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WAFC Annual Meeting (Minutes) Wednesday, March 20, 2012 Kettler Iceplex Board members present: Alan Kolick, Brendan Smullen, Chris Hulett, Jessica Konrath, Jonathan Neeley, Julie Serfass, Marika Mulen, Rob Luhrs, Tim Herbert, Bryan Steffen Agenda

Board and Leader Introductions Initiatives from 2012 Treasurer’s Report Strategic Planning Process Update Planned Initiatives for 2013 Presentation of the Slate of Officer Candidates Election of Officers – did not occur due to unexpected nomination Q&A Meet and Greet with WAFC leaders (Rock Bottom Pub)

Initiatives from 2012 WAFC ran 15 leagues, providing Ultimate for over 2,400 players of all skill and experience levels. See Attached New turf fields opened in Arlington, so WAFC introduced a night, weekday league in spring/fall at Long Bridge Park. Members Momo Hsia and Jes Konrath also formed a new women’s league last spring that is continuing this spring. WAFC ran and/or sponsored 7 tournaments:

• St. Hatrick’s Day • 35th Fools Fest • Savage Seven (Brought back after a hiatus) • Chesapeake Open and Invite (new this year, this event was split into two

tournaments to better accommodate players) o Question: How do they differ? Are they USAU controlled?

Answer from Rob: Full control by organizers. The Open is a select flight of teams. The invite is not an official USAU event, is a different location and weekend, and will be 100% top level teams.

• DaBUT • Supported USAU Club Sectionals and Regionals

o Rob noted that there is an opportunity to run college nationals in our area this year and it will be aired on ESPNU, if anyone is interested they should contact Rob.

o Julie talked about the viewing parties WAFC has organized in the past, called for volunteers to organize one for upcoming televised games.

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• Worked with Ultimate Without Borders (Disc Drive), Mines Advisory Group (July 4th), Sasha Bruce (Youth Non-profit), Playgrounds for Palestine, SPIN/Ultimate Gift (69 toys raised for Toys for Tots Thanksgiving weekend) and other groups to host charity events.

Other Accomplishments and Activities:

• WAFC sent players to demonstrate ultimate at halftime of a DC United soccer game at RFK Stadium, in conjunction with the summer league party at a tailgate prior to the game.

• Maintained an on-going relationship with EMS (in Arlington) – sold WAFC discs through this channel.

• Three DC teams played in USAU Club Nationals – Truckstop (Open), Scandal (Women’s) and Chesapeaked (Master’s) – including numerous WAFC players.

• We finally launched our new website! • We maintained our partnership with Union Pub, which hosted 4 parties. (At Union

pub and Bar201) • We formed a new partnership with SPIN Ultimate to start providing jerseys to

players who sign up for our drafted leagues (i.e., rec, intermediate, advanced, etc.) Starting with Rec this Spring and then continuing to Int, Adv and other leagues. Recognition given to Claire for the designs.

• Two new pro teams have formed in the DC Area – DC Breeze (American Ultimate Disc League) and DC Current (Major League Ultimate). They’re interested in supporting ultimate in the area, especially youth, so we’ve been working with them. Breeze came out and helped out with first Rec clinic last week.

• Supported a youth clinic led by local club leaders. • WAFC Jr. ran their spring league with twenty teams. • Dave Soles, WAFC Jr. extraordinaire, passed the reins to Jacob Nuxoll (Twiggy)

and Jonathan Neeley. • Jonathon Neeley added that the WAFC Youth Scholarship fund was established

o Sent two to Worlds • Jes added that we established 4 summer relationships for food and drink

specials. The surveys showed they weren’t utilized too much. Treasurer’s Report (See attachments)

- Field rates went up due to out of county rates (double) being charged now, >65% composition of players living in county needed for in county rates, we’re not even close. Also added more turf fields.

- The income by class is a little misleading. The winter leagues will now be included in the following year (2013) budget since they do not technically happen till the following fiscal year.

- Leagues: Summer usually breaks even, Fall and Spring usually bring in a little extra.

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- No problems with Triangle Loans - Question: With increase in field costs, will registration fees continue to go

up? o Yes, we have been raising prices and we will need to increase more

this summer - Question: Finance committee question, what’s happening? Plan & policy

for the committee has been presented by Alan to the board. Evaluating options for internal and external opportunities. Will take a few more months.

Strategic Plan (see attachment) The WAFC Board is developing a five year plan, with input from members. The process has been long and arduous, but we’ve gotten a lot of great feedback. The board has held multiple planning meetings, we hosted 6 focus groups, and got over 300 responses on the survey. See the attached for some take-aways and other responses. Question: key finds point 8 (Identify how to make sure teams are in the right level league) what does that mean? Talking about clique league. Trying to spread teams out more, right teams at right levels. Question: Do we need help with “Sentiment analysis”? Answer: YES! Question: last year we had 5 or so goals on the board at the annual meeting, so it seemed like things were final, now focus groups and surveys? Answer: that was just an initial list. Since then the surveys and focus groups will help refine those goals. Question: Would we be willing to pay someone to work on the Strategic plan for us? Answer: We’re getting to that point. This is a big undertaking, but at this point, the plan is almost complete. Planned Initiatives for 2013

• Get the WAFC name out through by getting players in jerseys (contact: Jes@wafc.org)

- Rec Commissioner Dimitry Briskin commented that players are excited to get them 2nd week of spring league!

• Work with NPS to upgrade the Anacostia fields. - Have an opportunity to upgrade/proposal for both the south fields and

north fields by the pavilion. - We need volunteers for a proposal, landscape architect. - Jes knows someone here for Fools Fest - Member Michael Hechter says board should consider paying someone to

do it - NPS is looking for someone to manage park/land, this could hurt us, so

we will send eblast asking for people to write their representatives. Maybe a form letter to send? We’ll make it easy.

• Work with community groups to turn RFK’s other Lot into fields.

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- These fields are being developed for Soccer; We’re talking to them about using them for ultimate.

• The fields committee is working on finding new fields (contact: Brendan@wafc.org)

- Continue to email Brendan fields, especially that meet our criteria (metro accessible, turf, lights and more than one game worth of space)

• We plan on having another ultimate demonstration/social outing at a D.C. United game this summer. The likely date is August 3rd (contact: Bryan@wafc.org).

• Continue looking for Community Outreach opportunities. - Any volunteer events that help us keep a good relationship with our field

reps. • Help players organize charity tournaments. (contact: Julie@wafc.org ) • Continue to develop women’s only league/clinics/pickups, etc. to recruit more

women into ultimate. (contact: Jes@wafc.org) - Starts Monday!

• Continue to develop WAFC Jr. This includes helping to match WAFC Jr. teams with adult volunteers who can coach and organize the team. (contact: jcbnxll@gmail.com, neeley87@gmail.com)

- Question: What can WAFC members do now to help out? Need coaches! Need someone knowledgeable and patient. Additional Questions: Timeframe? Apprentice? Neeley would love to share coaching methods! Starts 3:30… or 4:30… so it’s not that convenient for most working people.

- Question: Is WAFC Jr. a league right now? Right now it is a spring league but looking into growing into a fall league too.

- Question: How does this relate to youth USAU? It doesn’t. it’s like Jr. clique league

- Question: How is it doing in the District? WAFC JR. not doing well in DC, but prolific in the suburbs.

- Question: Can WAFC do a USAU coaching clinic? We’re working on a coaching curriculum and clinic. We had one last year, we may have another next year. Member added, Pitt is hosting one May 4th.

- Question: What about clique teams “sponsoring” a local team and commit to a few games? Great idea! Someone mentioned that in the survey!

- Add to agenda for April BOD meeting: complete coaching curriculum! • Finalize the strategic plan. • Sports and Spinal Therapy is offering members free injury screenings in March.

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WAFC Board of Directors Current Officers Bryan Steffen (past president, 2008-2010) President: Julie Serfass Tim Herbert (past president, 2005-2007) Vice President: Jes Konrath Kris Gill (past president, 2001-2004) Treasurer: Alan Kolick Chris Hulett (past president, 1995-2000) Secretary: Marika Mulen AJ Iwaszko (past president, 1994-1995) At-large: Cole Ingraham Steve Goodwin (past president, 1990-1994) At-large: Brendan Smullen Paul Collinson (past president, 1988-1990) At-large: Rob Luhrs Eric Simon (past president, 1980-87)

2013 SLATE OF CANDIDATES

• Brendan nominated himself for Vice President • Motion from member to hold vote in no less than 30 days and no more

than 90 days. – Majority in favor, two opposed. Julie Serfass - President

• Former WAFC At-large member (2007-2011) • Former Rec League Commissioner (2006-2011) • Contact person for charity tournaments • Tournament Director for the DC Annapolis Beach Ultimate Tournament (DaBUT, 2008-

present) Jessica Konrath – Vice-President

• Board member since 2010 • Volunteer recruitment/appreciation event organizer • Women’s league commissioner • Long-term rec and clique league captain

Alan Kolick - Treasurer

• Board member since 2011 • Licensed CPA • Played and Captained in WAFC

Marika Mulen - Secretary • Board member since 2012 • Long-term rec league player/captain • Tournament Director for the DC Annapolis Beach Ultimate Tournament (DaBUT, 2012-

present)

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At-Large Members * These individuals are appointed by the WAFC Board of Directors.

Cole Ingraham - At-large member

• Current WAFC At-Large (2009-present) • Advanced League Commissioner (2010-present) • St. Hatrick’s tournament director (2010-present) • Fools Fest personnel

Brendan Smullen - At-large member for leagues

• Current WAFC At-Large (2011-present) • Organizes winter indoor league at the DC Armory (2011-present) • Organizes Summer Weekend League (2011-present) • St. Hatrick’s volunteer and frequent rec captain • Leads Field Committee

Rob Luhrs - At-large member for communications and tournaments

• Board representative since 2011 • Web guru • Tournament Director – Chesapeake Open, Chesapeake Invite, Fools Fest • Club and pro team liaison

Jonathan Neeley/Jacob Nuxoll – At-large members for youth programs

• Board meeting participant since 2012 • Coach local youth teams

General Q&A: Question: why slate of candidates and not something else? Slate is how it’s always been done. The by-laws passed 30 years ago and they do need updating (which is one aspect of the strategic plan). We need to revise membership definitions and how to nominate people. Comment: We need a nominations process Question: What do the at-large members do? How many and why? At-large members are appointed by the board of directors. There are currently 7, mostly league commissioners and tournament leaders. Questions: What are the committees? Who is on the committees? How often do they meet? Fields, financial and paid staff exploration (names listed). Used to have a website committee, if someone has website suggestions, contact Rob.

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Question: What about getting an unpaid intern? Short answer – no, later- yes. Question: How about a sponsorship for shirts? That would be great and we hope to get there one day. Comment from Neeley: Truck and Scandal want to connect more with the WAFC membership as do the pro teams, and if you have ideas talk to Jonathon Neeley or Rob.

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2012 WAFC Supported Ultimate

Team count Approximate #

Players per team Total

Players WAFC Leagues Spring Rec 16 25 400 Spring Clique 68 20 1360 Women’s League 4 20 85 Long Bridge League 4 20 80 Summer Rec 12 20 240 Summer Intermediate 18 20 420 Summer Advanced 14 22 315 Summer Corporate 44 17 748 Summer Weekend 8 21 170 Fall Rec 12 25 300 Fall Clique 71 17 1241 Night Owl League 6 22 132 Winter Outdoor Clique 22 12 272 Winter Indoor Armory 26 16 279 WAFC Jr. 22 15 330

Subtotal 6,372 WAFC Tournaments Fools Fest 48 20 1,000 Chesapeake Open 75 25 1,875 DaBUT 10 9 90 St. Hatricks Day 8 15 120 Sunday Shootout 5 11 55

Subtotal 3,153 Grand Total 9,525

Washington Area Frisbee Club 2013 Strategic Planning Survey Results

In winter 2013, the Washington Area Frisbee Club (WAFC) conducted a member survey about the recent work on WAFC’s Strategic Plan. With 344 responses, the survey offers a glimpse into the minds of WAFC’s main stakeholders: Why WAFC is important to you… “WAFC provides an excellent opportunity to enjoy my favorite sport.” “Connects ultimate players to each other and makes it possible for them to play with each other.” What WAFC should do next… “WAFC's central goal should be continuing to offer leagues on relatively convenient fields as affordably as plausible.” “Getting high quality fields for games and making sure they are easily accessible for members who don't have cars.” Foster youth leagues and player development opportunities Other things we learned… 60% of respondents said that providing access to high-quality fields was extremely important. The three most important offerings from WAFC that are important to you are leagues, fun/social tournaments and major tournaments (Fools Fest, etc.).

Words we saw a lot! Fun Competition Accessible Community Affordable Transparency Structured Paid employee Socialize Clinics Regular Schedule Women’s League Quality Exercise Youth Fields

Key Findings from Focus Groups WAFC held small focus groups made up of different categories of stakeholders (youth volunteers, pickup players, league players, etc.). These focus groups were led by a professional volunteer from the Ultimate community and helped us dig deeper into our stakeholders’ perceptions of our strategic plan work and our

organization.

1. Members see WAFC as a vibrant, hardworking organization with a dedicated

membership and passionate leaders.

2. At its most basic level, Members feel WAFC is meant to foster the sport of

Ultimate by providing opportunities to play and securing field space for members.

3. Even though members at all levels of involvement are endeared to WAFC, the

lack of clear processes and transparency within the organization is a frustration

among members.

4. There is also a desire to see clear processes and guidelines for the more

common requests.

5. Be it to spread Frisbee, create feeder teams, or give back to the community,

WAFC members at all levels see the importance of youth involvement, and think

it is an essential component of WAFC’s overall mission.

6. WAFC should

a. Make it easy to volunteer.

b. Communicate with members more quickly about schedules and field

closures.

c. Identify how to make sure teams are in the right league division

d. Have a clear process to address incidents on the fields.

Dec 31, 12

ASSETSCurrent Assets

Checking/Savings10000 · Paypal Account 56,602.7510005 · Suntrust MM 760,135.9610015 · Suntrust Business 57,798.46

Total Checking/Savings 874,537.17

Other Current Assets10080 · Prepaid Field Rental Fees 9,730.00

Total Other Current Assets 9,730.00

Total Current Assets 884,267.17

Other Assets15000 · Note Receivable - TDF 95,488.94

Total Other Assets 95,488.94

TOTAL ASSETS 979,756.11

LIABILITIES & EQUITYLiabilities

Current LiabilitiesAccounts Payable

20000 · Accounts Payable 351.75

Total Accounts Payable 351.75

Credit Cards20005 · Visa Business Loan Commercial 191.6720006 · Alan Credit Card - 7494 27.90

Total Credit Cards 219.57

Other Current Liabilities20010 · Deferred Revenue 16,830.00

Total Other Current Liabilities 16,830.00

Total Current Liabilities 17,401.32

Total Liabilities 17,401.32

Equity32000 · Unrestricted Net Assets 925,620.11Net Income 36,734.68

Total Equity 962,354.79

TOTAL LIABILITIES & EQUITY 979,756.11

9:26 PM Washington Area Frisbee Club

03/19/13 Balance SheetAccrual Basis As of December 31, 2012

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Jan - Dec 12

Income45000 · Investments

45010 · Interest - Savings 1,390.5045030 · Loan Interest 4,525.53

Total 45000 · Investments 5,916.03

50000 · Disc Sales 2,760.0050010 · League Fees 182,999.0050020 · Tournament Revenue 94,374.3650030 · DC United Income 4,266.0050050 · Merchandise Sales 9,746.0050070 · Club Use of Fields 2,460.0050080 · Sponsorship Revenue 125.00

Total Income 302,646.39

Expense60000 · Administration Expense

60010 · Business Registration Fees 260.0060020 · Postage, Mailing Service 45.0060030 · Supplies 0.5160040 · Insurance - Liability, D and O 20,249.0060050 · Conference, Convention, Meeting 2,921.9760070 · WAFC Hotline 615.2160080 · Web Administration 6,352.9460130 · Bank Charges 70.35

Total 60000 · Administration Expense 30,514.98

65000 · Discs 12,653.7565005 · WAFC Jerseys 9,146.0065010 · Field Rental Fees 139,360.2265020 · Other Tournament Expenses 32,932.2665030 · Other League Expenses 4,598.0965050 · Social- Parties 4,525.4965060 · Tournament Food/Prizes 7,593.0565080 · DC United Tickets 5,832.5065085 · DC United Other Expenses 451.5965090 · Paypal Fees 14,278.8066010 · Charitable Contributions 1,623.6966030 · Gifts 703.2966040 · WAFC Scholarships 1,698.00

Total Expense 265,911.71

Net Income 36,734.68

9:26 PM Washington Area Frisbee Club

03/19/13 Profit & LossAccrual Basis January through December 2012

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2012 Income by Class

Tournaments Leagues Other Events Product Sales Administration Total

Revenue 95,100.36 182,969.00 8,581.00 10,080.00 5,916.03 302,646.39

Expense 106,943.42 134,953.76 7,981.28 9,923.73 6,109.52 A 265,911.71

Gain (loss) (11,843.06) 48,015.24 599.72 156.27 B (193.49) 36,734.68

2011 Income by Class

Tournaments Leagues Other Events Product Sales Administration Total

Revenue 53,652.56 161,558.45 3,505.15 n/a 4,004.59 222,720.75

Expense 56,741.26 72,340.76 4,377.81 n/a 28,591.50 A 162,051.33

Gain (loss) 6,631.82 89,217.69 (872.66) n/a (24,586.91) 60,669.42

A In 2012, insurance, paypal fees, and web administration were allocated to each of the above

categories (excluding product sales) based off of revenues. Web admin and insurance

were recorded in administration in the prior year.

Web Administration 6,352.94

Insurance 20,249.00

Paypal Fees 14,278.80

B Product sales were grouped primarily with league revenue in 2011. In 2012, the new website allowed

us to separate product sales from league revenue. Additionally, release of jerseys occurred in 2012.