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W. Frank Steely Library
University Library Advisory Committee:Departmental Allocations, FY 2010
Arne J. Almquist, Ph.D.Associate Provost for Library Services
W. Frank Steely Library
ULAC – September 25, 2009
In FY 2009, the ULAC updated the Library’s departmental allocation formula. Since journals are no longer funded through the allocation, journals cost was removed as a factor in the formula. In some cases, this resulted in large increases/decreases in departmental allocations as compared between FY 2009 and FY 2010.
W. Frank Steely Library
In addition …
We experienced a $50,000 cut in library funding. Ongoing serials inflation increased the loss in purchasing power to approximately $125,000.
Since we protected serials subscriptions, the effect of the cut increased the magnitude of the changes in individual departmental allocations.
ULAC – September 25, 2009
FY 2005
FY 2006
FY 2007
FY 2008
FY 2009
FY 2010
$- $20,000 $40,000 $60,000 $80,000
$100,000 $120,000 $140,000 $160,000 $180,000 $200,000
f
W. Frank Steely Library
Total Departmental Allocations (before cap adjustment), FY 09 & FY 10
ULAC – September 25, 2009
FY 2008/09 FY 2009/100
20000
40000
60000
80000
100000
120000
140000
160000
180000
200000
Total Year to Year Decline: 25.6%
W. Frank Steely Library
Comparison of Formula-Generated Departmental Allocations – FY 09/FY 10
Accountan
cy
Business
Inform
atics
Communication
Constructi
on Man
agem
ent
Economics
& Fi
nance
Educati
on TESL
History
& Geogra
phy
Marketi
ngMusic
Physics
and Geo
logy
Psychology
Thea
tre &
Dance
Women
's and Gen
der Stu
diesStu
diesTo
tal$0
$2,000 $4,000 $6,000 $8,000
$10,000 $12,000 $14,000
2008 20092009-2010
ULAC – September 25, 2009
W. Frank Steely Library
Formula Reductions Greater Than 30%Department FY 2009 FY 2010
(Formula)Difference Diff (%)
Biological Sciences $7,218 $4,515 ($2,703) (37%)
Bus. Informatics $7,647 $4,194 ($3,453) (45%)
)Chemistry $8,889 $2,715 ($6,174) (69%)
Computer Science $5,997 $3,511 ($2,486) (41%)
Construction Mgmt $4,717 $2,574 ($2,144) (45%)
Marketing $3,656 $2,412 ($1,243) (34%)
Math & Stats $7,820 $5,125 ($2,695) (34%)
Nursing & Hlth Prof $13,362 $9,189 ($4,173) (31%)
Physics & Geology $10,518 $4,479 ($6,039) (57%)
Pol Sci & Criminal Justice $8,593 $5,714 ($2,878) (33%)
ULAC – September 25, 2009
W. Frank Steely Library
Playing Devil’s Advocate …
• Those departments with the largest potential cuts had the highest cost journals
• Journal subscriptions have been purchased centrally (not from departmental allocations) for the past few years
• When journal subscription costs were coming from allocations, departments indicated preference for journals over books (with limited funds
• With our new journals collection model, these departments have substantially more access to the journal literature than was previously the case
ULAC – September 25, 2009
W. Frank Steely Library
That Said…
• It is important to increase access to books and other non-journal/non-serial items for all departments over time
• We also need to build a mechanism for the funding of high cost, specialized information resources rather than dealing with these on an ad hoc basis
ULAC – September 25, 2009
W. Frank Steely Library
To deal with the issue …
• We capped the amount of decrease that any one department could experience due to the combination of the formula change and budget cut at 30%
• We identified an amount of money that could be moved into the account ($10,463) to bring all departments to the cap without penalizing other departments. That is, departments did not lose funds to subsidize those whose allocations fell below 70% of the previous year’s allocation
ULAC – September 25, 2009
$
W. Frank Steely Library
Comparison of Departmental Allocations with 30% Cap – FY 09/FY 10
Accountan
cy
Business
Inform
atics
Communication
Constructi
on Man
agem
ent
Economics
& Fi
nance
Educati
on TESL
History
& Geogra
phy
Marketi
ngMusic
Physics
and Geo
logy
Psychology
Thea
tre &
Dance
Women
's and Gen
der Stu
diesStu
dies$0
$2,000 $4,000 $6,000 $8,000
$10,000 $12,000 $14,000
2008 2009Cap 2009-2010
ULAC – September 25, 2009
$10,463 added to raise all lines to the cap
W. Frank Steely Library
Continuing Evolution of the Non-Serials Allocation Process
Current Year Future?• Departmental Allocations $149,463 $149,463• Liaison Allocations $ 12,500* $ 25,000• Information Brokerage $ 8,000 $ 16,000
* Represents greater than 50% reduction from prior years
ULAC – September 25, 2009
Dept. AllocationsLiaisonsPat Drvn Acq
Dept. AllocationsLiaisonsPat Drvn Acq
W. Frank Steely Library
Issues …
• Further Refinement of the formula? Additional dimensions?
• Increase in the portion of the one-time purchases through pooled mechanisms?
• Creation of a pool to facilitate the purchase of large, specialized (generally serial) information resources?
ULAC – September 25, 2009