coating systems;

SCOPE OF WORK

Cost estimates for various coating options, including long-term maintenance programs;

Review and analysis of protective coatings of chemical containment systems;

Train staff in coating applications, including surface preparation, application, chemical containment systems, regulatory compliance requirements, testing of coatings;

Ability to work within confined spaces in conformance with OSHA, local laws and standards;

Inspection and testing services

SCOPE OF WORK contd.

Scope of Work

The City will select up to two firms to:

Provide technical assistance and inspection services for the

• 23rd Avenue WWTP (not 24th Street)

• Wastewater collection system

• Cave Creek WRP (new)

Changes from RFQ

• Remove 91st Avenue from this RFQ

• Add Cave Creek WRP to the RFQ

• Up to two firms may be selected

• If two firms are selected, they may both may receive work from 23rd Ave WWTP, Cave Creek WRP, or Wastewater Collection facilities, depending on needs

Questions ??

Statement of Qualifications Criteria

General information (10 points)

Construction Administration and

Inspection Experience of the Prime Firm

(25 points)

Experience of Key Personnel and

Subconsultants (30 points)

Statement of Qualifications Criteria

Project Understanding and Approach (30 points)

Overall evaluation of the firm and its

perceived ability to provide the required

services (5 points)

Statement of Qualifications Criteria

SOQ Cover Letter

Clearly display the firm name, firm vendor number,

project title, contact name, contact email, phone

number and project number on the cover of the SOQ

and submittal package.

Evaluation Criteria (including project organizational

chart)

Additional Content (resumes or other information)

Statement of Qualifications CriteriaMAXIMUM pages permitted is 10 pages:

+ Evaluation Criteria (including organizational

chart)

+ Additional Content (resumes or other

information)

+ Photos, charts/graphs or other evaluation

content

= 10 MAXIMUM pages permitted

Statement of Qualifications Criteria Each page side with criteria information will be

counted.

Pages that have photos, charts, and graphs will be counted toward maximum number of pages.

Cover letter, front and back covers, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel.

Statement of Qualifications Criteria Submit 8 Copies of the SOQ

SOQ is Due:

12:00pm Noon – Arizona local timeFriday, August 25, 2017

Phoenix City Hall

200 West Washington Street, 6th Floor

Submittal Box

Grounds for Disqualification

Receipt of SOQ after the specified cut-off

date and time

Too few copies of the submittal

Deposit of SOQ in the wrong location

Violating the “Contact with City

Employees” policy

SOQ Due Date

12:00 P.M. Arizona local time

Friday, August 25, 2017

City Hall, 200 W. Washington Street

6th Floor, Submittal Box

Street Transportation Procurement Section Webpage Request for Qualifications Notification Plan Holders List Pre Submittal Power Point Presentation Sign In Award Located at :

http://phoenix.gov/streets/procurement/current-opportunities

Questions After Today

Email Your Questions To:

Ellen Pimental Contracts Specialist

Ellen.Pimental@phoenix.gov

602-534-1423