Wadena County Data Inventory MGDPA

8/13/2019 Wadena County Data Inventory MGDPA

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MINNESOTA GOVERNMENT DATA PRACTICES ACT

2013 CLASSIFICATION OF DATA

WADENA

COUNTY

Responsible Authority

Michael D. Carr

Wadena County Sheriff

Office/Division

Sheriff

Name of Form, Record,

File, System or Process

Description

(Purpose, what it collects, in terms

understandable by general public.)

Data on

Individuals

Yes No Classification

Citation for

Classification(Statute, Law or Rule)

Designee(Name, Title, Address)

1. ACCIDENT REPORTS Officers report of an accident

investigation required by State Law,

indicating driversnames, DOB, address,

passengers, cause of accident, amount of

damage, injuries and drawing of accident

with description.

X Private

ConfidentialMN Statute 169.09,

Subdivision 9

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482

2. ACCOUNTS PAYABLE

RECORDS

Copies of monthly abstracts for bills. X Public MN Statute 13.03,

Subd. 1

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482


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Page 2 of 28



WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



3. ADMISSION RELEASE

RECORDS

X Public

Private

MN Statute 13.03,

Subd. 1

MN Statute 13.85,

Subd. 2

MN Statute 13.82Subd. 2

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy415 Jefferson

Street South

Wadena,

Minnesota 56482

4. ADULT CASE FILES Written reports of investigation or action

taken by deputy. Reports regarding

criminal investigations and non-criminal

action taken or investigated includingmiscellaneous reports, criminal offense

reports, and supporting documents.

X X Public

Private

Confidential

MN Statute 13.82

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy415 Jefferson

Street South

Wadena,

Minnesota 56482


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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



5. APPREHENSION AND

DETENTION ORDERS

Orders from Court/Probation Officers

with reference to the rules sent forth

regarding an inmate during his

incarceration and often for behavior and

rules afterward.

X Public MN Statute 13.82

MN Statute 243.05

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy415 Jefferson

Street South

Wadena,

Minnesota 56482

6. ARSON Arson reporting immunity from

disclosure of information insurance

company to release to law enforcement.

X X Public

Private

Confidential

Non-Public

MN Statute 13.82

MN Statute

299F.054

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 JeffersonStreet South

Wadena,

Minnesota 56482


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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



7. BOARD OF PRISONERS

BILLING

Bills sent to other jurisdictions for

boarding their prisoners.

X Public MN Statute 13.03,

Subd. 1

MN Statute 13.85

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy415 Jefferson

Street South

Wadena,

Minnesota 56482

8. BOOKEEPING

RECORDS FOR JAIL

AND CIVIL PROCESS

TRANSACTIONS

Records of deposit slips, transaction

records within the system, prisoner and

Huber transactions, billing and receipting

of fees to/from other agencies and

attorneys.

X Public

Private as to inmate

financial records

MN Statute 13.85

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482


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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



9. CHILD ABUSE

MALTREATMENT OF

MINORS

a. Substantiated Reports: Records

maintained by police/welfare with

availability to prosecuting authority for

disclosure of name of substantiated

report.

b. Unsubstantiated Reports.

X Private

ConfidentialMN Statute

626.556, Subd. 7,

11, and 13.82

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482

10. CIVIL ACTION BOOKS Lists date, type of action, attorney,

plaintiff, defendant, fees charged for all

actions served.


Subd. 1

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy415 Jefferson

Street South

Wadena,

Minnesota 56482


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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



14. CONTINGENT FUND

RECORDSDocuments relating to funds received

from and paid back to Sheriffs

Contingent Fund; County claims, travel

requests and documentation of claim.


Subd. 1

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482

15. COURT ORDERS FROM

COURT SERVICES AND

PROBATE COURT

Documents relating to orders to sheriff to

find and take into custody certain

individuals for the court.

X Public

MN Statute 13.03,

Subd. 1

13.84 Subd. 5

253B.07, Subd. 2b

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482


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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



16. COURT ORDERS

SERVED WORKSHEETWorksheet showing date received,

issuing court, plaintiff, defendant, person

served, attorney of record, letter of

instruction, if sent.


Subd. 1

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482

17. CRIMINAL RECORDS Availability for public employment or

licensing purposes. Convenience copy

from BCA, NCIC-FBI, or NLETS.

X Public/Private MN Statute 13.82

MN Statute 13.85

MN Statute 13.87

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street SouthWadena,

Minnesota 56482

18. CRIMINAL

WARRANTS -

CANCELLED

Documents relating to warrants of arrest

issued by courts that have been

cancelled.


Subd. 1

MN Statute 13.82,

Subd. 19

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,Minnesota 56482


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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



19. DELINQUENT MOBILE

HOME TAX BOOKSBooks showing delinquent mobile home

taxes for warrants and citations,

correspondence, receipt books showing

money collected and dispersed.

X X Public MN Statute 13.03,

Subd. 1

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482

20. DELINQUENT TAX

RECEIPTSReceipts issued to person/company for

delinquent personal property taxes. List

also given to Clerk of District Court.


Subd. 1

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482


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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



21. NOTIFICATION OF

PERSONS RELEASED

FROM STATE

CORRECTIONAL

FACILITIES

To advise sheriff that person released is

in his jurisdiction. Copy from the

statewide criminal justice

telecommunications network.


Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482

22. EXECUTIONS SERVED

WORKSHEETSTime card showing employees activities.

Daily log of staff.


Subd. 2

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street SouthWadena,

Minnesota 56482

23. EXPLOSIVE USE

PERMITS

Applicants name, address and personal

information to be checked with the BCA

for clearance to obtain an explosive use

permit.


Subd. 1

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South



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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



24. FIREARM

APPLICATION/PERMIT

Applicant names, addresses, and

personal information. Permits are to

obtain and/or carry a handgun. Includes

application to purchase and a copy of the

firearm permit to carry.

X Private MN Statute 13.87,

subd. 2

624.714 Subd. 14

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482

25. FOOD SERVICE

RECORDSX Public MN Statute 13.03,

Subd. 1

Michael D. CarrWadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482


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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



26. GUNSHOT WOUND

REPORTPhysicians, surgeons, hospital managers,

and other health professionals shall

report gunshot wounds they treat to the

sheriff.

X Confidential M.S. 626.53

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy415 Jefferson

Street South

Wadena,

Minnesota 56482

27. HUEBER RELEASE

RECORDSPermission from the courts to allow for

inmate work outside the jail, sign in/out

sheets for control of hours worked,

record of payment for this privilege and

monies paid to the court by their order.

X Public/

private to inmate

financials

MN Statute 13.85

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street SouthWadena,

Minnesota 56482


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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



28. INITIAL COMPLAINT

REPORTFirst record of all calls for service or

reports of offenses received. Date and

time call was received; name of victim,

witness or reporting party; times showing

when deputy was assigned, arrived and

cleared; who took call, short narrative.

X X Public

Private

Confidential

MN Statute 13.80

MN Statute 13.82

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482

29. INITIAL COMPLAINT

REPORTS OF

TRANSPORTS OF

PRISONER

Documents relating to all transportations

of individuals showing date, time, name

of person, by whom, and to where

transported.

X PublicAdult

Private/public juvenileMN Statute 13.82

MN Statute

260b.171

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy415 Jefferson

Street South

Wadena,

Minnesota 56482


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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



30. INCIDENT

COMPLAINT LOGS

(DOCKETS)

INCLUDING:

a. Chronological record of events.

b. I.D. of undercover agents, informants,victims of sexual assault or intra-familial

sex abuse.

c. Arrest warrant indices until taken into

custody, served or appear before court.

d. Description of stolen, lost or

recovered property.

X

X

X

X

X

X

Public

PrivateConfidential

Public

Confidential

Private

Non-Public

MN Statute 13.82

MN Statute 13.82

MN Statute

299C.065,

Subdivision 4

MN Statute 13.82,

Subdivision 19

MN Statute 13.82,

Subdivision 20

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482


15/28

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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



30. (CONTINUED)e. Program data.

f. Deliberative processes or investigativetechniques, final opinion or justification.

g. Inmate count report.

X

X

X

X

X

Confidential

Protected

Non-Public

Public

Confidential

Protected

Non-Public

Public

MN Statute 13.82,

Subdivision 21

MN Statute 13.82,

Subdivision 25

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy415 Jefferson

Street South

Wadena,

Minnesota 56482

31. INMATE FINANCIALRECORDS

Records of inmates financial in/out statusduring incarceration.

X Private

MN Statute 13.85,

Subd. 2

Michael D. Carr

Wadena CountySheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482


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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



32. INMATE HISTORY

CARDSummary card showing all transactions

involving individual inmates, filed after

discharge, and kept in booking room

during the incarceration.

X Private

MN Statute 13.85,

Subd. 2

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482

33. INMATE INCIDENT

REPORTSJailer/Officer report giving particulars in

case of accident/incident to inmate while

incarcerated in the jail. Such incident

will also be located in the daily log.

X Public

Private

Confidential

MN Statute 13.85

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482


17/28

Page 17 of 28



WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



34. INMATE MEDICAL

RECORDAny and all medical activity involving

each inmate during incarceration; all

doctorsvisits, doctorsdirections,

medicine administered and directed,

medical complaints and doctors name

seen or consulted.

X Private MN Statute 13.384

MN Statute 13.85,

Subd. 2

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482

35. INMATE VISITOR

REGISTRATION

LOG/JAIL VISITOR

REGISTER

Sign in log stating name of visitor,

relation to inmate being seen, date, time,

and name of inmate seen.

X Public

PrivateMN Statute 13.85

Subd. 2

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy


Wadena,

Minnesota 56482


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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



36. INVESTIGATIONS a. Active: Cases involved in an ongoing

investigation.

b. Inactive: Closed cases concluded by

prosecution, investigative conclusions or

being outdated by a certain period.

X

X

X

X

Public/

Confidential

Public/

Private

MN Statute 13.82,

Subdivision 2, 6, 7

MN Statute 13.82,

Subdivision 17

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy415 Jefferson

Street South

Wadena,

Minnesota 56482

37. JAIL INVENTORY Physical inventory of furnishings and

equipment at jail.


Subd. 1

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy415 Jefferson

Street South

Wadena,

Minnesota 56482


19/28

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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



38. JAIL REGISTER

BOOKS: ADULT

Booking ledger that lists inmates name,

commitment number, admit/discharge

date, offense, length of sentence, type of

discharge; i.e. parole, furlough,

completion of sentence.


Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482

39. JAILERS DAILY

ACTIVITY LOG

Documents relating to specific activities

of jailers and prisoners during each

jailers shift each day. Chronological

record maintained by jailers in regard to

daily events including security checks

and routine occurrences.

X Public

Private and Nonpublic

Confidential and

Private

MN Statute 13.37

MN Statute 13.85

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482


20/28

Page 20 of 28



WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



40. JUVENILE CASE FILES All information dealing with

involvement of juveniles in criminal

activity incidents prior to age 18. Also

includes non-criminal activity

involvement in any matter pending

investigation by law enforcement.

Private


Subdivision 17

MN Statute

260B.171260C.171

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482

41. JUVENILE DETENTION

BOOK

Lists name, address, date of birth,

offense, date of release, and date booked

for all juveniles jailed.

Private MN Statute

260B.171

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482


21/28

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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



42. LOCAL

IDENTIFICATION FILE

Local level only. Contains prisoner

information including name, address,

offense, date of birth, length of

incarceration, arresting agency, nearestrelative and historical information about

a persons activities while in jail, mug

shot, fingerprints in the local jurisdiction.


Subd. 1

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy415 Jefferson

Street South

Wadena,

Minnesota 56482

43. MALTREATMENT OF

VULNERABLE ADULTS

Records created or received in

conducting investigations by law

enforcement.

Identity of Reporter

X

X

Private

Non-public

Confidential

MN Statute 13.82,

Subd. 10 and 11

MN Statute 626.557

MN Statute 626.557

Subdivision 12b (c)

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy


Wadena,

Minnesota 56482


22/28

Page 22 of 28



WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



44. MASTER INDEX:

ADULTS

Name file entry and all incidences

attached to the name.

X Public

Private

Confidential

MN Statute 13.82

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy415 Jefferson

Street South

Wadena,

Minnesota 56482

45. MASTER INDEX:

JUVENILE

Name file entry and all incidences

attached to the name.

X Public

Private

Confidential

MN Statute 13.82

MN Statute

260B.171

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,

Minnesota 56482


23/28

Page 23 of 28



WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



46. MORTGAGE

FORECLOSURE BOOKS

AND WORKSHEETS

Books showing mortgager, mortgagee,

date of sale, attorney of record, and

purchase price.


Subd. 1

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy


Wadena,

Minnesota 56482

47. OFFICER

INVESTIGATIVE

PROGRESS REPORTS

Deliberative processes or investigative

techniques, final opinion or justification.

Officersviews.

X X Public

Confidential/Protected

Non-Public

MN Statute 13.82,

Subdivision 25

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street SouthWadena,

Minnesota 56482

48. OPERATION

IDENTIFICATION

ITEMIZATION

A list of items marked with a selected

number, location of such number, and

article name, kept for any participating

person.

X Private MN Statute 13.37

Subdivision 1 (a)

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South



24/28

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WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



49. PRISONER PROPERTY

ENVELOPES SHOWING

SIGNED RELEASE.

Lists prisoners name, date of arrest, and

personal property taken from him before

being put in a cell, and date and

signature when items returned.

X Public

Private

MN Statute 13.82,

Subdivision 2

MN Statute 13.85

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy


Wadena,

Minnesota 56482

50. PROPERTY LISTS Description of stolen, lost, or recovered

property.

X X Private

Non-PublicMN Statute 13.82,

Subdivision 20

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy


Wadena,

Minnesota 56482

51. RADIO/DISPATCH

LOGS

Documents relating to calls taken by

dispatcher and referred to a law

enforcement agency.

X X Public

Private

Confidential

MN Statute 13.82

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South

Wadena,


25/28


26/28

Page 26 of 28



WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



54. SHIFT ACTIVITY

REPORT:

SUPERVISORS

Summary of department activity

occurring during a supervisor/watch

commanders shift.

X Public

Private

Confidential

MN Statute 13.43

MN Statute 13.82

MN Statute 13.85

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy415 Jefferson

Street South

Wadena,

Minnesota 56482

55. STAFF TRAINING

RECORDS

Records of hours of training for sheriffs

personnel.


Subd. 2

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street SouthWadena,

Minnesota 56482

56. STATISTICAL

REPORTS OF INMATES

Monthly reports generated which show

how many commitments have been

received, number of inmates, when

released, and time spent.

Public MN Statute 13.03,

Subd. 1

MN Statute 13.85

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South



27/28

Page 27 of 28



WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



57. SUMMONS,

SUBPOENAS, AND

COMPLAINTS

SERVED,

WORKSHEETS, AND

OFFICERS LOGS

Summary of department activity

occurring during a supervisor/watch

commanders shift.


Subd. 1

MN Statute 13.82

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy


Wadena,

Minnesota 56482

58. TOW SLIPS/REPORTS Record of all vehicles towed by

department.

X Public

Private

Confidential

MN Statute 13.03,

Subd. 1

MN Statute 13.82

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street SouthWadena,

Minnesota 56482

59. WARRANT FILES Arrest warrant exists until taken into

custody, served, or appear before court.

X Public


Subdivision 19

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy

415 Jefferson

Street South



28/28

Page 28 of 28



WADENA

COUNTY


Michael D. Carr


Office/Division

Sheriff



Description



Data on

Individuals


Citation for



60. WARRANTS FOR

INTERCEPTING

COMMUNICATIONS

Court warrant approving interception of

wire or oral communication

X Confidential M.S. 626A.06,

Subdivision 9

Michael D. Carr

Wadena County

Sheriff

Bill Cross, Chief

Deputy


Wadena,

Minnesota 56482