Warner Robins Air Logistics Center People First…Mission Always Air Force Contracting Officer Warrant Procedures Soraya Randle WR-ALC/PKCA 20 Jan 2010

Warner Robins Air Logistics Center

People First…Mission Always

Air Force Contracting Officer Warrant Procedures

Soraya RandleWR-ALC/PKCA

20 Jan 2010



OVERVIEW

Air Force Policy

Warrant Requirements

Contracting Officer’s Warrant Test

Warrant Board

Grandfather Provisions

Special Topics

Summary

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POLICY

SAF/AQC Policy Memo 90-C-04, Dated 4 Jan 2010

AFFARS Interim Change 5301.603• Effective 4 Jan 2010

AFFARS Mandatory Procedures (MP) 5301.603• Dated Dec 2009

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SELECTION REQUIREMENTS

AFFARS 5301.603-2

GS-1102 or AFSC 64PX/6C0X1

Unlimited• Level II or Level III APDP Certification in Contracting

Limited• Level I APDP Certification in Contracting

WR-ALC/PK Selects, Appoints & Terminates Warrants

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AF CONTRACTING OFFICER TEST

Applies to Any Warrant > Simplified Acquisition Threshold (MP 3.3)

Computer Generated Test (MP 3.3.2)• 50 Randomly Selected Questions• FAR, DFARS and/or AFFARS• True/False • Multiple Choice

Open Book/Open Computer Bound/Published Copies of FAR/DFARS Permissible Notes or Electronic Devices Prohibited into Test Location

• Cell Phones, Blackberries, etc

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AF CONTRACTING OFFICER TEST - SCORING

Four (4) Hours Allotted to Take Exam

Applicants Must Successfully Complete the Warrant Test• Pass/Fail • Minimum Score - 85% (MP 3.3.6)• Passing Score Does Not Guarantee a CO Warrant

Test is Automatically Scored (MP 3.3.8)• Proctor Validates Incorrect References

Specific Scores are Provided Only to the Candidate

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Correct Answer + Correct Reference = 2 Points (MP 3.3.7)• Reference Must be Cited at Paragraph Level

– FAR 15.403-1(b)

Correct Answer + Incorrect Reference = 1 Points

Incorrect Answer + Correct Reference = 0 Points • Failure to Understand the Regulation

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NUMBERING SYSTEM FOR FAR

6.302-2 -- Unusual and Compelling Urgency.(a) Authority.(1) Citations: 10 U.S.C. 2304(c)(2) or 41 U.S.C. 253(c)(2).(2) When the agency’s need for the supplies or services is of such an

unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals, full and open competition need not be provided for.

(b) Application. This authority applies in those situations where(1) An unusual and compelling urgency precludes full and open

competition, and(2) Delay in award of a contract would result in serious injury, financial or

other, to the Government.

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NUMBERING SYSTEM FOR FAR

FAR Division FAR # TitlePart 6 Competition

RequirementsSubpart 6.3 Other Than Full and Open

CompetitionSection 6.302 Circumstances permitting

other than full and open competition

Subsection 6.302-2 Unusual and compelling urgency, etc

Paragraph 6.302-2(a) Authority

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Candidates Who Do Not Pass 1st Attempt• Retake Test At Next Offering

– Space Availability– Supervisor Approval

Candidates Who Do Not Pass 2nd Attempt• Retake Test in 6 Months• WR-ALC/PK May Waive Waiting Period When

Appropriate

“Practice” Test – Once Per Qtr• Supervisor Approval Required

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INITIAL SCREEN

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SAMPLE SCREEN - QUESTION

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SAMPLE SCREEN -SCORING

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SAMPLE – FINAL CHECK

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WARRANT BOARD(MP 3.5)

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The Board Must Have a Minimum of 5 People

Questions Posed to Determine Depth, Judgment & Problem Resolution

Minimum 5 Scenario-Type Questions Posed to

Candidate• At Least (1) Scenario Question on Pricing & Fiscal Law

Issues



WARRANT BOARD(MP 3.5)

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A Formal Warrant Board is Required for ALL Unlimited Warrants

A Formal Warrant Board is Required for Limited Warrants >$5M

A Formal Warrant Board for Limited Warrants >SAT<$5M - Discretion of the SCCO



GRANDFATHER PROVISIONS

Warrants Issued Prior to Test Requirement (MP 2.7)• Contracting Officers are not Required to Be Tested, Re-

boarded or Reappointed to Retain Their Existing Warrant

Limited Warrants <$5M (MP 2.7)• Test & Warrant Board Required If Warrant Threshold is

Increased >$5M

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MODIFYING LIMITED WARRANTS

Limited Warrants Issued IAW New Procedures (MP 2.4)

Request Processed as New Appointment

2nd Warrant Test Not Required

Warrant Board Required • Increase >$5M for Limited Warrant• Issuing Unlimited Warrant

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REINSTATEMENTS of AF WARRANTS (MP 2.5)

Individual Previously Held AF Warrant That Was Terminated Based Upon• Reassignment from Position Requiring Warrant• Termination of Employment w/Org That Issued Warrant

– Includes Transfers from AF Agency to Non-AF Agency/Org• Retirement• Unsatisfactory Performance

Warrant Application Submitted to WR-ALC/PK thru WR-ALC/PKC

Warrant Test & Board Required• Termination was for Cause • Significant Amount of Time Has Elapsed

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WARRANT ELIGIBILITY TRANSFERS (MP 2.6)

Unlimited Warrant Eligibility

Individual Passed Warrant Board & Test

Eligibility is Transferrable Across AF Contracting Offices IF• Orig Appointing Authority Certifies to Gaining Org that

Candidate Maintained Proficiency in Previous Position• Warrant was Issued IAW AF Mandatory Procedures

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WARRANT ELIGIBILITY TRANSFERS (MP 2.6)

Limited Warrant Eligibility Individual Passed Warrant Test IAW Mandatory

Procedures Eligibility is Transferrable Across AF Contracting Offices

IF• Orig Appointing Authority Certifies to Gaining Org that

Candidate Maintained Proficiency in Previous Position• Warrant was Issued IAW AF Mandatory Procedures

If Local Procedures (Gaining Org) Require Limited Warrant Candidates (<$5M) to Meet Warrant Board, Then the Candidate Must Meet Local Warrant Board Before Receiving Warrant

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WARRANT VALIDATIONS(MP 2.8)

SCCO or designee shall review all warrants biannually beginning January 2012• Validate Necessity• Terminate Unnecessary Warrants • Ensure CO proficiency is being maintained

– Clearance reviews– USI, Operational Readiness or Compliance Reports– Other Interaction

Warrants May Be Suspended if Contracting Officers Do Not Maintain CLPs for APDP certification

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RECOMMENDATIONS FOR SUCCESS

Be Familiar with Various Subjects & Applicable FAR Parts

Know How to Gain Access/Utilize FAR website

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People First…Mission Always 24

QUESTIONS

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Documents

Warner Robins Air Logistics Center People First…Mission Always Air Force Contracting Officer Warrant Procedures Soraya Randle WR-ALC/PKCA 20 Jan 2010