WASHINGTON-SARATOGA-WARREN-HAMILTON-ESSEX BOARD … · Holiday Recess Christmas Day Thursday Friday December 31, 2020 January 1, 2021 Holiday Recess New Year’s Day Monday January

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WASHINGTON-SARATOGA-WARREN-HAMILTON-ESSEX BOARD OF COOPERATIVE EDUCATIONAL SERVICES

REGULAR MEETING OF THE BOARD OF EDUCATION

Ballard Road Conference Center, New York 16431 Millstone Circle, Fort Myers, Florida

6648 Lila Court, Fort Pierce, Florida

January 15, 2020 6:30 PM

A G E N D A

1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PUBLIC HEARING 4. MINUTES

Recommend the Board approve the minutes for the December 11, 2019 regular meeting of the Board of Education.

5. COMMUNICATIONS 6. OLD BUSINESS 7. ADMINISTRATIVE REPORTS

A. Adult Practical Nursing Program – Presented by Diane Balog and Nancy DeStefano

B. Amendments to State Education Law 23-b (Child Abuse in the Educational

Setting) – Presented by James Dexter C. Board Committee Reports 1. Policy Committee

a. Recommend the Board adopt the following policies:

Policy 5230 Workers’ Compensation

Policy 6130 Immunization of Students 2. Buildings & Grounds Committee D. Legislative Update

Linda King, the Board’s legislative representative, will be presenting a report. (NO ACTION REQUIRED)

E. District Superintendent Items (NO ACTION REQUIRED)

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8. NEW BUSINESS A. Chief Financial Officer 1. Recommend the Board appoint Christine Burke to a full-time, four (4) year

probationary position in the Executive Director of Business Operations tenure area to serve as the BOCES Chief Financial Officer effective January 21, 2020 through January 20, 2024. Ms. Burke has a Professional certificate in the School District Building Leader area effective October 19, 2019. Her salary will be prorated based on - $140,000 (Non-Unit Confidential Group – 8 Managerial Personnel)

2. Appointment of BOCES Clerk

Recommend the Board appoint Christine Burke as BOCES Clerk effective February 12, 2020 and to further authorize the BOCES Clerk to open bids. (Oath of Office)

3. Appointment of Purchasing Agent

Recommend the Board appoint Christine Burke, Chief Financial Officer, as Purchasing Agent and authorize said Chief Financial Officer to open bids effective January 21, 2020. The work of final approval of purchase orders and purchasing will be divided between the Purchasing Agent and the Deputy Purchasing Agents as necessary and as directed by the Interim Chief Financial Officer. (Oath of Office)

4. Records Management Officer

Recommend the Board appoint Christine Burke, Chief Financial Officer, as the Records Management Officer effective January 21, 2020.

5. Certification of Payroll

Recommend the Board authorize the Chief Financial Officer to certify all payrolls effective January 21, 2020.

6. Agreements

Recommend the Board authorize the Chief Financial Officer to execute agreements and contracts on behalf of the BOCES effective January 21, 2020.

B. Chief Emergency Officer

Recommend the Board approve Denise Capece as the Chief Emergency Officer for the period February 1, 2020 until replaced or until the next organizational meeting in July of 2020.

C. 2020- 2021 School Calendar

Recommend the Board adopt the 2020-2021 school calendar as contained in Appendix A.

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D. 2020 – 2021 Office Holiday Calendar

Recommend the Board approve the 2019-2020 office holiday calendar as listed below.

Friday July 3, 2020 Independence Day Observed

Monday September 7, 2020 Labor Day

Monday October 12, 2020 Columbus Day

Wednesday November 11, 2020 Veterans’ Day

Wednesday Thursday Friday

November 25, 2020 November 26, 2020 November 27, 2020

Thanksgiving Recess Thanksgiving Day Thanksgiving Recess

Thursday Friday

December 24, 2020 December 25, 2020

Holiday Recess Christmas Day

Thursday Friday

December 31, 2020 January 1, 2021

Holiday Recess New Year’s Day

Monday January 18, 2021 Martin Luther King, Jr. Day

Monday February 15, 2021 Presidents’ Day

Friday April 2, 2021 Good Friday

Monday May 31, 2021 Memorial Day

E. 2018-19 External Audit Corrective Action Plan

Recommend the Board approve the Corrective Action Plan for the 2018-19 audit as recommended by the Audit Committee.

F. 2020 Extended School Year Program Recommend the Board establish July 6, 2020 to August 14, 2020, with orientation on July 1, 2020, as the approved time period to operate the 2020 Extended School Year

Program. G. 2020 Regional Summer School Recommend the Board establish July 6, 2020 to August 19, 2020 as the approved time

period to operate the 2020 Regional Summer School.

H. Terms and Conditions for Groups and Individuals Not Covered by a Collective Bargaining Agreement

1. Recommend the Board approve the terms and conditions in the Employment

Agreement for Theresa Pasco effective January 1, 2020.

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2. Recommend the Board make the following changes in Group 7 Miscellaneous, effective January 1, 2020:

a. Increase Teacher Aide (All Enrichment Programs) rate of pay from $11.10 to $11.80 per hour.

b. Increase Teacher Aide (Instructional Summer Programs) rate of pay

from $11.10 to $11.80 per hour.

c. Increase Event Staff Members rate of pay $11.10 to $11.80 per hour. d. Increase Teaching Assistant / Substitute Teaching Assistant

(Instructional Summer Programs) rate of pay from $12.03 to $12.50 per hour.

e. Increase Administrative Support Assistant rate of pay from $12.00 to

$12.50 per hour.

3. Recommend the Board approve the Amendment to the Terms and Conditions of Employment for Non-Bargaining Unit Personnel Group 8 Managerial Personnel effective January 15, 2020.

I. MEMORANDUM OF AGREEMENT Recommend the Board approve the Memorandum of Agreement by and between

WSWHE BOCES and the Saratoga Adirondack BOCES Employees Association, School Related Professional Unit regarding 220-Day Nurse Positions.

9. PERSONNEL A. Position Changes

1. Recommend the Board create the positions listed below, pending enrollment and/or district request:

CERTIFIED POSITION(S)

POSITION EFFECTIVE DATE PROGRAM/LOCATION

Teaching Assistant, January 20, 2020 Sanford Street TLC Full-time 2. Recommend the Board abolish one (1) full-time position in the Teaching

Assistant area, effective November 4, 2019. 3. Recommend the Board abolish one (1) full-time position in the Teacher Aide

area, effective November 26, 2019. 4. Recommend the Board abolish one (1) part-time (50%) position in the Teacher

Aide area, effective November 21, 2019 5. Recommend the Board increase Christine MacLeod from a part-time (30%)

temporary long term substitute position to a part-time (50%) temporary long term substitute position in the Speech and Language Disabilities area effective October 4, 2019 through October 21, 2019.

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6. Recommend the Board approve a change in date for Megan Coburn, Data Specialist Assistant, leave of absence without pay from October 26, 2019 through November 15, 2019 to October 26, 2019 through November 5, 2019.

7. Recommend the Board approve a change in appointment due to certification

status for George Christian Jr., Teaching Assistant, from a full-time, school calendar 4 year probationary position to a temporary, long term substitute position in the Teaching Assistant tenure area effective October 14, 2019 through June 30, 2020.

8. Recommend the Board approve a change in appointment for Anastasia Sperry,

Special Education Teacher, from a temporary, long term substitute position to a full-time, school calendar 4 year probationary position in the Special Education tenure area effective December 11, 2019 through December 10, 2023, contingent upon achievement of effective or highly effective APPR ratings necessary to receive tenure throughout her probationary period consistent with the requirements of Education Law Sections 3012 and 3014.Ms. Sperry has an Initial certificate in the Students with Disabilities 1-6 area issued December 11, 2019.

9. Recommend the Board approve a correction to tenure area for Sarah Schutz

from Advanced Manufacturing to Mechanical Technology effective September 1, 2019.

B. Staff Resignations for the Purpose of Retirement

1. Recommend the Board accept with appreciation and regret the retirement resignation of Laurie Bouchard from a full-time tenured position in the Special Education area effective July 1, 2020 and last paid day of work June 30, 2020. Ms. Bouchard will have completed 30 years of service with the BOCES.

2. Recommend the Board accept with appreciation and regret the retirement

resignation of Sandra Carner-Shafran from a full-time tenured position in the Teaching Assistant area effective July 1, 2020 and last paid day of work June 30, 2020. Ms. Carner-Shafran will have completed 38 years of service with the BOCES


resignation of Thomas Cole from a full-time tenured position in the Teaching Assistant area effective July 1, 2020 and last paid day of work June 30, 2020. Mr. Cole has completed 12 years of service with the BOCES


resignation of Herbert Colvin from a full-time position in the Senior Building Maintenance Mechanic area effective July 1, 2020 and last paid day of work June 30, 2020. Mr. Colvin has completed 20 years of service with the BOCES.


resignation of Bonnie Francett from a full-time tenured position in the Teaching Assistant area effective July 1, 2020 and last paid day of work June 30, 2020. Ms. Francett will have completed 28 years of service with the BOCES.

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6. Recommend the Board accept with appreciation and regret the retirement resignation of William French from a full-time position in Custodian area effective July 1, 2020 and last paid day of work June 30, 2020. Mr. French has completed 29 years of service with the BOCES.


resignation of Cheryl Horning from a full-time position in the Teacher of English to Speakers of Other Languages tenure area effective June 27, 2020 wand last paid day of work June 26, 2020. Ms. Horning has completed 10 non-continuous years of service with the BOCES.


resignation of Dwight James from a full-time tenured position in the School Social worker area effective July 1, 2020 and last paid day of work June 30, 2020. Mr. James has completed 24 years of service with the BOCES.


resignation of Kim Kaiser from a full-time tenured position in the Teaching Assistant area effective July 1, 2020 and last paid day of work June 30, 2020. Ms. Kaiser has completed 22 years of service with the BOCES.


resignation of Brenda Makenzie from a full-time position in the Information Processing Specialist area effective July 1, 2020 and last paid day of work June 30, 2020. Ms. Makenzie will have completed 18 years of service with the BOCES.


resignation of Jeffrey Plummer from a full-time tenured position in the Graphic Arts area effective July 1, 2020 and last paid day of work June 30, 2020. Mr. Plummer has completed 21 years of service with the BOCES.


resignation of Jennifer Rockwood from a full-time tenured position in the Teaching Assistant area effective July 1, 2020 and last paid day of work June 30, 2020. Ms. Rockwood will have completed 32 years of service with the BOCES.


resignation of June Rogers from a full-time tenured position in the Teaching Assistant area effective July 1, 2020 and last paid day of work June 30, 2020. Ms. Rogers has completed 13 years of service with the BOCES.


resignation of Mark Rogers from a full-time position in the Electronics Technician area effective July 1, 2020 and last paid day of work June 30, 2020. Mr. Rogers has completed 13 years of service with the BOCES.


resignation of Lewis Scialdone from a full-time tenured position in the Teacher of English to Speakers of Other Languages area effective July 1, 2020 and last paid day of work June 30, 2020. Mr. Scialdone will have completed 20 years of service with the BOCES.

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16. Recommend the Board accept with appreciation and regret the retirement resignation of Kristin Sointio from a full-time tenured position in the Teaching Assistant area effective July 1, 2020 and last paid day of work June 30, 2020. Ms. Sointio has completed 22 years of service with the BOCES.

C. Staff Resignations/Leave of Absences

1. Recommend the Board accept the resignation of Angela Spring from a full-time

position in the Financial Support Specialist area effective December 27, 2019.

2. Recommend the Board accept the resignation of Leeanne Sprague from a full-time position in the Speech and Hearing Handicapped tenure area effective January 9, 2019.

3. Recommend the Board accept the resignation of Christine MacLeod from a part-time (50%) temporary long term substitute position in the Speech and Language Disabilities area effective October 22, 2019.

D. Tenure Appointments

1. Recommend the Board appoint Shayne Bishop to tenure status in the Special Education tenure area effective February 29, 2020.

E. Permanent Appointments

1. Recommend the Board appoint Scott Johnson to permanent status in the School Safety Officer area effective January 13, 2020.

2. Recommend the Board appoint Walter Sandford to permanent status in the School Safety Officer area effective January 13, 2020.

3. Recommend the Board appoint Randy Diamond to permanent status in the School Safety Officer area effective January 28 2020.

4. Recommend the Board appoint Monty McNeill to permanent status in the School Safety Officer area effective January 28, 2020.

5. Recommend the Board appoint Terry LaLonde to permanent status in the Building Maintenance Mechanic area effective January 27, 2020.

F. Staff Appointments

1. Recommend the Board appoint Dawn Thompson to a full-time, three (3) year probationary position (with credit for prior tenure) in the Special Education tenure area effective February 24, 2020 through February 23, 2023, contingent upon achievement of effective or highly effective APPR ratings necessary to receive tenure throughout her probationary period consistent with the requirements of Education Law Sections 3012 and 3014. Ms. Thompson has a Permanent certificate in the Special Education area issued September 1, 1999. Her salary will be based on step 18 of the salary schedule - $ 61,282.

2. Recommend the Board appoint Rebecca Gestwick to a part-time (40%),

temporary long-term substitute position in the Speech and Language Disabilities area effective December 9, 2019 through December 20, 2019, as needed. Her salary will be prorated based on step 3 of the salary schedule-$42,664.

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3. Recommend the Board appoint Andrew Oakes to a full-time, 12-month, permanent position with a 26 week probationary period in the Network Analyst area effective December 23, 2019. His salary will be based on step 2 of the salary schedule-$45,166.

4. Recommend the Board appoint Patricia Ross to a full-time, school calendar,

permanent position with a 26 week probationary period in the Clerk area effective January 6, 2020. Her salary will be based prorated on step 16 of the salary schedule-$30,294.

5. Recommend the Board appoint Thomas Mebert to a full-time, 12 month

provisional position in the MicroComputer Specialist area (pending civil service qualification) effective January 8, 2020. His salary will be prorated based on step 2 of the salary schedule-$36,529.

6. Recommend the Board appoint Deana Bizzarro to a full-time, 12 month

provisional position in the Accountant area (pending civil service qualification) effective January 15, 2020. Her salary will be prorated -$45,000. (Non Unit Group 1 Confidential Administrative Support Personnel and Supervisors)

E. Other

1. Recommend the Board approve per diem employment at the applicable 2019-20 hourly/per diem rate (unless otherwise noted) for the staff listed below:

Maximum Name Program Hours/Days

Aronson, Laura ECCA Instructor up to 50 hrs ECCA Activities 09/26/19-6/26/20

Dittner, Deborah Practical Nursing (Art.19) up to 1.25 hours Clinical Instruction 11/06/19

Dittner, Deborah Practical Nursing (Art.19) up to 1 day Professional Development Day 12/18/19 Ernst, Linda Literacy Aide up to 20 hours Odyssey of the Mind 12/2/19-6/30/20

Forand, Constance Practical Nursing (Art.19) up to 1 day Clinical Instruction 12/04/19

Forand, Constance Practical Nursing (Art.19) up to 1 day Professional Development Day 12/18/19 Fruda, Danielle Account Clerk/Typist Temporary up to 2 days Orientation 01/06/20-01/08/20

Simpson, Gage ECCA Instructor up to 50 hrs ECCA Activities 09/26/19-6/26/20

Snyder, Shannon TESOL up to 3.75 hours/wk Student Coverage 10/7/19-6/26/20

Torda-Ecuyer, Ashley Special Education up to 2 hours Student Coverage 12/01/19-6/30/20

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2. Recommend the Board appoint staff listed below, to the 2019-2020 Gifted and Talented Enrichment Program (contingent upon funding and enrollment), at the indicated hourly rate:

SIP/Think Instructional and Curriculum Rate of $30 per hour Max # Name Program of Hours Dates Fisher, John FLASH!BANG!POP! up to 45 hrs 12/1/19-5/29/20 Jacko, Joel Contraptions up to 45 hrs 12/1/19-5/29/20 Welch, Kathryn Vital Signs Planet Earth up to 45 hrs 12/1/19-5/29/20

Young Scholars

Instruction and Curriculum Rate of $30 per hour Max#

Name Program of Hours Dates

Franklin-Furgason, Ellen Young Scholars up to 102hrs 10/30/19-01/30/20

Enrichment Resource Specialist Instruction and Curriculum Rate of $25 per hour Max#


Minder, Eileen ERC up to 100hrs 10/28/19-6/30/20

3. Recommend the Board appoint staff listed below to BoysTown Consultant positions for the 2019-2020 school year, effective December 1, 2019 through June 30, 2020, at the annual rate of $1,000. Payment upon conclusion of activities for the 2019-20 school year:

Name

Maurer, Justin Moran, Monica Savage, Janeen Smith, Ashley Thomas, Pamela Valastro, Pamela

4. Recommend the Board appoint the staff listed below, for Child Abuse in an

Educational setting/ FERPA Training for up to 1 hour effective 2019-2020 school year at the rate of $12 per hour:

Blondin, Amanda Grant, Zachary Paquette-Wells, Louise Brownell, Heather Guest, Andrea Ross, Pamela Buser, Richard Iuliucci, Zachary Thomas, Katarina Charlton, Jennifer Knott, Agnes Viele, Sarah Collins, Joanne Mann, David Williams, Chloe Curtis, Morgan Maynard, Janelle Cole, Thomas (0.5 hrs) McHale, Debra

5. Recommend the Board appoint the staff listed below, for Child Abuse in an Educational Setting/FERPA Training for up to 1 hour effective 2019-2020 school year at their 2019-2020 hourly rate:

Diamond, Randy (0.5 hrs) Petteys, Linda Leitheuser, Dawn Radigan, Leslie Morgan, Lori Ward, Stephanie

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6. Recommend the Board appoint the staff listed below, Teaching Assistants, for student coverage, for up to 2 hours, effective December 1, 2019 through June 30, 2020 at the rate of $12 per hour:

Knott, Agnes Mann, David 7. Recommend the Board appoint Jennifer Charlton, Teaching Assistant, for

student coverage, for up to 15 minutes, effective November 1, 2019 through June 30, 2020 at the rate of $12 per hour.

8. Recommend the Board appoint Maria Muldner, Presenter, for EL Conference

attendance, for up to 2 days, effective July 1, 2019 through August 30, 2019 at the rate of $300 per day.

9. Recommend the Board appoint the staff listed below, Presenters for TRS, for

up to 1 session effective January 18, 2020 through February 18, 2020, at the rate of $225 per session:

Floess, Rita Sara, Maureen Short, Jessica 10. Recommend the Board appoint the staff listed below, Presenters for TRS, for

up to 7 sessions effective October 16, 2019 through May 31, 2020, at the rate of $625 for all sessions:

Carpenter, Amy Chesney, Julia 11. Recommend the Board appoint Elizabeth Barrett, Education Specialist, for 4

(four) half day sessions and 21 (twenty one) full day sessions effective October 1, 2019 through June 30, 2020, at the rate of $300 per half day session and $500 per full day session. .

Further, recommend the Board appoint Elizabeth Barrett, Education Specialist for Common Core Math Regents Training, for up to 1 session effective January 7, 2020 through February 7, 2020, at the rate of $300 per session.

12. Recommend the Board appoint Brenda Brooks, Presenter, for Preparation and

Planning, for up to 7 hours effective January 20, 2020 through February 25, 2020, at the rate of $30 per hour.

Further, recommend the Board appoint Brenda Brooks, Presenter for Science, for 1 (one) half day sessions and 3 (three) full day sessions effective January 30, 2020 through February 25, 2020, at the rate of $300 per half day session and $500 per full day session. .

13. Recommend the Board appoint Evelyn Donahue, Education Specialist for

Common Core ELA Regents Training, for up to 1 session effective January 7, 2020 through February 7, 2020, at the rate of $250 per session.

14. Recommend the Board appoint George Gregory, Education Specialist for

Global/US History Regents Training, for up to 1 session effective January 7, 2020 through February 7, 2020, at the rate of $250 per session.

15. Recommend the Board appoint Donna Merlau, Education Specialist for

Framework Based Global History Regents Training, for up to 1 session effective January 7, 2020 through February 7, 2020, at the rate of $300 per session.

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16. Recommend the Board appoint Sarah Fink, Presenter for Science, for up to 7 (seven) full day sessions effective October 17, 2019 through April 9 2020, at the rate of $100 per session.

Further, Recommend the Board appoint Sarah Fink, for Preparation and Planning, for up to 1 session January 7, 2020 through February 7, 2020, at the rate of $150 per session.

17. Recommend the Board appoint Ellen Franklin-Furgason, Facilitator, for up to 20

hours, effective October 25, 2019 through November 2, 2019, at the rate of $30 per hour.

18. Recommend the Board appoint the staff listed below, for Administrative

Leadership effective October 17, 2019 through May 22, 2020, at the rate of $500:

Bergin, Amanda Davis, Jared Matarazzo, Sarah Stockwell, Michelle Wegner, Kimberly

19. Recommend the Board approve the Retiree Employment Agreement by and

between the Washington-Saratoga-Warren-Hamilton-Essex BOCES and Catherine Nardone as a Social Worker effective January 31, 2020 through February 28, 2020, as needed on a per diem basis, and authorizes the Board President to execute said Employment Agreement.

20. Recommend the Board approve the Retiree Employment Agreement by and

between the Washington-Saratoga-Warren-Hamilton-Essex BOCES and Mary Sheldon Price, Teacher of Speech and Hearing Handicapped, effective July 1, 2019 through June 30, 2020, as needed on a per diem basis and authorizes the Board President to execute said Employment Agreement.

21. Recommend the Board appoint Administrative Substitutes as listed below for

the 2019-20 school year as needed:

Keiffer, Kathleen 10. FINANCIAL A. Budget Committee Report (NO ACTION REQUIRED) B. Audit Committee Report (NO ACTION REQUIRED) C. Cash Disbursements

Recommend the Board approve the cash disbursements for the month of December 2019.

D. Financial Reports

1. Recommend the Board approve the Financial Reports for the month of October 2019.

2. Recommend the Board approve the Appropriations and the Budget Status

Reports for the months of September and October 2019.

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3. The Financial Report for the month of November 2019 will be distributed at the meeting. (NO ACTION REQUIRED)

4. The Budget Adjustment to Appropriations and the Budget Status Reports for the

month of November 2019 will be distributed at the meeting. (NO ACTION REQUIRED)

E. Tiny House Sale

To acknowledge the sale of the tiny house (constructed by WSWHE programs) in the amount of $23,100.00 through Auctions International, and to authorize the removal of a GAC 23' trailer (VIN 1G94A232XKS203028) from the BOCES fixed assets inventory.

F. Bid Award – White Copy Paper

Recommend the Board extend the contract for an additional six (6) months, January 1,

2020 – June 30, 2020 with W.B. Mason Co., Inc. for 8 ½ x 11 White Copy Paper. Bid

211-19 was awarded at the June 12, 2019 Board meeting.

G. Surplus Funds 2018-19

Recommend the Board approve the distribution of surplus funds in the amount of

$6,353,777.21 from the 2018-19 school year as listed by school district accordingly.

H. Disposal of Surplus Property

Recommend the Board declare surplus and authorize disposal pursuant to Board Policy 4070: Personal Property Accountability as follows:

Qty Description BOCES ID Number

1 13” Cincinnati Lathe 6840/001541

1 2009 Kaufman Trailer VIN # 5VGFR4029L000041

1 Cummins Power Generator Model #GGHH711029

Serial #H099922511-Spe.J (located at Burgoyne Ave.)

11. OTHER A. January 27, 2020

Saratoga County School Boards Association Meeting; South Glens Falls CSD; 6:00 PM

B. January 28, 2020 CTE Open House; Myers Center; 6:00 – 8:00 PM C. January 30, 2020 CTE Open House; SAEC; 6:00 – 8:00 PM D. February 12, 2020 ~

Board of Education Workshop 3:00-5:00 PM at Ballard Road followed by the regular meeting of the Board of Education at 6:30 PM.

E. February 13, 2020 ~ Adirondack Area School Boards Association Meeting; Queensbury Hotel; 6:00 PM

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F. Board Member Comments 12. ANTICIPATED EXECUTIVE SESSION

Recommend the Board go into Executive Session to discuss the medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal, or removal of a particular person or corporation.

13. ADJOURNMENT

WASHINGTON-SARATOGA-WARREN-HAMILTON-ESSEX BOARD OF COOPERATIVE EDUCATIONAL SERVICES

2020 - 2021 SCHOOL CALENDAR

JULY 2020 S M T W T F S

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31

SEPTEMBER 2020 S M T W T F S

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30

OCTOBER 2020 S M T W T F S

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

DECEMBER 2020 S M T W T F S

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31

JANUARY 2021 S M T W T F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24

31

25 26 27 28 29 30

FEBRUARY 2021 S M___T_ W T F____S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28

MARCH 2021 S M T W T F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

APRIL 2021 S M T W T F S

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30

MAY 2021 S M T W T F S

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 30

24 31

25 26 27 28 29

JUNE 2021 S M T W T F S

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30

July 3 Independence Day Observed September 2 & 3 Supt. Conference Days September 7 Labor Day September 8 Classes Begin October 12 Columbus Day November 11 Veterans’ Day November 13 Emergency Release Day November 25-27 Thanksgiving Recess December 24 Holiday Recess Begins January 4 Classes Resume January 18 Martin Luther King, Jr. Day January 26-29 Regents Testing Days February 15-19 Mid-Winter Recess April 2 Good Friday April 5-9 Spring Recess May 31 Memorial Day June 16-25 Regents Testing Days June 25 Regents Rating Day June 25 Last Day for 10 Month Staff

September 17 October 21 November 17 December 17 January 19 February 15 March 23 April 16 May 20 June 19 Total Number of Pupil Days 184 Supt. Conference Day: 2 TOTAL DAYS 186

Classes Not in Session

_ _ _ _ _ _ _ _ _ Regents Testing Days

Supt. Conference Day

Draft #8

01.08.19

AUGUST 2020 S M T W T F S

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 30

24 31

25 26 27 28 29

NOVEMBER 2020 S M T W T F S

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30

APPENDIX A BOE Mtg 01.15.2020

4328 Three Hundredth and Fifty-eighth Regular Meeting December 11, 2019

The meeting was called to order at 6:30 PM with the Pledge of Allegiance at the Ballard Road Conference Center, Wilton, New York with the following present: Board of Education Members Present: John Rieger, President; Linda King, Vice President; Pam Ellis, Michael Erickson, Steve Grandin, Frank Grimaldi, Kevin Ostrander, David Petruska, Paul Rice, and Steve Smoller

Board of Education Member(s) Absent: Michael Glass, Naomi Marsh, Gillette Nash, Cheryl Smith, and Janine Thomas Also Present: James Dexter, District Superintendent; Anthony Muller, Deputy District Superintendent; William Hogan, Interim Chief Financial Officer; Nancy DeStefano, Assistant Superintendent for Instructional Programs; Turina Parker, Executive Director for Educational and Support Programs; Lisa Palmer, Director of Personnel Development and Improvement; Michael Nelson, Supervisor of Buildings & Grounds; Heather Shelp, Business Administrator; and Jackie White, Board Secretary. 5. On motion made by Mrs. King, seconded by Mr. Petruska and unanimously carried,

the Board approved the minutes for the November 13, 2019 regular meeting of the Board of Cooperative Educational Services.

8. On motion made by Mrs. King, seconded by Mr. Petruska and unanimously carried,

the Board accepted the Independent External Audit Report submitted by West & Company for the fiscal year ended June 30, 2019 as recommended by the Board Audit Committee.

9.A. Jared Davis and Michael Donlon, along with program instructors, Robert Somma and

Lendell Eaddy (SAEC) and Gary DuBois and Paul Cerone (Myers), presented a report on the Service Level Programs.

9.B.1. Mr. Petruska reported for the Buildings and Grounds Committee. 9.B.2. Nancy DeStefano reviewed the policies on the agenda for a 1st read:

Policy 5230 Workers Compensation

Policy 6130 Immunization of Students 9.B.3. Mr. Rice reported for the CTE Advisory Committee. 9.C. Mr. Dexter gave a legislative report. 9.D. As part of the District Superintendent’s remarks, James Dexter presented the

following:

Welcomed Bill Hogan to the position of Interim Chief Financial Officer. Also reported that the search for a permanent Chief Financial Officer continues and that interviews have taken place. Final interviews are scheduled for December 18. Mr. Dexter is hoping for a January recommendation to the Board.

Update on component school board visits – The visit to Hartford was cancelled due to inclement weather and will be rescheduled. A visit to Cambridge is scheduled for December 12 and to Minerva on January 9.


Planning for the February Board Workshop is in progress. Tentative agenda items include the budget, Recovery High School, and a possible new CTE program.

Unfortunately, the horticultural program lost their poinsettia crop to “white flies” so there are no poinsettias to give to the Board members this year.

The Tiny House Auction closed today at 6:15 PM. There was a total of 23 bids. The minimum bid was $20,000 with a final bid of $23,100.

Mr. Dexter wished everyone a happy holiday. 10. On motion made by Mr. Grimaldi, seconded by Mr. Petruska and unanimously carried,

the Board went into Executive Session at 7:29 PM to discuss the medical, financial, credit, or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal, or removal of a particular person or corporation and the proposed lease of real property.

11.A. On motion made by Mr. Petruska, seconded by Mr. Erickson and unanimously carried,

the Board approved the following resolution regarding the Washington-Saratoga-Warren-Hamilton-Essex Board of Cooperative Educational Services (WSWHE BOCES) advocacy priorities for the 2020 Legislative Session:

WHEREAS, the WSWHE BOCES and its Component School Districts strive to provide

an outstanding education and post-secondary pathway for each and every student; and

WHEREAS, the WSWHE BOCES and its Component School Districts work diligently

to meet the needs of all students while still fulfilling the ever increasing list of state mandates, best practices and contractual obligations; and

WHEREAS, the WSWHE BOCES and its Component School Districts continue to

work diligently to create a balanced budget that respects the needs of area taxpayers; and

WHEREAS, property tax levy legislation at the state level has provided an increased

need for State Aid to maintain quality programs; and

WHEREAS, public schools are being asked to do more for students than ever before, so they are prepared for college, military or a career; and

WHEREAS, each child in the WSWHE BOCES only has one opportunity to go through

the full elementary and secondary educational experience;

THEREFORE, BE IT RESOLVED that the WSWHE BOCES and its Component School Districts call on the New York State Legislature and Governor Andrew Cuomo to act upon the following priorities:

1. Fund and Adjust the Foundation Formula

A. Review and Update the Foundation Amount-Currently $6,714.00 per pupil

B. Provide a minimum increase of 2% in foundation aid to all school districts


C. Maintain the “SAVE Harmless” provision. D. Adjust the weighting factor for Free and Reduced Lunch from .65 to

.75-.80 to reflect large increases in this population.

2. Increase the $30,000 threshold on BOCES Aid for Career and Technical Education (CTE) Programs by providing 100% aidability for the salaries of CTE teachers

3. Allow Districts to Access the BOCES Health Safety and Risk Management

Service to Offset the Costs and to Increase the Number of School Resource Officers

4. Support a Permanent Solution to the Small Group Health Insurance Issue

5. Support Efforts to Prevent the use of E-Cigarettes, including Vaping

6. Building Aid for Small Capital Projects

A. Increase the threshold for base year capital outlay expenses from the current amount, established in 2002 from $100,000 to $250,000 to assist districts in making critical capital improvements.

11.B. On motion made by Mrs. King, seconded by Mr. Ostrander and unanimously carried,

the Board approved the agreement between Elizabeth (Lisa) Hart effective June 30, 2020 and the Washington-Saratoga-Warren-Hamilton-Essex BOCES, dated November 21, 2019.

11.C. On motion made by Mr. Petruska, seconded by Mr. Ostrander and unanimously

carried, the Board appointed J. Lawrence Paltrowitz, Esq. of Bartlett, Pontiff, Stewart and Rhodes as special counsel to provide legal services related to the potential long term lease of facilities for BOCES programs.

11.D.1. On motion made by Mr. Petruska, seconded by Mrs. King and unanimously carried,

the Board accepted a $2000.00 monetary donation from Caroga Creek Speedway, Inc., for student scholarships; $1000.00 for SAEC students and $1000.00 for Myers students.

11.D.2. As part of the same motion, the Board accepted a donation of Nike clothing and

footwear from Laced Up, Crossgates Mall, Albany, NY. The donation consists of 25 Nike clothing items, 20 pairs of Nike socks, and 6 pair of Nike sneakers for the Boystown Store at SAEC.

12.A.1. On motion made by Mrs. King, seconded by Mr. Petruska and unanimously carried, the

Board created the positions listed below, pending enrollment and/or district request:

CERTIFIED POSITION(S)


Teaching Assistant, October 23, 2019 Fort Ann Elementary Full-time


CLASSIFIED POSITION(S)


Shared Data Protection February 1, 2019 Ballard Road Officer, Full-Time (3 positions)

12.A.2. As part of the same motion, the Board abolished one (1) full-time position in the ELD

Teacher area, effective November 4, 2019. 12.A.3. As part of the same motion, the Board abolished one (1) full-time position in the

Teaching Assistant area, effective November 4, 2019. 12.A.4. As part of the same motion, the Board abolished one (1) full-time position in the



Teacher Aide area, effective November 18, 2019 12.A.7. As part of the same motion, the Board increased Tiffany Dennison from part-time

(50%) to full time in the Teacher Aide area effective November 4, 2019 through June 30, 2020.

12.A.8. As part of the same motion, the Board approved a change in rate of pay for Ian

Hamilton, CTE Instructor, for Tiny House Project from $34 per hour to his 2019-2020 hourly rate, effective June 27, 2019 through August 20, 2019.

12.A.9. As part of the same motion, the Board approved a change in appointment for Brooklyn

Lee, School Social Worker, from a full-time, temporary, long term substitute position to a full-time, school calendar 4 year probationary position in the School Social Worker tenure area effective November 13, 2019 through November 12, 2023. Ms. Lee has a Provisional certificate dated November 13, 2019 in the School Social Worker area.

12.A.10. As part of the same motion, the Board approved the termination of a provisional

appointment for Thomas Armstrong, Custodian, effective December 1, 2019. 12.B.1. On motion made by Mr. Ostrander, seconded by Mr. Petruska and unanimously

carried, the Board accepted with appreciation and regret the retirement resignation of Lance Freiberger from a full-time position in the Transportation Safety and Training Manager area effective June 30, 2020 and last paid day of work July 1, 2020. Mr. Freiberger will have completed 22 years of service with the BOCES.

12.B.2. As part of the same motion, the Board accepted with appreciation and regret the

retirement resignation of Elizabeth Hart from a full-time position in the Science area effective June 30, 2020 and last paid day of work July 1, 2020. Ms. Hart will have completed 22 years of service with the BOCES.


12.C.1. On motion made by Mr. Petruska, seconded by Mrs. King and unanimously carried, the Board approved a leave of absence without pay for Megan Coburn, Data Specialist Assistant, effective October 26, 2019 through November 15, 2019.

12.D.1. On motion made by Mr. Petruska, seconded by Mr. Ostrander and unanimously

carried, the Board appointed Denise Capece to a full-time, four (4) year probationary position in the Executive Principal tenure area effective January 13, 2020 through January 12, 2024. Ms. Capece has a Permanent certificate in the School District Administrator area effective September 1, 2006. Her salary will be prorated based on - $105,000 (Non-Unit Confidential Group – 8 Managerial Personnel)

12.D.2. As part of the same motion, the Board appointed Alexis Keenan to a full-time,

temporary, long term substitute in the title of Young Scholars Teacher in the Elementary Education tenure area effective December 31, 2019 through June 30, 2020, as needed. Her salary will be prorated based on step 2 of the salary schedule - $41,842.

12.D.3. As part of the same motion, the Board appointed Mandy D’Andrea to a full-time, School

Calendar, term position in the title of Academic School Counselor in the School Counselor tenure area effective December 16, 2019 through June 30, 2020. Ms. D’Andrea has an Initial certificate in the School Counselor area effective April 19, 2017. Her salary will be prorated based on step 2 of the salary schedule- $41,842.

12.D.4. As part of the same motion, the Board appointed Scott Palmer to a full-time, four (4)

year probationary position in the Teaching Assistant tenure area effective November 1, 2019 through October 31, 2023. Mr. Palmer has a Level 1 certificate pending in the Teaching Assistant area. His salary will be prorated based on step 2 of the salary schedule - $16,704.

12.D.5. As part of the same motion, the Board appointed Tracy Bartos to a full-time, four (4)

year probationary position in the Teaching Assistant tenure area effective December 2, 2019 through December 1, 2019. Ms. Bartos has a Level 1 certificate pending in the Teaching Assistant area. Her salary will be prorated based on step 2 of the salary schedule - $16,704.

12.D.6. As part of the same motion, the Board appointed Anita Imfeld to a full-time, 12 month

provisional position in the Benefits Specialist area (pending civil service qualification) effective November 18, 2019. Her salary will be prorated-$38,000. (Non Unit Group 1 Confidential Administrative Support Personnel and Supervisors)

12.E.1. On motion made by Mrs. King, seconded by Mr. Erickson and unanimously carried, the

Board approved per diem employment at the applicable 2019-20 hourly/per diem rate (unless otherwise noted) for the staff listed below:

Maximum Name Program Hours/Days

Caro, Mirna School Nurse up to 5 hours Meetings 09/01/19-01/24/20

Clements, Beth Principal Account Clerk up to 24 hours ELD Invoicing 11/13/19-01/31/20


Dittner, Deborah Practical Nursing (Art.19) up to 1 hour ATI Webinar 11/20/19

DuFrain, Lori Special Education up to 10 hrs/mth IEP Development mentoring 10/28/19-6/30/20

Forand, Constance Practical Nursing (Art.19) up to 1 day Nursing Instruction 10/30/19

Forand, Constance Practical Nursing (Art.19) up to 1 hour ATI Webinar 11/20/19

Girdich, Katherine Secretary to the Principal up to 2 hours Open House Activities 10/17/19

Hargis-Grover, Practical Nursing up to 20 hours Claudia Classroom Coverage 10/29/19-12/31/19

Johnson, Scott School Safety Officer up to 2 hours Student Matter 10/23/19 Makenzie, Brenda Information Processing Spec. up to 25 hours Talent Unlimited 11/20/19-6/30/20

Marcellus, Lisa Data Specialist up to 8 hrs/week Shared Data Service Support 10/21/19-12/20/19

McDonnell, Denise School Nurse up to 5 hours Meetings 09/01/19-01/24/20

Reynolds, Melissa Sr. Info. Processing Specialist up to 40 hours IPS Coverage 11/01/19-12/31/19

Robinson, Karen School Nurse up to 5 hours Meetings 09/01/19-01/24/20

Rodriguez, Lynn Practical Nursing (Art.19) up to 1 hour ATI Webinar 11/20/19 Skaczkowski, ECCA Counselor up to 50 hrs Jennifer ECCA Activities 10/28/19-06/30/20

Taft, Diane Sr. Info. Processing Specialist up to 40 hours IPS Coverage 11/01/19-12/31/19

Trybendis, Lorrie Teacher Aide up to 15mins/day Student Coverage 09/04/19-06/30/20

Viele, Sarah Teaching Assistant up to 15 mins/day Supervision 10/03/19-06/30/20

Weeks, Leonard School Bus Driver up to 50 hours Safety Refresher and Trips 10/14/19


12.E.2. As part of the same motion, the Board appointed staff listed below, to the 2019-2020 Employment Training For Adults (ETA) Programs (contingent upon funding and enrollment), at the indicated hourly rate:

ETA Instructor Rate of $25.50 per hour

Max # Name Program of Hours Dates

Flynn, Daniel Welding up to 75 hrs 11/06/19-06/30/20 12.E.3. As part of the same motion, the Board appointed staff listed below, to the 2019-2020

Gifted and Talented Enrichment Program (contingent upon funding and enrollment), at the indicated hourly rate:

PTECH Instructional and Curriculum Rate of $30 per hour Max # Name Program of Hours Dates Grieco, Benjamin Robotic Programming up to 50hrs 09/01/19-06/30/20 Grieco, Benjamin Curriculum Development up to 50hrs 09/01/19-06/30/20 Tennant, Arthur Robotic Programming up to 50hrs 09/01/19-06/30/20 Tennant, Arthur Curriculum Development up to 50hrs 09/01/19-06/30/20

Young Scholars Instruction and Curriculum Rate of $30 per hour Max#


Phillips, Paul Young Scholars up to 54.5hrs 10/30/19-11/29/19

On Site Coordinator Rate of $27 per hour Max# Name Program of Hours Dates

LaRose, Kathryn On Site Coordinator up to 15hrs 09/30/19-12/23/19

12.E.4. As part of the same motion, the Board appointed the staff listed below to act as Teacher

Mentors at the annual rate of $1,238, prorated as appropriate for the effective dates listed:

Mentor Intern Dates Bates, John Skackowski, Jennifer 10/28/19-10/28/20 Torda-Ecuyer, Ashley Sperry, Anastasia 11/12/19-11/12/20

12.E.5. As part of the same motion, the Board appointed the staff listed below to BoysTown

Consultant positions for the 2019-2020 school year, effective September 1, 2019 through June 30, 2020, at the annual rate of $1,000. Payment upon conclusion of activities for the 2019-20 school year:

Name

Piotrowski, Paul Sexton, Patricia


12.E.6. As part of the same motion, the Board appointed the staff listed below to BoysTown Store Manager positions for the first semester of the 2019-2020 school year, effective September 1, 2019, at the rate of $300 per semester, unless otherwise noted. Payment upon conclusion of the semester.

Name

Ives, Vanessa

12.E.7. As part of the same motion, the Board appointed the staff listed below, for Child Abuse

in an Educational setting/ FERPA Training for up to 1 hour effective 2019-2020 school year at the rate of $12 per hour:

Baluha, Anna Guglielmo, Monica Rockwood, Jennifer Bardin, Debra Hall, Michelle Rogers, June Bombard, Christina Hannan, Kathleen Rychick, Laura Bordeaux, Debra Hitlin, Deborah Schott, Linda Breault, Carey Jones, Joyce Sherman, Carrie Brownell, Alison Jones, Payton Shewell, Stacey Carner-Shafran, Sandra Kaiser, Kim Smith, Kelly Clark, Anne Kimball, Marilyn Snyder, Blake Clothier, Terisa King, Ronald Sointio, Kristin Cole, Thomas Kline, Julie Strasen, Jean Cuva, Jessica LaFera, Suzanne Thomas, Pamela Decker, Carrie LaLone, Richard Ungeheuer, Daniel Delsignore, Michael LaPointe, Loretta Valastro, Pamela Dineen, Daniel Locaputo, Cynthia Walter, Agnes Dodge-Roberts, Stacia Maurer, Justin Weaver, Kimberly Ellsworth, Terrie Merrithew, Heidi Webster, Andrea Engwer, Robert Mitchell, Lynne Weinberger, Angela Fearis, Lisa Ogden, Ellen Whible, Jon Fearis, Mitchell Orozco, Valeria Wieland, Peter Francett, Bonnie Peck, Claudia Goodemote, Laurie Peregrim, Lindy Granger-Boyce, Leona Ripley, Stephanie

12.E.8. As part of the same motion, the Board appointed the staff listed below, for Child Abuse

in an Educational Setting/FERPA Training for up to 1 hour effective 2019-2020 school year at their 2019-2020 hourly rate:

August, Karen Foran, Shelbie Sandford, Walter Barlow, Brenda Girdich, Katherine Sexton, Patti Bernard-Gusto, Bianca Harris-Herbold, Amy Sowers, Emily Brayton, Jon Heroux, Elizabeth Steves, Lauren Briggs, Chelsea (60) Lundgren, Sarah Trybendis, Lorrie Caro, Mirna Maglione, Bethany Viele, Lisa Chadwick, Wendy (60) McDonnell, Denise Wiegert, Deborah Currie-Trackey, Kathleen McNeill, Monty Wilson, Stacey Diamond, Wendy Monroe, Kim Woodcock, Eileen Farrell, Joy Robinson, Karen

12.E.9. As part of the same motion, the Board appointed the staff listed below, Teaching

Assistants, for supervision, for up to 15 minutes daily, effective September 4, 2019 through June 30, 2020, at the rate of $12 per hour:

Thomas, Pamela Wieland, Peter

12.E.10. As part of the same motion, the Board appointed Peter Wieland, Teaching Assistant,

for Open House Coverage, up to 2 hours, effective October 15, 2019, at the rate of $12 per hour.


12.E.11. As part of the same motion, the Board appointed Dennis Flynn, CTE Teacher, for Career Jam for up to 13.5 hours, effective October 20, 2019 at the rate of $34 per hour.

12.E.12. As part of the same motion, the Board appointed Deborah Dittner, Practical Nursing

Instructor, for Trainings and Tours, for up to 13.5 hours, effective October 6 2019 through December 11, 2019 at the rate of $34 per hour.

12.E.13. As part of the same motion, the Board appointed the staff listed below, Special Education

Teachers, for Curriculum Development, for the up to 10 hours effective November 18, 2019 through March 1, 2020 at the rate of $34 per hour:

Brooks, Alyssa Schuette, Kelsey

Robinson, Linda Sperry, Anastasia Sarro, Katharine Torda-Ecuyer, Ashley

12.E.14. As part of the same motion, the Board appointed Logan Fisher, for Preparation and

Planning, for up to 2 sessions effective October 30, 2019 through December 10, 2019, at the rate of $150 per session.

12.E.15. As part of the same motion, the Board appointed Shelley Fenton, Presenter for

Literacy, for Preparation and Planning, for up to 1 sessions effective December 5, 2019 through January 30, 2020, at the rate of $150 per session.

12.E.16. As part of the same motion, the Board appointed Elizabeth Barrett, Education

Specialist, for 2 (two) half day sessions effective November 1, 2019, at the rate of $300 per half day session.

Furthermore, the Board appointed Elizabeth Barrett, Education Specialist, for up to 10 hours of planning for NG Training, effective July 1, 2019 through June 30, 2020 at the rate of $50 per hour.

12.E.17. As part of the same motion, the Board appointed Brenda Brooks, Presenter for

Science, for up to 1 session effective November 1, 2019, at the rate of $500 per session

Furthermore, the Board appointed Brenda Brooks, Presenter for Science, for up to 4 (four) half day sessions effective February 26, 2020 through June 30, 2020, at the rate of $300.

Furthermore, the Board appointed Brenda Brooks, Presenter for Science, for up to 5 (five) full day sessions and 10 (ten) half day sessions effective October 29, 2019 through June 30, 2020, at the rate of $500 for 5 full sessions and $300 for 10 half sessions.


12.E.18. As part of the same motion, the Board appointed the staff listed below, Facilitators for the Washington County Consortium, for up to three and a half days, a maximum of 6.5 hours per day, effective July 1, 2019 through November 1, 2019, at the rate of $30 per hour:

Ashton, Sariah Etu, John Morris, Sheila Bailey, Jennifer Foote, Betsy Morse, Dave Barber, Kim Fortier, Nicole Pritchett, Kellie Boyd, Sean Giblin, Natalie Rajter, Mike Brown, Shauna Goetz, Mary Short, Karen Bump, Kristina Gould, Leslie Sitterley, Elizabeth Byk, Tina Luke Hamilton, Hillary Skiff, Michelle Byrtus, Barb Hardin, Will Slater, Dawn Chase, Nelson Hemsing, Rob Soprano, Celina Cook, Beth Liebl, Tanya Stutes, Dana Condon, Sara Lozier, Megan Thomas, Bridget Cottone, Theresa Manera, Tom Way, Kim Culligan, Jamie Mistretta, Andrea Wilson, Christina Dixson, Nicole Mondella, Matt Winchester, Bonnie Douglas, Mary Montville, Topher Wood, Heather Zeno, Danielle

13.A. Steve Smoller reported for the Audit Committee. 13.B. On motion made by Mr. Petruska, seconded by Mrs. King and unanimously carried,

the Board approved the cash disbursements for the month of November 2019. 13.C.1. On motion made by Mr. Grimaldi, seconded by Mr. Grandin and unanimously carried,

the Board approved the Financial Reports for the months of July, August, and September 2019.

13.D. On motion made by Mr. Petruska, seconded by Mrs. King and unanimously carried,

the Board approved the acquisition of $123,510.00 for equipment for the Career and Technical Education Programs from the CTE Equipment Reserve Fund for the 2019-2020 school year. The current balance of the Reserve Fund is $1,914,915.02.

13.E. On motion made by Mrs. King, seconded by Mr. Ostrander and unanimously carried,

the Board authorized the Treasurer to distribute the E-Rate balance from the 2017-18 application to the school districts and the BOCES in the total amount of $465,900.28.

13.F. On motion made by Mr. Petruska, seconded by Mrs. King and unanimously carried,

the Board approved an equipment lease (the "lease") for Galway Central School District for 5 years in a base amount not to exceed $38,553.35 with five payments of $7,710.67 (Disposition is $1 buyout). Items to lease: 1 Konica Minolta copier and Papercut. These payments are based on an interest rate of 1.719% (the "Assumed Interest rate"). The Board delegates to the Clerk of the Board of Cooperative Educational Services the authority to approve an increase in the Assumed Interest Rate, of up to 2%, with the resultant payments being the maximum amount to be paid for said Lease. The Clerk of the Board of Cooperative Educational Services shall not approve any interest rate that exceeds the Assumed Interest Rate by more than 2.00%

13.G. On motion made by Mr. Petruska, seconded by Mrs. King and unanimously carried,

the Board approved the hardship and eligibility amendments to the Washington-Saratoga-Warren-Hamilton-Essex BOCES 403(b) Retirement Plan.


13.H. On motion made by Mr. Petruska, seconded by Mrs. King and unanimously carried, the Board authorized donations previously held in the name of Frank Gainer Memorial, to be combined with funds held in the Emergency Relief Fund. Both accounts are in the Expendable Trust Fund and have a combined balance of $12,345.04. The Board hereby designates the combination of these funds, now known to be the WSWHE Student Relief Fund, to be awarded as per Administrative Regulation 6000.

13.I. On motion made by Mr. Petruska, seconded by Mr. Grimaldi and unanimously carried,

the Board declared surplus and authorized disposal pursuant to Board Policy 4070: Personal Property Accountability as follows:

Qty Description BOCES ID Number

3 Miller Welders (non-functioning) 000389, 000390, 000391

1 Pressure Washer (non-functioning) 10751

1 Vehicle Pulling Tower 7668

1 BUNN Coffee Maker 65625

13.J.1. On motion made by Mr. Petruska, seconded by Mr. Ostrander and unanimously carried, the Board approved the following changes in Group 7 Miscellaneous, effective December 31, 2019:

a. Increased Teacher Aide (All Enrichment Programs) rate of pay from $11.10 to $11.80 per hour.

b. Increased Teacher Aide (Instructional Summer Programs) rate of pay from $11.10 to $11.80 per hour.

c. Increased Event Staff Members rate of pay from $11.10 to $11.80 per hour. 13.J.2. As part of the same motion, the Board approved the following changes in TA Subs pay

rates as follows:

Increased daily rate from $72.00 to $72.15 Effective 12/31/2018.

Increased daily rate from $72.15 to $76.70 Effective 12/31/2019. 14.A. January 14, 2020

Rural Schools Association Rural Schools Summit; Warrensburg Elementary School; 7:00 PM

14.B. January 15, 2020 Regular meeting of the Board of Education; Ballard Rd Conference Center; 6:30 PM

14.C. January 27, 2020 Saratoga County School Boards Association Meeting; South Glens Falls CSD; 6:00 PM

14.D. January 28, 2020 CTE Open House; Myers Center; 6:00 – 8:00 PM

14.E. January 30, 2020 CTE Open House; SAEC; 6:00 – 8:00 PM


15. On motion made by Mr. Grimaldi, seconded by Mr. Petruska and unanimously carried, the Board meeting was adjourned at 8:20 PM.

Respectfully submitted, Jackie White, Secretary Washington-Saratoga-Warren-Hamilton-Essex Board of Cooperative Educational Services

Anthony Muller, Clerk

Washington-Saratoga-Warren-Hamilton-Essex Board of Cooperative Educational Services

DRAFTPolicy # 5230

Page 1 of 1

SUBJECT: WORKERS' COMPENSATION

All Board members and employees injured in the performance of their duties are covered by Workers' Compensation Insurance. Employees shall report work-related injuries immediately to their immediate supervisor who shall complete the appropriate form(s) and send them to the Benefits Coordinator Assistant Superintendent for Administrative Services.

Adopted: February 13, 2002Revised:

DRAFT

Policy # 6130 Page 1 or 1

SUBJECT: IMMUNIZATION OF STUDENTS Every child entering or attending the BOCES must present proof of immunization in accordance with Public Health Law Section 2164 unless: a) A New York State licensed physician certifies that such immunization may be

detrimental to the child's health; or b) The student's parent, parents, or persons in parental relation hold genuine and

sincere religious beliefs which are contrary to the requirement. In such cases, the Principal will make a case-by-case determination whether a parent/guardian is entitled to invoke this religious exemption from required immunizations after receiving a written and signed statement from the parent(s) or persons in parental relation to such child.

Except for the above two exemptions, the BOCES may not permit a student lacking evidence of immunization to remain in school for more than fourteen (14) days, or more than thirty (30) days for an out-of-state or out-of-country transferee who can show a good faith effort to get the necessary certification or other evidence of immunization. The administration will notify the local health authority of the name and address of excluded students and provide the parent/person in parental relation a statement of his/her duty regarding immunization as well as a consent form prescribed by the Commissioner of Health. The school shall cooperate with the local health authorities to provide a time and place for the immunization of these students. Parents, guardians or other persons in parental relation may appeal to the Commissioner of Education if their child is denied school entrance or attendance for failing to meet health immunization standards. The BOCES will provide an annual summary of compliance with immunization requirements to the Commissioner of Health. For current information regarding immunization requirements, refer to website: http://schoolhealthservices.org https://health.ny.gov . Education Law Sections 310 and 914 Public Health Law Section 2164 8 New York Code of Rules and Regulations (NYCRR) Part 136 10 New York Code of Rules and Regulations (NYCRR) Subpart 66-1 Adopted: March 13, 2002 Revised: August 8, 2007 Revised:

http://schoolhealthservices.org/

https://health.ny.gov/

Amendment to the Terms and Conditions of Employment for

Non-Bargaining Unit Personnel

Group 8 Managerial Personnel

This Amendment is made to the current Terms and Conditions of Employment, Executive Employment and Benefits Summary, for Non-Bargaining Unit Personnel, Group 8, Managerial Personnel, previously approved by the Board of Education on June 8, 2016, effective July 1, 2016, as amended on June 14, 2017, effective July 1, 2017, as amended February 14, 2018, as amended on June 13, 2018, effective July 1, 2018, and as amended June 14, 2019, effective July 1, 2019.

1. The Terms and Conditions of Employment will be extended effective January 15, 2020, with changes as noted below.

2. Item 4 Compensation

For the 2019-2020 year, salaries will be increased by applying 2.75% on the 2018-2019

salary.

34. Item 17 Health Insurance

A. Paragraph 4 of the Amendment to the Terms and Conditions of Employment for Non-Bargaining Unit Personnel, Group 8, Managerial Personnel dated June 13, 2018, and effective July 1, 2018 [Item 17 Health Insurance, C. Health Insurance in Retirement] is hereby deleted in its entirety and is no longer in effect.

B. Paragraph 5 of the Amendment to the Terms and Conditions of Employment for Non-Bargaining Unit Personnel, Group 8, Managerial Personnel dated June 13, 2018, and effective July 1, 2018 [Item 8 Vacation Leave] is hereby deleted in its entirety and is no longer in effect.

A.C. Managerial Personnel first hired by the BOCES prior to July 1, 2014, will be eligible to participate in the Empire Blue Cross Health Reimbursement Account (HRA) plan at an employee contribution of 9% of the total premium. Managerial Personnel first hired by the BOCES after July 1, 2014, will be eligible to participate in the Empire Blue Cross HRA plan at an employee contribution of 12% of the total premium.

B.D. Heath Insurance in Retirement

Managerial personnel will contribute the same percentage of the total premium for health (medical) insurance that is in effect for the respective plans on the last date of active employment.

All other terms and conditions of employment in the July 1, 2016 Terms and Conditions of Employment, Executive Employment and Benefits Summary, as amended on June 14, 2017, February 14, 2018, June 13, 2018 and June 14, 2019 remain the same. Amendment recommended to the Board of Education at the January 15, 202019 meeting. BOARD OF COOPERATIVE EDUCATONAL SERVICES WASHINGTON-SARATOGA-WARREN-HAMILTON-ESSEX COUNTIES

_________________________________ _____________

John Rieger, Board of Education President Date

Page 1 of 2

CERTIFICATION

This is to certify that this Amendment to the Executive Employment and Benefits Summary for Group 8 Managerial Personnel was approved and the execution hereof on behalf of the Board of Education was authorized by vote of the BOARD OF EDUCATION OF THE WASHINGTON-SARATOGA-WARREN-HAMILTON-ESSEX COUNTIES BOARD OF COOPERATIVE EDUCATIONAL SERVICES at a regular meeting held on January 15, 202019, and been made a part of the minutes of that meeting.

____________________________________________

Anthony P. Muller, District Clerk

Washington-Saratoga-Warren-Hamilton-Essex Counties

Board of Cooperative Educational Services

STATE OF NEW YORK )

COUNTY OF WASHINGTON )

This ___ day of _______ 202019 before me came Anthony P. Muller, to me known who being by me duly sworn,

did deposed say he is the District Clerk of the BOARD OF EDUCATION OF THE WASHINGTON-SARATOGA-WARREN-

HAMILTON-ESSEX COUNTIES BOARD OF COOPERATIVE EDUCATIONAL SERVICES (“BOCES”) described in, and which

executed the foregoing amendment to the Executive Employment Agreement; that he knows the seal of the BOCES; that

the seal affixed to said Agreement amendment is such BOCES seal; that it was so affixed by order of the Board of

Education of said BOCES; and that he signed his name thereto by like order.

_______________________________ Notary Public

MEMORANDUM OF AGREEMENT

BY AND BETWEEN

WSWHE BOCES

AND THE

SARATOGA ADIRONDACK BOCES EMPLOYEES ASSOCIATION, SCHOOL

RELATED PROFESSIONAL UNIT

WHEREAS, the WSWHE BOCES (“District”) and the Saratoga Adirondack BOCES

Employees Association School Related Professional Unit (“SABEA”) are parties to a collective

bargaining agreement (“CBA”); and

WHEREAS, SABEA represents school nurses and other personnel employed by WSWHE

BOCES; and

WHEREAS, WSWHE BOCES and SABEA have discussed creating and adding a new 11-

Month School Nurse position to the bargaining unit covered by the CBA; and

IT IS HEREBY AGREED:

1. Upon Board approval of this Agreement and signature by the parties, the parties have agreed

to create and add the 11-Month School Nurse position to the CBA.

2. The work year for the School Nurse position shall be the school calendar (183 days) plus thirty-

four (34) additional days during the summer months, which are specific to the dates of the

Extended School Year (“ESY”) program, and to allow for preparation for the closing of ESY

and the opening of the regular school year, plus three (3) additional days for office work.

Therefore, the work year for the 11-Month School Nurse position shall be a total of two-

hundred twenty (220) days.

3. The length of the 11-Month School Nurse’s work day shall remain at six and one-half (6.5)

hours per day including lunch, as is currently provided in the CBA.

4. The 11-Month School Nurse’s salary shall follow the School Nurse salary schedule provided

in the CBA. In addition to the salary provided in the School Nurse salary schedule, the 11-

Month School Nurse shall have an amount added to their salary, which is equal to the 11-

Month School Nurse’s current daily rate multiplied by the thirty-four (34) additional days

worked during the summer months. The parties agree that salary increases specified in Article

10 and Appendix of the 2018-2022 collective bargaining agreement shall be implemented

when calculating summer months’ work that occurs on or after July 1 of a school year.

5. The School Nurse shall receive all breaks and holidays off that other school calendar employees

receive under the CBA.

6. The School Nurse shall be entitled to receive all contractual benefits which are provided to 11-

month employees under the CBA. Effective 7/1/20 the 220 day school nurses will receive their

sick and personal time based on Article 6 (pg 11) of the SRP contract. Providing them with the

same benefits as an 11 month staff member.

Article 6.1.1 Sick- 1.5 days per month (11) = 16.5 days

Article 6.4 Personal- 4 days

They are allowed to use the leave time anytime, including during ESY.

These staff members no longer follow Article 19 of the SRP contract for Extended School Year

Program for leave provisions.

7. Current school nurses, employed by BOCES on or before June 30, 2019, shall be able to choose

whether to remain a 10-Month School Nurse or convert to a 11-Month School Nurse position.

8. The parties agree that the application of this Agreement is subject to the grievance

procedure of the collective bargaining agreement.

9. This Agreement constitutes the entire agreement between the parties, supersedes all prior

agreements between the parties, and may not be altered, amended, or modified except by a

writing executed by the parties.

_______________________________ ____________________________ For The Association WSWHE BOCES

Date_________________________ Date_____________________

Page | 1

_________________________________________________________________________________________________________________________________________________________________________ Heather Shelp

Business Administrator

Washington-Saratoga-Warren-Hamilton-Essex Counties

Board of Cooperative Educational Services

Corrective Action Plan

Independent Audit Report 2018-19

December 11, 2019-Final

The following tables detail the comments and recommendations made by West & Co., external auditors in the audit

report for the period ending June 30, 2019. Included in the table is the WSWHE BOCES corrective action plan.

Prior-Year Comments Comment Status Recommendation Corrective Action

1. Books and Records

The activity in the

general fixed asset

group of accounts was

not recorded prior to

the commencement of

the June 30, 2018

audit.

This condition

has been

corrected as of

June 30, 2019.

2. Extraclassroom

Activity Fund

Our June 30, 2018

audit testing of the

extraclassroom

activity fund found

two of 22 receipts

Our June 30,

2019 audit

testing of the

extraclassroom

activity fund

We recommend that the

BOCES review proper

accounting and record

keeping procedures with

all individuals involved in

WSWHE BOCES will implement the

following procedures to correct this

condition:

The Business Administrator

1153 Burgoyne Avenue, Suite 2 Fort Edward, NY 12828-1134

http://wswheboces.org

voice 518/581-3328 or 518/746-3328

fax 518/581-3309 or 518/746-3309 email [email protected]

http://wswheboces.org/

Page | 2

tested did not have

student signatures

present.

found two of 22

receipts tested

did not have

student

signatures

present.

the extraclassroom

activities. These

procedures can be found

in the Safeguarding

Accounting and Auditing

of Extraclassroom Activity

Funds, Finance

Pamphlet#2, issued by the

New York State Education

Department.

will issue a memo to the staff

handling extra classroom

funds and stress the

importance of following

procedures which includes

obtaining signatures. The

document “Safeguarding

Accounting and Auditing of

Extraclassroom Activity

Funds, Finance Pamphlet#2”

will be attached. The process

will commence prior to

February 1, 2020.

The Business Administrator

will conduct quarterly

reviews of extraclassroom

folders. This process will

commence prior to February

1, 2020.

Current-Year Comments Comment Status Recommendation Corrective Action

1. Confirming Purchase

Orders

Our testing of 40

disbursements noted

5 with purchase

orders dated after the

invoice date.

We recommend that the

BOCES ensure that all

individuals with

purchasing rights are

informed that proper

approvals must be

obtained prior to placing

any orders.

The Purchasing Agent will issue an

advisory memo to reinforce current

purchasing procedures that require a

purchase order prior to placing an

order. This process will commence

prior to January 31, 2020.

Documents

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