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War and Peace in a Sound Bite: Standards for Effective Board Presentations
Kim Cranston, Rockwood School DistrictChris Tennill, School District of Clayton
MSBA – Fall, 2006
Board Meetings AsCommunication Tools
• A school board is the “face” of the school district.
• Board meetings are:• A reflection of the culture and climate
of the school district.• An opportunity to present a positive
image of the school district.• A tool for communicating with large
groups.
The Research Doesn’t Connect
• 51% of BOE members “rely a lot” on BOE meetings for community input.
• 83% of BOE members believe meetings are “somewhat or very effective” in communicating with large groups
• 75% of BOE meetings are not highly-attended.
Where’s the “Disconnect”?
• There is one audience at BOE meetings.
• There are actually multiple “audiences” at BOE meetings:• Board of Education• District administrators and staff• Parents• Patrons • Media
Keep Your Audiences in Mind
• Effective Presentations:
• Increase attention and retention
• Improve persuasiveness
• Impact understanding
Keys – Keep it Succinct
• Tell ‘em what you’re going to tell
‘em
• Tell ‘em
• Tell ‘em what you told ‘em
Keep It Short
A good presentation technique is the “Rule of Three.”
• People tend to remember three things. • Put your message into a list of three.• What are the three most important points
my audience needs to know?
Use Visual Aids
• Emphasize/reinforce verbal message
• Clarify complex concepts• Increase retention• Focus attention• Stimulate interest• Organize your ideas
Power Point Presentations
1. Slide content2. Fonts, colors, backgrounds3. Images and transitions4. Delivery techniques
Content - Information on Slides
The biggest mistake a presenter makes is overloading slides with information. Too much information will redirect the audience’s focus from you to your presentation. Audiences will also spend more time reading your slides than listening to your presentation.
Content – Information on Slides
• Use text and images carefully.• Use adequate “white space” (60% -
70%).
• Use the “6 x 6” rule:• Six words per line• Six lines per slide
• Provide additional detail in handouts.
Never use green on red
Never use red on green
Fonts, Colors, and Backgrounds
• Serif vs Sans Serif• Bold titles• Avoid italic, decorative, &
condensed fonts• Spread out your bullets
Images and Transitions
• Use images that are:• Clear• Relevant to the slide• Not cliché clip art
• Use transitions:• To divide presentation• In a systematic pattern
Delivery Techniques
• Speaker/slide interaction is the key.• Slides ≠ Notes• Don’t read slides.• Pointer tips:
• Don’t cross over your body.• Avoid the firefly.
People came to hear you speak, not to hear you read your slides.
Delivery Techniques – Final Prep
• Rehearse presentation out loud.• Practice with the equipment.• Practice in the room where you’ll
present.• Have a backup plan.• Check for spelling and grammar
errors.
Three Points to Remember
• Keep your audiences in mind.• Keep presentations simple,
succinct and short.• Use visual aids effectively.
Contact Information
Kim CranstonRockwood School [email protected](636) 458-7337
Chris TennillSchool District of [email protected](314) 854-6015