W rking with W rds

Word Processing and

Digital Publishing

oo5

2001 Prentice Hall 5.2

Chapter Outline

• The Word Processing Process

• The Wordsmith’s Toolbox

• The Desktop Publishing Story

• Tomorrow’s Word Tools

“This newfangled writing machine has several virtues…”

Mark Twain

2001 Prentice Hall 5.3

The Word Processing Process

– Entering text

– Editing text

– Formatting text and document layout

What does it include?

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Entering Text

• Entering text is similar to using a typewriter Our life is frittered away by

detail. An honest manhas hardly need to count more than his ten fingers

• You must save your work periodically or you may lose it “I … cannot

imagine now that I ever wrote with a typewriter.”

Arthur C. Clarke

2001 Prentice Hall 5.5

Editing Text

• Editing is the process of rewriting and refining a document

• Text can be deleted, inserted, moved, copied, and searched

2001 Prentice Hall 5.6

Formatting Text

• Text formatting commands allow you to change the look of the document. You can change the format of:

– Characters and lines

– Paragraphs

– Entire documents

WYSIWYG “what you see is what you get”

2001 Prentice Hall 5.7

Formatting Characters

Character size is measured in points, with one point equal to 1/72 inch.

A

20 pts

A40 pts

80 pts120 pts

200 pts

A A A

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Formatting Characters

A font is a size and style of typeface such as:

2001 Prentice Hall 5.9

Arial

Formatting Characters

Serif Fonts are embellished with fine lines at the ends of the main strokes like these fonts:

Sans-serif Fonts have plain, clean lines like these:

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Formatting Paragraphs

Justification allows you to adjust the left/right margins in four different formats.

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Formatting the Document

– Style sheets

– Headers, footers, margins

– Multicolumn tables

– Inserting multi-media

– Footnoting and hyphenation

– Corrections features

– HTML conversion

Changing the document formats include:

2001 Prentice Hall 5.12

The Wordsmith’s Toolbox

• Outliners and Idea Processors

• Synonym Finders

• Digital References

• Spelling Checkers

• Grammar and Style Checkers

• Form Letter Generators

Word Processing enhanced features include:

2001 Prentice Hall 5.13

Outliners and Idea Processors

- Arranging information into levels

- Rearranging ideas

Outliners/Idea processors are effective when:

- Hiding and revealing levels of detail

- Used by visual thinkers

2001 Prentice Hall 5.14

Synonym Finders

The thesaurus is an invaluable tool for finding just the right word.

Synonyms and Antonyms can be found in the thesaurus.

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Digital References

Digital references locate information very quickly.

Writers rely on dictionaries, quotation books, encyclopedias, atlases, almanacs, and other references.

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Spelling Checkers

Spell Checker flags words that do not match words in their dictionary.

“It’s a darn poor mind that can only think of one way to spell a word.”

Andrew Jackson

2001 Prentice Hall 5.17

Grammar and Style Checkers

Grammar-and-style checking software analyzes each word in context, and offers suggestions for common grammatical errors and stylistic foibles.

2001 Prentice Hall 5.18

Form Letters

Enter names in a database

Create a form letter

Merge the two together

Mail merge allows word processors to produce personalized letters and labels.

2001 Prentice Hall 5.19

Collaborative Writing Tools

Groupware is software designed to be used by a workgroup.

– It often allows documents to be shared

– It can keep track of a document’s history and editing changes

– The ‘owner’ of the document controls the final document changes

2001 Prentice Hall 5.20

The Desktop Publishing Story

– Writing text

– Editing text

– Producing drawings and other graphics

– Designing a basic format

Desktop publishing includes:

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What Is Desktop Publishing?

– Arranging text and graphics on pages

– Typesetting and printing pages

– Binding pages into a finished publication.

Desktop publishing includes:

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Desktop Publishing Tools

• ScannerSome of the desktop publishing tools include:

• Software such as:– QuarkXpress

– PageMaker

– Adobe InDesign

• High resolution printer

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Tomorrow’s Word Tools:Web Publishing

– Electronic mail now outnumbers post office deliveries of letters

– CD-ROM encyclopedias outsell their paper counterparts

– The Internet offers mass publishing possibilities

Although printed material may not go away any time soon, consider this:

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Electronic Books

• Students will download textbooks rather than carry them from the bookstore

• Updates will come via the Internet

Recent technology encourages the future of electronic books:

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Electronic Dictation andIntelligent Word

Processing • Intelligent word

processors use artificial intelligence to assist the user in creating, editing, and finalizing a document.

•Speech-recognition software uses your voice to input words into a word processor.

•This software has improved, but still has weaknesses.