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VOTE 4

2017/18 ANNUAL REPORT

PR346/2018

ISBN: 978-0-621-46673-7

Title of Publication: Northern Cape Department of Education:

Annual Report for 2017/2018

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Contents PART A: GENERAL INFORMATION .................................................................................. 5

1. DEPARTMENT GENERAL INFORMATION ..................................................................................... 6

2. LIST OF ABBREVIATIONS/ACRONYMS ......................................................................................... 7

3. FOREWORD BY THE MEC ............................................................................................................ 8

4. REPORT OF THE ACCOUNTING OFFICER ..................................................................................... 9

5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT.................................................................................................................................................. 15

6. STRATEGIC OVERVIEW .............................................................................................................. 16

6.1. Vision ................................................................................................................................. 16

6.2. Mission .............................................................................................................................. 16

6.3. Values ................................................................................................................................ 16

7. LEGISLATIVE AND OTHER MANDATES ...................................................................................... 16

8. ORGANISATIONAL STRUCTURE ................................................................................................. 18

9. ENTITIES REPORTING TO THE MINISTER/MEC .......................................................................... 19

PART B: PERFORMANCE INFORMATION ....................................................................... 20

1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES ................................................. 21

2. OVERVIEW OF DEPARTMENTAL PERFORMANCE ...................................................................... 21

2.1 Service Delivery Environment ........................................................................................... 21

2.2 Service Delivery Improvement Plan .................................................................................. 27

2.3 Organisational environment ............................................................................................. 28

2.4 Key policy developments and legislative changes ............................................................ 29

3. STRATEGIC OUTCOME ORIENTED GOALS ................................................................................. 30

4. PERFORMANCE INFORMATION BY PROGRAMME .................................................................... 32

4.1 Programme 1: ADMINISTRATION ..................................................................................... 32

Sub-programmes ....................................................................................................................... 32

4.2 Programme 2: PUBLIC ORDINARY SCHOOL EDUCATION .................................................. 41

Sub-programmes ....................................................................................................................... 41

4.3 Programme 3: INDEPENDENT SCHOOL SUBSIDIES ........................................................... 51

Objective of Programme: To support independent schools in accordance with the South African Schools Act .................................................................................................................... 51

Sub-programmes ....................................................................................................................... 51

4.4 Programme 4: PUBLIC SPECIAL SCHOOL EDUCATION ...................................................... 54

4.5 Programme 5: EARLY CHILDHOOD DEVELOPMENT .......................................................... 57

4.6 Programme 6: INFRASTRUCTURE DEVELOPMENT ............................................................ 61

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4.7 Programme 7: EXAMINATION AND EDUCATION-RELATED SERVICES .............................. 67

Sub-programmes ....................................................................................................................... 67

5. TRANSFER PAYMENTS ............................................................................................................... 71

5.1. Transfer payments to public entities ................................................................................ 71

6. CONDITIONAL GRANTS ............................................................................................................. 72

6.1. Conditional grants and earmarked funds paid ................................................................. 72

No conditional grants or earmarked funds were paid by the Department ............................... 72

6.2. Conditional grants and earmarked funds received ........................................................... 72

7. DONOR FUNDS .......................................................................................................................... 74

7.1. Donor Funds Received ...................................................................................................... 74

8. CAPITAL INVESTMENT ............................................................................................................... 75

8.1. Capital investment, maintenance and asset management plan ...................................... 75

PART C: GOVERNANCE ................................................................................................... 86

1. INTRODUCTION ......................................................................................................................... 87

2. RISK MANAGEMENT .................................................................................................................. 87

3. FRAUD AND CORRUPTION ........................................................................................................ 87

4. MINIMISING CONFLICT OF INTEREST ........................................................................................ 88

5. CODE OF CONDUCT ................................................................................................................... 88

6. HEALTH, SAFETY AND ENVIRONMENTAL ISSUES ...................................................................... 88

7. PORTFOLIO COMMITTEES ......................................................................................................... 89

8. SCOPA RESOLUTIONS ................................................................................................................ 89

9. PRIOR MODIFICATIONS TO AUDIT REPORTS ............................................................................ 91

10. INTERNAL CONTROL UNIT ......................................................................................................... 92

11. INTERNAL AUDIT AND AUDIT COMMITTEES ............................................................................. 92

12. AUDIT COMMITTEE REPORT ..................................................................................................... 95

PART D: HUMAN RESOURCE MANAGEMENT ............................................................... 97

1. INTRODUCTION ......................................................................................................................... 98

2. OVERVIEW OF HUMAN RESOURCES ......................................................................................... 98

3. HUMAN RESOURCES OVERSIGHT STATISTICS ........................................................................... 99

PART E: FINANCIAL INFORMATION.............................................................................. 130

1. REPORT OF THE AUDITOR GENERAL ....................................................................................... 131

Report on the audit of the financial statements ................................................................................ 131

Opinion .................................................................................................................................... 131

Basis for opinion ...................................................................................................................... 131

Emphasis of matters ................................................................................................................ 131

Other matter............................................................................................................................ 132

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Responsibilities of the accounting officer for the financial statements .................................. 132

Auditor-general’s responsibilities for the audit of the financial statements .......................... 132

Report on the audit of the annual performance report ..................................................................... 133

Introduction and scope ........................................................................................................... 133

Other matters .......................................................................................................................... 136

Report on the audit of compliance with legislation............................................................................ 136

Introduction and scope ........................................................................................................... 136

Other information ............................................................................................................................... 138

Internal control deficiencies ............................................................................................................... 138

Annexure – Auditor-general’s responsibility for the audit ........................................... 140

Financial statements ................................................................................................................ 140

Communication with those charged with governance ........................................................... 141

2. ANNUAL FINANCIAL STATEMENTS .......................................................................................... 142

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PART A: GENERAL INFORMATION

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1. DEPARTMENT GENERAL INFORMATION

PHYSICAL ADDRESS: IK Nkoane Education House

156 Barkly Road

Homestead

KIMBERLEY

8301

POSTAL ADDRESS: Private Bag X5029

KIMBERLEY

8300

TELEPHONE NUMBER/S: 053 839 6500

FAX NUMBER: 053 839 6580/1

EMAIL ADDRESS: aandrews@ncpg.gov.za

WEBSITE ADDRESS : www.ncdoe.ncpg.gov.za

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2. LIST OF ABBREVIATIONS/ACRONYMS

ABET: Adult Basic Education and Training MST: Mathematics, Science and Technology ACE: Advanced Certificate in Education MTEF: Medium-Term Expenditure Framework ANA: Annual National Assessment NCS: National Curriculum Statement ASIDI: Accelerated School Infrastructure Development Initiative

NC (V): National Curriculum (Vocational)

CEM: Council of Education Ministers NPDE : National Professional Diploma in Education CEMIS: Central Education Management Information System

NEPA: National Education Policy Act

CPTD: Continuous Professional Teacher Development

NGO: Non-Governmental Organisation

DHET: Department of Higher Education and Training

NQF: National Qualifications Framework

DTSL: Department of Transport, Safety and Liaison

NSC: National Senior Certificate

DBE: Department of Basic Education NSNP: National School Nutrition Programme DEMIS: District Education Management Information System

OHSA: Occupational Health and Safety Act

ECD: Early Childhood Development PFMA: Public Finance Management Act ECM : Enterprise Content Management PILIR: Policy on Incapacity Leave and Ill-Health

Retirement EE: Employment Equity PPI: Programme Performance Indicator EIG: Education Infrastructure Grant PPP: Public-Private Partnership EMIS: Education Management Information System

PPM: Programme Performance Measure

EPP: Education Provisioning Plan QIDS-UP: Quality Improvement, Development, Support and Upliftment Programme

EPWP: Expanded Public Works Programme RCL: Representative Council of Learners EWP: Employee Wellness Programme SACE: South African Council for Educators FET: Further Education and Training SAQA: South African Qualifications Authority GET: General Education and Training SASA: South African Schools’ Act HEI: Higher Education Institution SA-SAMS: South African School Administration and

Management System ICT: Information and Communication Technology

SAPS: South African Police Services

IMGD: Institutional Management and Governance Development

SETA: Sector Education and Training Authority

I-SAMS: Integrated School Administration and Management System

SGB: School Governing Body

IQMS: Integrated Quality Management System

SITA: State Information Technology Agency

KM: Knowledge Management SMT: School Management Team LSEN: Learners with Special Education Needs

SPMDS: Staff Performance Management and Development System

LTSM: Learning and Teaching Support Materials

WSE: Whole-School Evaluation

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3. FOREWORD BY THE MEC The information reported in this Annual Report is in relation to the Department’s 2015 to 2020 Strategic Plan, the 2017/18 Annual Performance Plan, 2017/18 MTEF Estimates of Provincial Revenue and Expenditure and 2017/18 Adjusted Estimates.

It is against this background that the 2017/18 Annual Report is presented to you as a report card of the achievement of the targets as set out in the 2017/18 Annual Performance Plan as well as the 2015 – 2020 Strategic Plan. These planning documents in turn are crucially still informed by the Medium Term Strategy Framework (MTSF 2014-19). For the year under review the focus remained on the six Sub-Outcomes for Education, which are:

Improved quality of teaching and learning through development, supply and effective utilisation of teachers.

Improved quality of teaching and learning through provision of adequate, quality infrastructure and Learning and Teaching Support Materials (LTSM).

Tracking of learner performance through reporting and analysis of the Annual National Assessment (ANA) at Gr 3, 6 and 9 level and improving ANA over time to ensure appropriate feedback to learners and teachers and to benchmark performance over time.

Expanded access to Early Childhood Development (covered in Outcome 13) and improvement of the quality of Grade R.

Strengthening accountability and improving management at the school, community and district level.

Partnerships for education reform and improved quality.

As a key indicator in the Education Sector as reflected in the National Development Plan (NDP), the National Senior Certificate (NSC) results, a great deal of effort was made in order to register continued improvement. The Northern Cape registered 10 519 full time candidates to sit for the NSC in 2017. This is the smallest cohort of candidates to register for the NSC examination over a period of five years. This decrease in candidate numbers is evident across all Provinces and is being keenly examined and at face value appears to be indicative of a smaller intake at entry level. The Province obtained 75.6% of Grade 12 learners passing the NSC examinations in 2017. We had 25.2% of the learners obtaining Bachelor passes, which is a slight decrease of 0.7% compared to 2016. A total of 691 progressed learners, completed the NSC examination of whom 365 passed registering a 52.8% pass rate, a slight decline of 0.8% compared to 2016. The decline of 3.1% in the provincial performance can be attributed to the drop in learner performance in Afrikaans Home Language. More than 50% of our total number of candidates offer Afrikaans at a Home Language level. At a performance of 86.8%, this is the lowest performance in ten years. All Home Languages on average performed at 96% and above.

There has been a growing realisation in the sector that the emphasis on NSC only, is not effective in diagnosing and addressing the challenges in improving learner outcomes across all Grades. The Department is therefore confident that it is on the right track with its total focus on ensuring quality across all Grades. This has continued into the 2018/19 MTEF planning frameworks. I would once again like to take this opportunity to express my appreciation to the Head of Department and all officials within the Northern Cape Department of Education, for their efforts to effect quality teaching and learning. We realise that much more can still be done to improve learner outcomes and performance. My appreciation is also extended to the Audit Committee, Portfolio Committee and all key stakeholders who have supported the Department through various means. Your contribution is what moves education forward thus contributing positively to the growth and development of the Province and the Country at large.

MEC Martha Bartlett

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4. REPORT OF THE ACCOUNTING OFFICER 4.1 Overview of the operations of the Department: The 2017/18 Annual Report seeks to outline the highlights, achievements and challenges of the financial year. It is a reflection on the performance of the Department in its endeavour to provide quality learning and teaching to every child of school going age in the Northern Cape. The Department of Education experienced a challenging year in terms of financial resources that necessitated reprioritisation and enforcing efficiency measures across all programmes to ensure that our core business is achieved. Personnel expenditure is under enormous pressure as a result of a increase in learner numbers cumulatively over the past few financial years. The learner number increase compels the Department to appoint additional teachers to ensure that there shall be no class without a teacher. An important barometer in measuring the performance of the Department is the regularity audit by the office of the Auditor General. The Department continues to address internal control weaknesses, investigates and addresses accounting and compliance-related matters as raised by the 2016/17 regularity audit. The Auditor General’s report indicates that a lot of work has been done to ensure that the Department does not regress but is well on its way towards improving the audit outcomes. The Northern Cape Department of Education (NCDoE) guarantees equal access to its schools through its No Fee School Policy. The Department committed R223 Million towards no fee school policy, to benefit a total of 189 601 learners, in addition a R10 Million has been allocated to ensure that 20 000 learners will be exempted from paying school fees in fee paying schools. In its endeavours to ensure quality education the Department has implemented a number of programmes such as: Ensuring that all School Based Assessments (SBA) of all Grade 12 learners are moderated. The School Bag Audit is an initiative where officials in the Department visit schools to assess

curriculum coverage and to monitor SBA at targeted Grades in both Primary and Secondary Schools.

The Literacy Strategy promotes the culture of life-long reading. All schools must implement a formal reading programme which comprises of drop all and read campaign, reading clubs, reading weeks and entering the spelling bee competition.

The NCDoE remains committed in providing quality teaching and learning to all its schools in the Province. Despite the challenges, the Department is confident that it is on the right course for realisation of Vision 2030 as encapsulated in the National Development Plan (NDP). 4.2 Overview of the financial results of the Department:

4.2.1 Departmental receipts

Departmental receipts

2017/2018 2016/2017

Estimate Actual

Amount Collected

(Over)/Under Collection Estimate

Actual Amount

Collected (Over)/Under

Collection

R’000 R’000 R’000 R’000 R’000 R’000 Tax Receipts - - - - - -

Casino taxes - - - - - - Horse racing taxes - - - - - - Liquor licences - - - - - - Motor vehicle licences - - - - - -

Sale of goods and services other than capital assets

5 431 5 708 (277) 5 172 5 304 (132)

Transfers received - - - - Fines, penalties and forfeits 127 2 125 121 19 102

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Departmental receipts

2017/2018 2016/2017

Estimate Actual

Amount Collected

(Over)/Under Collection Estimate

Actual Amount

Collected (Over)/Under

Collection

R’000 R’000 R’000 R’000 R’000 R’000 Interest, dividends and rent on land 23 1 301 (1 278) 22 919 (897)

Sale of capital assets - - - - 350 (350) Financial transactions in assets and liabilities 4 596 2 628 1 968 4 377 2 365 2 012

Total 10 177 9 639 538 9 692 8 957 735

The Department of Education is not a revenue generating Department. Main source of Departmental receipts under Sales of goods and services other than capital assets are for the re-issuing of matric certificates which is captured under sales of goods and services other than capital assets. Other sources of revenue under the same item are examination and re-marking fees, commission earned on garnishees and insurance, sale of tender documents, housing rentals and parking. Fines, penalties and forfeits revenue is deductions from officials’ salaries for labour relations issues. Revenue from interest, dividends and rent on land is surrenders from Independent Development Trust (IDT) for interest earned on Departmental funds. Revenue reflected under financial transactions in assets and liabilities relates to receipts from prior years. The only tariff charged to the public is for requests to re-issue matric certificates, which is payable to UMALUSI.

4.2.2 Programme Expenditure

Programme Name

2017/2018 2016/2017 Final

Appropriation Actual

Expenditure (Over)/ Under Expenditure

Final Appropriation

Actual Expenditure

(Over)/Under Expenditure

R’000 R’000 R’000 R’000 R’000 R’000 Administration 627 956 618 060 9 896 609 491 625 325 (15 834) Public Ordinary School Education

4 266 601 4 384 763 (118 162) 3 991 883 4 026 071 (34 188)

Independent School Education

9 164 9 164 - 8 722 8 722 -

Public Special School Education

140 931 141 803 (872) 116 230 132 331 (16 101)

Early Childhood Development

94 273 94 273 - 86 668 83 673 2 995

Infrastructure Development 612 267 609 595 2 672 497 309 500 049 (2 740)

Examination and Education Related Services

144 927 148 647 (3 720) 137 307 135 647 1 660

Total 5 896 119 6 006 305 (110 186) 5 447 610 5 511 818 (64 208)

The Department recorded an over expenditure of R110.186 million or spent 101.9% of its final appropriation of R5.896 billion as at the end of the 2017/18 financial year. Reasons for over and under spending is listed in notes to the appropriation statement. Programme 1: Administration spent 98.4% or R618.06 million of its final appropriation of R627.956 million.

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Programme 2: Public Ordinary School Education recorded an over expenditure of R118.162 million or spent 102.8% of the Programme’s final appropriation of R4.266 billion. Programme 3: Independent Schools spent 100% of its final appropriations. Programme 4: Public Special Schools Education overspent its final appropriation of R140.931 million with R872,000 million or 0.6% of its final appropriation. Programme 5: Early Childhood Development spent 100% of its final allocation. and Programme 6: Infrastructure Development underspent its budget of R612.267 million with R2.672 million or 0.4% of its final appropriation. Programme 7: Auxiliary and Associated Services overspent their final appropriation of R144.927 million by R3.720 million or 0.6% of the final appropriation. 4.2.3 Virements / rollovers Virements have been effected in terms of Section 43 of the Public Finance Management Act, 1999 and is reflected in table below:

2017/2018 Adjusted

Appropriation Shifting of

Funds Virement Final Appropriation

R’000 R’000 R’000 R’000 1. Administration Current payment 605 729 - (19 061) 586 668 Transfers and subsidies 953 - (296) 657 Payments for capital assets 40 670 - (39) 40 631

Total for Programme 647 352 - (19 396) 627 956

2. Public Ordinary School Education

Current payment 3 832 664 - 24 039 3 856 703 Transfers and subsidies 406 897 - 5 406 902 Payments for capital assets 2 996 - - 2 996

Total for Programme 4 242 557 - 24 044 4 266 601

3. Independent School Education

Current payment - - - - Transfers and subsidies 9 169 - (5) 9 164 Payments for capital assets - - - -

Total for Programme 9 169 - (5) 9 164

4. Public Special School Education

Current payment 125 992 - 154 126 146 Transfers and subsidies 14 183 - 296 14 479 Payments for capital assets 20 - 286 306

Total for Programme 140 195 - 736 140 931 5. Early Childhood Development Current payment 80 097 - 9 80 106 Transfers and subsidies 13 997 - - 13 997 Payments for capital assets 170 - - 170

Total for Programme 94 264 - 9 94 273

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2017/2018 Adjusted

Appropriation Shifting of

Funds Virement Final Appropriation

R’000 R’000 R’000 R’000 6. Infrastructure Development Current payment 112 497 - (11 047) 101 450 Transfers and subsidies - - - - Payments for capital assets 511 081 - (264) 510 817

Total for Programme 623 578 - (11 311) 612 267

7. Examination and Education related Services

Current payment 111 588 - 5 906 117 494 Transfers and subsidies 21 055 - - 21 055 Payments for capital assets 6 361 - 17 6 378

Total for Programme 139 004 - 5 923 144 927 TOTAL 5 896 119 - - 5 896 119

Virements were approved by the Accounting Officer within the 8% threshold on the appropriation. The virements were mainly done to offset the over expenditure on Compensation of Employees incurred due to increased number of educator posts which were filled as a result of increased learner numbers. 4.2.4 Unauthorised, Irregular, Fruitless and Wasteful Expenditure 2017/2018 Expenditure Amount R’000 Unauthorised Expenditure 122 754 Irregular Expenditure 229 006 Fruitless and Wasteful Expenditure 149

Unauthorised expenditure was largely due to: Increase in learner numbers which had an impact on the provision of additional educators,

classrooms and Learner Teacher Support Material (LTSM), amongst others. There has been engagement with the relevant oversight structures to source additional funding or for a review of the Department’s baseline allocation, which has not grown in line with the increase in learner numbers over the past few years. Without this funding and review of the Department’s baseline allocation, unauthorised expenditure will not be eliminated.

Irregular expenditure was largely due to: Infrastructure implementing agents not following procurement prescripts for infrastructure capital

projects Non-compliance with SCM prescripts Fruitless and wasteful expenditure was as a result of: Interest paid on overdue accounts Bookings not being honoured 4.2.5 Future plans of the Department For the 2018/19 MTEF period, the following will continue to be priorities of the Department: Improved quality of teaching and learning through development, supply and effective utilisation of

teachers. Improved quality of teaching and learning through provision of adequate, quality infrastructure and

Learning and Teaching Support Materials (LTSM).

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Tracking of learner performance through reporting and analysis of the Annual National Assessment (ANA) at Grades 3, 6 and 9 level and improving ANA over time to ensure appropriate feedback to learners and teachers and to benchmark performance over time.

Expanded access to Early Childhood Development (covered in Sub-Outcome 4) and improvement of the quality of Grade R.

Strengthening accountability and improving management at the school, community and district level.

Partnerships for education reform and improved quality 4.2.6 Public Private Partnerships The Department did not enter into any Public Private Partnerships for the year under review.

4.2.7 Discontinued activities / activities to be discontinued No discontinued activities for the year under review.

4.2.8 New or proposed activities The learner transport function which resided under Department of Transport, Safety and Liaison since 2012/13 has migrated back to Northern Cape Department of Education with effect from 01 April 2018.

4.2.9 Supply chain management

No unsolicited bids were received for the year under review. SCM processes of the Department are documented which, if fully complied with, would not result

in irregular expenditure being incurred. Outsourcing of infrastructure projects to infrastructure implementing agents do not always follow

SCM procedures which results in irregular expenditure for the Department. A revised Service Level Agreement was entered into with infrastructure implementing agents which included departmental officials serving on the bid committees of the implementing agents.

4.2.10 Gifts and Donations received in kind from non-related parties No gifts or donations were received in kind for the year under review.

4.2.11 Exemptions and deviations received from the National Treasury No exemptions from the PFMA, TR or deviation from financial reporting requirements were received from National Treasury for the year under review.

4.2.12 Events after the reporting date No events have occurred after reporting date.

4.2.13 Other No other material fact or circumstances that will have an effect on the understanding of the financial state of affairs which is not addressed elsewhere in this report.

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4.2.14 Approval and sign off The Annual Financial Statements for the year ending 31 March 2018 as set out on pages 142 - 245 have been approved by the Accounting Officer.

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5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT

To the best of my knowledge and belief, I confirm the following: All information and amounts disclosed throughout the annual report are consistent. The annual report is complete, accurate and is free from any omissions. The annual report has been prepared in accordance with the guidelines on the annual report as issued by National Treasury. The Annual Financial Statements (Part E) have been prepared in accordance with the modified cash standard and the relevant frameworks and guidelines issued by the National Treasury. The Accounting Officer is responsible for the preparation of the annual financial statements and for the judgements made in this information. The Accounting Officer is responsible for establishing, and implementing a system of internal control that has been designed to provide reasonable assurance as to the integrity and reliability of the performance information, the human resources information and the annual financial statements. The external auditors are engaged to express an independent opinion on the annual financial statements. In my opinion, the annual report fairly reflects the operations, the performance information, the human resources information and the financial affairs of the department for the financial year ended 31 March 2018. Yours faithfully

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6. STRATEGIC OVERVIEW

6.1. Vision

A transformed quality education system.

6.2. Mission To deliver quality public education to all learners of the Northern Cape which will enable them to play

a meaningful role in a dynamic, developmental and economic society

6.3. Values

Transparency – open to scrutiny by oversight structures in line with all relevant legislation

Excellence – striving towards outstanding standards of performance at all levels of delivery

Accountability - remaining answerable to the public and oversight structures of the Northern Cape

Caring – showing compassion for all our clients

Honesty - displaying irreproachable levels of truthfulness

Integrity – exceptional levels of honour

Needs-driven – being finely attuned to the needs of our clients

Goal-directed – in pursuance of the long-term plans of the country

.

7. LEGISLATIVE AND OTHER MANDATES Since 1994, a number of policies have been implemented and legislation promulgated to create a

framework for transformation and the provision of quality public education and training. The following

are some of the key policies and legislation:

• The Constitution of the Republic of South Africa Act, 1996 (Act No. 108 of 1996)

• The National Education Policy Act, 1996 (Act No. 27 of 1996)

• The South African Schools Act, 1996 (Act No. 84 of 1996)

• The Further Education & Training Act, 1998 (Act No. 98 of 1998)

• The Adult Basic Education & Training Act, 2000 (Act No. 52 of 2000)

• The Employment of Educators Act, 1998 (Act No. 76 of 1998)

• The Public Service Act, 1994 (Proc No. 103 of 1994)

• The General and Further Education and Training Quality Assurance Act, 2001 (Act No. 58 of

2001)

• The South African Qualifications Authority Act, 1995 (Act No. 58 of 1995)

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• Education White Paper 5 on Early Childhood Education (May 2001) and Education White

Paper 6 on Special Needs Education – Building an Inclusive Education & Training System

(July 2001)

• National Curriculum Statement

• The Northern Cape Schools Education Act, 1996 (Act No. 6 of 1996)

• The Education Laws Amendment (Conduct of Matriculation Examinations) Act, (Act No. 4 of

1995)

• The White Paper on Transforming Public Service Delivery (Batho Pele) (General Notice

18340 of 1 October 1997

• The Public Finance Management Act, 1999 (Act No. 1 of 1999)

• The Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)

• The Promotion of Administrative Justice Act, 2000 (Act No. 3 of 2000)

• The Electronic Communications and Transactions Act, 2002 (Act No. 25 of 2002)

• The Draft White Paper on e-Education, August 2003

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9. ENTITIES REPORTING TO THE MINISTER/MEC There are no entities reporting to the MEC

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PART B: PERFORMANCE INFORMATION

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1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES The AGSA currently performs certain audit procedures on the performance information to provide reasonable assurance in the form of an audit conclusion. The audit conclusion on the performance against predetermined objectives is included in the report to management, with material findings being reported under the Predetermined Objectives heading in the Report on other legal and regulatory requirements section of the auditor’s report. Refer to page 131 of the Report of the Auditor General, published as Part E: Financial Information.

2. OVERVIEW OF DEPARTMENTAL PERFORMANCE

2.1 Service Delivery Environment Northern Cape as a Province The Northern Cape is located in the north-western corner of South Africa and has a shoreline of approximately 313 km along the Atlantic Ocean. It is the largest of the nine Provinces of South Africa accounting for 30, 5% of the total land mass of the country. Despite its incredible size as compared to the rest of the country, the Province only accommodates 2,2% of the total South African population as per Provincial Mid-Year Estimates 2013 conducted by Statistics South Africa.

Map of District Municipality Location The Province is divided into five administrative districts namely:- Frances Baard - Houses the capital of the Province, Kimberley, and accommodates 38.3% of the total provincial population. The district has 118 public ordinary schools as per 2017 SNAP Survey, with 91 072 learners and 2 920 educators. A large percentage of the school infrastructure in the district is deemed to be acceptable.

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John Taolo Gaetsewe - This district was previously known as the Kgalagadi district and was demarcated to the Province in 2006. Kuruman is the capital of this district. The district has the highest number of schools with 170 public ordinary schools recorded in 2017 SNAP survey, 73 827 learners and 2 159 educators. The socio-political and economical history of this district renders it the district with the largest number of extremely disadvantaged schools. Namakwa - This district is located on the boundary of the Western Cape with Springbok as its capital. The district has the lowest unemployment rate of only 16,8%. As at 2017 SNAP survey 72 ordinary schools are located in this district with 21 558 learners and 726 educators. This district is of the largest per square kilometre area, however is home to the lowest population. Most schools in this district are in remote areas and a large number of them have infrastructure assets which are under-utilised. This district has the largest number of school hostels in the Province, due to its geographical size. Pixley Ka Seme - As per 2017 SNAP survey, the total number of public ordinary schools in this district is 88. The district has 45 180 learners and 1 385 educators. The capital of the district is De Aar. This district is vast and has the second least number of people. The towns are far from each other and thus school infrastructure assets are under-utilised. ZF Mgcawu- Formerly known as Siyanda District, has the youngest population in the Province with 36% of the population being between the ages of 15 - 34. The capital of the district is Upington and 97 ordinary schools are located in the district according to the 2017 SNAP survey which provide for 56 262 learners and 1 641educators. School infrastructure in the district is well utilised except for the remote areas of Mier. Most of the school infrastructure in the district is also well maintained. IMPROVING THE QUALITY OF TEACHING AND LEARNING It is commonly acknowledged that the greatest challenge facing the basic education sector is to improve the quality of teaching and learning in schools. Several international benchmarking tests have demonstrated that South Africa’s learners perform well below other countries which spend less per learner and face similar challenges. However, these tests are also showing slight improvements over time. These observations are well noted by the Northern Cape Department of Education and the core delivery units are geared to respond to these. Annual National Assessments The Annual National Assessments were not administered since 2014 due to the dissatisfaction of labour unions. The format of future assessments is currently still under review and discussion between the National Department and the unions is continuing. National Senior Certificate The 2016 NSC results improved by 9,3% compared to the 2015 NSC results from 69,4% to 78,7%. The number of learners who obtained a Bachelor’s Degree enrolment requirement increased from 2 451 in 2015 to 2 606 in 2016. This figure represents 26% of all the learners who wrote. Learners doing Mathematics achieved a pass rate of 60,7% (1 694 learners) and those doing Physical managed a pass rate of 57,4% (1 469 learners). Most of the interventions in 2016 were geared towards improving the skills-base of educators in the Senior Phase and FET Band in the gateway subjects and to improving the literacy levels in the Foundation and Intermediate Phase. Literacy Strategy 146 Reading coaches were employed throughout the Province in 2016 and this will increase to 156 in 2017 as we start seeing an improvement in the reading of learners in the Intermediate phase. 74 schools have established reading clubs and 71 schools (224 learners) participated in the 2016 Spelling Bee. Much of the department’s efforts in 2017 will be geared towards increasing the number of reading clubs and participation in the Spelling Bee.

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Teacher Development Institute

The Teacher Development Institute serves as a hub for teaching and learning development for all districts with the main focus being on training teachers in their task of applying their knowledge, understanding and skills.

Three Subject Hubs (Mathematics, Physical Sciences and Life Sciences), have been established at the institute, only two of which (Mathematics and Life Sciences) are operational. The aim is to expand these Subject Hubs to more GET and FET subjects. A Science Laboratory has been established at the Institute with the assistance of Sankhayaa. A relationship with Sol Plaatje University has been forged and the university has adopted 10 high schools which they are closely working with.

Infrastructure Backlogs The overall functional performance of schools within the John Taolo Gaetsewe (JTG) District indicates that 92% of schools are in an acceptable state of repair but minor and/or major maintenance is however required at 85% of these schools. The other 8% are schools with inappropriate structures that need to be considered for merger or closure. The major challenge within this District is the demand for classrooms and ablution facilities that is driven by the number of learners at each of the institutions versus the available infrastructure. Schools in this district on average have the highest learner per toilet ratio due to the large number of schools with VIP ablutions as water remains a challenge within the district. The Department has equipped the majority of the schools (72%) with boreholes or alternative water supply. The schools in terms of infrastructure are mainly small (average of 13 classrooms per school) and required a lot of other infrastructure such as Administration Blocks, ECD Classrooms, Science Laboratories, Nutrition Centres and Sport Facilities to achieve optimum functionality. Teenage Learner Pregnancies In response to the high rate of teenage pregnancies in JTG and drivers thereof, the Department appointed a service provider to implement a comprehensive long term intervention program, empowering both learners as well as Educators on the Prevention and Management of the escalating teenage pregnancies in the District. The project seeks to promote awareness to adolescent boys and girls regarding reproductive and sexual health education as well as negotiating healthy behaviours including safe sex, alcohol and drug abuse use. In addition, the program creates open channels of communication and engages adolescents on matters of sexuality. Early Childhood Development The past twenty years has seen considerable changes in the education system in its entirety, as the democratically elected administration was intent on overcoming the legacy of apartheid. As early as 1994, priority was given to Early Childhood Development as the administration envisioned a path of providing a comprehensive approach to increasing access to all children aged 0-9 years, which would include safeguarding their rights, and fully developing their physical, emotional, cognitive, spiritual and moral potential. This comprehensive multi-sectoral approach to Early Childhood Development clearly indicates government’s intent to ensure that all children are given a fair chance to grow, survive and participate in society so that the nation’s socio- economic aspirations as enshrined in the Constitution of the country are attained.

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The Northern Cape Department of Education, positioned itself by aligning its organisational structure, to respond to the directives as outlined in Grade R policies. The Department now has a director responsible for Early Childhood Development with dedicated staff in all facets of Early Childhood Development viz. Institutional Management and planning, Pre Grade R and Grade R curricula and Foundation Phase Curriculum. A concerted effort has been made to improve the budget allocated to Early Childhood Development which resulted in improved access, as well as, the provisioning of human and physical resources. The budget allocation for Early Childhood Development in the Northern Cape Department of Education grew as indicated in Table 1. TABLE 1: COMPARATIVE FUNDING GROWTH (2009/10 – 2016/17)

2009/10 2010/11 2011/12 2012/ 13 2013 /14 2014/15 2015/16 2016/17

R53.933m R45.484m R56.330m R72.184m R74.777m R86.124m R91.268m R95.400m

Given the growth in budget, as reflected in Table 1, access improved drastically. The following graphs provide insight into the percentage of schools offering Grade R and number of learners accessing Grade R.

Graph 1: Percentage of schools offering Grade R

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Graph 2: Number of learners in Grade R Both the table and the graphs reflect that the Northern Cape Department of Education is well on track in reaching the universal access target of Grade R in 2019. Pre Grade R Programme:

The National Curriculum Framework (NCF) for children from birth to four years is a response to a challenge that the ECD sector is facing. It is aimed at improving the quality of basic education by laying a solid foundation in the early years. It will ensure that children from different backgrounds in different setting have access to quality ECD services. The NCF will be used in a variety of settings and purposes to improve children’s learning experiences, also be used by training organizations, universities, practitioners, parents and other care-givers to enhance children’s learning and development.

Planning meetings with various departments were held to plan for the NCF training programme, and in the JTG District a meeting coordinated by Health Department was held to strengthen collaboration and discuss ECD matters, and in all districts Grade R officials attend forum meetings to discuss ECD related matters.

50 Care- givers are continuing with their studies on Diploma in Grade R Teaching. 39 out of 50 care- givers are paid a stipend of R 1600.00 monthly.

Quality in Grade R Programme

There are 773 Grade R practitioners employed in Grade R. 13 are paid as Post Level 1 teachers and 734 out of 773 are having a qualification of ECD NQF Level 4 and above. Practitioners are being supported on the implementation of CAPS as follows:

• Classroom management • Assessment programmes. • The implementation of integrated lesson plans • Control and management of learners’ workbooks. • Monitoring the implementation of Physical Education lesson plan in accordance to policy. • Monitor Curriculum coverage • Parental sessions are held in collaboration with SAPs, Social Development, Health, SASSA to

inform parents about a child in ECD. Initiative of Department of Education. • Basic outdoor and indoor equipment are procured for new and additional classrooms. • Maths Olympiads are held for Grade R learners to improve their Numeracy levels at an early

stage

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Learner Growth – Compensation Jeopardy The SNAP survey shows consistent growth in learner numbers annually. The average growth over the last five years is 1.17%. The growth from the SNAP 2015 to SNAP 2016 is 0.5% or 1 351 learners. The table below shows the growth from 2011 to 2016, but also the projections for the following 5 years. The projected figures suggest that the department will have well over 300,000 learners in 2019.

Table 1: Learner Growth

However, the spike of 2% seen in the 2016 ASS has profound consequences on the compensation budget of the Department over the MTEF. The agreed-upon accepted learner educator ratio is 1:32. This will result in increased the number of educators employed from 9 178 in 2016 to 9 521 in 2017. This represents an increase of 3,74%.

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2.2 Service Delivery Improvement Plan The department has completed a service delivery improvement plan. The tables below highlight the service delivery plan and the achievements to date.

Main services and standards

Main services Beneficiaries Current/actual standard of service

Desired standard of service Actual achievement

To provide quality education and to eradicate the late delivery of textbooks

All schools within the Province

All schools to have received their textbooks for the 2018 academic year. The procurement for the 2019 is currently underway

100% of schools to receive their LTSM on time

Delay in deliveries caused by late orders, operational and management challenges by the delivery agent. 98% of schools received LTSM by re-opening of schools

Batho Pele arrangements with beneficiaries (Consultation access etc.)

Current/actual arrangements Desired arrangements Actual achievements

Consultation

Meetings with all district coordinators & CES’s to plan the operations for the achievement of the management plan objectives Weekly meetings with the delivery agent once orders have been placed Inform schools regarding the submission of orders and the deadline for delivery

District meetings conducted with the delivery agent for speeding up deliveries. A revised management plan implemented Correspondence to schools posted on HRMS. Provincial forum meetings conducted.

Access

All circulars are made available to schools on the HRMS website All schools have access to the textbook ordering & tracking system. District offices also fax all communiques to schools

All DBE circulars received have been sent to schools and posted on HRMS.

Courtesy Telephonic communication / follow ups

Regular follow ups with schools & district coordinators.

Openness & Transparency. Timeous reports All reports are shared with stakeholders

Information

Departmental circulars pamphlets and quarterly meetings

All information regarding LTSM is always made available to schools and stakeholders. HRMS is utilised effectively for this. Meetings and information sessions are also held.

Value for money.

Reduced number of complaints from clients

All available data is used during the ordering process to prevent inflation of orders. The ordering of textbooks is centralized by the Department to benefit from the economics of scale. The LTSM ordering and tracking system is also a good tool to curb overspending.

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Current/actual arrangements Desired arrangements Actual achievements

Costs Reprioritised budget allocated Orders have been placed and delivered.

R 7 194 330.72 has been spent.

Human resources Members of Staff Head office & districts are understaffed as

no appointments could be made.

Time

Timelines are planned as per the sector plan of the Department

The department mitigated the late placement of orders. The new annual management plan has been drafted and will be implemented stringently.

Service delivery information tool

Current / actual information tools

Desired information tools Actual achievements

The Lithotech system Tool used to order and process textbook orders. All deliveries and reports generated from this system.

This system was used successfully to order and deliver textbooks for the 2018 academic year.

Complaints mechanism

Current / actual complaints mechanism

Desired complaints mechanism Actual achievements

District offices

All complaints and queries are directed to the district office. Only once complaints cannot be addressed is it then directed to Head Office.

All complaints were managed by the district offices. Head office addressed queries as received.

2.3 Organisational environment

The Northern Cape Department of Education is responsible for Basic Education and provides for Public Ordinary Schooling, Early Childhood Development, Special Schools Education and the provision of subsidies to Independent Schools. These services are provided to learners in the formal schooling system ranging from Grade R to Grade 12. The organisational services The Department of Education also provide additional support services including psycho-social services, nutrition and school health services. Included here is specialist support to learners in the form of therapist and educational psychologists. Extra-curricular activities in the form of sport, arts and culture in schools are also catered for. This is done to ensure the holistic development of all learners in the schooling system. Human Resource Development activities includes the provision of in-service programmes, learnerships and internships for unemployed youth and the provision of bursaries for out-of-school youth as a measure to address the high illiteracy and unemployment amongst the youth. Resources Management and Provision – procurement of goods and services for schools that are not self-managing and provision of learner and teacher support materials and administrative equipment and labour-saving devices. In addition, building maintenance and school building programmes are provided.

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Human Resource Management Five-Year Plan The Human Resource Management Plan is designed to assist the department in achieving the objectives as outlined in the Strategic Plan. This will ensure organisational effectiveness and sustainability in delivering the education mandate as enshrined in the Constitution and the Action Plan 2019: Towards the realisation of Schooling 2030. The focus and priority in the MTEF HR Plan is directed to the following: Early childhood development Inclusive Education The Integrated Farm and Small School Strategy Provincial Literacy Strategy, These priorities have been incorporated in the departmental Annual Plan and monitoring and evaluation is done on a quarterly basis. The evaluation of these priorities forms part of this progress report. We are committed to the education mandate and have ensured that effective and efficient systems and controls are in place to improve on our performance. With the involvement and participation of all stakeholders this mandate will become a reality and achievable. Post Provisioning The Department annually issue new staff establishments to all public ordinary schools based on the confirmed and verified learners of the previous year. This process is done through the post provisioning model taking into consideration the Employment of Educators Act (EEA) and the Public Service Act (PSA). Given the ever-changing landscape in the education sector, the Department recently embarked on a process to develop an electronic post provision model. This will ensure that the process leading up and including the issuing of the annual staff establishment are streamlined and improved. Organisational structure

The organisational structure for the department of education was approved on 21 June 2012 by the Executive Council and was further endorsed after consultation with the Department of Public Service and Administration. This is in line with the Directive on Organisational structuring in the public service. Implementation of the organisational structure has been phased in over several years. The phased approach has been adopted due to the limited funding available to fill critical vacancies. To ensure that the structure remains relevant and aligned to the strategic direction of the Department a process of organisational review will be embarked upon in the 2018/2019 financial year. In April 2018 the learner transport function will be transferred from Transport, Sport and Liaison to the Department of Education. The department is also busy with a process to incorporate these functions on the organisational structure.

2.4 Key policy developments and legislative changes There were no key policy developments and legislative changes during the period under review.

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3. STRATEGIC OUTCOME ORIENTED GOALS

The Delivery Agreement is also based on the following six sub-outcomes and the related 27 goals:

Sub-Outcome 1: Improved quality of teaching and learning through development, supply and effective utilisation of teachers

The quality of the South African education system depends on the expertise (understanding of the curriculum, content knowledge and teaching skills) and commitment of its teachers.

The NDP identifies a four-pronged strategy to ensure an adequate number of dedicated, skilled teachers: (1) Produce, through the university and other systems, more and better qualified teachers, (2) Develop in-service training strategies and support systems that will continually develop the skills of teachers (3) Cooperate with professional bodies and teacher unions to enhance member expertise and commitment (4) Ensure an appropriate pay structure which also rewards good teachers

Sub-Outcome 2: Improved the quality of teaching and learning through provision of Infrastructure and learning materials

School infrastructure is important in supporting education and to create an atmosphere for learning. Both hard (e.g. school buildings, desks, sanitation) and soft (e.g. books, computers) infrastructure is important in providing enabling conditions for learning. Reading material is essential for increasing learning directly; especially quality reading material if used effectively can enhance the effectiveness of teachers in the classroom along with effective ICT infrastructure.

Sub-Outcome 3: Regular annual national assessments to track improvements in the quality of teaching and learning (ANA)

A key problem in the past has been insufficient measurement of the quality of teaching and learning below Grade 12. In 2011 Annual National Assessments (ANA) were introduced in Grades 3 and 6 and in 2012 Grade 9 was included. The Universal ANA (conducted in all schools in the country) is primarily focused on providing information to teachers, parents and schools for use in improving learning and teaching practices. Verification ANA (conducted only in a sample of schools) has a more rigorous methodology (such as external marking of papers and supervision) in order to assess the quality of the Universal ANA and to allow for reliable comparisons between sub-systems and over time.

ANA is critical to ensure the necessary feedback to stakeholders on their inputs and how they can be improved. A key focus over the MTSF is to improve the quality and utilisation of ANA (through increased analysis and feedback about performance and incorporating findings in improvement and school development plans and also into teacher training strategies). ANA must be used to identify schools needing support and the type of support needed.

Sub-Outcome 4: Improved Grade R and planning for extension of Early Childhood Development (ECD)

There is substantial evidence that expanding access to ECD and Grade R can improve life chances and school system performance through enhancing school readiness. South Africa has significantly expanded access to Grade R over the last decade. On the basis of survey data it is estimated that by 2013 95% of Grade 1 learners had attended formal Grade R. Over the MTEF the challenge is to ensure that there are no pockets of inadequate access and to increase the quality of ECD, which is inadequate in many cases. In addition to increasing the quantity and quality of inputs it is also important that a mechanism be introduced to assess the impact of Grade R on school readiness and any change over time, and the underlying factors. Planning for the introduction of an extra year of ECD, led by the Department of Social Development, should also be completed over the MTEF.

Sub-Outcome 5: A credible, outcomes-focused planning and accountability system (building the capacity of the state to intervene and support quality education)

DBE presides over concurrent competences with large number of institutions (Provinces, districts and schools). To ensure quality basic education DBE needs to play a more active oversight role while providing greater guidance and support for these institutions.

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It is critical therefore that existing policies signal clearly that DBE monitors performance and policies are aligned to make the system run better. An effective oversight cannot happen without an effective M&E system that is linked to a functioning district oversight system.

Sub-Outcome 6: Partnerships for a Strong Education System

Quality Learning Teaching Campaign (QLTC) remains the backbone for the involvement of other stakeholders such as teacher unions; School Governing Bodies (SGBs); the Business Sector and Non-Governmental Organisations (NGOs) in ensuring that education remains a societal responsibility. This structure will be enhanced by the Institutional Management and Governance Development (IMDG) unit which is now fully staffed and has representatives at district level.

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4. PERFORMANCE INFORMATION BY PROGRAMME

4.1 Programme 1: ADMINISTRATION

Objective of Programme: To provide overall management of, and support to, the education system in accordance with the National Education Policy Act, the Public Finance Management Act and other relevant policies

Sub-programmes

Sub-programme 1.1. Office of the MEC

To provide for the functioning of the office of the Member of the Executive Council (MEC) for education in line with the ministerial handbook.

Sub-programme 1.2. Corporate Services To provide management services which are not education specific for the education system.

Sub-programme 1.3. Education Management To provide education management services for the education system.

Sub-programme 1.4. Human Resource Development To provide human resource development for office-based staff.

Sub-programme 1.5. Education Management Information System (EMIS) To provide an Education Management information System in accordance with the National Education Information Policy.

Sub-programme 1.6. Conditional Grants To provide for projects under programme 1 specified by the Department of Basic Education and funded by conditional grants.

Strategic objectives, performance indicators, planned targets and actual achievements

Achievements INSTITUTIONAL FUNDING No Fee School Policy To address the inability of poor parents to pay school fees, Government has come up with a “no fee schools” declaration which was introduced in January 2007. Parents of children in a school that is declared a ‘no-fee’ school, do not pay school fees for their child(ren) which includes registration or activity fees. For the 2017/2018 financial year, 407 schools in quintiles 1, 2 and 3 were declared No Fee Schools, which is 74.68% of the total schools in the Northern Cape Province. This represented 70.16% of learners in no fee schools which exceeds the National prescribed percentage by 8.66%. In achieving the objectives of the No Fee School Policy as encapsulated in the Amended South African Schools Act, a total allocation of R223, 183, 735 was provided during the 2017/18 financial year towards Services, Maintenance and LSM categories. The allocated funding for no fee schools represented 83.13% of the total Norms and Standards funding provided towards Public Ordinary Schooling Education. Compensation for Fee Exemptions Granted to Learners Education is funded from Government’s budget and is supplemented through school fees and/or school fundraising. The South African Schools Act of 1996 allows for learners from poor families to be exempted from paying school fees. The National Norms and Standards for School Funding Policy was amended on the 28th January 2011 (Gazette No: 33971) to include provisions relating to Compensation for fee exemptions. With the introduction of this Amendment to the NNSSF policy, the Northern Cape Province has managed to provide additional funding to fee paying Schools since the inception of the Amendment. Funding amounting to R 9,945,878.57 was transferred to 111 fee paying schools for the 2017/2018 financial year for compensation for fee exemptions. 21, 569 Out of 80,638 enrolled learners whom

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were totally, partially or conditionally exempted from the payment of school fees benefited from compensation for fee exemptions in the Northern Cape Province. Annual Financial Statements Sections 42 and 43 of the Amended South African Schools Act require Public Schools to compile a complete set of Annual Financial Statements which is audited and submit it to the Head of Department by 30 June each year for internal review purposes. INSTITUTIONAL MANAGEMENT AND GOVERNANCE DEVELOPMENT (IMGD) Induction of Newly Appointed SMT Members The induction training for the 2017 cohort of newly appointed School Management Team members was scheduled for the period 02 October to 06 October 2017 for School Principals and 02 October to 04 October 2017 for Deputy Principals and Departmental Heads. However due to the delay in the appointment process, the training was postponed to the period 27 November to 01 December 2017 for Principals and 27 November to 01 December 2017 for Deputy Principals and Departmental Heads, and did take place on the latter mentioned dates. Curriculum Management Training for SMT Members The Department of Basic Education has undertaken a system wide training initiative in conjunction with Teacher Union Collaboration (TUC) for School Management Team members (SMT) at no cost to the Northern Cape Department of Education. One hundred and sixty three (163) SMT members, 14 Circuit Managers and 13 Subject Advisors benefitted from this Management development training intervention across all districts. During the 2017/18 financial year a total 321 School Management Team benefited from training interventions earmarked to ensure functional and effective schools. Number of Public School Governing Body Members Trained to Promote Functional

Schools Two training interventions, Policy Development (Resolution as per the 2016 Provincial Education Summit) and Parental involvement were initiated. ABSA Bank in conjunction with DBE facilitated Financial Management training for governors. Policy Development Training The rescheduled training of governors on Policy Development and Business Plans planned in collaboration with the Skills Development Unit and the TVET Colleges was conducted over two (2) days from the 20 to 21 April 2017 for 50 identified schools. 85 identified governors and IMGD officials from five (5) districts attended and benefited from the training. Nineteen (19) Officials benefited from this training intervention. Thirty four (34) District Management Team members were capacitated on School Policy Development as part of the Chief Directorate: District Operations Directorate Meeting in Upington. Parental Involvement Training Training on parental involvement for Departmental officials was facilitated by DBE. Forty – eight (48) departmental officials (Circuit managers and IMGD Officials) from the five (5) districts were trained to roll out training at district level. Three (3) districts rolled out training to their school governors. Four Hundred and Fifty – two (452) school governors benefited from the training conducted in the districts (JTG - 211; Namakwa - 123 and ZFM – 118). Pixley Ka Seme district as part of their semester meetings in clusters capacitated 87 parent members on parental involvement. Absa Financial Management Training ABSA Bank in conjunction with DBE assisted the Province in capacitating District Officials (42) and Governors (498) on understanding basic financial management. The training assisted governors with a better understanding school financial planning, basic accounting principles and control programmes. A total of 1 032 governors benefitted during 2017/18 training interventions.

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Representative Council Of Learners (RCL) The induction training of four hundred and forty (440) RCL members scheduled for the fourth (4th) quarter with three hundred and forty six (346) beneficiaries. The Namakwa district did not engage in RCL development activities as planned due to Learner Admission and SGB Election processes. Dbe Building Blocks and SGB Functionality Tools The Department of Basic Education (DBE) has developed and introduced the following School governance; Management and Administration monitoring and assessment Templates into the system: Building Blocks – to monitor and assess the school management and administration functionality;

and School Governing Body Functionality Tool – to monitor and assess the effective governance of

public schools.

The DBE Building blocks and Functionality Tool Templates for 2017 were placed on HRMS for schools to access. A memo on the management of the tools has been provided to Circuit Managers and IMGD officials. The tools were administered between May and September 2017. EMGD at DBE level assisted with the analysis of the submitted tools. 229 schools submitted Building Blocks, this is 41% of the 556 schools in the Province. SGB Functionality tools were received from 197 schools, thirty-five percent of the total schools submitted. Provincial QLTC Co-ordination QLTC has been resuscitated in the Province. An Assistant Director has been appointed on contractual basis to assist in managing QLTC. QLTC schedule of meetings were distributed to all relevant stakeholders and all scheduled meetings happened as planned. District Coordinators have been assigned to manage QLTC at district level. The Inter District orientation for QLTC Coordinators took place on 30 November 2017 at the Kimberley Teachers Centre. 2017 QLTC initiatives included supporting underperforming high schools to resuscitate school structures in Frances Baard and John Taolo Gaetsewe Districts, establishing working relations with Community Development Workers and Ward Councillors in order to heighten parental and community involvement in schools. 2018 SGB Elections The 2018 SGB Elections went well without major incidents. All District Management Team Members (DMT) and Circuit Managers were capacitated on the SGB Regulations and Advocacy Programmes. Provincial Stakeholders – Teacher Unions, SGB Associations and the IEC were capacitated on the SGB Election Regulations. All Stakeholders were provided with accreditation letters to monitor the Elections. Head Office Managers were deployed as Provincial Monitors to monitor the parent component Election in 40 schools across the Province.

INSTITUTIONAL DEVELOPMENT UNIT

School Safety The department implemented the National School Safety Framework in 81 Schools. The Department also participated in the National Road Safety Debating Competition. A total of 22 schools in the Province participated in the competition and achieved position 1 in the category: best speaker - overall, 2nd position in the urban category, and 3rd position in the rural category. A total of 93 schools were monitored and supported to check compliance with safety regulations and with the prescripts of the Occupational Health and Safety Act.

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In-School Sport League programme culminated in Provincial and National Championships in all 9 prioritized codes – Athletics, Chess, Cricket, Football, Hockey, Netball, Rugby, Table Tennis and Volleyball. Cross-Country National Championships were successfully hosted by the Department of Education on 30 September 2017. TEACHER DEVELOPMENT Continuing Professional Teacher Development (CPTD) The Orientation and sign-up of post level one teachers is continuing on a weekly basis at schools in all districts. Mop-up sessions are being held in John Taolo Gaetsewe every Tuesday and Thursday of each week. The reason for the mop-up is so that all HODs in the schools can be brought on board as their three year cycle ends at the end of 2017. 337 Post level one teacher were signed up; 93 HODs and 37 new deputy-principals and principals. Jan – March 2018 – 100 PL1 teachers; 10 HODs; 4 Deputy Principals and 10 Principals were signed up in the JTG district. Material Development (endorsed Programmes) Training of 38 District Officials in Materials Development by SACE (South African Council for Educators), in the Frances Baard District took place and 47 programmes were endorsed by SACE for training in the Province. Training of 77 Head Office Officials and 77 programmes were presented for endorsement. Professional Learning Communities (PLCs) All subject advisors and Circuit managers in the Frances Baard district were trained in the establishment of PLCs. (43 Subject Advisors, 9 Circuit Managers and 1 official) In the JTG district 28 subject advisors and district officials were trained in the establishment of PLCs in the schools. 19 District Officials were trained in ZFM district on the establishment of PLC’s. 12 schools were trained and monitored in the Frances Baard district, focussing on Inclusive Education for Foundation Phase and Intermediate Phase. Subject Specific Training Physical Science (29 out of a possible 40); Natural Science (35 out of a possible 40) and Mathematical Literacy ( 34 out of a possible 40) were trained and work-shopped in JTG by the University of Stellenbosch in August 2017. 739 teachers trained in EFAL in the Foundation Phase in three districts, namely Frances Baard, Pixley Ka Seme and ZFM schools. ICT integration 34 out of a possible 69 officials was trained in Google Forms to assist with reporting of programmes. Training of 143 reading coaches and 40 Mathematics coaches for Intermediate and Senior phase was trained. 10 Teachers at the Retlameleng Special School completed a two week training course on Braille application. National Teaching Awards: 50 entries were received for the Awards from all districts. The process of district adjudications will take place and so also the provincial adjudication in preparation for the ceremony. Adjudication panels have been chosen and preparations are continuing. 10 teachers from each of the categories represented the Province at the National Awards Function in Pretoria. One participant was a second finalist in the category of Special Needs Teaching.

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Induction of Novice Teachers in the Foundation Phase: 26 novice teachers and 16 mentor teachers were inducted. Emphasis was on teachers who were teaching in Special Schools/Inclusive Education. Teacher Union Collaboration: 4 successful meetings were held in the Province between the unions and NCDOE. NAPTOSA presented training on Demystifying Assessment -62 out of a possible 70 teachers were trained in the programme. SAOU – Principals Review meetings 63 / 65 SADTU – Nationally provided training for district officials on Multi-Grade Toolkit – 6/8 officials attended in Boksburg. Intermediate and Senior Phase support to teachers – 180 /200 teachers. ORGANIZATIONAL TEACHING AND LEARNING SUPPORT SERVICES Learner Transport Services The learner transport function was managed by the Department of Transport, Safety and Liaison (DTSL) during the period under review. During this period, 24 659 out of a possible 29 115 learners in poor and rural areas, who reside further than 5km from their nearest schools, were transported to their respective schools. The learner transport function will be transferred to the Education Department as from 1 April 2018. The Department will operationalise all outstanding routes. This will result in the targeted number of learners being transported. Government Fleet Transport Services The Department is supposed to have 75 government fleet vehicles. However, additional vehicles had to be rented from the fleet services entity as the national service provider for subsidized vehicles failed to make deliveries. The department stood the risk of failing in its duties to provide an education service to the Province. However, to save costs the department opted for used vehicles instead of new ones as the rental amounts are much cheaper. The intention is to reduce the number of fleet vehicles as the subsidized vehicles are delivered. Hostels Services 4 587 learners were accommodated and boarding bursaries paid to 3 505 qualifying learners in the 72 hostels. Only learners who are residing further than 5km from their nearest hostel, and who are from the Province, qualify for boarding bursaries. Where hostels have accommodation available to accommodate other learners they can do so. Telephony Services Telephone services were provided to 100% of the officials in the department. The new RT 15 Mobile Communications Devices Contract was implemented in the department LTSM (Textbooks) Approval was only granted to procure Gr 10 Literature, Grade 12 Technical subjects and Braille & Large print. 99.99% of the textbooks that were ordered were delivered Due to budget constraints only certain books were approved by the Department for ordering. However, since January 2018 some schools experienced a shortage of books that were not approved to be ordered. To resolve these problems the Department conducted an audit of shortages and the Head of Department approved a mop-up order to address the needs of these schools in spite of the financial challenges faced by the Department. The focus with the mop-up orders was on schools which either had large learner number increases or schools which had to implement another stream, Grade or language at the start of the 2018 academic year

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EMPLOYEE RELATIONS AND PEOPLE MANAGEMENT (LABOUR RELATIONS) In terms of collective bargaining the Department managed to achieve 100% as regard to the performance of the Northern Cape Provincial Chamber (ELRC). The Department also managed to reduce the number of disputes lodged by employees as well as ensuring that grievances are addressed promptly and adequately. All three councils i.e. Education Labour Relations Councils (ELRC), THE General Public Sectorial Bargaining Council (GPSSBC) and the Public Service Sectorial Bargaining Council (PSCBC) are fully functional, vibrant and operational and have consistently had their governance meetings during the period under review. The meetings were concluded in terms of the adopted year plan of 2017/2018 except at the ELRC where there is an impasse as a result of the Teacher Incentives issue which arose at the Chamber of the 08 March 2018 resulting in the collapse of Chamber activities and programmes.

38

Stra

tegi

c ob

ject

ives

:

Prog

ram

me

1: A

dmin

istr

atio

n

Stra

tegi

c ob

ject

ives

A

ctua

l A

chie

vem

ent

2016

/201

7

Plan

ned

Targ

et

2017

/201

8

Act

ual

Ach

ieve

men

t 20

17/2

018

Dev

iatio

n fr

om

Plan

ned

Targ

et

for 2

017/

2018

Com

men

t on

devi

atio

ns

To p

rovi

de s

uppo

rt to

the

Dep

artm

ent a

nd

its 5

58 l

earn

ing

and

teac

hing

ins

titut

ions

to

brin

g th

em t

o op

timal

fun

ctio

nalit

y by

20

30.

544

556

556

0

Pe

rfor

man

ce in

dica

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Prog

ram

me

1: A

dmin

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dica

tor

Act

ual

Ach

ieve

men

t 20

16/2

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et

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/201

8

Act

ual

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om

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ned

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or

2017

/201

8

Com

men

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devi

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PPM

101:

Num

ber

of p

ublic

sch

ools

tha

t us

e sc

hool

s’

adm

inis

tratio

n an

d m

anag

emen

t sy

stem

s to

el

ectro

nica

lly

prov

ide

data

556

556

556

0

PPM

102:

Num

ber

of p

ublic

sch

ools

tha

t ca

n be

con

tact

ed e

lect

roni

cally

(e-m

ail)

541

529

554

25

As a

ll pu

blic

sch

ools

hav

e be

en p

rovi

ded

with

3G

do

ngle

s fo

r th

e pu

rpos

e of

ad

min

istra

tion,

m

ore

scho

ols

are

now

el

ectro

nica

lly

cont

acta

ble

as

they

ar

e be

com

ing

mor

e co

mfo

rtabl

e w

ith

the

tech

nolo

gy.

4.

7%

PPM

103:

Per

cent

age

of

educ

atio

n ex

pend

iture

goi

ng t

owar

ds n

on-p

erso

nnel

ite

ms*

23.3

%

23.9

%

23.4

%

-0.5

%

Mor

e ed

ucat

ors

had

to b

e ap

poin

ted

due

to a

n in

crea

se in

lear

ner n

umbe

rs.

(1 2

98 2

44/

5 57

4 23

3)

(1 3

99 5

95/

5 85

7 84

8)

PPM

104:

Num

ber

of

scho

ols

visi

ted

by

dist

rict o

ffici

als

for m

onito

ring

and

supp

ort

purp

oses

. 54

3 46

0 54

0 80

Mor

e sc

hool

s ot

her

than

un

der

perfo

rmin

g sc

hool

s ar

e vi

site

d to

ens

ure

smoo

th-r

unni

ng o

f ac

adem

ic a

ctiv

ities

to

min

imis

e th

e ris

k of

und

erpe

rform

ance

.

39

Sub-

prog

ram

me

1.2:

Cor

pora

te S

ervi

ces

Perf

orm

ance

Indi

cato

r A

ctua

l A

chie

vem

ent

2016

/201

7

Plan

ned

Targ

et

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/201

8

Act

ual

Ach

ieve

men

t 20

17/2

018

Dev

iatio

n fr

om

Plan

ned

Targ

et

for 2

017/

2018

Com

men

t on

devi

atio

ns

1.2.

1:Pe

rcen

tage

of

sc

hool

s ha

ving

ac

cess

to in

tern

et c

onne

ctiv

ity

N/A

60

.0%

76

.6%

16

.6%

Ac

cele

ratio

n of

pr

ojec

t by

se

rvic

e pr

ovid

ers

(333

/556

) (4

26/5

56)

1.2.

2:Pe

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tage

of

text

book

s de

liver

ed

to s

choo

ls a

s pe

r ord

ers

plac

ed b

efor

e th

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-ope

ning

of s

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N/A

95

.0%

97

%

2.0%

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ders

del

iver

ed o

n tim

e (6

84 0

00/

720

000)

(1

59 3

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164

309)

1.

2.3:

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enta

ge o

f le

arne

rs i

n sc

hool

s th

at a

re fu

nded

at a

min

imum

leve

l N

/A

30.0

%

29.8

%

-0.2

%

Slig

htly

mor

e le

arne

rs in

sch

ools

that

are

no

t fun

ded

at m

inim

um le

vel

(81

297/

27

0 98

9)

(80

638/

27

0 23

9)

1.2.

4:Pe

rcen

tage

of

scho

ols

with

ful

l se

t of

fin

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t re

spon

sibi

litie

s on

the

basi

s of

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essm

ent

N/A

98

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99

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1.

3%

No

inst

ance

s w

ere

iden

tifie

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here

SG

Bs f

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per

form

the

ir S

ectio

n 21

re

spon

sibi

litie

s in

term

s of

SA

SA

(545

/556

) (5

52/5

56)

1.2.

5:C

ompl

ete

and

cons

iste

nt

post

-pr

ovis

ioni

ng

polic

y an

d re

gula

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in

pl

ace

and

proc

eed

with

im

plem

enta

tion

and

mon

itorin

g.

N/A

10

0%

100%

0

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prog

ram

me

1.4:

Hum

an R

esou

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Dev

elop

men

t Pe

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man

ce In

dica

tor

Act

ual

Ach

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men

t 20

16/2

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Plan

ned

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et

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/201

8

Act

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Ach

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men

t 20

17/2

018

Dev

iatio

n fr

om

Plan

ned

Targ

et

for 2

017/

2018

Com

men

t on

devi

atio

ns

1.4.

1:Pe

rcen

tage

of

sc

hool

s w

here

al

loca

ted

teac

hing

pos

ts a

re a

ll fil

led

N

/A

98%

87

.60%

-1

0.4%

D

elay

in

ap

poin

tmen

ts

due

to

HR

co

nver

sion

pro

cess

es o

f ed

ucat

ors

from

te

mpo

rary

to p

erm

anen

t sta

tus

(8

962

/ 9

145)

(4

87/5

56)

1.4.

2:N

umbe

r of

qua

lifie

d te

ache

rs, a

ged

30 a

nd

belo

w, e

nter

ing

the

publ

ic s

ervi

ce a

s te

ache

rs fo

r th

e fir

st ti

me

N

/A

150

18

7

37

Mor

e qu

alifi

ed t

each

ers

appo

inte

d du

e to

th

e av

aila

ble

post

s re

sulti

ng

from

in

crea

sed

enro

lmen

t 24

.7%

1.

4.3:

Num

ber

of F

unza

Lus

haka

bur

sary

hol

ders

pl

aced

by

June

of t

he y

ear a

fter q

ualif

ying

N

/A

100

10

8

8 M

ore

burs

ary

hold

ers

appo

inte

d du

e to

no

n-pl

acem

ent i

n ot

her P

rovi

nces

8%

1.4.

4:Pe

rcen

tage

of

dist

rict

man

ager

s as

sess

ed

agai

nst d

evel

oped

crit

eria

N

/A

100%

10

0%

0

40

Strategy to overcome areas of under performance

Over the MTEF targets will be scaled down because of marginal budget increases Changes to planned targets

There were no changes to planned targets

Linking performance with budgets Sub-programme expenditure

Final Actual Final Actual

Appropriation Expenditure Appropriation Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

OFFICE OF THE MEC 11 513 11 513 - 10 904 10 908 (4)

CORPORATE SERVICES 326 152 322 943 3 209 324 731 325 475 (744)

EDUCATION MANAGEMENT 248 542 248 542 - 236 625 242 773 (6 148)

HUMAN RESOURCE DEVELOPMENT 22 449 22 384 65 23 794 32 732 (8 938)

EMIS 19 300 12 678 6 622 13 437 13 437 -

Total 627 956 618 060 9 896 609 491 625 325 (15 834)

Programme 1: ADMINISTRATION

2017/2018 2016/2017

(Over)/Under Expenditure

(Over)/Under Expenditure

Final Actual Final Actual

Appropriation Expenditure Appropriation Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Current payments 586 668 586 668 - 578 907 584 365 (5 458)

Compensation of employees 458 063 458 063 - 438 407 443 865 (5 458)

Goods and services 128 569 128 569 - 140 481 140 481 -

Interest and rent on land 36 36 - 19 19 -

Transfers and subsidies 657 1 657 (1 000) 203 10 579 (10 376)

Payments for capital assets 40 631 29 735 10 896 30 381 30 381 -

Payment for financial assets - - - - - -

Total 627 956 618 060 9 896 609 491 625 325 (15 834)

Economic Classification

2017/2018 2016/2017

(Over)/Under Expenditure

(Over)/Under Expenditure

41

4.2 Programme 2: PUBLIC ORDINARY SCHOOL EDUCATION

Objective of Programme: To provide public ordinary education from Grade 1 to 12, in accordance with the South African Schools Act and White Paper 6 on inclusive education. (E-learning is also included)

Sub-programmes Sub-programme 2.1: Public Primary Level

To provide specific public primary ordinary schools (including inclusive education) with resources required for the Grade 1 to 7 level.

Sub-programme 2.2: Public Secondary Level To provide specific public secondary ordinary schools (including inclusive education) with

resources required for the Grade 8 To 12 Levels. Sub-Programme 2.3: Human Resource Development

To provide departmental services for the development of educators and non-educators in public ordinary schools (including inclusive education).

Sub-programme 2.4: School Sport, Culture and Media Services To provide additional and departmentally managed sporting, cultural and reading activities in

public ordinary schools (including inclusive education). Sub-programme 2.5: Conditional Grants

To provide for projects (including inclusive education). under programme 2 specified by the Department of Basic Education and funded by conditional grants.

Strategic objectives, performance indicators, planned targets and actual achievements Achievements NATIONAL SCHOOL NUTRITION PROGRAMME (NSNP) School Feeding Through School Feeding, the Department of Education is attempting to address the plight of needy learners by providing them with a nutritious meal before 10:00 am for 192 school days (quintile 1 – 3). The NC Dept of Education’s targeting policy is to offer all primary and secondary schools in the Province the opportunity to apply to participate in the NSNP. All learners in the schools which apply to participate in the NSNP will be entitled to benefit from the programme (Grades R – 12). 261 879 learners had access to the NSNP meals. For the year under review 1025 committee members, contact educators, Food handlers and SMT members were trained on the implementation of the programme.

Sustainable Food Production Sustainable Food Production encourages learners, educators and community members to develop food gardens in schools and use them as living laboratories by integrating them into the curriculum. The Department has embarked on various strategies to implement projects at identified schools with the aim to roll these projects out to all participating schools. There are 217 sustainable food gardens in the Province

Nutrition Education The aim of Nutrition Education is to promote healthy eating habits and healthy lifestyles in schools and communities. It is through this component that the Programme hopes to be able to reach parents, educators, SGBs, SMTs, school gate vendors, tuck shop managers and interested community members. For the year under review 730 food handlers were trained on meal preparation and food safety. 100 815 Grade R – 7 in quintile 1-3 Learners were dewormed in all the five districts.153 schools in the Province received certification of acceptability( CoA) The is simply saying that from the 504 kitchens in the Province only 153 kitchen are compliant to regulation R962.

42

MATHEMATICS, SCIENCE AND TECHNOLOGY: CONDITIONAL GRANT Learner Support 2 026 learners supported through matric intervention MST camps (3 – 7 July 2017) and Autumn

Camps 550 learners registered for MST Olympiads 27 learners supported for the ESKOM expo for young scientists 582 agricultural sciences learners supported for the NAMPO expo in Bothaville on the 18 May

2017. Teacher Support 45 Teachers trained on the new technical occupational streams ( 21 – 23 April 2017) 35 teachers trained on the CAPS 2 for technical schools ( 2 – 6 October 2017) 326 Teachers trained on content and methodologies ( February and March 2018) 320 senior phase teachers trained in Mathematics through 1+4 model of intervention 86 GET teachers trained on Mathematics and Natural Sciences during MST training in Upington School Support 39 Mathematics kits for FET and GET delivered to all MST schools 135 Physical Sciences learner work stations delivered to all 27 MST high schools 17 Natural Sciences kits for GET delivered to all MST primary schools 12 Technology kits delivered to all primary MST schools 13 Technical schools supported with equipment, tools and machinery through transfer of funds to

the schools ( R 3 545 000) 136 schools supported through Edukite for life sciences CURRICULUM The following serves to briefly report on the curriculum (ECD, GET, FET and CSS) activities for the 2017-2018 Annual Performance Plan. The focus of the activities was aimed at ensuring quality teaching and learning by providing support to teachers and learners so that expectations are met. A substantial investment was made to support teachers and learners who showed deficiencies in subject content, lacked confidence and who did not display a single-minded focus to obtain a quality improvement in learner outcomes across all Grades and in particular, the NSC. As part of a Department of Basic Education project, Mathematics Training was conducted in the Frances Baard from 21-23 April 2017. Eleven teachers attended the training. During Mathematics Empowerment workshop, 108 attended. Out of the 857 teachers targeted for training in English Across Curriculum, 761 attended. Eighty-seven English FAL teachers were invited to Empowerment Workshops and 79 attended. Three hundred and thirty-six out of an invited 450 teachers attended the cluster meetings. In Afrikaans HL, 66 teachers were invited to Empowerment Workshops and 62 attended. Out of a total of 250 teachers invited to Cluster meetings, 248 teachers attended. One hundred and thirty-five Grade 12 Geography teachers in the Province received Edukite hard- and soft resources and received 2-day training on the use thereof. Twenty-eight teachers were invited for ICT Hey!Math and Hey!Science Integration workshops and 19 attended. The number of school visits planned for Term 1 was 897 and 741 schools were visited. Whole School Day Teaching intervention was conducted from 20 April 2017 to 25 May 2017 and out of 98 schools targeted, 73 were supported. Improvement of School-Based Assessment and SBA Monitoring Training on Assessment Analysis was conducted to assist teachers on analyzing learner’s results per assessment task and per question. In an attempt to assist teachers in developing quality Assessment Tasks, SBA moderation was conducted at different schools. School visits were conducted to monitor the Workbook utilization in Grades 2, 5 and 8.

43

Cluster sessions for Grade 7-9 Mathematics teachers were conducted where the following topics were addressed: o Geometric patterns o Curriculum Coverage o Space and Shape o Time and o Money

Reading clubs were established and remain functional at the following schools: o Sishen Intermediate Schools o Maikaelelo P/S o Sishen P/S

20 schools have been identified for the Foundation Phase Mopeleto competition. Cluster sessions were held in all districts to orientate teachers on the new developments on Assessment in the Foundation Phase. o All schools visited using Programme to Improve Learning Outcomes (PILO) are up to date with

curriculum coverage. o 4 Professional Learning Communities (PLCs) have been established in John Taolo Gaetsewe

District (JTG) and a meeting was held in this regard. o 61 teachers from 15 schools attended Family Maths training with the focus on Time, Problem

Solving and number sense. o 155 teachers from 37 schools were trained on Mathematics vocabulary, Problem Solving and

Fractions. o 140 teachers from 39 schools were trained in Phonemic Awareness and writing strategies. o 170 teachers from 38 schools were trained in Life Skills content.

In an attempt to assist progressed learners, schools have remedial classes either in the morning or after school for 30 minutes. A Subject Committee Meeting was held in Upington with Provincial Coordinators and District Subject Advisor. This was a fruitful meeting where ideas and good practices were shared including giving feedback from National Subject Committee Meetings. Mathematics Intervention programme was conducted for all Grade 8 - 9 teachers for terms 1 - 3. In addition, all districts conducted cluster sessions for Grade 7 teachers in response to the developed Subject Improvement Plan. In FB, an additional cluster was also conducted for Grade 7-9 teachers. Cluster sessions for all Languages were held in all districts to strengthen School-Based Assessment and to prepare teachers for common tasks in GET. Additional cluster sessions were conducted by subject coordinators for the following Languages in both Senior and Intermediate Phase: Setswana, English and Afrikaans to strengthen the teaching of Literature ensuring uniformity and schools have relevant textbooks. School visits: Four (4) schools were visited by the provincial team as part of the Custodian programme as well as two additional schools identified in response to the serious intervention that was identified for special attention to these schools in Oliphantshoek. On site SBA moderation was conducted during the school visits which took place across the Province to quality assure assessment at school level. Term 2 commenced with the Top Achievers’ Winter Camp, the Residential Camps for Borderline learners and the Walk-in School-Based Winter Schools from 3 -7 July 2017. A total of 5 141 out of a targeted 5 141 learners attended. This included 61 out of 61 learners who attended the Top Achievers’ Camp and 76 out of the expected 76 learners who attended the Winter Camp for Civil Technology at Kakamas High School. For Languages, a Roadshow was conducted and 119 teachers attended out of an expected 135. Cluster meetings were convened and a total of 563 teachers out of the targeted 894 attended. Of the targeted 148 teachers, the FET Provincial Subject Co-ordinators managed to support 108 teachers onsite. Emergency sessions for Grade 12 teachers were conducted and a total of 1358 were targeted of which 1630 attended.

44

Empowerment sessions were also conducted for teachers from underperforming schools and a total of 107 out of 130 teachers attended. Geography Mind the Gap Study Guides were duplicated for 6273 and the same number of mapwork kits were procured for Grade 12 learners. “Big Show” revision classes were conducted in Life Sciences and a total of 1331 out of an expected 1904 learners attended. Learners from 17 out of 17 schools participated in a presentation of the Afrikaans Home Language prescribed drama. The Telematics broadcasts continued and 406 learners out of an expected 1065 attended the broadcast sessions and 51 out of 62 schools were logged in. The psycho-social support continued and 1700 of the targeted 1700 learners benefitted from the programme. To further ensure an improved pass rate, Saturday classes were conducted and a total of 1 560 of an expected 1983 learners attended. Learners also participated in Lock-in Sessions and 876 of an expected 1283 attended. Cinema sessions were held at 18 out of the 19 targeted schools. Compulsory study sessions were conducted at 28 of the proposed 42 schools. Revision supplements were provided to 1239 out of the expected 1272 (97.41%). The provincial subject co-ordinators also conducted whole-school day support at identified schools teaching learners and a total of 3 953 of an expected 5121 learners were present. Edukite training was conducted and 43 out of 43 teachers attended. Provincial centralised moderation took place on 10 -14 July 2017 and the focus was on Grade 9, Mathematics and Languages. A total of 3123 learners from four schools took part in the Physical Education Jumping Jack on the 10th of May 2017 in an attempt to break Guinness World record. 100 Life Skills/ Creative Arts/ Life Orientation teachers attended a one-day workshop conducted by Lalela Heart Map project in Frances Baard and John Taolo Gaetsewe districts Term 3 included the Extended Spring Camps for Borderline learners which were conducted in all five the districts from 28 September 2017 to 7 October 2017. Thirteen centres were utilised for this intervention. From 23 – 29 October 2017, School-Based Assessment Moderation in the following subjects were conducted: Business Studies, English First Additional Language, Geography, Life Orientation, Life Sciences, Mathematical Literacy, Mathematics and Physical Sciences. On the 2-6 October 2017, centralised moderation for Grades 3 and 6 was conducted and the following subjects were moderated: Natural Science and technology, English, Afrikaans, Setswana and IsiXhosa. The purpose of moderation is to ensure that the quality and standards of the internal assessment as contemplated in the NCS/CAPS have been met. The Curriculum Management and Delivery Chief Directorate also conducted a two-day Planning Session with district curriculum officials to map out activities for the 2018 academic year. 121 Grade 7 schools and learners participated in the Career Dress-up day scheduled for 11-29 September 2017. Grade 9 Career Talks and Subject Choices with Department of Environmental Affairs took place from 24-31 August 2017 in the Frances Baard District and 1059 learners took part. Cluster Empowerment Sessions conducted by District Subject Advisors inclusive of multi-Grade schools teaching educators to improve knowledge and teaching efficiencies, ensuring coherence of the Annual Teaching Plan (ATP). A training session on English First Additional Language (EFAL) was conducted in October for Grades 1 and 2 teachers. MST training for Grade 4 Maths and Natural Science and Technology teachers was held in all five districts. Lead teachers were trained and materials developed for the training. The focus was on teaching methodologies and utilisation of resources. SAICA QUIZ with a focus on improving mathematical skills and competency for 103 Grade 7 learners of Colesberg Primary in Pixley Ka Seme. To further improve learner performance in mathematics, 217 Grades 4 -9 learners from 10 schools in ZF Mgcawu District participated in the Maths League competition.

45

To strengthen approaches to monitoring and support, a Mathematics Test was administered for a random selection of 25 learners in 6 selected schools per district. The purpose of the test was to assess the impact of mathematics training provided to Grades 8 and 9 teachers conducted in quarters 1-3 of the 2017 academic year. Subject Advisors were deployed to the schools which were at risk, from the commencement of the term until the final school day. The advisors stayed at schools for the entire school day assisting teachers with lesson teaching and consolidating examination techniques and they were also utilised to monitor the final examination. Term 4 commenced with reflecting on the strengths and weaknesses of the results of the Final 2017 examinations, to set the tone for 2018 and to provide the necessary support to teachers to ensure that quality teaching and learning expectations are met. The new academic year commenced with the Annual Curriculum Roadshow conducted by the Provincial Subject Co-ordinators which commenced on 22 January 2018 until 1 February 2018. The 2017 results were discussed in detail and the strengths and weaknesses were highlighted in the 2017 National Senior Certificate Diagnostic Report. Provincial Subject targets were set and teachers were assisted to set targets at school level. A Curriculum Roadshow with Senior Management Teams of underperforming schools was also conducted from 31 January 2018 until 14 February 2018. The purpose of this was to provide SMTs with an overview of the status of learner performance and a comparison between the cohort of 2017 and the cohort of 2018. The Annual Teacher Development Clinics for identified Grade 12 teachers, as part of its 2018 Programme to enhance Learner Attainment in the following selected subjects: Accounting, Business Studies, Consumer Studies, History, Geography, Life Sciences, Mathematical Literacy, Mathematics and Physical Sciences were conducted over the weekends of 23 -25 February 2018 and 2-4 March 2018. The purpose of the clinics was to equip teachers with the necessary content knowledge and skills required to execute their tasks effectively and successfully in the classroom and school. The FET also hosted its 4th Annual Teacher Recognition Award ceremony on 1 March 2018 where performing teachers per quintile per subject were recognised for excellent performance in the 2017 National Senior Certificate Examination. Promotion of Reading 24 reading coaches funded by the De Aar and Droogfontein Solar Power (Globeleq), 15 funded by ACCIONA in the JTG district and 50 Reading and Maths Coaches funded by Rooipoort were appointed. This brought the total number of Reading and Maths coaches to 195. 30 schools in the Province participate in the Spell It programme (A Literacy improvement programme) with a special focus on Grade 4 learners in collaboration with SPELL IT SA. To strengthen reading 900 teachers and 20 officials were trained on Phase1 to 4 on English as First Additional Language (EFAL) Primary School Reading Intervention Programme in collaboration with National Education Collaboration Trust (NECT). A three-day workshop was held for 65 Foundation Phase, 78 Intermediate Phase reading assistants and 27 Maths assistants to strengthen reading and mathematics in schools. Teaching and learning Languages enhanced through the participation of 812 Intermediate Phase learners in Spelling Bee competition and 4150 Grades 1 – 10 learners in Woorde Open Wereld (WOW). 30 (3 per Grade) represented the Province at the national level in Stellenbosch and out of the 10 categories, the Province got the championship in 6. The provincial Spelling Bee for 30 learners was successfully held without incurring any costs from the department. Funds were sourced from CAMP I AM and they sponsored the event including catering, venue and facilities and the prices.

46

To promote reading a Reading Edutainment school holiday programme was conducted at 10 venues in 2 districts; Frances Baard and Pixley Ka Seme and 1529 participants were involved in various reading activities. 32 out of school youth placed ETDPSETA library assistants learnership in the ZFM district and 20 library assistants’ posts advertised for Frances Baard district through EPWP. 3 500 books were donated by the Japanese Embassy and were distributed to 42 schools. The target for schools for multimedia resources was 2. IMPROVING MATHS AND SCIENCE PARTICIPATION RATE The teaching and learning of Mathematics and Science Subjects enhanced through the participation of learners in the following activities: Maths challenge:5478 intermediate phase learners participated in the Maths challenge; Maths Olympiads: 860 Grade 10-12 learners took part in the Olympiad; Natural Science Olympiads: 1450 Grade 7-9 learners wrote the NS Olympiad; National Science Olympiads: 900 Grade10-12 learners took part in these Olympiads; Komatsu Grade 12 Camp: 180 Grade 12 JTG learners were involved in the three-day camp; Astro Quiz: 300 Grade 7 learners participated in the Astro Quiz. Hartswater primary school

represented the Province at National; National Science Week: 3000 learners were involved in the NSW; Maths Assistants Workshop: 28 Maths Assistants in Frances Baard were trained on Mathematics

content; Schools Debate: 75 learners from15 schools took part in the debates. Kimberley Girls High

represented the Province at National and obtained 3rd position; Eskom Expo for Young Scientists: 600 learners participated in the EEYS. 27 learners represented

the Province at national. 3 learners received bronze, 4 silver and 1 gold. The learner who received a gold also received an invitation for possible international participation. She also received a bursary to the value of R50 000 and;

Science Tube festival: 1250 learners attended the science tube festival. 8 Primary schools (Grade 4 to 7) benefitted from the Greenshoots programme - This programme assist teachers to identify areas were learners need assistance in Mathematics concepts through an assessment. INCREMENTAL INTRODUCTION OF AFRICAN LANGUAGES (IIAL) 101 primary schools that did not previously offer an African language are offering the language in Grade 1. 15 of these schools implement IIAL in Grades 1 and 2 whilst 5 of the schools implement in Grades1 to 3 for 2018. 4 high schools that did not previously offer an African language are offering the language in Grade 8. Two of the schools are offering the language in Grade 8 and 9 and 1 school is offering the language in Grades 8, 9 and 10. A total of 211 teachers were trained on the implementation of IIAL. All activities unfolded in each directorate within the Chief Directorate were geared towards improving learner performance as well as to achieve the targets set for each subject in line with the Action Plan 2019: Towards the realisation of schooling 2030

47

Stra

tegi

c ob

ject

ives

:

Prog

ram

me

2: P

ublic

Ord

inar

y Sc

hool

Edu

catio

n

Stra

tegi

c ob

ject

ives

A

ctua

l A

chie

vem

ent

2016

/201

7

Plan

ned

Targ

et

2017

/201

8

Act

ual

Ach

ieve

men

t 20

17/2

018

Dev

iatio

n fr

om

Plan

ned

Targ

et

for 2

017/

2018

Com

men

t on

devi

atio

ns

To m

onito

r th

e im

plem

enta

tion

of t

he N

atio

nal

Cur

ricul

um

Stat

emen

t an

d tra

ck

the

perfo

rman

ce

and

deve

lopm

ent

of

300

000

lear

ners

.

270

989

270

989

273

604

2 61

5

Mor

e le

arne

rs

enro

lled

in

publ

ic

ordi

nary

sch

ools

tha

n ex

pect

ed d

ue

to th

e in

flux

from

oth

er P

rovi

nces

.

Perf

orm

ance

indi

cato

rs

Prog

ram

me

2: P

ublic

Ord

inar

y Sc

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Edu

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rfor

man

ce In

dica

tor

Act

ual

Ach

ieve

men

t 20

16/2

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ned

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et

2017

/201

8

Act

ual

Ach

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men

t 20

17/2

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Dev

iatio

n fr

om

Plan

ned

Targ

et

for 2

017/

2018

Com

men

t on

devi

atio

ns

PPM

201:

Num

ber

of

full

serv

ice

scho

ols

serv

icin

g le

arne

rs w

ith le

arni

ng b

arrie

rs

12

12

23

11

Mor

e sc

hool

s ha

d ad

equa

tely

tra

ined

ed

ucat

ors

and

suffi

cien

tly a

sses

sed

lear

ners

. 91

.7%

PPM

202:

The

perc

enta

ge o

f chi

ldre

n w

ho tu

rned

9

in t

he p

revi

ous

year

and

who

are

cur

rent

ly

enro

lled

in G

rade

4 (o

r a h

ighe

r Gra

de)

66%

66

%

97.1

%

31.1

%

Lear

ners

are

pro

gres

sing

thro

ugh

the

syst

em

at

a hi

gher

ra

te

than

ex

pect

ed,

due

to t

he le

arne

r nu

mbe

r in

crea

se

and

the

effe

cts

of

impl

emen

tatio

n of

th

e pr

ogre

ssio

n po

licy.

(14

987/

22

693

) (1

4 98

7/

22 6

93)

(23

288/

23

975

)

PPM

203:

The

perc

enta

ge o

f chi

ldre

n w

ho tu

rned

12

in th

e pr

eced

ing

year

and

who

are

cur

rent

ly

enro

lled

in G

rade

7 (o

r a h

ighe

r Gra

de)

55%

55

%

88.9

0%

33.9

%

Lear

ners

are

pro

gres

sing

thro

ugh

the

syst

em a

t a h

ighe

r rat

e th

an e

xpec

ted

due

to t

he l

earn

er n

umbe

r in

crea

se

and

the

effe

cts

of i

mpl

emen

tatio

n of

th

e pr

ogre

ssio

n po

licy.

(11

419/

20

754

) (1

1 41

9/

20 7

54)

(19

398/

21

828

)

PPM

204:

Num

ber o

f sch

ools

pro

vide

d w

ith m

ulti-

med

ia re

sour

ces

2

2

42

40

Ad

ditio

nal

mat

eria

l re

ceiv

ed

from

do

nors

to p

rovi

de to

sch

ools

20

00%

48

Prog

ram

me

2: P

ublic

Ord

inar

y Sc

hool

Edu

catio

n Pe

rfor

man

ce In

dica

tor

Act

ual

Ach

ieve

men

t 20

16/2

017

Plan

ned

Targ

et

2017

/201

8

Act

ual

Ach

ieve

men

t 20

17/2

018

Dev

iatio

n fr

om

Plan

ned

Targ

et

for 2

017/

2018

Com

men

t on

devi

atio

ns

PPM

205:

Lear

ner a

bsen

teei

sm ra

te

5.70

%

6.5%

3.

5%

-3%

Th

ere

wer

e fe

wer

lea

rner

tra

nspo

rt

issu

es th

an in

pre

viou

s ye

ars.

(3

679

636

/ 65

105

312

) (3

364

335

/ 51

759

000

) (1

817

617

/ 51

783

899

) PP

M20

6:Te

ache

r abs

ente

eism

rate

6.

30%

6.

60%

6.

70%

0.

1%

Hig

h le

vels

of

si

ck

and

fam

ily

resp

onsi

bilit

y le

ave

take

n by

ed

ucat

ors

(104

747

/ 1

656

589)

(9

2 73

0/

1 40

5 00

0)

(101

639/

15

1288

5)

PPM

207:

Num

ber

of l

earn

ers

in p

ublic

ord

inar

y sc

hool

s be

nefit

ing

from

the

“N

o-Fe

e Sc

hool

s”

polic

y 18

8 08

7

189

000

18

9 60

1

601

Incr

ease

in

lear

ner

enro

lmen

t in

no-

fee

scho

ols.

0.

3%

PPM

20

8:N

umbe

r

of

educ

ator

s tra

ined

in

Li

tera

cy/L

angu

age

cont

ent a

nd m

etho

dolo

gy

7 40

8

3 80

0

4 56

3

763

Mor

e ed

ucat

ors

train

ed in

resp

onse

to

poor

in-y

ear r

esul

ts

20.1

%

PPM

20

9:N

umbe

r of

ed

ucat

ors

train

ed

in

Num

erac

y/M

athe

mat

ics

cont

ent

and

met

hodo

logy

4

213

1

800

2

547

74

7 M

ore

educ

ator

s tra

ined

in re

spon

se to

po

or in

-yea

r res

ults

41

.5%

SUB

-PR

OG

RAM

ME

2.1

& 2

.2 :

Publ

ic S

choo

ls

Perf

orm

ance

Indi

cato

r A

ctua

l A

chie

vem

ent

2016

/201

7

Plan

ned

Targ

et

2017

/201

8

Act

ual

Ach

ieve

men

t 20

17/2

018

Dev

iatio

n fr

om

Plan

ned

Targ

et

for 2

017/

2018

Com

men

t on

devi

atio

ns

2.1.

1:Th

e pe

rcen

tage

of

lear

ners

who

are

in

clas

ses

with

no

mor

e th

an 4

5 le

arne

rs.

N/A

60

%

98.0

%

38.0

%

The

maj

ority

of

le

arne

rs

are

adeq

uate

ly a

ccom

mod

ated

in s

choo

ls

(274

540

/ 28

0 09

6)

2.1.

2:Pe

rcen

tage

of

G

rade

1-

9 le

arne

rs

prov

ided

with

requ

ired

wor

kboo

ks p

er G

rade

per

ye

ar

N/A

98

%

100%

(2

22 0

72/

222

072)

2.

0%

All

lear

ners

w

ere

supp

lied

with

w

orkb

ooks

2.1.

3:Pe

rcen

tage

of

lear

ners

who

com

plet

e th

e w

hole

cur

ricul

um e

ach

year

N

/A

60%

90

.7%

(4

9/54

) 30

.7%

G

reat

er c

over

age

due

to i

ncre

ased

m

onito

ring

at s

choo

l lev

el

2.1.

4:Pe

rcen

tage

of

sc

hool

s pr

oduc

ing

the

N/A

10

%

69.0

%

59.0

%

Mor

e sc

hool

s co

mpl

ying

du

e to

49

SUB

-PR

OG

RAM

ME

2.1

& 2

.2 :

Publ

ic S

choo

ls

Perf

orm

ance

Indi

cato

r A

ctua

l A

chie

vem

ent

2016

/201

7

Plan

ned

Targ

et

2017

/201

8

Act

ual

Ach

ieve

men

t 20

17/2

018

Dev

iatio

n fr

om

Plan

ned

Targ

et

for 2

017/

2018

Com

men

t on

devi

atio

ns

min

imum

set

of

man

agem

ent

docu

men

ts a

t a

requ

ired

stan

dard

(1

18/1

71)

indu

ctio

n, tr

aini

ng a

nd m

onito

ring

2.1.

5:Pe

rcen

tage

of

SGB’

s in

sam

pled

sch

ools

th

at m

eets

the

min

imum

cr

iteria

in

term

s of

ef

fect

iven

ess

ever

y ye

ar

N/A

18

%

35.9

%

17.9

%

Mor

e sc

hool

s co

mpl

ying

du

e to

in

duct

ion,

trai

ning

and

mon

itorin

g (7

1/19

8)

2.1.

6:Th

e pe

rcen

tage

of

sc

hool

s th

at

have

ac

quire

d th

e fu

ll se

t of

fin

anci

al m

anag

emen

t re

spon

sibi

litie

s on

the

bas

is o

f an

ass

essm

ent

of th

eir f

inan

cial

man

agem

ent c

apac

ity

N/A

98

%

(545

/556

) 99

.3%

(5

52/5

56)

1.3%

No

inst

ance

s w

ere

iden

tifie

d w

here

SG

Bs f

aile

d to

per

form

the

ir Se

ctio

n 21

resp

onsi

bilit

ies

in te

rms

of S

ASA

SUB

-PR

OG

RAM

ME

2.3:

Hum

an R

esou

rce

Dev

elop

men

t Pe

rfor

man

ce In

dica

tor

Act

ual

Ach

ieve

men

t 20

16/2

017

Plan

ned

Targ

et

2017

/201

8

Act

ual

Ach

ieve

men

t 20

17/2

018

Dev

iatio

n fr

om

Plan

ned

Targ

et

for 2

017/

2018

Com

men

t on

devi

atio

ns

2.3.

1:Th

e av

erag

e ho

urs

per

year

sp

ent

by

teac

hers

on

prof

essi

onal

dev

elop

men

t act

iviti

es

N/A

60

14

.3

(692

3/48

5)

-45.

7 Th

e C

PTD

pro

cess

es a

re n

ot y

et fu

lly

oper

atio

nal

e.g.

SA

CE

endo

rsem

ent

of tr

aini

ng c

ours

es.

2.3.

2:Pe

rcen

tage

of

teac

hers

mee

ting

requ

ired

cont

ent k

now

ledg

e le

vels

afte

r sup

port

N/A

60

%

58.4

%

(217

/372

) -1

.6%

Con

tent

le

vels

no

t ye

t at

re

quis

ite

leve

l du

e to

the

pre

senc

e of

nov

ice

teac

hers

who

se c

onte

nt k

now

ledg

e is

lo

w.

50

Strategy to overcome areas of under performance Over the MTEF targets will be scaled down because of marginal budget increases Changes to planned targets There were no changes to planned targets Linking performance with budgets Sub-programme expenditure

Final Actual Final Actual

Appropriation Expenditure Appropriation Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

PUBLIC PRIMARY LEVEL 2 544 476 2 662 754 (118 278) 2 409 337 2 442 893 (33 556)

PUBLIC SECONDARY LEVEL 1 488 476 1 488 555 (79) 1 362 830 1 362 830 -

HUMAN RESOURCE DEVELOPMENT 28 947 28 805 142 28 421 28 955 (534)

SCHOOL SPORT, CULTURE AND MEDIA SERVICES 20 259 20 253 6 15 851 15 851 -

CONDITIONAL GRANTS 184 443 184 396 47 175 444 175 542 (98)

Total 4 266 601 4 384 763 (118 162) 3 991 883 4 026 071 (34 188)

Programme 2: PUBLIC ORDINARY SCHOOL EDUCATION

2017/2018 2016/2017

(Over)/Under Expenditure

(Over)/Under Expenditure

Final Actual Final Actual

Appropriation Expenditure Appropriation Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Current payments 3 856 703 3 972 791 (116 088) 3 616 073 3 647 420 (31 347)

Compensation of employees 3 744 254 3 860 080 (115 826) 3 551 559 3 584 065 (32 506)

Goods and services 112 449 112 629 (180) 64 391 63 232 1 159

Interest and rent on land - 82 (82) 123 123 -

Transfers and subsidies 406 902 411 281 (4 379) 372 606 377 234 (4 628)

Payments for capital assets 2 996 691 2 305 3 204 1 417 1 787

Payment for financial assets - - - - - -

Total 4 266 601 4 384 763 (118 162) 3 991 883 4 026 071 (34 188)

Economic Classification

2017/2018 2016/2017

(Over)/Under Expenditure

(Over)/Under Expenditure

51

4.3 Programme 3: INDEPENDENT SCHOOL SUBSIDIES

Objective of Programme: To support independent schools in accordance with the South African Schools Act

Sub-programmes

Sub-programme 3.1: Primary Phase

To support independent schools in the Grade 1 to 7 phase. Sub-programme 3.2: Secondary Phase

To support independent schools in the Grade 8 to 12 phase.

Strategic objectives, performance indicators, planned targets and actual achievements

Achievements INDEPENDENT SCHOOLS The Department is subsidising 6 of the 36 registered independent schools. The number of learners in these schools was projected to be 1 673 but at the beginning of the 2018 academic school year 1686 learners were enrolled. This enrolment is not controlled by the Department and is dependent on parental preferences and available space at the schools. All 36 registered independent schools have been monitored to ensure compliance with the conditions for registration and with the norms and standards for Independent schools. HOME EDUCATION The Department received a 33 new applications for 2017/18 financial year. There was an increase from 41 sites to 74 sites that are presently registered. The Department visited 34 home education sites for monitoring for the 201718 financial years in four districts.. All registered sites are in compliance with their registration requirements. Unregistered sites were encouraged to register The constant relocation of parents who home school their children makes it difficult to keep accurate records because they do not inform the Department about this. A new phenomenon where learners with barriers to learning are grouped together at a centre under the pretext of home education is posing a problem. Parents encourage this in the absence of special schools in certain areas like ZF Mgcawu & Frances Baard.

52

St

rate

gic

obje

ctiv

es:

Prog

ram

me

3: In

depe

nden

t Sch

ool S

ubsi

dies

Stra

tegi

c ob

ject

ives

A

ctua

l A

chie

vem

ent

2016

/201

7

Plan

ned

Targ

et

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t 20

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Perf

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Act

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PPM

301

:Per

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age

of r

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d in

depe

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t sc

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s re

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ing

subs

idie

s 17

.60%

16

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16

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0%

(6/3

4)

(6/3

6)

PPM

30

2:N

umbe

r of

le

arne

rs

at

subs

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ed

regi

ster

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1

677

1

673

1

686

13

M

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en

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in

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0.

8%

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303

:Per

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age

of r

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s vi

site

d fo

r mon

itorin

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d su

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t 10

0%

100%

10

0%

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(5

/5)

(36/

36)

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36)

53

Strategy to overcome areas of under performance Over the MTEF targets will be scaled down because of marginal budget increases. Changes to planned targets

There were no changes to planned targets.

Linking performance with budgets Sub-programme expenditure

Final Actual Final Actual

Appropriation Expenditure Appropriation Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

INDEPENDENT PRIMARY LEVEL 1 402 1 402 - 1 706 1 706 -

INDEPENDENT SECONDARY LEVEL 7 762 7 762 - 7 016 7 016 -

Total 9 164 9 164 - 8 722 8 722 -

Programme 3: INDEPENDENT SCHOOL SUBSIDY

2017/2018 2016/2017

(Over)/Under Expenditure

(Over)/Under Expenditure

Final Actual Final Actual

Appropriation Expenditure Appropriation Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Current payments - - - - - -

Compensation of employees - - - - - -

Goods and services - - - - - -

Interest and rent on land - - - - -

Transfers and subsidies 9 164 9 164 - 8 722 8 722 -

Payments for capital assets - - - - - -

Payment for financial assets - - - - - -

Total 9 164 9 164 - 8 722 8 722 -

Economic Classification

2017/2018 2016/2017

(Over)/Under Expenditure

(Over)/Under Expenditure

54

4.4 Programme 4: PUBLIC SPECIAL SCHOOL EDUCATION

Objective of Programme: To provide compulsory public education in special schools in accordance with the South African Schools Act and White Paper 6 on inclusive education. (E-learning activities are also included)

Sub-programmes

Sub-programme 4.1: Schools To provide specific public special schools with resources. (Including E-learning and inclusive education)

Sub-programme 4.2: Human Resource Development To provide departmental services for the development of educators and non-educators in public special schools (including inclusive education).

Sub-programme 4.3: School Sport, Culture and Media Services. To provide additional and departmentally managed sporting, cultural and reading activities in public special schools (including inclusive education).

Sub-programme 4.4: Conditional Grants To provide for projects under programme 4 specified by the Department of Basic Education and funded by conditional grants (including inclusive education).

Strategic objectives, performance indicators, planned targets and actual achievements

Achievements Number of learners with special needs in special schools

The total number of learners in special schools is 2097. 723 are new applicants. 234 learners are on the waiting list and need placement in Special Schools. The total placed is 672. The learners on the waiting list are currently in mainstream schools Percentage of special schools serving as Resource Centres

The Department has eleven (11) special schools and eight (8) of them are serving as resource centres. The percentage of special schools serving as resource centres is 70.7%. Number of educators trained in inclusive support programmes

2 054 educators were trained 2017/18 financial year. The training of educators is informed by the needs of the schools and educators and is based on the SIAS Policy (2014). Number of full service schools serving learners with learning barriers

The Department currently has 23 Full Service Schools that were declared by the HOD. From the Full Service Schools learners are being placed in Special Schools for intensive support. Number of skills centres and schools of skills

The Department has eight (8) centres for Learners with Profound Severe Intellectual Disabilities (LSPID). There are two Schools of Skills in the Province and two more that are being piloted.

55

Stra

tegi

c ob

ject

ives

:

Prog

ram

me

4: P

ublic

Spe

cial

Sch

ool E

duca

tion

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/201

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t 20

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. 2

145

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197

177

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72.7

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7

188

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403

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13

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54

Com

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indu

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-ap

poin

ted

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bers

at s

choo

ls

2.7%

56

Strategy to overcome areas of under performance

Over the MTEF targets will be scaled down because of marginal budget increases. Changes to planned targets

There were no changes to planned targets.

Linking performance with budgets Sub-programme expenditure

Final Actual Final Actual

Appropriation Expenditure Appropriation Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

SCHOOLS 138 872 140 208 (1 336) 116 175 132 276 (16 101)

HUMAN RESOURCE DEVELOPMENT 38 38 - 55 55 -

SCHOOL SPORT, CULTURE AND MEDIA SERVICES - - - - - -

CONDITIONAL GRANT 2 021 1 557 464 - - -

Total 140 931 141 803 (872) 116 230 132 331 (16 101)

Programme 4: PUBLIC SPECIAL SCHOOL EDUCATION

2017/2018 2016/2017

(Over)/Under Expenditure

(Over)/Under Expenditure

Final Actual Final Actual

Appropriation Expenditure Appropriation Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Current payments 126 146 125 682 464 102 335 117 114 -14 779

Compensation of employees 124 529 124 529 - 101 747 116 526 -14 779

Goods and services 1 617 1 153 464 588 588 -

Interest and rent on land - - - - - -

Transfers and subsidies 14 479 15 815 (1 336) 13 895 15 217 -1 322

Payments for capital assets 306 306 - - - -

Payment for financial assets - - - - - -

Total 140 931 141 803 (872) 116 230 132 331 -16 101

Economic Classification

2017/2018 2016/2017

(Over)/Under Expenditure

(Over)/Under Expenditure

57

4.5 Programme 5: EARLY CHILDHOOD DEVELOPMENT

Objective of Programme: To provide Early Childhood Education (ECD) at the Grade R and pre-Grade R in accordance with White Paper 5. (E-learning is also included)

Sub-programmes

Sub-programme 5.1: Grade R in Public Schools

To provide specific public ordinary schools with resources required for Grade R. Sub-programme 5.2: Grade R in Early Childhood Development Centres

To support Grade R at early childhood development centres. Sub-programme 5.3: Pre-Grade R Training

To provide training and payment of stipends of Pre-Grade R practitioners/ educators Sub-programme 5.4: Human Resource Development

To provide departmental services for the development of practitioners/ educators and non-educators in Grade R at public schools and ECD centres.

Sub-programme 5.5: Conditional Grant To provide for projects under programme 5 specified by the Department of Basic Education

and funded by conditional grants

Strategic objectives, performance indicators, planned targets and actual achievements

Achievements Expansion The number of Grade R learners has increased from 19 021 in 2017 to 19 999 in 2018 in 377 Public Schools. All stakeholders are encouraged to promote ECD programmes through Circulars. Basic minimum resource packs as well as Basic Indoor furniture were delivered to 15 ECD centres that opened new and additional Classrooms to strengthen the implementation of the Curriculum. Outdoor equipment have been installed in 34 Community Based Sites across the Province. A total of 755 Grade R practitioners have been appointed in both Community Based Sites and Public Schools in 2018. Pre Grade R Programme Stimulation Packs were procured and distributed to 80 centres, in five districts to strengthen the implementation of NCF. Support has been provided to ECD centres s well on the implementation of NCF through Cluster sessions and school support visits. Integration and strengthening of the collaboration with other relevant departments is strengthened during planning sessions for training and Forum meetings. Twenty nine care-givers are continuing with the Diploma in Grade R Teaching Programme and are paid a stipend of R1 600. Parental sessions were held to capacitate parents on parental skills in all the districts as well as the promotion of ECD programmes through Fun Days. GRADE R PROGRAMMES The Diploma in Grade R Teaching: 2015 – 2018 The progress is as follows:

Nine out of hundred and eighty Grade R practitioners are in their third year in the Diploma in Grade R Teaching,

40 practitioners have credits below 100 and will be terminated

58

2 practitioners passed away, and the remaining 129 practitioners will be finishing by 2019. 20 practitioners were funded by REISA since 2016.

The following interventions were done to support the practitioners in their studies:

Appointment of facilitators who are based in the Province to support practitioners during the White Board Sessions. Additional training was given to these facilitators on the completion of portfolios.

Lecturers of modules that are mostly failed by practitioners gave additional support to practitioners based in Kathu and Kuruman.

Practitioners are allocated mentors as well for support. New intakes for July 2018 will be as follows:

20 practitioners will be funded by Droogfontein Solar Power. 30 practitioners will be funded by De Aar Solar Power 20 practitioners will be funded by SIOC.

Practitioners from primary schools and community Based Centres offering Grade R were monitored and supported on the implementation of CAPS through Cluster sessions, Road shows and during school support visits.

They were supported on the following topics: Mental Mathematics, Space & Shape, Share Reading and Phonics, Admissions and Section 21 allocations, Utilization of workbooks, How to implement the Daily Programme, How to do Integrated lesson plan and Assessment.

In Namakwa District, eight Grade R officials from the Province and 30 practitioners from seven schools in Namakwa District were trained and supported on the Basic Concept programme which aims to capacitate practitioners on their competencies in Mathematics and Home language. Fifty three primary schools administered the diagnostic tests during this term to determine areas that needs to be addressed.

175 practitioners from 103 schools will be trained in Pixley Ka Seme and John Taolo Gaetsewe Districts from 2018-2019. In 2019 – 2020 an additional 175 practitioners will be trained from the remaining districts.

59

Stra

tegi

c ob

ject

ives

:

Prog

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me

5: E

arly

Chi

ldho

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evel

opm

ent

Stra

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To p

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R

378

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0

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Com

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PPM

501

:Num

ber

of p

ublic

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tha

t of

fer

Gra

de R

37

8 38

1 38

1 0

PPM

502

:Per

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1 le

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rs w

ho

have

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form

al

Gra

de

R

educ

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n in

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ry

and/

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and

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D s

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80.7

0%

81%

89

.0%

8.

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Res

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of

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and

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538/

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) (1

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00)

(19

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)

Sub-

prog

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Act

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Ach

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Com

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5.1.

1:Pe

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of

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pra

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s w

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NQ

F le

vel 6

N

/A

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%

Som

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rs d

id n

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ue to

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d m

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(7

7/76

5)

(53/

702)

60

Strategy to overcome areas of under performance Over the MTEF targets will be scaled down because of marginal budget increases. Changes to planned targets

There were no changes to planned targets

Linking performance with budgets Sub-programme expenditure

Final Actual Final Actual

Appropriation Expenditure Appropriation Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

GRADE R IN PUBLIC SCHOOLS 86 786 86 616 170 77 906 75 988 1 918

GRADE R IN EARLY CHILDHOOD DEVELOPMENT CENTRES 6 076 6 076 - 6 132 5 908 224

PRE-GRADE R TRAINING 1 335 1 505 (170) 2 430 1 649 781

HUMAN RESOURCE DEVELOPMENT 76 76 - 200 128 72

Total 94 273 94 273 - 86 668 83 673 2 995

Programme 5: EARLY CHILDHOOD DEVELOPMENT

2017/2018 2016/2017

(Over)/Under Expenditure

(Over)/Under Expenditure

Final Actual Final Actual

Appropriation Expenditure Appropriation Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Current payments 80 106 80 276 (170) 73 075 70 593 2 482

Compensation of employees 75 548 75 548 - 66 207 66 207 -

Goods and services 4 558 4 728 (170) 6 868 4 386 2 482

Interest and rent on land - - - - - -

Transfers and subsidies 13 997 13 997 - 13 391 12 878 513

Payments for capital assets 170 - 170 202 202 -

Payment for financial assets - - - - - -

Total 94 273 94 273 - 86 668 83 673 2 995

Economic Classification

2017/2018 2016/2017

(Over)/Under Expenditure

(Over)/Under Expenditure

61

4.6 Programme 6: INFRASTRUCTURE DEVELOPMENT

Objective of Programme: To provide and maintain infrastructure facilities for schools and non-schools

Sub-programmes Sub-programme 61: Administration To provide and maintain infrastructure facilities for administration Sub-programme 6.2: Public Ordinary Schools To provide and maintain infrastructure facilities for public ordinary school Sub-programme 6.3: Public Special Schools To provide and maintain infrastructure facilities for public special school Sub-programme 6.4: Early Childhood Development To provide and maintain infrastructure facilities for early childhood development

Strategic objectives, performance indicators, planned targets and actual achievements

Achievements The following reflects the intended core outputs in 2017/18. Number of Public Ordinary Schools Provided with Water Supply A total of 10 schools received upGrades where the facilities did not meet the minimum suitability for Water Supply in the 2017/18 financial year. Number of Public Ordinary Schools Provided with Electricity Supply A total of 17 schools received upGrades where the facilities did not meet the minimum suitability for Electricity Supply in the 2017/18 financial year. Number of Public Ordinary Schools Supplied with Sanitation Facilities A total of 35 schools received upGrades where the facilities did not meet the minimum suitability for Sanitation Supply in the 2017/18 financial year. Number of Classrooms Built in Public Ordinary Schools This programme consists of the construction of new classroom blocks and provision of mobile classrooms, and the following table indicates all the projects in Northern Cape that were completed in the 2017/18 Financial Year.

EMIS NUMBER PROJECT NAME DISTRICT MUNICIPALITY PROGRAMME DESCRIPTION (TYPE, SIZE, QUANTITY)

300011304 DELPORTSHOOP GEKOMBINEERDE SKOOL FRANCES BAARD CONSTRUCTION OF 3

CLASSROOM BLOCK

300042304 KALKSLOOT INTERMEDIATE SCHOOL ZF MGCAWU CONSTRUCTION OF 3

CLASSROOM BLOCK

300100999 MAHIKANENG PRIMARY SCHOOL (WAS RELOCATED FROM MADIBENG PRIMARY SCHOOL)

JOHN TAOLO GAETSEWE

CONSTRUCTION OF 5 CLASSROOM BLOCK

300016203 REPLACEMENT SCHOOL - GROENPUNT PRIMÊRE SKOOL FRANCES BAARD

PLANNING AND CONSTRUCTION ON A FULL SERVICE SCHOOL - REPLACEMENT

Number of Specialist Rooms Built in Public Ordinary Schools Specialist rooms include Media Centres, Computer rooms, Libraries and Laboratories. This also includes conversions of existing facilities into these Specialist Rooms. The completion of the new Wrenchville Primary school was estimated for 2017/18 financial year, however the contractor was

62

terminated on 13/02/2018 after several extension of times that were approved, thus a new contractor needs to be appointed and the construction is now estimated to complete in 2018/19. Therefore the specialist room that was targeted for 2017/18 was not achieved. Number of New Schools Completed and Ready for Occupation (Includes Replacement

Schools) The completion of the new Wrenchville Primary school was estimated for 2017/18 financial year, however the contractor was terminated on 13/02/2018 after several extension of times that were approved, thus a new contractor needs to be appointed and the construction is now estimated to complete in 2018/19. Therefore the one new school targeted to be completed was not achieved. Number of New Schools Under Construction (Includes Replacement Schools) A total of 6 schools were in construction during the 2017/18 financial year and some of the targeted schools had challenges as indicate below and did not start construction as was planned The Department along with the Dikgatlong Municipality identified a suitable site for the new

school within the Barkly-West Rooirand area in 2015/16. The identified site, however, had shacks located on it. The Department, along with the Municipality, identified another site for the construction of the new Primary School, however approval from council is still outstanding.

The new Vaal Oranje Primary School had challenges with the land use applications that needed to be in place before the construction can start. This was resolved and the project was allocated and the site handover is to be done in 2018/19.

The new Primary and Secondary Magojaneng schools were reprioritized to outer years due to budget availability.

The new State of the Art school Redirile is in its final design stages and will start construction only in 2018/19

The implementation of new and replacement schools in construction are indicated in the table below:

EMIS PROJECT NAME PROJECT STATUS

DISTRICT MUNICIPALITY PROGRAMME

300016203 GROENPUNT PRIMÊRE SKOOL CONSTRUCTION 51 – 75%

FRANCES BAARD REPLACEMENT SCHOOL

NEW JTG (NEW SCHOOL AND HOSTEL) DIKAKONG PHASE ONE

CONSTRUCTION 26 - 50%

JOHN TAOLO GAETSEWE

NEW FULL SERVICE SCHOOL

NEW KAROS (NEW SCHOOL) CONSTRUCTION 76 - 99% ZF MGCAWU NEW FULL SERVICE

SCHOOL

300100707 KHIBA MIDDLE SCHOOL CONSTRUCTION 1 - 25%

JOHN TAOLO GAETSEWE REPLACEMENT SCHOOL

NEW STEYNSVILLE (NEW SCHOOL) CONSTRUCTION 51 - 75% PIXLEY KA SEME NEW FULL SERVICE

SCHOOL

NEW WRENCHVILLE P/S [NEW] CONSTRUCTION 50 - 75%

JOHN TAOLO GAETSEWE

NEW FULL SERVICE SCHOOL

Number of Grade R Classrooms Built in Public Ordinary Schools This programme consists of the construction of new ECD classroom blocks and the following table indicates all the projects in Northern Cape that were completed in the 2017/18 Financial Year.

EMIS NUMBER PROJECT NAME DISTRICT MUNICIPALITY PROGRAMME DESCRIPTION (TYPE, SIZE, QUANTITY)

300023280 IKHWEZI LOKUSA PRIMARY SCHOOL PIXLEY KA SEME CONSTRUCTION OF A DOUBLE

ECD CLASSROOM

300043302 GROOTDRINK INTERMEDIATE SCHOOL ZF MGCAWU CONSTRUCTION OF A DOUBLE

ECD CLASSROOM

300011204 ISAGO PRIMARY SCHOOL FRANCES BAARD CONSTRUCTION OF A DOUBLE ECD CLASSROOM

63

Number of Hostels Built No hostels were targeted to complete within the 2017/18 financial year. However, there are two hostels, Batlharo Tlhaping and Lesedi Secondary Schools’ hostels, that started in 2012/13 financial year where various challenges resulted that these hostels have not yet completed.

Number of Public Ordinary Schools Undergoing Scheduled Maintenance The Department have targeted 50 schools to receive maintenance and a total of 38 schools underwent maintenance in the 2017/18 financial year.

Additional Information The Department furthermore completed 1 administration block, 1 school hall, 2 multi-purpose sports facilities and 11 security fencing projects in the 2017/18 financial year.

64

Stra

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:

Prog

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556

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017/

2018

Com

men

t on

devi

atio

ns

PPM

601

:Num

ber

of p

ublic

ord

inar

y sc

hool

s pr

ovid

ed w

ith w

ater

sup

ply

0 N

/A

N/A

N

/A

PPM

602

:Num

ber

of p

ublic

ord

inar

y sc

hool

s pr

ovid

ed w

ith e

lect

ricity

sup

ply

0 N

/A

N/A

N

/A

PPM

603

:Num

ber

of p

ublic

ord

inar

y sc

hool

s su

pplie

d w

ith s

anita

tion

faci

litie

s 0

N/A

N

/A

N/A

PPM

604

: N

umbe

r of

add

ition

al c

lass

room

s bu

ilt in

, or p

rovi

ded

for,

exis

ting

publ

ic o

rdin

ary

scho

ols.

62

38

11

-2

7 Pr

otra

cted

su

pply

ch

ain

proc

esse

s th

at

dela

yed

the

proc

urem

ent

of

addi

tiona

l cl

assr

oom

s in

Ki

mbe

rly

Boy

s H

igh,

Vo

orui

tsig

and

Wes

t end

Prim

ary

scho

ol.

-71%

PPM

60

5:N

umbe

r of

ad

ditio

nal

spec

ialis

t ro

oms

built

in p

ublic

ord

inar

y sc

hool

s.

9

1

0

-1

Con

tract

w

as

term

inat

ed

afte

r se

vera

l ex

tens

ions

wer

e no

t adh

ered

to

-100

%

PPM

606

:Num

ber

of n

ew s

choo

ls c

ompl

eted

an

d re

ady

for

occu

patio

n (in

clud

es

repl

acem

ent s

choo

ls)

3

1

0

-1

Con

tract

w

as

term

inat

ed

afte

r se

vera

l ex

tens

ions

wer

e no

t adh

ered

to

-100

%

PPM

60

7:N

umbe

r of

ne

w

scho

ols

unde

r co

nstru

ctio

n (in

clud

es re

plac

emen

t sch

ools

) 5

11

6

-5

D

esig

n de

lays

. si

te a

nd l

ocal

mun

icip

ality

is

sues

and

rep

riorit

isat

ion

have

affe

cted

the

star

t of

co

nstru

ctio

n of

se

vera

l pr

ojec

ts

incl

udin

g th

e re

plac

emen

t of s

choo

ls

-45.

5%

65

Prog

ram

me

6: A

dmin

istr

atio

n Pe

rfor

man

ce In

dica

tor

Act

ual

Ach

ieve

men

t 20

16/2

017

Plan

ned

Targ

et

2017

/201

8

Act

ual

Ach

ieve

men

t 20

17/2

018

Dev

iatio

n fr

om

Plan

ned

Targ

et

for 2

017/

2018

Com

men

t on

devi

atio

ns

PPM

608

:Num

ber

of n

ew o

r ad

ditio

nal G

rade

R

cl

assr

oom

s bu

ilt

(incl

udes

th

ose

in

repl

acem

ent s

choo

ls).

7

8

6

-2

Con

tract

w

as

term

inat

ed

afte

r se

vera

l ex

tens

ions

wer

e no

t adh

ered

to

-25%

PP

M 6

09:N

umbe

r of h

oste

ls b

uilt

1 0

0 0

PP

M

610:

Num

ber

of

scho

ols

in

whi

ch

sche

dule

d m

aint

enan

ce

proj

ects

w

ere

com

plet

ed.

38

50

38

-12

Impl

emen

tatio

n of

sc

hool

m

aint

enan

ce

prog

ram

took

long

er th

an a

ntic

ipat

ed

-24.

0%

Prog

ram

me

6: A

dmin

istr

atio

n Pe

rfor

man

ce In

dica

tor

Act

ual

Ach

ieve

men

t 20

16/2

017

Plan

ned

Targ

et

2017

/201

8

Act

ual

Ach

ieve

men

t 20

17/2

018

Dev

iatio

n fr

om

Plan

ned

Targ

et

for 2

017/

2018

Com

men

t on

devi

atio

ns

6.2.

1:Th

e pe

rcen

tage

of

pu

blic

or

dina

ry

scho

ols

whe

re u

pGra

des

or a

dditi

onal

sup

ply

was

pro

vide

d in

ter

ms

of w

ater

in

line

with

ag

reed

nor

ms

and

stan

dard

s.

N/A

6%

1.

7%

-4.3

0%

23 o

f th

e 32

upG

rade

s pl

anne

d fo

r w

ere

com

plet

ed

durin

g th

e la

st

mon

th

of

the

prev

ious

fina

ncia

l yea

r (3

2/54

5)

(9/5

45)

6.2.

2:Th

e pe

rcen

tage

of

pu

blic

or

dina

ry

scho

ols

whe

re u

pGra

des

or a

dditi

onal

sup

ply

was

pro

vide

d in

term

s of

ele

ctric

ity a

nd in

line

w

ith a

gree

d no

rms

and

stan

dard

s.

N/A

2%

3.

1%

1.10

%

Ove

r-ac

hiev

emen

t du

e to

em

erge

ncy

repa

irs t

o el

ectri

city

tha

t w

ere

impl

emen

ted

and

the

high

prio

rity

ther

eof

(8/5

45)

(17/

545)

6.

2.3:

The

perc

enta

ge

of

publ

ic

ordi

nary

sc

hool

s w

here

upG

rade

s or

add

ition

al s

uppl

y w

as p

rovi

ded

in te

rms

of s

anita

tion

in li

ne w

ith

agre

ed n

orm

s an

d st

anda

rds.

N/A

3%

6.

4%

3.40

%

Sani

tatio

n is

a

prio

rity

and

proj

ects

ar

e at

tend

ed to

as

soon

as

a ne

ed is

iden

tifie

d.

(13/

545)

(3

5/54

5)

66

Strategy to overcome areas of under performance

Over the MTEF targets will be scaled down because of marginal budget increases Changes to planned targets

There were no changes to planned targets

Linking performance with budgets Sub-programme expenditure

Final Actual Final Actual

Appropriation Expenditure Appropriation Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Current payments 101 450 180 412 (78 962) 99 736 103 221 -3 485

Compensation of employees 37 432 19 537 17 895 12 525 12 525 -

Goods and services 64 018 160 874 (96 856) 87 211 90 696 -3 485

Interest and rent on land - 1 (1) - - -

Transfers and subsidies - 220 (220) - 254 -254

Payments for capital assets 510 817 428 963 81 854 397 573 396 574 999

Payment for financial assets - - - - - -

Total 612 267 609 595 2 672 497 309 500 049 -2 740

Economic Classification

2017/2018 2016/2017

(Over)/Under Expenditure

(Over)/Under Expenditure

Final Actual Final Actual

Appropriation Expenditure Appropriation Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

ADMINISTRATION 68 424 44 996 23 428 28 983 28 983 -

PUBLIC ORDINARY SCHOOLS 503 944 544 170 (40 226) 449 680 452 420 (2 740)

SPECIAL SCHOOLS 22 447 5 387 17 060 5 195 5 195 -

EARLY CHILDHOOD DEVELOPMENT 17 452 15 042 2 410 13 451 13 451 -

Total 612 267 609 595 2 672 497 309 500 049 (2 740)

Programme 6: INFRASTRUCTURE DEVELOPMENT

2017/2018 2016/2017

(Over)/Under Expenditure

(Over)/Under Expenditure

67

4.7 Programme 7: EXAMINATION AND EDUCATION-RELATED SERVICES

Objective of Programme: To provide the education institutions as a whole with examination and education related services.

Sub-programmes Sub-programme 7.1: Payments to SETA To provide employee HRD in accordance with the Skills Development Act. Sub-programme 7.2: Professional Services To provide educators and learners in schools with departmentally managed support services. Sub-programme 7.3: Special Projects

To provide for special departmentally managed intervention projects in the education system as a whole.

Sub-programme 7.4: External Examinations To provide for departmentally managed examination services Sub-programme 7.5: Conditional Grant To provide for projects specified by the Department of Education that is applicable to more than

one programme and funded with conditional grants.

Strategic objectives, performance indicators, planned targets and actual achievements

Achievements EXAMINATIONS AND ASSESSMENT CHIEF DIRECTORATE Pre-Writing Phase: 1) During this time, the final School Based Assessments (SBA) Moderation by the DBE and

UMALUSI took place. The provincial moderation and verification of SBA took place from 23 – 27 October 2017. Curriculum officials were tasked to moderate a sample of learner and teacher evidence in certain subjects (mostly Gateway subjects) and had to verify and sign off all SBA mark sheets submitted by schools. These mark sheets were then submitted to Examinations and Assessment and were captured after it was quality assured. Capturing of SBA marks is a key activity in our directorate.

2) Training of Monitors. Chief Invigilators and strong-room managers had been concluded and appointed.

3) Consolidation of Preparatory Examination marks were also being done by the DATA team. 4) Auditing of centres had also been concluded. 5) The National Pledge ceremonies were held countrywide on 13 October 2017 where candidates

pledged that they will not partake in any form of irregularity. National Senior Certificate 2017 – Writing Phase 1) The National Senior Certificate Examination commenced on 24 October with English Paper 1,

where the Practical Examinations for Computer Applications Technology and Information Technology started a week earlier. The Northern Cape registered 10 519 full time candidates to sit for the National Senior Certificate Examination in 2017. This is the smallest cohort of candidates to register for the NSC examination over a period of five years. This decrease in candidate numbers is evident across all Provinces and is being keenly examined and at face appears to be indicative of a smaller intake at entry level.

2) Out of the 10 519 candidates, a total of 8 735 full-time candidates, including progressed candidates, wrote and completed the National Senior Certificate, whilst 1 516 progressed learners opted to make use of the multiple examination opportunity (MEO) and will complete their examination during the May/June examination in 2018. The rest of the learners could not complete the examination due to valid reasons e.g. ill health, death in the immediate family, etc. and will be afforded to complete the National Senior Certificate during the Supplementary Examination in February/March 2018.

68

Overall NSC Performance 1) Out of the total of 8 735 candidates, including progressed learners, who completed the NSC

Examinations, 6 608 candidates passed, bringing our overall pass rate to 75.6%, registering a decline of 3.1% compared to 2016. The overall pass rate excluding the progressed learners is 77.6%.

2) Out of the 2 314 progressed learners, a total of 691 completed the NSC examination of whom 365 passed registering a 52.8% pass rate, a slight decline of 0,8% compared to 2016.

3) Of the 8 735 full time candidates that wrote the NSC Examination, 1 538 candidates obtained distinctions, which is a decrease of 1.2% and 2 205 candidates obtained access to bachelor’s degree university entrance, a decrease of 0.7%.

Mathematics and Physical Science Performance 1) Analysis also reveals a drop of 3.4% in the performance in Mathematics. Out of 2 796 candidates

who wrote Mathematics, 1 604 candidates passed (60, 07% in 2016 to 57.4% in 2017). 2) Of the 2 344 candidates who wrote Physical Sciences, 1 332 candidates passed which

constitutes a pass rate of 56.8%, registering a drop of 0. 6% (57.4% in 2016 to 56.08% in 2017). 3) There is a reduction in schools performing at a 100% pass rate. Only 9 schools obtained a 100%

pass rate compared to the 19 in 2016. 4) Female learners dominate the top 20 with 14 being girls 6 being boys, 16 of these learners are

white and 4 learners are black/African. Molusi Mogopodi, from Emang Mmogo, a previously disadvantaged school, scored the highest in Mathematics and Physical Sciences.

Impact of Home Language 1) The decline in the provincial performance can be attributed to the drop in learners’ performance in

Afrikaans Home Language. More than 50% (4 975) of our total number of candidates offer Afrikaans at a Home Language level. At a performance of 86,8%, this is the lowest performance in ten years. All Home Languages on average performed at 96% and above.

2) It needs to be noted that all Home Languages introduced new literature works in 2017. The possible negative impact thereof was mediated with a number of interventions, including workshops for teachers and learners. However, Home Languages were negatively impacted due to this change and languages, for example Setswana, that performed more poorly than Afrikaans in terms of raw marks benefitted from the upwards standardisation. It is also clear that the annual provincial interventions which were reduced in terms of the duration and scope (size), due to cost containment, negatively impacted our provincial performance. The Province also registered poor performance in Business Studies and History.

HIV & AIDS LIFE SKILLS EDUCATION The Conditional Grant, Life Skills, HIV & AIDS Education program, is aimed at targeting educators and learners to be equipped with the necessary skills and knowledge to respond appropriately and positively to the scourge of HIV & AIDS, STI’s, TB as well as teenage pregnancies. The execution of the program, for achieving its objective of awareness and education as preventative strategies are implemented through the following key performance areas, of which the unit’s performance for the 2017/18 period is articulated. Advocacy: The unit planned a target of 3000 learners to be reached through school-based activities for creating awareness, of which a total of 17 041 learners were reached, rendering a significant overachievement of the KPA, as mobilization for active participation by all schools was effectively implemented Training & Development: The unit planned a target of 20 educators of which 107 educators were reached, rendering a significant overachievement on educators. 2 500 learners attended the teenage pregnancy intervention in JTG and 42 educators attended the cluster empowerment.

69

Peer Education: The unit planned a set target of 360 Grade 12 learners, of which a target of 477 learners were reached through the Curriculum Integrated Activity. The planned target for career guidance/exhibitions was also successfully achieved by 11 341 learners attending, in collaboration with other Departments and the South Arican National Defence Force (SANDF). Care & Support: 57 educators were trained on Lay Counselling for supporting vulnerable learners, and 61 educators received First Aid Training to supporting learners with minor injuries. LTSM Distribution: The unit procured Circle of Care posters to be distributed to a target of 51 schools. Monitoring & Support: District Coordinators to monitor and support 80 schools implementing the Conditional Grant Program.

70

Stra

tegi

c ob

ject

ives

:

Prog

ram

me

7: E

xam

inat

ion

and

Educ

atio

n R

elat

ed S

ervi

ces

Stra

tegi

c ob

ject

ives

A

ctua

l A

chie

vem

ent

2016

/201

7

Plan

ned

Targ

et

2017

/201

8

Act

ual

Ach

ieve

men

t 20

17/2

018

Dev

iatio

n fr

om

Plan

ned

Targ

et

for 2

017/

2018

Com

men

t on

devi

atio

ns

To e

stab

lish

a w

orld

-cla

ss s

yste

m o

f st

anda

rdis

ed

asse

ssm

ents

and

life

ski

lls e

duca

tion

whi

ch c

ater

s fo

r 558

sch

ools

. 55

6 55

6 55

6 0

Perf

orm

ance

indi

cato

rs

Prog

ram

me

7: E

xam

inat

ion

and

Educ

atio

n R

elat

ed S

ervi

ces

Perf

orm

ance

Indi

cato

r A

ctua

l A

chie

vem

ent

2016

/201

7

Plan

ned

Targ

et

2017

/201

8

Act

ual

Ach

ieve

men

t 20

17/2

018

Dev

iatio

n fr

om

Plan

ned

Targ

et

for 2

017/

2018

Com

men

t on

devi

atio

ns

PPM

70

1:Pe

rcen

tage

of

le

arne

rs

who

pa

ssed

N

atio

nal S

enio

r Cer

tific

ate

(NSC

) 78

.7%

78

%

75.6

%

-2.4

%

Incr

ease

in

the

num

ber

of P

rogr

esse

d an

d B

orde

rline

Lea

rner

s en

terin

g G

rade

12

in 2

017

(7 9

02/

10 0

42)

(8 2

18/

10 5

35)

(6 6

08/

8 73

5)

PPM

702

:Per

cent

age

of G

rade

12

lear

ners

pas

sing

at

bac

helo

r lev

el

26%

26

%

25.2

%

-0.8

%

Few

er T

op-A

chie

ving

Lea

rner

s in

Gra

de

12 in

201

7 (2

606

/ 10

042

) (2

740

/ 10

535

) (2

205

/ 8

735)

PP

M

703:

Per

cent

age

of

Gra

de

12

lear

ners

ac

hiev

ing

50%

or m

ore

in M

athe

mat

ics

26.4

%

26%

24

.7%

-1

.3%

H

ighe

r nu

mbe

r of

no

vice

te

ache

rs

teac

hing

Gra

de 1

2 in

201

7 (7

36/2

789

) (7

54/

2 90

0)

(692

/ 2

796)

PP

M

704:

Per

cent

age

of

Gra

de

12

lear

ners

ac

hiev

ing

50%

or m

ore

in P

hysi

cal S

cien

ce

21.2

%

22%

22

.3%

0.

3%

Top-

Achi

ever

s ca

mps

fo

cuss

ed

on

chal

leng

ing

ques

tions

. Who

le s

choo

l-day

te

achi

ng in

clud

ed a

vera

ge le

arne

rs

(543

/2 8

85)

(638

/ 2

900)

(5

23/

2 34

4)

PPM

70

5:N

umbe

r of

se

cond

ary

scho

ols

with

N

atio

nal S

enio

r C

ertif

icat

e (N

SC)

pass

rat

e of

60%

an

d ab

ove.

11

6

116

11

4

-2

Hug

e ch

alle

nges

exp

erie

nced

in

2017

du

e to

a

chan

ge

in

the

Gra

de

12

liter

atur

e w

ork

(-1.

7%)

71

Strategy to overcome areas of under performance Over the MTEF targets will be scaled down because of marginal budget increases Changes to planned targets

There were no changes to planned targets.

Linking performance with budgets Sub-programme expenditure

5. TRANSFER PAYMENTS

5.1. Transfer payments to public entities

The Department does not have public entities.

Final Actual Final Actual

Appropriation Expenditure Appropriation Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

PAYMENT SETA 6 373 6 373 - 6 064 6 064 -

PROFESSIONAL SERVICES 22 682 22 780 (98) 19 932 20 091 (159)

SPECIAL PROJECTS 26 827 34 677 (7 850) 31 942 35 371 (3 429)

EXTERNAL EXAMINATIONS 79 398 75 263 4 135 69 163 64 075 5 088

CONDITIONAL GRANTS 9 647 9 554 93 10 206 10 046 160

Total 144 927 148 647 (3 720) 137 307 135 647 1 660

Programme 7: EXAMINATION AND EDUCATION RELATED SERVICES

2017/2018 2016/2017

(Over)/Under Expenditure

(Over)/Under Expenditure

Final Actual Final Actual

Appropriation Expenditure Appropriation Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Current payments 117 494 123 004 (5 510) 107 236 111 480 -4 244

Compensation of employees 70 673 71 005 (332) 65 445 66 046 -601

Goods and services 46 821 51 999 (5 178) 41 791 45 432 -3 641

Interest and rent on land - - - - 2 -2

Transfers and subsidies 21 055 23 581 (2 526) 20 514 20 718 -204

Payments for capital assets 6 378 2 062 4 316 9 557 3 449 6 108

Payment for financial assets - - - - - -

Total 144 927 148 647 (3 720) 137 307 135 647 1 660

Economic Classification

2017/2018 2016/2017

(Over)/Under Expenditure

(Over)/Under Expenditure

72

6. CONDITIONAL GRANTS

6.1. Conditional grants and earmarked funds paid

No conditional grants or earmarked funds were paid by the Department

6.2. Conditional grants and earmarked funds received The table/s below details the conditional grants and earmarked funds received during for the period 1 April 2017 to 31 March 2018. Conditional Grant 1: NYS-EPWP SOCIAL SECTOR INCENTIVE GRANT Department who transferred the grant

National Department Of Public Works

Purpose of the grant Identification and placement of unemployed youth at public ordinary schools, district and provincial offices to assist with data capturing (SA SAMS and HRMS) and office administration. Through this programme young people are engaged in activities which provide a service to the community, whilst developing their skills towards viable economic activism.

Expected outputs of the grant Recruitment and placement of 88 unemployed young people

Actual outputs achieved 88 unemployed youth were placed on a 12 months short contract (1st April 2017 to 31st March 2018. They received a monthly stipend of R 1 890.00

Amount per amended DORA R 2 017 000.00

Amount received (R’000) R 2 017

Reasons if amount as per DORA was not received

N/A

Amount spent by the department (R’000)

R 2 017

Reasons for the funds unspent by the entity

N/A

Reasons for deviations on performance

N/A

Measures taken to improve performance

Orientation workshops were held for all participants on their roles and responsibilities(job descriptions)

Monitoring mechanism by the receiving department

There were quarterly site visits to all districts to do data verification by the Provincial EPWP Social Sector Steering Committee led by officials from National Departments of Public Works( as funders) and Social Development( as coordination department)

Conditional Grant 2: NATIONAL SCHOOL NUTRITION PROGRAMME Department who transferred the grant

Department of Basic Education (DBE)

Purpose of the grant To provide a meal to targeted learners

Expected outputs of the grant

Enhanced learning capacity and improved access to Education.

73

Actual outputs achieved Improved learner attendance

Amount per amended DORA

R150 289 000.00

Amount received (R’000) R150 289

Reasons if amount as per DORA was not received

N/A

Amount spent by the department (R’000)

R150 289

Reasons for the funds unspent by the entity

N/A

Reasons for deviations on performance

N/A

Measures taken to improve performance

N/A

Monitoring mechanism by the receiving department

Regular reporting, internal and external meetings and onsite monitoring visits.

Conditional Grant 3: MATHEMATICS, SCIENCE AND TECHNOLOGY (MST) CONDITIONAL GRANT Department who transferred the grant

Department of Basic Education (DBE)

Purpose of the grant

To provide support and resources to the schools, teachers and learners for the improvement of Mathematics, Sciences and Technology teaching and learning of selected public schools

Expected outputs of the grant

To improve access, equity, efficiency and quality of Mathematics, Science and Technology through the supply of (i) ICT resources (ii) Workshop eguipments, machinery and tools (iii) MST kits and consumables (iv) Provide ICT and content training to teachers (v) Conducting learner support for Mathematics, Sciences and Technology

Actual outputs achieved All outputs were achieved as planned

Amount per amended DORA (R’000)

R23 545

Amount received (R’000) R23 545

Reasons if amount as per DORA was not received

All Amounts were received by the department

Amount spent by the department (R’000)

R23 595 (99.8%)

Reasons for the funds unspent by the entity

99.8% of funds were spent.

Reasons for deviations on performance

No deviations on grant performance were recorded, funds spent as planned

74

Measures taken to improve performance

DBE provided training to the MST officials during the inter-provincial meeting. Submissions are to be made for any procurement to allow seniors to monitor any deviations from the business plan

Monitoring mechanism by the receiving department

The MST unit developed the monitoring tool for schools; DBE conducts annual grant evaluation at selected schools. The MST unit visit schools on a quarterly basis to monitor the implementation of the grant

7. DONOR FUNDS 7.1. Donor Funds Received Donor Fund: Globeleq Development Fund

Name of donor Globeleq Development Fund (De Aar Solar)

Full amount of the funding (R’000) R 801

Period of the commitment 2015/16 – 2017/18

Purpose of the funding Reading Coach Programme and ECD Practitioner

Training

Expected outputs 14 Reading Coaches supported with a stipend.

30 Grade R Practitioners trained.

Actual outputs achieved Reading coaches supported.

Practitioners are now in their final year of study.

Amount received in current period

(R’000) R 504

Amount spent by the department

(R’000) R 812

Reasons for the funds unspent N/A

Monitoring mechanism by the donor Monitoring Meetings and Reports

Donor Fund: Globeleq Development Fund

Name of donor Globeleq Development Fund (Droogfontein Solar:)

Full amount of the funding (R’000) R 690

Period of the commitment 2015/16 – 2017/18

Purpose of the funding Reading Coach Programme and ECD Practitioner

Training

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Expected outputs 10 Reading Coaches supported with a stipend.

20 Grade R Practitioners trained.

Actual outputs achieved Reading coaches supported.

Practitioners are now in their final year of study.

Amount received in current period

(R’000) 118

Amount spent by the department

(R’000) R 552

Reasons for the funds unspent N/A

Monitoring mechanism by the donor Monitoring Meetings and Reports

Donor Fund: Rooipoort Development (PTY) LTD

Name of donor Rooipoort Development (PTY) Ltd Full amount of the funding (R’000) R1 350 Period of the commitment 2017/18 Purpose of the funding To provide support and resources to schools

through the reading coaches and reading material Expected outputs 50 Reading and Mathematics Coaches supported

with a stipend. Actual outputs achieved 50 Reading and Mathematics Coaches supported. Amount received in current period (R’000) R1 350 Amount spent by the department (R’000) R1 545 Reasons for the funds unspent N/A Monitoring mechanism by the donor Reports are submitted and feedback given during

meetings with the donor.

8. CAPITAL INVESTMENT

8.1. Capital investment, maintenance and asset management plan

8.1.1. Progress made on Implementation of Capital Projects The 2017/18 financial year infrastructure programme was funded through the Provincial Equitable Share (ES), Education Infrastructure Grant, as well as the EIG Incentive Allocation. The Department spent all the funds (99.5%) on infrastructure delivery within the financial year as had been the case in the previous financial year.

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8.1.2. Planned vs. Completed Projects

The Infrastructure projects which have been completed in the current year and the progress in comparison to what was planned at the beginning of the year is indicated in the performance table under Programme 6 and is aligned to the Annual Performance Plan:

8.1.3. Infrastructure projects that are currently in progress

The Department has recorded and monitored Infrastructure projects that are currently in progress where the expenditure has been approved and the contract has been awarded at the reporting date and where the expenditure has been approved and the contract has yet to be awarded or is awaiting finalisation at the reporting date. The following table provides a summary of the number of projects that are committed per programme for EIG as well as the total amount committed for 2018/19 MTEF Period:

Table 1: Commitments / Programme – EIG PROGRAMME NUMBER OF

PROJECTS Sum of MTEF

2018/19 Sum of MTEF 2019/20 Sum of MTEF 2020/21

ABLUTION BLOCK 29 R 29 119 995.16 R 434 505.35 ADMINISTRATION BLOCK 4 R 9 106 655.80 R 1 098 634.68 ECD CLASSROOM 6 R 4 260 627.10 R 4 025 526.36 ELECTRICITY 11 R 1 128 997.63 FENCING 20 R 2 484 719.02 HALL 3 R 4 548 575.39 R 416 805.59 MOBILE 4 R 12 259 771.68 R 4 800 000.00 R 3 000 000.00

SANITATION 8 R 2 961 650.56 WATER 22 R 1 681 949.02 MAINTENANCE – PREVENTATIVE 43 R 84 833 164.33 R 15 261 142.86 R 2 847 043.85

MAINTENANCE – CORRECTIVE 17 R 5 637 407.53

SPORT FACILITIES 2 R 13 370.61 CLASSROOM BLOCK 12 R 74 943 449.92 R 31 623 291.86 R 9 206 354.03

HOSTEL 2 R 8 808 586.71 ACCESSABILITY 1 R 1 754 800.00 OFFICE ACCOMMODATION 3 R 1 950 000.00 HR CAPACITATION 1 R 25 000 000.00 R 25 000 000.00 R 25 000 000.00

EQUIPMENT 1 R 2 000 000.00 FURNITURE 4 R 4 165 335.00 R 4 000 000.00 R 4 000 000.00

ASBESTOS 3 R 19 085 525.74 R 5 494 685.83 REPLACEMENT SCHOOL 6 R 80 667 636.85 R 54 727 689.54 R 18 294 058.15

MANAGEMENT FEE 4 R 21 560 650.00 R 10 000 000.00 R 10 000 000.00

NUTRITION FACILITIES 1 R 180 729.80 REPAIRS & RENOVATIONS 2 R 916 258.92

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PROGRAMME NUMBER OF PROJECTS

Sum of MTEF 2018/19 Sum of MTEF 2019/20 Sum of MTEF

2020/21 NEW SCHOOL 10 R 81 057 219.12 R 117 479 066.15 R 123 882 385.93

SERVICES 1 R 2 683 195.11 Grand Total 220 R 482 810 271.00 R 274 361 348.22 R 196 229 841.96

8.1.4. Plans to close down or down-Grade any current facilities There are currently no plans to close down or down-Grade any current facilities from an Infrastructure point of view. In the Northern Cape schools identified as having limited educational or cost benefit to the department are vetted and identified for either merger or closure. Extensive consultation with all stakeholders, especially Dikgosi (Traditional Authorities), is undertaken prior to the closure and/or merger of affected schools.

Map 1: Closed Schools

All schools indicated in the above map have been disposed of and surrendered back to Department of Roads and Public Works 8.1.5. Progress made on the maintenance of infrastructure Maintenance can be classified into two (2) different categories, Corrective and Preventative Maintenance. Corrective maintenance is maintenance carried out after a failure has occurred and intended to restore an item to a state in which it can perform its required function. Corrective maintenance can be planned or unplanned whereas Preventative maintenance is maintenance carried out at pre-determined intervals, or corresponding to prescribed criteria, and intended to reduce the probability of failure or the performance degradation of an item. Preventative maintenance is planned or carried out on opportunity. The Department have

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targeted 50 schools to receive maintenance and a total of 38 schools underwent maintenance in the 2017/18 financial year. 8.1.6. Disposals and Acquisitions

The re-evaluation of identified obsolete assets in collaboration with the respective Department of Education District Offices is intended to inform of the need for future circuit offices. It is anticipated that in some instances, various obsolete and unused infrastructure assets can be converted into critical office accommodation for the circuits, as long as they meet the space requirements as per the respective circuit office organograms. The following properties have been disposed of, are new to the Asset Register, these disposals date back to 2007 and proof of each of these letters can be provided on request:

Table 2: Disposals and new Sites

PROPERTY DETAILS DISPOSAL DESCRIPTION

Erf 1198, Prieska DISPOSAL

The abovementioned vacant land is owned by the Northern Cape Provincial Government which is earmarked for Educational purposes. The Siyathemba Municipality requested that this Erf be disposed for proposed housing development. This Erf has been handed over to the DRPW for future administration.

Erf 19, Pofadder DISPOSAL

The Department of Education handed over the above Erf to The Department of Roads and Public Works for further administration. The Khai Ma Municipality had identified this Erf for future development of low cost housing.

Kanoneiland Primary School

DISPOSAL Kanoneiland has been handed over by the NCDOE to the DRPW for future administration.

Appain and Senate Street (14329 and 14382), Minerva Gardens

DISPOSAL The NCDOE requested that the abovementioned Erf to be exchanged for Erf 14344 at Gerrit Schouten Street which is in a much better condition

Erf 231 and 232, Old Northern Cape Primary School, Olifantshoek

DISPOSAL

The school is vacant and demolished and has been occupied by squatters. The Gamagara Municipality is interested in this property for housing development. Site inspection will be done on this property.

Erf 12 498, Starling Street, Roodepan

NEW ERF Council approved a request from the NCDOE for the subdivision, rezoning and alienation of a portion of Erf 12 498 and the consolidation thereof with Erf 12 503

Erf 1713 Gaoshupe Makodi, Pampierstad DISPOSAL

A request was received from Bongani Sebuzo, Director: Bonsetsa to purchase a portion of the above Erf. It is intended to turn this piece of land into a useful resource centre for the community.

Erf 2958 Thembelihle Senior Secondary School, Prieska

DISPOSAL

A request was received by the Siyathemba Municipality to retain the abovementioned property, as they intend to establish a centre to empower the unemployed youth. The NCDOE confirmed that there is no future use planned for this Erf.

Erf 523, 602, 424 and 432, Britstown

DISPOSAL

A notice was received of the proposed rezoning and subdivision of portions of the Erf. The Emthanjeni Local Municipality intends to eradicate housing developments, businesses, recreational and crèches.

Erf 259, De Aar DISPOSAL The Emthanjeni Local Municipality requested rezoning and subdivision of a portion of this Erf for housing developments.

Erf 2481 and 180, De Aar DISPOSAL

Emthanjeni Municipality proposed for the rezoning and subdivision of a portion of the remaining extent of Erf 2481, a portion of portion 20 (remaining extent) of the farm De Aar nr 180 registration division Philipstown, and a portion of portion 21

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PROPERTY DETAILS DISPOSAL DESCRIPTION

(remaining extent) of the farm De Aar nr 190 registration division Philipstown.

Erf 266, Strydenburg

DISPOSAL

DRPW requested land availability for a portion of Erf to build a magistrate court. The property is part of Laerskool Strydenburg that is currently not in use. The NCDOE confirmed land availability of the proposed portion 1 of this Erf.

Erf 1, Hanover DISPOSAL

It was proposed by the Emthanjeni Local Municipality for rezoning and subdivision of a portion of the remaining extent of Erf 1 in Hanover. It is planned for housing developments and the NCDOE requested for a primary school to be allocated as the learner numbers at Hanover Primary School is already high.

Erf adjacent to Bongani Primary School

NEW ERF Siyancuma Municipality confirmed that the Erf adjacent to Bongani Primary School be handed to the said school.

Erf 17508, Camellia Street, Roodepan, Kimberley NEW ERF

The NCDOE is planning to build a new school on Erf 17508, as most of the schools in Roodepan are overcrowded.

Erf 17725, Roodepan NEW ERF The NCDOE made an application for Erf 17725 to have a new high school built in Roodepan. This matter has been referred to the Properties Manager to process.

Erf 1997, Lillian Noveve Combined School, Victoria West

DISPOSAL Erf was transferred to the Northern Cape Province

Erf 416 - Okiep Senior Secondary School DISPOSAL Erf was transferred to the Northern Cape Province

Erf 416 - Okiep Senior Secondary School DISPOSAL Erf was transferred to the Northern Cape Province

Erf 416 - Okiep Senior Secondary School

DISPOSAL Erf was transferred to the Northern Cape Province

Erf 43 - Leerkrans Primary School DISPOSAL Erf was transferred to the Northern Cape Province

Erf 939 – Ratang Thuto Secondary School, Postmasburg

DISPOSAL Erf was transferred to the Northern Cape Province

Erf 855 - Okiep Primary School, Okiep

DISPOSAL Erf was transferred to the Northern Cape Province

Erf 560 and 561 - Enoch Methethu Primary School, Noupoort

DISPOSAL Erf was transferred to the Northern Cape Province

Erf 242 - Vioolsdrift Primary School – Vioolsdrift DISPOSAL Erf was transferred to the Northern Cape Province

Erf 1023 - Hanover Primary School

DISPOSAL Erf was transferred to the Northern Cape Province

Erven 456, 457, 458, 459, 460 and 461 - De Aar Primary School

DISPOSAL Erf was transferred to the Northern Cape Province

Erf 583 - Aalwyn intermediate School, Campbell

DISPOSAL Erf was transferred to the Northern Cape Province

Newtown Primary School, Postmasburg

DISPOSAL Erf was transferred to the Northern Cape Province

Erf 91 – Ikhwezi Lokuza Primary School, Noupoort

DISPOSAL Erf was transferred to the Northern Cape Province

Erf 388 – Oranje Diamant Primary School, Hopetown DISPOSAL Erf was transferred to the Northern Cape Province

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8.1.7. Up-to-Date Asset Register

The GIAMA dictates that the custodianship of all immovable assets lies with the Department of Public Works. The Northern Cape Department of Roads and Public Works (DRPW) as the custodian is currently busy with a full Asset Condition Assessment for each of the current immovable assets. The current asset register as supplied by the Custodian for the department was deemed by the Auditor General as incomplete, therefore the department embarked on a process to physically verify all school infrastructure assets in the Province in order to ascertain a concise performance, condition and utilisation rate relevant to these school assets.

The Department of Education worked through an extensive process to ensure completeness of assets. With the school verification process 97.5% complete, all updated entries was marked and will now be added to the asset register.

The following was typical entry changes that was checked against Surveyor General’s database for erf and farm portions, noted within the register and marked for follow-up and verification:

o The co-ordinates was converted from DMS (WGS Degree, minutes, seconds) to WGS decimals of a degree in order to ease systematic changes like for example to determine the perimeter of school boundaries or erf;

o All ordinary erf numbers within the asset register was replaced by the Surveyor General’s unique identifier namely the LPI (Land Parcel Identification) number. Within the database, the position of the label is geographically recorded and a very good metadata reference for audit purposes;

o The complete dataset for Northern Cape Province’s proclamated Towns which also list all suburbs and settlements as provided by NERSA was embedded to NCDOE’s GIS in order to confirm missing towns and settlements, especially where farm schools are.

o Previously marked “vacant land” was digitized by using the given co-ordinates and linked with the LPI (Land Parcel Identification) number. This however needs to be checked and confirmed by Department of Transport and Public Works.

o Data entries for schools within the Department of Education’s database, not recorded within the asset register, was listed and needs to be checked and verified by Department of Transport and Public Works. Some of these assets might be adopted, other might not be registered and needs further investigation and follow up.

The following table provides a clear indication of discrepancies with the asset register:

Table 3: Asset Register Discrepancies

DISCREPANCIES FRANCES BAARD

JOHN TAOLO

GAETSEWE NAMAKWA PIXLEY KA

SEME ZF

MGCAWU

CHANGE LOCAL MUNICIPALITY 1 37

CHANGE SCHOOL NAME 2 1 CLOSED SCHOOL TO BE SURRENDERED 1 31 6 7 18

DISTRICT TO PROVIDE FEEDBACK 3 3 1 INVESTIGATE POSSIBLE SURRENDERING 6 3 2 32 6

LPI PROVIDED 7 1 2 1

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DISCREPANCIES FRANCES BAARD

JOHN TAOLO

GAETSEWE NAMAKWA PIXLEY KA

SEME ZF

MGCAWU

TRANSFER TO DRPW 2 1 TRANSFER TO SOCIAL DEVELOPMENT 4 16 7 2 1

UPDATE OF INFORMATION 134 UPDATE TOWN/SETTLEMENT NAME 40 TOTAL 15 233 18 47 65

8.1.8. Current State Of The Department’s Capital Assets

An average of the condition rating of these infrastructure assets is applied to determine the overall condition rating of the school in its entirety. The following graph indicates the condition rating of the Northern Cape Schools:

Graph 1: Number of Schools per Condition Rating

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Map 2: Condition Rating: Excellent, Good and Fair

Condition 5: The Northern Cape Department of Education has 9 schools that rated at this condition. When schools have been maintained and renovated up to an excellent condition (C5) they will fall under the planned maintenance category, where every five years they will be maintained at an estimate cost of 4% of the value of the asset either by the user or by the department.

Condition 4: A total of 89 schools were identified where there is only minor wear and tear of which 4 schools are leased facilities, with minor defects and signs of deterioration to surface finishes. These schools will have a low cost implication to be maintained and is included in the maintenance plan for minor maintenance.

Condition 3: The majority (72%) of schools (428) have a fair condition rating of which 37 schools are leased facilities and in addition to the schools a total of 7 Residences, where it can be stated that it is an average condition and that attention is required and a backlog on maintenance exist. These schools have been identified and prioritised per building for major maintenance.

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Map 3: Condition Rating: Poor, Very Poor

Condition 2: 15% of schools (69) has a poor condition rating of which 7 schools are leased facilities where the asset has deteriorated and some structural problems to varying degrees have occurred. The general appearance of these schools is poor as most elements are broken, where services are interrupted and a significant number of major defects exist.

Condition 1: The 9 schools with a C1 rating of which 1 school are leased facilities; these schools was identified through the condition assessments as done by Department of Roads and Public Works (DRPW), where the asset has failed and is not operational or that is unfit for occupancy. All departmental schools are currently usable and do not meet an immediate high risk to health and safety.

8.1.9. Major maintenance projects

Major maintenance projects that have been undertaken during the period under review:

Table 4: Major maintenance projects

NAME OF SCHOOL DESCRIPTION OF PHYSICAL FACILITIES-QUANTITY,SIZE, ETC

TOTAL EXPENDITURE

FINAL COMPLETION DATE

TSHWARELELA PRIMARY SCHOOL REPAIRS AND RENOVATIONS R 2 894 266.17 2017-04-24

HOËR LANDBOUSKOOL NOORD-KAAPLAND REPAIRS AND RENOVATIONS HOSTELS R 4 196 869.00 2017-05-04

JJ BOOYSEN PRIMÊRE SKOOL REPAIRS AND RENOVATIONS TO HOSTEL R 2 700 000.00 2017-09-18

SAAMSTAAN PRIMÊRE SKOOL

REPAIRS & RENOVATIONS TO ABLUTION FACILITIES CONSTRUCTION OF A SMALL ABLUTION BLOCK

R 1 200 000.00 2017-11-06

VAN WYKSVLEI INTERMEDIÊRE SKOOL

MAJOR REPAIRS AND RENOVATIONS TO ABLUTION FACILITIES CONSTRUCTION OF A SMALL ABLUTION BLOCK

R 1 299 995.92 2017-11-06

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NAME OF SCHOOL DESCRIPTION OF PHYSICAL FACILITIES-QUANTITY,SIZE, ETC

TOTAL EXPENDITURE

FINAL COMPLETION DATE

JJ DREYER PRIMÊRE SKOOL

MAJOR REPAIRS TO SEWER AS WELL AS REPAIRS TO SCHOOL INFRASTRUCTURE R 2 493 152.93 2018-01-11

8.1.10. Progress made on addressing maintenance

The overall cost for improvement of core infrastructure assets in the Province to bring all assets to meet the minimum functionality norm is based on the applicable construction rates within the Province to renovate and rehabilitate infrastructure assets of a similar nature. The rates are then applied to the condition as captured from the verification data.

The cost of upGrades, rehabilitation and maintenance required bringing the existing infrastructure assets rated between C2 and C4 to a C5 rating are indicated in the tables below:

The estimated total amount required bringing all schools to optimum functionality is R1,880,474,287 over a period of 10 years.

By performing long term maintenance on the immovable assets, the Department will ensure the scarce financial resources are committed elsewhere where the need is greatest. The Department furthermore planned for maintenance according to two types of maintenance (Corrective and Preventative) with categories and sub-categories under each, these categories are aligned to the categories identified in the NIAMM and within the Northern Cape Provincial Maintenance Policy. The estimate total amount required per district per maintenance type are indicated in the following table: The Backlog since the beginning of 2017/18 financial year did decrease as there was funding spend on maintaining schools, however the rapid rate on which schools are vandalised keeps the above figures at the end of 2017/18 more or less the same.

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Final Appropriation

Actual Expenditure

(Over)/Under Expenditure

Final Appropriation

Actual Expenditure

(Over)/Under Expenditure

R’000 R’000 R’000 R’000 R’000 R’000 New and replacement assets

299 669 217 814 81 855 132 306 91 730 40 576

Existing infrastructure assets

232 374 282 324 (49 950) 315 753 310 154 5 599

- Upgrades and additions 165 198 165 198 - 216 820 253 066 (36 246)

- Rehabilitation, renovations and refurbishments

34 107 34 107 - 46 520 29 671 16 849

- Maintenance and repairs 33 069 83 019 (49 950) 52 413 27 417 24 996

Infrastructure transfer - - - - - -

- Current - - - - - -

- Capital - - - - - -

Total 532 043 500 138 31 905 448 059 401 884 46 175

Infrastructure projects

2017/2018 2016/2017

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PART C: GOVERNANCE

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1. INTRODUCTION Commitment by the Department to maintain the highest standards of governance is fundamental to the management of public finances and resources. Users want assurance that the Department has good governance structures in place to effectively, efficiently and economically utilize the state resources, which is funded by the tax payer. 2. RISK MANAGEMENT The Risk Management Policy and Risk Management Strategy was reviewed during the year under review. The reviewed Policy and Strategy was endorsed by the Risk Management Committee and approved by the Accounting Officer. The Policy and Strategy outlines the Department’s commitment to implementing and maintaining an effective, efficient and transparent system of risk management. A risk assessment was conducted for the year under review and strategic and operational risk registers, which includes ICT and Fraud risks, were developed for the Department with mitigating controls for all identified risks. A template developed by National Treasury has been implemented for risk owners to identify new and emerging risks which may occur. The 2017/18 Combined Assurance Plan of the Department, which identifies and specifies the sources of assurance over the strategic risks identified during the 2017/18 risk assessment, was developed and jointly approved by the Accounting Officer and Audit Committee Chairperson. The Risk Management Committee, which advises the Accounting Officer and management on overall risk management in the Department, is functional and quarterly meetings are convened and reports are forwarded to the Audit Committee. Reporting on risk management is a standing item on the Audit Committee meeting agenda. The Audit Committee monitors and provides feedback on the effectiveness of risk management in the Department. Internal Audit audit the Risk Management function during the year under review. Risk management in the Department is maturing and progress is visible in the management of risks at both Head Office and District levels. This has to a certain extent transmitted into improvements in the Department’s performance. 3. FRAUD AND CORRUPTION The Fraud Prevention Policy and Fraud Prevention Strategy was reviewed during the year under review. The reviewed Policy and Strategy was endorsed by the Risk Management Committee and signed off by the Accounting Officer. These documents outline the process to prevent, detect and investigate reported cases of fraud in the Department. In addition to the above-mentioned documents the Department has an approved Whistle-Blowing Policy which was also reviewed during the year under review. The Whistle-Blowing Policy of the Department complies with the Protected Disclosure Act of 2000 and officials who discloses information of unlawful or corrupt conduct by their employer or fellow officials are protected from occupational detriment, provided the disclosure is made in good faith. The process for disclosure and investigation is outlined in the Policy. Should the investigation reveal that a possible misconduct has occurred, this will be dealt with in terms of the disciplinary procedure as outlined in the Employment of Educators Act (Act 76 of 1998) and/or the Disciplinary Code and Procedures for the Public Service as contained in PSCBC Resolution 1 of 2003. Where there is prima facie evidence of criminal conduct the matter will be reported to the South African Police Service.

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4. MINIMISING CONFLICT OF INTEREST Conflict of interest is minimised in the Department through the following processes: Annual declaration of financial interests by senior managers through the e-Disclosure system with

100% submission rate for 2016/17 financial disclosures by SMS members. Financial disclosures for other designated categories of employees was introduced which

included employees on salary levels 11 and 12. those earning equivalent to salary levels 11, 12 and 13 through OSD and finance and SCM employees.

Declaration by senior managers of close family members, partners or associates who have interests in businesses or entities which may transact with the Department.

Declaration of interest by bid specification, bid evaluation and bid adjudication committee members on any bid which is being considered.

Declaration of interest by recruitment and selection panel members in any of the candidates shortlisted or interviewed for a post.

Newly appointed officials are required to sign the Public Service Code of Conduct which is placed on their personnel files.

Supply Chain Management practitioners are required to annually sign a code of conduct where they declare any business, commercial or financial interest which, due to the position they hold, may raise possible conflict of interest.

All service providers / suppliers who submit bids / quotes must complete the Standard Bidding Document (NCP4 - Declaration of interest) to indicate if they know any government official involved in the awarding / evaluation processes of the specific quotation / bid that may constitute a possible conflict of interest.

5. CODE OF CONDUCT The Department of Education uses the general code of conduct prescribed in the Public Service. All employees are issued with a copy of the Public Service Code of Conduct on appointment and are required to adhere to the code at all times in the execution of their official responsibilities. The Code of Conduct is also uploaded on the Department’s Human Resource Management System (HRMS). Any breach of the code of conduct is addressed through the Departmental disciplinary procedures. 6. HEALTH, SAFETY AND ENVIRONMENTAL ISSUES The Health and Safety Committee for the Department has been established and the members have been appointed by the Head of Department. Their responsibilities as members of this Committee include, amongst others, the following: Representing employees’ interests in terms of occupational health and safety; To carry out health and safety inspections of the workplace as designated above prior to the

Health and Safety Committee meetings; Bring to the attention of employer any deviations in respect to health and safety that is brought to

the Committee’s attention; First Aiders and Health and Safety representatives have been appointed by the HOD in November 2015 and are serving on the Health and Safety Committee at Head Office and at District Offices for a period of 3 years, which ends 31 October 2018. The Department has an approved Health and Safety Policy and Plan which was first implemented during 2014/15 financial year. This Plan is reviewed annually for implementation. The following activities took place during the year under review: Awareness sessions on Injury on Duty procedures were conducted at Head Office and at District

Offices; Sessions to identify health hazard risks are conducted annually at all offices.

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7. PORTFOLIO COMMITTEES Table below reflects the Portfolio Committee meetings that took place in 2017/18 Financial year:

Date Purpose

23 May 2017 2017/18 Annual Performance Plan and MTEF Budget Presentation

01 June 2017 2017/18 Annual Performance Plan and MTEF Budget Presentation with reviewed targets and inclusion of MTSF Indicators

?? 2016/17 Fourth Quarter Performance and Financial Report Presentation

03 November 2017 2017/18 First Quarter Performance and Financial Report Presentation

08 November 2017 2016/17 Annual Report Presentation to Joint Portfolio Committee and SCOPA meeting

Matters that were raised in the Annual Report Presentation to Joint Portfolio Committee and SCOPA meeting are addressed below under SCOPA Resolutions. 8. SCOPA RESOLUTIONS Resolution

No. Subject Details Response by the

Department Resolved (Yes/No)

1. Performance Information

The Department must plan its targets in a manner that will ensure proper achievements

Set targets are SMART (Specific, Measurable, Achievable, Relevant and Time-bound). A risk assessment on the achievement of targets is done to ascertain that targets are achieved. The Department has made progress in this regard, although this exercise is on- going.

Yes

2. Consequence Management

The Department must ensure that disciplinary measures are taken against officials who are responsible for fruitless, wasteful, unauthorised and irregular expenditure.

The Department has taken disciplinary steps against an official central to the Irregular, Fruitless and Wasteful Expenditure. This will continue to be the approach of the Department as and when additional cases are identified.

Yes

3. Consequence Management

The Department must ensure that they address and implement Portfolio Committee and SCOPA Resolutions and the Executive Authority must implement consequence management.

As reflected in 2016/17 Annual Report all Portfolio Committee and SCOPA Resolutions were addressed with varying degrees of success as per 2 above.

Yes

4. Payment of Creditors

The Department must adhere to the prescripts of the PFMA by ensuring service providers are paid within 30 days.

The Department always puts systems and effort in ensuring that suppliers are paid within 30 days as this is key to service delivery and business development. In certain instances where the budget is constrained by pressures in Compensation of Employees, Provincial Treasury takes charge of payments. Under such

Yes

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Resolution No.

Subject Details Response by the Department

Resolved (Yes/No)

circumstances, it then becomes difficult to ensure payments within required timeframes since disbursement function is not within our control. Going forward we will always ensure that payment within 30 days is complied with through proper prioritisation of submitted accounts.

5. Non-Compliance with Supply Chain Management Prescripts

The Department must ensure that they comply with policies and procedures in Supply Chain Management and the Executive Authority must implement consequence management.

Various systems and processes have been introduced in SCM to prevent instances of non-compliance. The introduction of Central Supplier Database has also assisted with a system of detecting administrative non compliances. The SCM Policy was revised in line with our improved processes to ensure full compliance with laws and regulations

Yes

6. Performance Information

The Department must provide adequate reasons for deviations.

Managers do sign off end of quarter performance results and are thus able to check and approve the reasons for deviation. Managers have a second opportunity at Quarterly Reviews to check and correct where necessary, the reasons for deviation on performance information targets. This too is an on-going exercise as different circumstances

Yes

7. Non-Compliance with Supply Chain Management Prescripts

The Department must ensure that they address and implement contract management according to the Auditor General’s Action Plan.

The Department is in the process of improving capacity in the affected directorates in line with the Action Plan of the Auditor General.

Yes

8. Teacher Development

The Department must evaluate the trained educators and the training material to ensure financial investment bears the required results.

The Department is moving towards utilisation of SACE (South African Council of Educators) endorsed training programmes to ensure quality and good practice. Pre- and post-tests are performed for educators to check the results for all interventions that are rendered to educators. Impact studies have become a necessity to ensure that educators do implement the new

Yes

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Resolution No.

Subject Details Response by the Department

Resolved (Yes/No)

knowledge and skills in their teaching in classrooms. These studies form part of the contract and recipient experience

9. Retention and Recruitment Strategy

The Department must accelerate the implementation of the retention and recruitment strategy with regards to Mathematics and Science teachers.

Funza Lushaka Bursary Scheme will be utilised to recruit Mathematics and Science learners into teaching. Districts will be allocated a number of learners they qualify for and the Province will work closely with Sol Plaatje University in this regard.

Yes

9. PRIOR MODIFICATIONS TO AUDIT REPORTS The Department received an unqualified audit opinion on the 2016/17 Annual Financial Statements. The discussion below relates to matters of non-compliance. Nature of qualification, disclaimer, adverse opinion

and matters of non-compliance Financial year in which it first

arose

Progress made in clearing / resolving the matter

Effective steps were not taken to prevent unauthorised expenditure amounting to R68 863 000, as disclosed in note 8 to the annual financial statements, in contravention of section 38(1)(c)(ii) of the PFMA and Treasury Regulation 9.1.1.

2016/17 There is engagement with Provincial Treasury and other oversight structures to source additional funding to bring budget in line with increase in learner numbers. Without this funding and review of the Department’s baseline allocation. unauthorised expenditure will not be eliminated.

Effective steps were not taken to prevent irregular expenditure amounting to R339 713 000 as disclosed in note 31 to the annual financial statements, as required by section 38(1)(c)(ii) of the PFMA and Treasury Regulation 9.1.1

2013/14 Irregular expenditure is currently being reviewed for possible appropriate action against offenders to determine liability. Officials responsible for making the Department incur irregular expenditure will be sanctioned according to the Labour Relations Act 1995.

Goods and services with a transaction value below R500 000 were procured without obtaining the required price quotations, as required by Treasury Regulation 16A6.1.

2008/09 Deviations are approved before orders are placed in line with the approved Financial Delegations.

Quotations were accepted from prospective suppliers who did not submit a declaration on whether they are employed by the state or connected to any person employed by the state, which is prescribed in order to comply with Treasury Regulation 16A8.3.

2010/11 Before orders are issued or contracts awarded by the Department, the Central Supplier Database Registration Report is checked to verify whether any of the directors are employed by the State. Supplier ID's are also checked against the DPSA website to verify whether employed by the State.

Goods and services of a transaction value above R500 000 were procured without inviting competitive bids, as required by Treasury Regulations 16A6.1. Deviations were approved by the accounting officer even though it was not impractical to invite competitive bids, in contravention of Treasury regulation 16A6.4.

2008/09 The process of compiling the annual procurement plan was strengthened to ensure better planning throughout the organisation. Deviations for sole suppliers and closed bids are approved before contracts are awarded in line with the

92

Nature of qualification, disclaimer, adverse opinion and matters of non-compliance

Financial year in which it first

arose

Progress made in clearing / resolving the matter

approved Financial Delegations. SLA was reviewed for procurement by infrastructure implementing agents.

Sufficient appropriate audit evidence could not be obtained that bid adjudication was done by committees which were composed in accordance with the policies of the department, as required by Treasury Regulations 16A6.2(a), (b) and (c).

2016/17 This relates to the infrastructure implementing agents. Compliance with these agents’ revised SLA is being monitored. Departmental officials are represented on IDT Bid Committees.

Persons in service of the department who had a private or business interest in contracts awarded by the department failed to disclose such interest, as required by Treasury Regulation 16A8.4 and Public Service Regulation 3C.

2016/17 Before order is issued or contract awarded DPSA website and Central Supplier Database report is checked to verify whether bidders are employed by any organ of state.

Persons in service of the department whose close family members, partners or associates had a private or business interest in contracts awarded by the department failed to disclose such interest, as required by Treasury Regulation 16A8.4.

2016/17 Suppliers / Service providers awarded contracts have to disclose on SBD 4 form submitted with quotations / bids whether they have families, etc. in the service of the Department. This is checked by SCM. It is difficult to determine a relationship with persons in service of the Department who does not have an interest in the business entity as this interest will be reflected in CSD registration report. Action will be taken against those supplier / service providers who misrepresent themselves on the SBD 4.

The department did not evaluate its performance in respect of programmes or functions funded by the grant, as required by section 11(6)(a) and 12(5)(a) of DoRA.

2016/17 Year-end Infrastructure Grant Evaluation Report will be compiled in compliance with DORA Regulations and submitted by due date to National Treasury, Provincial Treasury and DBE.

10. INTERNAL CONTROL UNIT Internal control located in Financial Management reviews payment batches to ensure that there is compliance with the relevant prescripts. 11. INTERNAL AUDIT AND AUDIT COMMITTEES The Internal Audit Unit reported to the Northern Cape Provincial Treasury Accounting Officer administratively and functionally to the Audit Committee. The Unit follows a risk-based internal audit approach. The three year rolling internal audit plan and annual operational internal audit plan were based on an assessment of the risks of the Department. The Internal Audit Plan was discussed with senior management before approval by the Audit Committee. The Internal Audit Unit performed a wide range of operational, financial, compliance and information-technology audits. In addition to these planned audits, the Unit also attended to certain management requests. Using the risk assessment as a basis, audit reviews for the year included regulatory, compliance, performance and follow-up reviews. According to the 2017/18 Internal Audit Plan, the Unit targeted

93

eighteen audits and completed twenty - two audits, included are quarterly performance information and follow-up audit assignment which were successfully conducted. The Audit Committee comprises of independent external and internal members, who operated in accordance with the approved Audit Committee Charter. The Audit Committee had five sittings during the year under review. The Audit Committee plays an essential part of the Department’s governance and reporting process in relation to both financial and performance reporting. Summary of the work done by Internal Audit: The Provincial Internal Audit Unit have evaluated and contributed to the improvement of governance, risk management and control processes using a systematic discipline approach: Governance: making appropriate recommendation by improving the governance processes Risk Management: Evaluating risk exposures relating to the Department’s governance, operations

and information system Control: Evaluate the adequacy and effectiveness of control in responding to risk within the

Department ‘s governance, operations and information system

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

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Audit Committee Members’ Profiles and Attendance: The Audit Committee’s term expired on 30 November 2017. Subsequently new Audit Committee members were appointed. The new Audit Committee chairperson previously served as an Audit Committee member in another Audit Committee Cluster in the Northern Cape Province. One member was retained and two new members were appointed.

Name Qualifications Internal

or external

If internal, position in

the department

Date appointed

Date End date

No. of Meetings attended

Ms M Mbonambi

Bachelor of Accountancy

B. Com Honours

Certificate in Risk Management and Certificate in Board Governance

External n/a 1 December

2017

n/a 02

Ms A Mafuleka

CA (SA)

B.Com Honours

External n/a 1 December

2017

n/a 02

Mr V Makaleni

Master in Public Management

Bachelor of Commerce (Accounting)

Postgraduate Diploma in Corporate Government

Management Advancement Programme (MAP)

External n/a 01 December

2014

Reappointed from 1 December

2017

n/a

06

Ms S Vallabh

Bachelor of Arts Post Graduate Diploma in Library and Information Science Certificate Programme in Public Service Management

Internal Chief Director:

Performance, Monitoring

and Evaluations

Office of the Premier

1 December

2017

n/a 01

Adv. DJ Block

B. luris, LLB, Higher Diploma In Taxation

External n/a 01 December

2014

30 November

2017

04

Mr AL Kimmie

B.Compt (Hons); RGA; SAIPA; MBA; Reg. Public Service Financial Officer

External n/a 01 December

2014

30 November

2017

03

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Province of Northern Cape

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12. AUDIT COMMITTEE REPORT The Audit Committee is pleased to present its report for the financial year ended 31 March 2018. We are pleased to present our report for the financial year ended 31 March 2018. 1. Audit Committee Responsibility The Audit Committee has adopted formal terms of reference, approved by the Accounting Officer, as its Audit Committee Charter. The Audit Committee has discharged its responsibilities in terms of its Charter as contained therein, in line with the requirements of section 38(1)(a)(ii) of the PFMA and Treasury Regulation 3.1. as follows:

Reviewed and discussed the audited annual financial statements to be included in the annual report, with the Auditor-General and the Accounting Officer;

Reviewed the Auditor-General’s management report and management’s response thereto; Reviewed the department’s processes for compliance with legal and regulatory provisions; Reviewed the information on predetermined objectives as reported in the annual report; Reviewed material adjustments resulting from the audit of the department on performance

information; and Reviewed and where appropriate recommended changes to the interim financial statements

as presented by the department for the six months ending 30 September 2017. 2. The Effectiveness of Internal Control Our review of the findings of the Internal Audit work, which was based on the risk assessments conducted in the department revealed certain weaknesses, which were then raised with the Department. The following internal audit work was completed during the year under review: Review of the Annual Financial Statements 2017/18 Asset Management Division of Revenue Act: infrastructure Management HRD Training and Development HRD Employee Performance Management Systems (ePMDS) HRM Employment of temporary teachers Information Technology Systems review (assess IT governance systems) Management Assessment Performance Tool Quarterly review on Performance Information verification Quarterly follow up audits Review of Interim Financial Statements 2017/18 Review of risk management processes and minimum anti-corruption capacity requirements The following were areas of concern: Risk management Supply Chain Management Information Technology Consequence Management 3. Risk Management The Department’s risk management was reported to the Audit Committee on a quarterly basis and was seen as matter of concern which required management to focus on in terms of King IV report. The Audit Committee is not satisfied that the actual management of risk is receiving attention. However, the Committee together with the Management continues to refine a very dynamic risk profile of the organization.

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

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Management has been advised to embed risk management throughout the Department; however, governance within the Department still remains a concern. Management should take full responsibility for the entire Enterprise Risk Management process and continue to support the Head of Department to even further enhance the performance of the Department. 4. In-Year Management and Monthly/Quarterly Report The Audit Committee reports that, during the year under review, it was presented with regular quarterly management reports to enable it to: • Monitor the integrity, accuracy and reliability of the performance of the Department • Review the financial reports of the Department and the context in which statements on the

financial health of the Department are made, and • Review all material information presented together with the management accounts.

The reports were discussed with management of the Department. Progress has been made in the development and quality of these management reports and the Department reported monthly and quarterly to the Provincial Treasury as required by the PFMA. The Audit Committee noted that the Department had overspent its appropriated voted funds and advised Management to consider reprioritising / adjust some of the targets planned. The Committee also advised the Department to focus on its irregular expenditure particularly focusing on investigating and consequence management relating to the irregular expenditure and also performance information, specifically on the accuracy and reliability data that supports the planned targets in the departmental annual performance. One–on–One Meeting with the Accounting Officer The Audit Committee met with the Accounting Officer to address unresolved issues at the Department. One–on–One Meetings with the Executive Authority The Audit Committee apprised the Executive Authority on the performance of the Department and intend to schedule a meeting in due course to address unresolved issues. The Audit Committee also submits quarterly reports to the MEC to keep her informed on the activities of the Committee. Auditor-General’s Report We have reviewed the Department’s implementation plan for audit issues raised in the previous year and we are satisfied that the matters have been adequately resolved except for the following: Information Technology Consequence Management The Audit Committee concurs and accepts the conclusions of the Auditor-General South Africa on the annual financial statements and is of the opinion that the audited annual financial statements be accepted and read together with the report of the Auditor-General South Africa.

________________________ Masaccha Mbonambi Chairperson of the Audit Committee Northern Cape Department of Education Date: 10 August 2018

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

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PART D: HUMAN RESOURCE MANAGEMENT

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

98

1. INTRODUCTION

The information contained in this part of the annual report has been prescribed by the Minister for the Public Service and Administration for all departments in the public service and in line with the under-mentioned policy mandates: Public Service Regulations (Chapter 1, Part III J.3 and J.4). Basic Conditions of Employment Act, 1997 (Act 75 of 1997), Labour Relations Act, 1995 (Act 66 of 1995), Employment Equity Act, 1998 (Act 55 of 1998), Occupational Health and Safety Act, 1993 (Act 85 of 1993), Compensation for Occupational Injuries and Diseases Act, 1993 (Act 130 of 1993), Government Employees Pension Law, 1996 (Proclamation 21 of 1996), Employment of Educators Act, 1998 (Act 76 of 1998), Public Service Act, 1994 (Proclamation 103 of 1994), and Constitution of the Republic of South Africa, 1996, Skills Development Act, 1998 (Act 97 of 1998) Promotion of Equality and Prevention of Unfair Discrimination Act, 2000 (Act 4 of 2000), Promotion of Access to Information Act, 2000 (Act 2 of 2000), Promotion of Administrative Justice Act, 2000 (Act 3 of 2000). 2. OVERVIEW OF HUMAN RESOURCES

The status of human resources in the Department The Chief Directorate Human Resource Management and Development comprises of five Directorates namely: Human Resource Practices and Administration, Employee Relations and People Management, Human Resource Planning, Provisioning and Persal Management, Human Resource Utilisation and Capacity Development and Service Delivery and Transformation. The work of the chief directorate was centred around the capacitation of internal HR systems and processes to enhance the quality of support provided to clients. Efforts were also made to ensure the capacitation and strengthening of the five district offices to ensure effective service delivery.

Workforce planning and key strategies to attract a skilled and capable workforce The implementation of the approved organisational structure continues to be a matter of priority both in Head Office and the District Offices as it pertains to the matching and placement of staff. The aim of the matching and placement process is to ensure that existing staff are placed in posts that would best fit their skills, qualifications and appropriate experience. The Department is further engaged in a national project to update and correct educator profiles on the personnel administration system. The human resource priorities as encapsulated in the Human Resource Plan of the Department focused on the following sector priorities: o Early Childhood Development: The focus was on the development of conditions of service for

ECD practitioners to attract and retain staff. The Department liaised with the Department of Basic Education on the project.

o Inclusive Education: The staff establishments of LSEN schools for the second time this year was run on a separate model from the staff establishments of public ordinary schools. This development ensured that special school received favourable allocations to support learners with special needs and barriers to learning.

o The Integrated Farm and Small School Strategy: The strategy was approved in January 2014. The Department consistently ensured through appropriate allocations that no rural or farm schools are one-person schools. The continued payment of the rural incentive to PL1 educators further

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

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enhanced the efforts of the Department to retain educators with the necessary qualifications and experience in farm and rural schools.

Employee performance management All staff, with the exception of SL 1-4, signed performance agreements and submitted bi-annual and annual reviews for the 2016/2017 financial year. The performance management processes are well institutionalised and a high level of compliance is maintained. Employee wellness programme All four Employee Health and wellness operational plans as per the DPSA requirements were developed and implemented in the year under review. Several wellness initiatives were implemented successfully such as training on financial wellness, health and wellness sessions, training of first aiders etc. Achievements and challenges faced by the department, as well as future human resource plans /goals. In the year under review the Chief Directorate performed fairly well considering the inherent service delivery challenges in the sector. The Department successfully issued all public ordinary and special schools with their 2017 staff establishments by August 2016. This is a huge achievement as the establishments were issued a month in advance of the required date. The Department continues to experience challenges with regards to educators exiting the system for various reasons. However, in an effort to curb that and to stabilise employment in the sector, the Department contracted all temporary educators for a full year and provided these educators with the opportunity to access full service benefits. In terms of collective bargaining the unit managed to achieve 100% compliance with regards to the performance of the Northern Cape Provincial Chamber of the Education Labour Relations Council and therefore promoting labour peace in the sector. The Chief Directorate also managed to reduce the number of disputes lodged by employees as well as ensuring that grievances were addressed promptly and adequately within the required timeframes.

3. HUMAN RESOURCES OVERSIGHT STATISTICS

All figures listed in tables are sourced from Persal System except Table 3.1.1 sourced from BAS. Certain categories are not available on BAS.

3.1. Personnel related expenditure The following tables summarises the final audited personnel related expenditure by programme and by salary bands. In particular, it provides an indication of the following: amount spent on personnel amount spent on salaries, overtime, homeowner’s allowances and medical aid.

Programme Programme Designation

Programme 1 Administration Programme 2 Public Ordinary School Education Programme 4 Public Special School Education Programme 5 Early Childhood Development Programme 6 Infrastructure Development Programme 7 Examination & Education Related Services

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

100

Table 3.1.1 Personnel expenditure by programme for the period 1 April 2017 and 31 March 2018

Programme Total

expenditure (R’000)

Personnel expenditure

(R’000)

Training expenditure*

(R’000)

Professional and special

services expenditure

(R’000)

Personnel expenditure

as a % of total

expenditure

Average personnel cost per

employee (R’000)

Number of Employees

Programme 1 618 060 458 063 5 481 74.1% 435.8 1 051

Programme 2 4 384 763 3 860 080 1 154 88.0% 361.0 10 693

Programme 3 9 164 - - - Programme 4 141 803 124 529 38 87.8% 322.6 386

Programme 5 94 273 75 548 953 80.1% 104.1 726

Programme 6 609 595 19 537 8 3.2% 514.1 38

Programme 7 148 647 71 005 815 47.8% 479.8 148

Total 6 006 305 4 608 762 8 449 76.7% 353.4 13 042 * Training expenditure includes training and development and bursaries

Table 3.1.2 Personnel costs by salary band for the period 1 April 2017 and 31 March 2018

Salary band Personnel

expenditure (R’000)

% of total personnel

cost

Average personnel cost per employee (R’000)

No. of employees

Lower skilled (Levels 1-2) 126 425 2.73% 141 898

Skilled (level 3-5) 474 132 10.23% 183 2 585

Highly skilled production (levels 6-8) 2 569 467 55.45% 331 7 753

Highly skilled supervision (levels 9-12) 1 361 475 29.28% 545 2 496

Senior and Top management (levels 13-16) 42 408 0.92% 1 087 39

Abnormal 60 062 1.32% 67 903

Total 4 633 970 100.00% 316 14 674

The following tables provide a summary per programme (Table 3.1.3) and salary bands (Table 3.1.4), of expenditure incurred as a result of salaries, overtime, housing allowance and medical assistance. In each case, the table provides an indication of the percentage of the personnel budget that was used for these items.

Ann

ual R

epor

t for

201

7/18

Fin

anci

al Y

ear

Vote

4: D

epar

tmen

t of E

duca

tion

Prov

ince

of N

orth

ern

Cape

101

Tabl

e 3.

1.3

Sal

arie

s, O

verti

me,

Hom

e O

wne

rs A

llow

ance

and

Med

ical

Aid

by

prog

ram

me

for t

he p

erio

d 1

Apr

il 20

17 a

nd 3

1 M

arch

201

8 Pr

ogra

mm

e

Sala

ries

Ove

rtim

e H

ome

Ow

ners

Allo

wan

ce

Med

ical

Aid

Amou

nt (R

’000

Sa

larie

s as

a %

of

pers

onne

l cos

ts

Amou

nt

(R’0

00)

Ove

rtim

e as

a %

of

per

sonn

el c

osts

Am

ount

(R

’000

) H

OA

as a

% o

f pe

rson

nel c

osts

Am

ount

(R

’000

) M

edic

al a

id a

s a

%

of p

erso

nnel

cos

ts

Pro

gram

me

1 32

9 69

6 7.

11%

62

2 0.

01%

11

643

0.

25%

19

927

0.

03%

P

rogr

amm

e 2

2 89

3 83

7 62

.45%

69

9 0.

02%

11

4 72

2 2.

48%

16

2 08

5 3.

50%

P

rogr

amm

e 4

92 9

98

2.01

%

337

0.01

%

4 30

9 0.

09%

6

785

0.15

%

Pro

gram

me

5 14

870

0.

32%

0

0.00

%

490

0.01

%

897

0.02

%

Pro

gram

me

6 11

751

0.

25%

0

0.00

%

288

0.01

%

418

0.01

%

Pro

gram

me

7 44

020

0.

95%

2

173

0.05

%

1 49

3 0.

03%

2

839

0.06

%

Tota

l 3

387

172

73.0

9%

3 83

1 0.

08%

13

2 94

5 2.

87%

19

2 95

2 4.

16%

Tabl

e 3.

1.4

Sal

arie

s, O

verti

me,

Hom

e O

wne

rs A

llow

ance

and

Med

ical

Aid

by

sala

ry b

and

for t

he p

erio

d 1

Apr

il 20

17 a

nd 3

1 M

arch

201

8

Sa

lary

ban

d Sa

larie

s O

vert

ime

Hom

e O

wne

rs A

llow

ance

M

edic

al A

id

Am

ount

(R

’000

Sa

larie

s as

a %

of

per

sonn

el

cost

s

Am

ount

(R

’000

) O

vert

ime

as a

%

of p

erso

nnel

co

sts

Am

ount

(R

’000

) H

OA

as

a %

of

per

sonn

el

cost

s

Am

ount

(R

’000

) M

edic

al a

id a

s a

% o

f per

sonn

el

cost

s

Ski

lled

(leve

l 1-2

)

86 8

88

1.88

%

328

0.01

%

10 5

54

0.23

%

7 30

5 0.

16%

S

kille

d (le

vel 3

-5)

34

3 12

1 7.

40%

1

721

0.04

%

21 9

73

0.47

%

24 0

16

0.52

%

Hig

hly

skille

d pr

oduc

tion

(leve

ls 6

-8)

1 92

3 65

9 41

.51%

71

9 0.

02%

67

371

1.

45%

10

0 13

6 2.

16%

H

ighl

y sk

illed

supe

rvis

ion

(leve

ls 9

-12

1 00

6 41

9 21

.72%

1

064

0.02

%

28 5

32

0.62

%

48 3

99

1.04

%

Sen

ior m

anag

emen

t (le

vel 1

3-16

) 26

335

0.

57%

0

0.00

%

0 0.

00%

36

3 0.

01%

A

bnor

mal

75

0 0.

02%

0

0.00

%

20

0.00

%

5 0.

00%

To

tal

3 38

7 17

2 73

.09%

3

831

0.09

%

128

449

2.77

%

180

223

3.89

%

Ann

ual R

epor

t for

201

7/18

Fin

anci

al Y

ear

Vote

4: D

epar

tmen

t of E

duca

tion

Prov

ince

of N

orth

ern

Cape

102

3.2.

Em

ploy

men

t and

Vac

anci

es

The

tabl

es in

this

sec

tion

sum

mar

ise

the

posi

tion

with

rega

rd to

em

ploy

men

t and

vac

anci

es. T

he fo

llow

ing

tabl

es s

umm

aris

e th

e nu

mbe

r of p

osts

on

the

esta

blis

hmen

t, th

e nu

mbe

r of e

mpl

oyee

s, th

e va

canc

y ra

te, a

nd w

heth

er th

ere

are

any

staf

f tha

t are

add

ition

al to

the

esta

blis

hmen

t.

This

info

rmat

ion

is p

rese

nted

in te

rms

of tw

o ke

y va

riabl

es:

pr

ogra

mm

e (T

able

3.2

.1) a

nd

sa

lary

ban

d (T

able

3.2

.2)

C

ritic

al o

ccup

atio

ns (s

ee d

efin

ition

in n

otes

bel

ow)

D

epar

tmen

ts h

ave

iden

tifie

d cr

itica

l occ

upat

ions

that

nee

d to

be

mon

itore

d. In

term

s of

cur

rent

regu

latio

ns, i

t is

poss

ible

to c

reat

e a

post

on

the

esta

blis

hmen

t th

at c

an b

e oc

cupi

ed b

y m

ore

than

one

em

ploy

ee. T

here

fore

, the

vac

ancy

rate

refle

cts

the

perc

enta

ge o

f pos

ts th

at a

re n

ot fi

lled.

Tabl

e 3.

2.1

Em

ploy

men

t and

vac

anci

es b

y pr

ogra

mm

e as

on

31 M

arch

201

8 Pe

rson

nel

Gro

up

Prog

ram

me

Num

ber o

f fu

nded

pos

ts

Num

ber o

f un

fund

ed p

osts

N

umbe

r of

post

s fil

led

Vaca

ncy

Rat

e N

umbe

r of e

mpl

oyee

s ad

ditio

nal t

o th

e es

tabl

ishm

ent

Tota

l Num

ber o

f em

ploy

ees

ALL PERSONNEL

Pro

gram

me

1 1

031

- 99

2 3.

78%

-

992

Pro

gram

me

2 10

643

-

10 7

25

-0.7

7%

- 10

725

P

rogr

amm

e 4

382

- 38

0 0.

52%

-

380

Pro

gram

me

5 46

-

40

13.0

4%

- 40

P

rogr

amm

e 6

38

- 45

-1

8.42

%

- 45

P

rogr

amm

e 7

162

- 13

8 14

.81%

-

138

Tota

ls

12 3

02

- 12

320

-0

.15%

-

12 3

20

EDUCATORS

Pro

gram

me

1 35

4 -

323

8.76

%

- 32

3 P

rogr

amm

e 2

8 89

6 -

8 98

5 -1

.00%

-

8 98

5 P

rogr

amm

e 4

228

- 22

4 1.

75%

-

224

Pro

gram

me

5 44

-

38

13.6

4%

- 38

P

rogr

amm

e 6

2 -

2 -

- 2

Ann

ual R

epor

t for

201

7/18

Fin

anci

al Y

ear

Vote

4: D

epar

tmen

t of E

duca

tion

Prov

ince

of N

orth

ern

Cape

103

Pers

onne

l G

roup

Pr

ogra

mm

e N

umbe

r of

fund

ed p

osts

N

umbe

r of

unfu

nded

pos

ts

Num

ber o

f po

sts

fille

d Va

canc

y R

ate

Num

ber o

f em

ploy

ees

addi

tiona

l to

the

esta

blis

hmen

t

Tota

l Num

ber o

f em

ploy

ees

Pro

gram

me

7 81

-

58

2.40

%

- 58

To

tals

9

605

- 9

630

-0.2

6%

- 9

630

PUBLIC SERVICE

Pro

gram

me

1 67

7 -

669

1.18

%

- 66

9 P

rogr

amm

e 2

1 74

7 -

1 74

0 0.

40%

-

1 74

0 P

rogr

amm

e 4

154

- 15

6 -1

.30%

-

156

Pro

gram

me

5 2

- 2

- -

2 P

rogr

amm

e 6

36

- 43

-1

9.44

%

- 43

P

rogr

amm

e 7

81

- 80

1.

23%

-

80

Tota

ls

2 69

7 -

2 69

0 0.

26%

-

2 69

0 Ta

ble

3.2.

2 E

mpl

oym

ent a

nd v

acan

cies

by

sala

ry b

and

as o

n 31

Mar

ch 2

018

Pers

onne

l G

roup

Sa

lary

ban

d N

umbe

r of

fund

ed p

osts

N

umbe

r of

unfu

nded

pos

ts

Num

ber o

f po

sts

fille

d Va

canc

y R

ate

Num

ber o

f em

ploy

ees

addi

tiona

l to

the

esta

blis

hmen

t

Tota

l Num

ber o

f em

ploy

ees

ALL PERSONNEL

Low

er s

kille

d ( 1

-2)

862

- 87

5 -1

.51%

-

875

Ski

lled(

3-5)

1

694

- 1

961

-15.

76%

-

1 96

1 H

ighl

y sk

illed

prod

uctio

n (6

-8)

655

- 57

9 11

.60%

-

579

Hig

hly

skille

d su

perv

isio

n (9

-12)

9

052

- 8

869

2.

02%

-

8 86

9

Sen

ior m

anag

emen

t (13

-16)

39

-

36

7.69

%

- 36

To

tals

12

302

-

12 3

20

-0.1

5%

- 12

320

EDUCATORS

Low

er s

kille

d ( 1

-2)

- -

- -

- -

Ski

lled(

3-5)

37

6 -

653

-73.

67%

-

653

Hig

hly

skille

d pr

oduc

tion

(6-8

) 30

8 -

242

21.4

3%

- 24

2 H

ighl

y sk

illed

supe

rvis

ion

(9-1

2)

8 92

1 -

8 73

5 2.

08%

-

8 73

5 S

enio

r man

agem

ent (

13-1

6)

- -

- -

- -

Tota

ls

9 60

5 -

9 63

0 -0

.26%

-

9 63

0

Ann

ual R

epor

t for

201

7/18

Fin

anci

al Y

ear

Vote

4: D

epar

tmen

t of E

duca

tion

Prov

ince

of N

orth

ern

Cape

104

PUBLIC SERVICE

Low

er s

kille

d ( 1

-2)

862

- 87

5 -1

.51%

-

875

Ski

lled(

3-5)

1

318

- 1

308

0.76

%

- 1

308

Hig

hly

skille

d pr

oduc

tion

(6-8

) 34

7 -

337

2.88

%

- 33

7 H

ighl

y sk

illed

supe

rvis

ion

(9-1

2)

131

- 13

4 -2

.29%

-

134

Sen

ior m

anag

emen

t (13

-16)

39

-

36

7.69

%

- 36

To

tals

2

697

- 2

690

0.26

%

- 2

690

Tabl

e 3.

2.3

Em

ploy

men

t and

vac

anci

es b

y cr

itica

l occ

upat

ions

as

on 3

1 M

arch

201

8 C

ritic

al o

ccup

atio

n N

umbe

r of p

osts

on

appr

oved

est

ablis

hmen

t N

umbe

r of p

osts

fille

d Va

canc

y R

ate

Num

ber o

f em

ploy

ees

addi

tiona

l to

the

esta

blis

hmen

t Te

chni

cal

26

14

46.1

5%

-

Tota

l 26

14

46

.15%

-

3.3.

Fi

lling

of S

MS

Post

s Th

e ta

bles

in th

is s

ectio

n pr

ovid

e in

form

atio

n on

em

ploy

men

t and

vac

anci

es a

s it

rela

tes

to m

embe

rs o

f the

Sen

ior M

anag

emen

t Ser

vice

by

sala

ry le

vel.

It al

so p

rovi

des

info

rmat

ion

on a

dver

tisin

g an

d fil

ling

of S

MS

post

s, re

ason

s fo

r not

com

plyi

ng w

ith p

resc

ribed

tim

efra

mes

and

dis

cipl

inar

y st

eps

take

n.

Tabl

e 3.

3.1

SM

S po

st in

form

atio

n as

on

31 M

arch

201

8

SMS

Leve

l N

umbe

r of S

MS

post

s pe

r lev

el

Num

ber o

f SM

S po

sts

fille

d pe

r lev

el

% o

f SM

S po

sts

fille

d p

er le

vel

Num

ber o

f SM

S po

sts

vaca

nt p

er le

vel

% o

f SM

S po

sts

vaca

nt p

er le

vel

Fund

ed

Unf

unde

d H

ead

of D

epar

tmen

t 1

- 1

100.

00%

-

- S

alar

y Le

vel 1

6 -

- -

- -

- S

alar

y Le

vel 1

5 3

- 1

33.3

3%

2 66

.67%

S

alar

y Le

vel 1

4 9

- 8

88.8

9%

1 11

.11%

S

alar

y Le

vel 1

3 31

-

27*

87.0

9%

4 12

.90%

To

tal

44

- 37

84

.09%

7

15.9

1%

Pers

onne

l G

roup

Sa

lary

ban

d N

umbe

r of

fund

ed p

osts

N

umbe

r of

unfu

nded

pos

ts

Num

ber o

f po

sts

fille

d Va

canc

y R

ate

Num

ber o

f em

ploy

ees

addi

tiona

l to

the

esta

blis

hmen

t

Tota

l Num

ber o

f em

ploy

ees

Ann

ual R

epor

t for

201

7/18

Fin

anci

al Y

ear

Vote

4: D

epar

tmen

t of E

duca

tion

Prov

ince

of N

orth

ern

Cape

105

SMS

Leve

l N

umbe

r of S

MS

post

s pe

r lev

el

Num

ber o

f SM

S po

sts

fille

d pe

r lev

el

% o

f SM

S po

sts

fille

d p

er le

vel

Num

ber o

f SM

S po

sts

vaca

nt p

er le

vel

% o

f SM

S po

sts

vaca

nt p

er le

vel

Not

e:

*Tw

o of

ficia

ls a

re c

urre

ntly

on

sala

ry le

vel 1

3 bu

t is

carri

ed a

gain

st s

alar

y le

vel 1

2 po

st (o

ut o

f adj

ustm

ent)

Tabl

e 3.

3.2

SM

S po

st in

form

atio

n as

on

30 S

epte

mbe

r 201

7

SMS

Leve

l N

umbe

r of S

MS

post

s pe

r lev

el

Num

ber o

f SM

S po

sts

fille

d pe

r lev

el

% o

f SM

S po

sts

fille

d p

er le

vel

Num

ber o

f SM

S po

sts

vaca

nt p

er le

vel

% o

f SM

S po

sts

vaca

nt p

er le

vel

Fund

ed

Unf

unde

d

Hea

d of

Dep

artm

ent

1 -

1 10

0.00

%

- -

Sal

ary

Leve

l 16

- -

- -

- -

Sal

ary

Leve

l 15

3 -

1 33

.33%

2

66.6

7%

Sal

ary

Leve

l 14

9 -

8 88

.89%

1

11.1

1%

Sal

ary

Leve

l 13

31

- 27

* 87

.09%

4

12.9

0%

Tota

l 44

-

37

84.0

9%

7 15

.91%

N

ote:

*T

wo

offic

ials

are

cur

rent

ly o

n sa

lary

leve

l 13

but i

s ca

rried

aga

inst

sal

ary

leve

l 12

post

(out

of a

djus

tmen

t) Ta

ble

3.3.

3 A

dver

tisin

g an

d fil

ling

of S

MS

pos

ts fo

r the

per

iod

1 A

pril

2017

and

31

Mar

ch 2

018

SMS

Leve

l A

dver

tisin

g

Filli

ng o

f Pos

ts

Num

ber o

f Vac

anci

es p

er L

evel

A

dver

tisin

g in

6 M

onth

s of

bec

omin

g Va

cant

Num

ber o

f Vac

anci

es p

er L

evel

Fill

ed in

6

Mon

ths

afte

r bec

omin

g Va

cant

N

umbe

r of V

acan

cies

per

Lev

el n

ot F

illed

in

6 M

onth

s bu

t Fill

ed in

12

Mon

ths

Hea

d of

Dep

artm

ent

- -

- S

alar

y Le

vel 1

3 - 1

6 -

- -

Tota

l -

- -

Tabl

e 3.

3.4

Rea

sons

for n

ot h

avin

g co

mpl

ied

with

the

fillin

g of

fund

ed v

acan

t SM

S -

Adv

ertis

ed w

ithin

6 m

onth

s an

d fil

led

with

in 1

2 m

onth

s af

ter b

ecom

ing

vaca

nt fo

r the

per

iod

1 A

pril

2017

and

31

Mar

ch 2

018

Rea

sons

for v

acan

cies

not

adv

ertis

ed w

ithin

six

mon

ths

Pro

vinc

ial m

orat

oriu

m o

n th

e fil

ling

of v

acan

t pos

ts d

ue to

fina

ncia

l con

stra

ints

in th

e P

rovi

nce

Ann

ual R

epor

t for

201

7/18

Fin

anci

al Y

ear

Vote

4: D

epar

tmen

t of E

duca

tion

Prov

ince

of N

orth

ern

Cape

106

Rea

sons

for v

acan

cies

not

fille

d w

ithin

six

mon

ths

Pro

vinc

ial m

orat

oriu

m o

n th

e fil

ling

of v

acan

t pos

ts d

ue to

fina

ncia

l con

stra

ints

in th

e P

rovi

nce

Tabl

e 3.

3.5

Dis

cipl

inar

y st

eps

take

n fo

r not

com

plyi

ng w

ith th

e pr

escr

ibed

tim

efra

mes

for f

illin

g S

MS

post

s w

ithin

12

mon

ths

for t

he p

erio

d 1

Apr

il 20

17 a

nd 3

1 M

arch

201

8 R

easo

ns fo

r vac

anci

es n

ot a

dver

tised

with

in s

ix m

onth

s P

rovi

ncia

l mor

ator

ium

on

the

fillin

g of

vac

ant p

osts

due

to fi

nanc

ial c

onst

rain

ts in

the

Pro

vinc

e

Rea

sons

for v

acan

cies

not

fille

d w

ithin

six

mon

ths

Pro

vinc

ial m

orat

oriu

m o

n th

e fil

ling

of v

acan

t pos

ts d

ue to

fina

ncia

l con

stra

ints

in th

e P

rovi

nce

3.4.

Jo

b E

valu

atio

n W

ithin

a n

atio

nally

det

erm

ined

fram

ewor

k, e

xecu

ting

auth

oriti

es m

ay e

valu

ate

or re

-eva

luat

e an

y jo

b in

his

or h

er o

rgan

isat

ion.

In te

rms

of th

e R

egul

atio

ns a

ll va

canc

ies

on s

alar

y le

vels

9 a

nd h

ighe

r m

ust b

e ev

alua

ted

befo

re th

ey a

re f

illed.

The

follo

win

g ta

ble

sum

mar

ises

the

num

ber

of jo

bs th

at w

ere

eval

uate

d du

ring

the

year

und

er re

view

. The

tabl

e al

so p

rovi

des

stat

istic

s on

the

num

ber o

f pos

ts th

at w

ere

upG

rade

d or

dow

nGra

ded.

Tabl

e 3.

4.1

Job

Eval

uatio

n by

Sal

ary

band

for t

he p

erio

d 1

Apr

il 20

17 a

nd 3

1 M

arch

201

8 Sa

lary

ban

d N

umbe

r of p

osts

on

app

rove

d es

tabl

ishm

ent

Num

ber o

f Jo

bs

Eval

uate

d

% o

f pos

ts

eval

uate

d by

sa

lary

ban

ds

Post

s U

pGra

ded

Post

s do

wnG

rade

d N

umbe

r %

of p

osts

ev

alua

ted

Num

ber

% o

f pos

ts

eval

uate

d Lo

wer

Ski

lled

(Lev

els1

-2)

862

9 1.

04%

5

55.5

6%

- -

Ski

lled

(Lev

els

3-5)

1

318

17

1.29

%

7 41

.18%

8

47.0

6%

Hig

hly

skille

d pr

oduc

tion

(Lev

els

6-8)

34

7 12

3.

46%

-

- -

- H

ighl

y sk

illed

supe

rvis

ion

(Lev

els

9-12

) 13

1 20

15

.27%

2

10.0

0%

- -

Sen

ior M

anag

emen

t Ser

vice

Ban

ds A

(Lev

el 1

3)

29

- -

- -

- -

Sen

ior M

anag

emen

t Ser

vice

Ban

ds B

(Lev

el 1

4)

8 -

- -

- -

- S

enio

r Man

agem

ent S

ervi

ce B

ands

C (l

evel

15)

1

- -

- -

- -

Sen

ior M

anag

emen

t Ser

vice

Ban

ds D

(Lev

el 1

6)

1 -

- -

- -

- To

tal

2 69

7 58

2.

15%

14

24

.14%

8

13.7

9%

Not

e:

Onl

y pu

blic

ser

vice

pos

ts a

re s

ubje

cted

to jo

b ev

alua

tion

proc

edur

es. R

eprio

ritiz

atio

n of

Act

iviti

es in

Uni

t res

ortin

g in

mat

chin

g &

plac

emen

t bei

ng u

nder

take

n as

prio

rity

1.

Ann

ual R

epor

t for

201

7/18

Fin

anci

al Y

ear

Vote

4: D

epar

tmen

t of E

duca

tion

Prov

ince

of N

orth

ern

Cape

107

Th

e fo

llow

ing

tabl

e pr

ovid

es a

sum

mar

y of

the

num

ber

of e

mpl

oyee

s w

hose

pos

ition

s w

ere

upG

rade

d du

e to

the

ir po

st b

eing

upG

rade

d. T

he n

umbe

r of

em

ploy

ees

mig

ht d

iffer

from

the

num

ber

of p

osts

upG

rade

d si

nce

not a

ll em

ploy

ees

are

auto

mat

ical

ly a

bsor

bed

into

the

new

pos

ts a

nd s

ome

of th

e po

sts

upG

rade

d co

uld

also

be

vaca

nt.

Tabl

e 3.

4.2

Pro

file

of e

mpl

oyee

s w

hose

pos

ition

s w

ere

upG

rade

d du

e to

thei

r pos

ts b

eing

upG

rade

d fo

r the

per

iod

1 A

pril

2017

and

31

Mar

ch 2

018

Gen

der

Afr

ican

A

sian

C

olou

red

Whi

te

Tota

l Fe

mal

e 5

- 5

2 12

M

ale

- -

- -

- To

tal

5 -

5 2

12

Em

ploy

ees

with

a d

isab

ility

Non

e Th

e fo

llow

ing

tabl

e su

mm

aris

es th

e nu

mbe

r of c

ases

whe

re re

mun

erat

ion

band

s ex

ceed

ed th

e G

rade

det

erm

ined

by

job

eval

uatio

n. R

easo

ns fo

r the

de

viat

ion

are

prov

ided

in e

ach

case

. Ta

ble

3.4.

3 E

mpl

oyee

s w

ith s

alar

y le

vels

hig

her t

han

thos

e de

term

ined

by

job

eval

uatio

n by

oc

cupa

tion

for t

he p

erio

d 1

Apr

il 20

17 a

nd 3

1 M

arch

201

8 O

ccup

atio

n N

umbe

r of e

mpl

oyee

s Jo

b ev

alua

tion

leve

l R

emun

erat

ion

leve

l R

easo

n fo

r dev

iatio

n -

- -

- -

Tota

l num

ber o

f em

ploy

ees

who

se s

alar

ies

exce

eded

the

leve

l det

erm

ined

by

job

eval

uatio

n N

one

Perc

enta

ge o

f tot

al e

mpl

oyed

-

Th

e fo

llow

ing

tabl

e su

mm

aris

es th

e be

nefic

iarie

s of

the

abov

e in

term

s of

race

, gen

der,

and

disa

bilit

y.

Ta

ble

3.4.

4 P

rofil

e of

em

ploy

ees

who

hav

e sa

lary

leve

ls h

ighe

r tha

n th

ose

dete

rmin

ed b

y jo

b ev

alua

tion

for t

he p

erio

d 1

Apr

il 20

17 a

nd 3

1 M

arch

201

8 G

ende

r A

fric

an

Asi

an

Col

oure

d W

hite

To

tal

Fem

ale

- -

- -

- M

ale

- -

- -

- To

tal

- -

- -

- Em

ploy

ees

with

a d

isab

ility

-

- -

- -

Ann

ual R

epor

t for

201

7/18

Fin

anci

al Y

ear

Vote

4: D

epar

tmen

t of E

duca

tion

Prov

ince

of N

orth

ern

Cape

108

Tota

l num

ber o

f Em

ploy

ees

who

se s

alar

ies

exce

eded

the

Gra

des

dete

rmin

e by

job

eval

uatio

n N

one

3.

5.

Empl

oym

ent C

hang

es

This

sec

tion

prov

ides

info

rmat

ion

on c

hang

es in

em

ploy

men

t ove

r the

fina

ncia

l yea

r. Tu

rnov

er ra

tes

prov

ide

an in

dica

tion

of tr

ends

in th

e em

ploy

men

t pro

file

of th

e de

partm

ent.

The

follo

win

g ta

bles

pro

vide

a s

umm

ary

of tu

rnov

er ra

tes

by s

alar

y ba

nd a

nd c

ritic

al o

ccup

atio

ns.

Tabl

e 3.

5.1

Ann

ual t

urno

ver r

ates

by

sala

ry b

and

for t

he p

erio

d 1

Apr

il 20

17 a

nd 3

1 M

arch

201

8

Pers

onne

l G

roup

Sa

lary

ban

d N

umbe

r of

empl

oyee

s pe

r ban

d as

on

31 M

arch

201

7 A

ppoi

ntm

ents

Tr

ansf

ers

into

the

depa

rtm

ent

Term

inat

ions

Tr

ansf

ers

out o

f the

de

part

men

t

Turn

-ov

er ra

te

%

ALL PERSONNEL

Low

er s

kille

d ( L

evel

s 1-

2)

902

57

- 77

-

8.54

%

Ski

lled

(Lev

els3

-5)

2 32

7 1

209

- 1

160

2 49

.94%

H

ighl

y sk

illed

prod

uctio

n (L

evel

s 6-

8)

6 85

3 1

929

3 1

938

19

28.5

6%

Hig

hly

skille

d su

perv

isio

n (L

evel

s 9-

12)

2 37

4 54

2

225

6 9.

73%

S

enio

r Man

agem

ent S

ervi

ce B

ands

A (L

evel

13)

29

-

- 2

- 6.

90%

S

enio

r Man

agem

ent S

ervi

ce B

ands

B (L

evel

14)

8

- -

- -

- S

enio

r Man

agem

ent S

ervi

ce B

ands

C (l

evel

15)

1

- -

- -

- S

enio

r Man

agem

ent S

ervi

ce B

ands

D (L

evel

16)

1

- -

- -

- To

tal

12 4

95

3 24

9 5

3 40

2 27

27

.44%

EDUCATORS

Low

er s

kille

d ( L

evel

s 1-

2)

- 2

- -

- -

Ski

lled

(Lev

els3

-5)

931

1 10

6 -

973

- 10

4.51

%

Hig

hly

skille

d pr

oduc

tion

(Lev

els

6-8)

6

504

1 89

2 3

1 88

5 18

29

.26%

H

ighl

y sk

illed

supe

rvis

ion

(Lev

els

9-12

) 2

244

36

1 21

3 5

9.71

%

Sen

ior M

anag

emen

t Ser

vice

Ban

ds A

(Lev

el 1

3)

- -

- -

- -

Sen

ior M

anag

emen

t Ser

vice

Ban

ds B

(Lev

el 1

4)

- -

- -

- -

Sen

ior M

anag

emen

t Ser

vice

Ban

ds C

(lev

el 1

5)

- -

- -

- -

Sen

ior M

anag

emen

t Ser

vice

Ban

ds D

(Lev

el 1

6)

- -

- -

- -

Tota

l 9

679

3 03

6 4

3 07

1 23

31

.97%

PUBLIC SERVIC

E

Low

er s

kille

d ( L

evel

s 1-

2)

902

55

- 77

-

8.54

%

Ski

lled

(Lev

els3

-5)

1 39

6 10

3 -

187

2 13

.54%

H

ighl

y sk

illed

prod

uctio

n (L

evel

s 6-

8)

349

37

- 53

1

15.4

7%

Hig

hly

skille

d su

perv

isio

n (L

evel

s 9-

12)

130

18

1 12

1

10.0

0%

Ann

ual R

epor

t for

201

7/18

Fin

anci

al Y

ear

Vote

4: D

epar

tmen

t of E

duca

tion

Prov

ince

of N

orth

ern

Cape

109

Pers

onne

l G

roup

Sa

lary

ban

d N

umbe

r of

empl

oyee

s pe

r ban

d as

on

31 M

arch

201

7 A

ppoi

ntm

ents

Tr

ansf

ers

into

the

depa

rtm

ent

Term

inat

ions

Tr

ansf

ers

out o

f the

de

part

men

t

Turn

-ov

er ra

te

%

Sen

ior M

anag

emen

t Ser

vice

Ban

ds A

(Lev

el 1

3)

29

- -

2 -

6.90

%

Sen

ior M

anag

emen

t Ser

vice

Ban

ds B

(Lev

el 1

4)

8 -

- -

- -

Sen

ior M

anag

emen

t Ser

vice

Ban

ds C

(lev

el 1

5)

1 -

- -

- -

Sen

ior M

anag

emen

t Ser

vice

Ban

ds D

(Lev

el 1

6)

1 -

- -

- -

Tota

l 2

816

213

1 33

1 4

11.9

0%

Not

es:

Col

umn

3 (n

umbe

r of e

mpl

oyee

s) in

clud

es a

ll N

atur

e of

App

oint

men

ts a

nd E

xces

s P

erso

nnel

and

exc

lude

s th

e E

xecu

tive

Aut

horit

y. P

ublic

Ser

vant

s an

d E

duca

tors

who

do

not o

ccup

y pe

rman

ent

posi

tions

are

app

oint

ed o

n co

ntra

ct fo

r clo

sed

perio

ds. T

his

incl

udes

em

ploy

ees

appo

inte

d to

sub

stan

tive

vaca

ncie

s w

hich

aris

e as

a re

sult

of n

atur

al a

ttriti

on, d

eath

s, p

rom

otio

ns, e

tc.,

and

empl

oyee

s (e

duca

tors

) app

oint

ed a

s su

bstit

utes

in th

e pl

ace

of th

ose

abse

nt fr

om d

uty

beca

use

of s

ick

leav

e, m

ater

nity

leav

e, e

tc. T

his

impl

ies

that

the

sam

e em

ploy

ee c

an b

e ap

poin

ted

up to

four

tim

es in

a p

artic

ular

repo

rting

yea

r bec

ause

eac

h co

ntra

ct is

rega

rded

as

a ne

w a

ppoi

ntm

ent.

The

expi

ry o

f the

con

tract

is re

gard

ed a

s a

term

inat

ion

of s

ervi

ce fo

r rep

ortin

g pu

rpos

es a

nd th

is is

the

reas

on fo

r the

exc

eptio

nally

hig

h nu

mbe

r of t

erm

inat

ions

.

Tabl

e 3.

5.2

Ann

ual t

urno

ver r

ates

by

criti

cal o

ccup

atio

n fo

r the

per

iod

1 A

pril

2017

and

31

Mar

ch 2

018

Crit

ical

occ

upat

ion

Num

ber o

f em

ploy

ees

at

begi

nnin

g of

per

iod-

Apr

il 20

17

App

oint

men

ts a

nd tr

ansf

ers

into

th

e de

part

men

t Te

rmin

atio

ns a

nd tr

ansf

ers

out o

f the

de

part

men

t Tu

rnov

er ra

te

- -

- -

- TO

TAL

- -

- -

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

110

The table below identifies the major reasons why staff left the department. Table 3.5.3.1 Reasons why staff left the department for the period 1 April 2017 and 31 March 2018 Personnel

Group Termination Type Number % of

Total Exits

Number of exits as % of the total number of

employees as at 31 March 2017

ALL

PER

SON

NEL

Death / Demise 68 1.98% 0.54% Resignation 354 10.32% 2.83% Expiry of contract 2 680 78.16% 21.45% Dismissal – operational changes - - - Dismissal – misconduct 13 0.38% 0.10% Dismissal – incapacity - - - Discharged due to ill-health 23 0.67% 0.18% Retirement 264 7.70% 2.11% Employee initiated severance package - - - Transfer to other Public Service Departments 27 0.79% 0.22% Total 3 429 100.00% 27.44%

EDU

CA

TOR

S

Death / Demise 39 1.26% 0.40% Resignation 316 10.21% 3.26% Expiry of contract 2 497 80.70% 25.80% Dismissal – operational changes - - - Dismissal – misconduct 6 0.19% 0.06% Dismissal – incapacity - - - Discharged due to ill-health 18 0.58% 0.19% Retirement 195 6.30% 2.01% Employee initiated severance package - - - Transfer to other Public Service Departments 23 0.74% 0.24% Total 3 094 100.00% 31.97%

PUB

LIC

SER

VIC

E

Death / Demise 29 8.66% 1.03% Resignation 38 11.34% 1.35% Expiry of contract 183 54.63% 6.50% Dismissal – operational changes - - - Dismissal – misconduct 7 2.09% 0.25% Dismissal – incapacity - - - Discharged due to ill-health 5 1.49% 0.18% Retirement 69 20.60% 2.45% Employee initiated severance package - - - Transfer to other Public Service Departments 4 1.19% 0.14% Total 335 100.00% 11.90%

Table 3.5.3.2 Reasons why staff are Resigning for the period 1 April 2017 and 31 March 2018 Personnel

Group Termination Type Number % of Total Exits

ALL

PER

SON

NEL

Age 8 2.26% Bad Health 2 0.56% Better remuneration 115 32.49% Domestic problems 1 0.28% Further studies 4 1.13% Marriage 3 0.85% Nature of work 56 15.82% Other occupation 61 17.23% Own Business 3 0.85%

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

111

Personnel Group

Termination Type Number % of Total Exits

Personal grievances 2 0.56% Resigning of position 96 27.12% Transfer (Spouse) 3 0.85% Total 354 100.00%

EDU

CA

TOR

S

Age 7 2.22% Bad Health 2 0.63% Better remuneration 110 34.81% Domestic problems 1 0.32% Further studies 3 0.95% Marriage 3 0.95% Nature of work 51 16.14% Other occupation 49 15.51% Own Business 2 0.63% Personal grievances 2 0.63% Resigning of position 83 26.27% Transfer (Spouse) 3 0.95% Total 316 100.00%

PUB

LIC

SER

VIC

E

Age 1 2.63% Bad Health - - Better remuneration 5 13.16% Domestic problems - - Further studies 1 2.63% Marriage - - Nature of work 5 13.16% Other occupation 12 31.58% Own Business 1 2.63% Personal grievances - - Resigning of position 13 34.21% Transfer (Spouse) - - Total 38 100.00%

Table 3.5.3.3 Age Groups of Staff Resigning for the period 1 April 2017 and 31 March 2018

Termination type

Resignations Educators

Educators - %

Resignations Public

Service Staff

Public Service -

%

Resignations All Staff

All Staff - %

Ages 20 < - - - - - - Ages 20 – 24 22 6.96% - - 22 6.21% Ages 25 – 29 46 14.56% 2 5.26% 48 13.56% Ages 30 – 34 38 12.03% 4 10.53% 42 11.86% Ages 35 – 39 16 5.06% 5 13.16% 21 5.93% Ages 40 – 44 39 12.34% 2 5.26% 41 11.58% Ages 45 – 49 54 17.09% 2 5.26% 56 15.82% Ages 50 – 54 44 13.92% 8 21.05% 52 14.69% Ages 55 – 59 30 9.49% 3 7.89% 33 9.32% Ages 60 – 64 25 7.91% 10 26.32% 35 9.89% Ages 65 > 2 0.63% 2 5.26% 4 1.13% TOTAL 316 100.00% 38 100.00% 354 100.00%

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

112

Table 3.5.3.4 Severance Packages instated for the period 1 April 2017 and 31 March 2018

PERSONNEL GROUP Salary band Number of Packages Approved by Department

ALL

PER

SON

NEL

Lower skilled ( Levels 1-2) - Skilled (Levels3-5) - Highly skilled production (Levels 6-8) - Highly skilled supervision (Levels 9-12) - Senior Management Service Bands A (Level 13) - Senior Management Service Bands B (Level 14) - Senior Management Service Bands C (level 15) - Senior Management Service Bands D (Level 16) - Total -

Table 3.5.4 Promotions by critical occupation for the period 1 April 2017 and 31 March 2018

Occupation Employees 1 April 2017

Promotions to another salary level

Salary level promotions as a % of employees by occupation

Progressions to another

notch within a salary level

Notch progression as a % of

employees by occupation

- - - - - - TOTAL - - - - -

Ann

ual R

epor

t for

201

7/18

Fin

anci

al Y

ear

Vote

4: D

epar

tmen

t of E

duca

tion

Prov

ince

of N

orth

ern

Cape

113

Tabl

e 3.

5.5

Pro

mot

ions

by

sala

ry b

and

for t

he p

erio

d 1

Apr

il 20

17 a

nd 3

1 M

arch

201

8

PER

SON

NEL

G

RO

UP

Sala

ry B

and

Empl

oyee

s 31

M

arch

201

7 Pr

omot

ions

to

anot

her s

alar

y le

vel

Sala

ry b

ands

pr

omot

ions

as

a %

of

empl

oyee

s by

sal

ary

leve

l

Prog

ress

ions

to

anot

her n

otch

with

in a

sa

lary

leve

l

Not

ch p

rogr

essi

on

as a

% o

f em

ploy

ees

by s

alar

y ba

nds

ALL PERSONNEL

Low

er s

kille

d (L

evel

s 1-

2)

902

- -

534

59.2

0%

Ski

lled

(Lev

els3

-5)

2 32

7 10

0.

43%

1

387

59.6

0%

Hig

hly

skille

d pr

oduc

tion

(Lev

els

6-8)

6

853

248

3.62

%

4 98

5 72

.74%

H

ighl

y sk

illed

supe

rvis

ion

(Lev

els

9-12

) 2

374

171

7.20

%

2 06

8 87

.11%

S

enio

r Man

agem

ent (

Leve

l 13-

16)

39

- -

29

74.3

6%

To

tal

12 4

95

429

3.43

%

9 00

3 72

.05%

EDUCATORS

Low

er s

kille

d (L

evel

s 1-

2)

- -

- -

- S

kille

d (L

evel

s3-5

) 93

1 1

0.11

%

246

26.4

2%

Hig

hly

skille

d pr

oduc

tion

(Lev

els

6-8)

6

504

238

3.66

%

4 80

6 73

.89%

H

ighl

y sk

illed

supe

rvis

ion

(Lev

els

9-12

) 2

244

170

7.58

%

1 98

2 88

.32%

S

enio

r Man

agem

ent (

Leve

l 13-

16)

- -

- -

-

Tota

l 9

679

409

4.23

%

7 03

4 72

.67%

PUBLIC SERVICE

Low

er s

kille

d (L

evel

s 1-

2)

902

- -

534

59.2

0%

Ski

lled

(Lev

els3

-5)

1 39

6 9

0.64

%

1 14

1 81

.73%

H

ighl

y sk

illed

prod

uctio

n (L

evel

s 6-

8)

349

10

2.87

%

179

51.2

9%

Hig

hly

skille

d su

perv

isio

n (L

evel

s 9-

12)

130

1 0.

77%

86

66

.15%

S

enio

r Man

agem

ent (

Leve

l 13-

16)

39

- -

29

74.3

6%

To

tal

2 81

6 20

0.

71%

1

969

69.9

2%

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

114

3.6. Employment Equity Table 3.6.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as on 31 March 2018

Occupational category Male Female Foreigner

Total

A C I W A C I W M F Top Management (Level 14 -16)

4 2 - - 2 2 - - - - 10

Senior Management (Levels 13)

7 9 - - 4 5 - 1 1 - 27

Professionally qualified and experienced (Level 11 – 12)

93 147 1 38 47 42 - 11 - - 379

Skilled technical and academically qualified workers and skilled production (Level 8 -10)

565 735 1 142 1 185 935 1 374 5 2 3 945

Semi-skilled (Level 4 – 7) 761 775 4 95 2 076 2 083 6 637 238 87 6 762 Unskilled (Level 1 -3) 221 284 1 5 324 332 1 6 18 5 1 197 Total 1 651 1 952 7 280 3 638 3 399 8 1 029 262 94 12 320 Table 3.6.2 Total number of employees (including employees with disabilities) in each of the following occupational bands as on 31 March 2018

Occupational band Male Female Foreigner Total

A C I W A C I W M F

Top Management (Level 14 -16) - - - - - - - - - - -

Senior Management (Levels 13) - - - - - - - - - - -

Professionally qualified and experienced (Level 11 – 12)

- - - - - - - - - - -

Skilled technical and academically qualified workers and skilled production (Level 8 -10)

- - - - - - - - - - -

Semi-skilled (Level 4 – 7) 2 1 - - 1 1 - - - - 5

Unskilled (Level 1 -3) 1 - - - - - - - - - 1

Total 3 1 - - 1 1 - - - - 6 Table 3.6.3 Recruitment for the period 1 April 2017 to 31 March 2018

Occupational band Male Female Foreigner Total A C I W A C I W M F

Top Management (Level 14 -16) - - - - - - - - - - -

Senior Management (Levels 13) - - - - - - - - - - -

Professionally qualified and experienced (Level 11 – 12)

3 2 - - 5 2 - 2 - - 14

Skilled technical and academically qualified workers and skilled production (Level 8 -10)

85 106 - 7 134 123 - 18 1 - 474

Semi-skilled (Level 4 – 7) 248 235 - 30 435 535 2 172 321 112 2 090

Unskilled (Level 1 -3) 63 109 - 4 190 239 - 16 33 17 671

Total 399 452 - 41 764 899 2 208 355 129 3 249

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

115

Table 3.6.4 Promotions for the period 1 April 2017 to 31 March 2018

Occupational band Male Female Foreigner Total A C I W A C I W M F

Top Management (Level 14 -16) - - - - - - - - - - - Senior Management (Levels 13) - - - - - - - - - - - Professionally qualified and experienced (Level 11 – 12)

11 16 - 2 3 4 - - - - 36

Skilled technical and academically qualified workers and skilled production (Level 8 -10) 50 44 - 12 120 56 - 36 - 1 319

Semi-skilled (Level 4 – 7) 4 9 - - 32 20 - 6 - 2 73 Unskilled (Level 1 -3) - 1 - - - - - - - - 1 Total 65 70 - 14 155 80 - 42 - 3 429 Table 3.6.5 Terminations for the period 1 April 2017 to 31 March 2018

Occupational band Male Female Foreigner Total A C I W A C I W M F

Top Management (Level 14 -16) - - - - - - - - - - - Senior Management (Levels 13) 1 - - 1 - 0 - - - - 2 Professionally qualified and experienced (Level 11 – 12) 5 10 - 6 7 4 - 3 - - 35

Skilled technical and academically qualified workers and skilled production (Level 8 -10)

98 137 - 10 159 183 - 61 - 1 649

Semi-skilled (Level 4 – 7) 247 254 - 32 419 557 - 188 315 123 2 135 Unskilled (Level 1 -3) 73 91 - - 165 191 1 9 33 18 581 Total 424 492 - 49 750 935 1 261 348 142 3 402 Table 3.6.6 Disciplinary action for the period 1 April 2017 to 31 March 2018 Disciplinary action Male Female Total

A C I W A C I W All types 26 10 0 2 8 8 0 2 56 Total 26 10 0 2 8 8 0 2 56 Table 3.6.7 Skills development for the period 1 April 2017 to 31 March 2018

Occupational category Male Female Total A C I W A C I W

Top Management (Level 14 -16) - - - - - - - - -

Senior Management (Levels 13) 12 8 - - 4 4 - - 30

Professionally qualified and experienced (Level 11 – 12)

45 39 3 1 52 31 2 1 149

Skilled technical and academically qualified workers and skilled production (Level 8 -10)

350 220 2 2 319 270 - - 1165

Semi-skilled (Level 4 – 7) 55 40 - 1 48 39 1 2 186

Unskilled (Level 1 -3) 17 4 - - 13 12 - - 46

Total 479 311 5 4 459 356 3 3 1545

Employees with disabilities

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

116

3.7. Signing of Performance Agreements by SMS Members All members of the SMS must conclude and sign performance agreements within specific timeframes. Information regarding the signing of performance agreements by SMS members, the reasons for not complying within the prescribed timeframes and disciplinary steps taken is presented here. Table 3.7.1 Signing of Performance Agreements by SMS members as on 31 May 2017

SMS Level Total number of funded SMS posts

Total number of SMS

members

Total number of signed

performance agreements

Signed performance agreements as % of total number of SMS

members Head of Department 1 1 1 100.00% Salary Level 16 - - - - Salary Level 15 3 1 1 100.00% Salary Level 14 8 8 8 100.00% Salary Level 13 32 25 25 100.00% Total 44 35 35 100.00% Table 3.7.2 Reasons for not having concluded Performance agreements for all SMS members as on 31 March 2018

Reasons Not applicable

Table 3.7.3 Disciplinary steps taken against SMS members for not having concluded Performance agreements as on 31 March 2018

Reasons Not applicable

3.8. Performance Rewards To encourage good performance, the department has granted the following performance rewards during the year under review. The information is presented in terms of race, gender, disability, salary bands and critical occupations (see definition in notes below). Table 3.8.1 Performance Rewards by race, gender and disability for the period 1 April 2017 to 31 March 2018

Race and Gender Beneficiary Profile Cost

Number of beneficiaries

Number of employees

% of total within group

Cost (R’000)

Average cost per

employee African 178 5 672 3.14% 1 803 10.13 Male 66 1 936 3.41% 615 9.32 Female 112 3 736 3.00% 1 188 10.60 Asian 2 19 10.53% 23 11.72 Male - 8 - - - Female 2 11 18.18% 23 11.72 Coloured 262 5 425 4.83% 2 451 9.36 Male 130 1 992 6.53% 1 149 8.84 Female 132 3 433 3.85% 1 302 9.87 White 30 1 374 2.18% 297 9.90 Male 6 290 2.07% 79 13.09 Female 24 1 084 2.21% 218 9.10 Disabled - 5 - - - Total 472 12 495 3.78% 4 574 9.69

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

117

Table 3.8.2 Performance Rewards by salary band for personnel below Senior Management Service for the period 1 April 2017 to 31 March 2018

Salary band

Beneficiary Profile Cost Total cost as a % of the

total personnel

expenditure

Number of beneficiaries

Number of employees

% of total within salary bands

Total Cost

(R’000)

Average cost per

employee

Lower Skilled (Levels 1-2)

130 902 14.41% 598.18 4.60 -

Skilled (level 3-5) 208 1 396 14.90% 1 476.11 7.10 0.03% Highly skilled production (level 6-8)

96 349 27.51% 1 198.88 12.49 0.07%

Highly skilled supervision (level 9-12)

26 130 20.00% 603.66 23.22 0.03%

Total 460 2 777 16.56% 3 876.83 8.43 0.13% Table 3.8.3 Performance Rewards by critical occupation for the period 1 April 2017 to 31 March 2018

Critical occupation

Beneficiary Profile Cost Number of

beneficiaries Number of employees

% of total within

occupation

Total Cost (R’000)

Average cost per employee

C6020100 - - - - - C6010302 - - - - - C6010308 - - - - - Total - - - - - Table 3.8.4 Performance related rewards (cash bonus), by salary band for Senior Management Service for the period 1 April 2017 to 31 March 2018

Salary band

Beneficiary Profile Cost Total cost as a % of the total personnel expenditure

Number of beneficiaries

Number of employees

% of total within salary

bands

Total Cost (R’000)

Average cost per employee

Band A 6 29 20.69% 286.36 47.73 0.01 Band B 2 8 25.00% 168.98 84.49 0.00 Band C 2 1 200.00% 108.46 54.23 0.01 Band D 2 1 200.00% 133.88 66.94 0.01 Total 12 39 30.77% 697.68 58.14 0.01 3.9. Foreign Workers The tables below summarise the employment of foreign nationals in the department in terms of salary band and major occupation.

Table 3.9.1 Foreign workers by salary band for the period 1 April 2017 and 31 March 2018

Personnel Group Salary band

01 April 2017 31 March 2018 Change

Number % of total Number % of

total Number % in salary total

ALL PERSONNEL

Lower Skills (Level 1-2) - - - - - - Skilled (levels 3-5) 134 37.12% 100 28.09% -34 680.00% Highly skilled production (levels 6-8) 222 61.50% 250 70.22% 28 -560.00%

Highly skilled supervision (levels 9 -12) 4 1.11% 5 1.40% 1 -20.00%

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

118

Personnel Group Salary band

01 April 2017 31 March 2018 Change

Number % of total Number % of

total Number % in salary total

Top and Senior management (levels 13-16) 1 0.28% 1 0.28% 0 -

Total 361 100.00% 356 100.00% -5 100.00%

EDUCATORS

Lower Skills (Level 1-2) - - - - - - Skilled (levels 3-5) 134 37.22% 100 28.17% -34 680.00% Highly skilled production (levels 6-8) 222 61.67% 250 70.42% 28 -560.00%

Highly skilled supervision (levels 9 -12) 4 1.11% 5 1.41% 1 -20.00%

Top and Senior management (levels 13-16) - - - - - -

Total 360 100.00% 355 100.00% -5 100.00%

PUBLIC SERVICE

Lower Skills (Level 1-2) - - - - - - Skilled (levels 3-5) - - - - - - Highly skilled production (levels 6-8) - - - - - -

Highly skilled supervision (levels 9 -12) - - - - - -

Top and Senior management (levels 13-16) 1 100.00% 1 100.00% - -

Total 1 100.00% 1 100.00% - - Table 3.9.2 Foreign workers by major occupation for the period 1 April 2017 and 31 March 2018

Major occupation

01 April 2017 31 March 2018 Change Number % of total Number % of total Number % Change

Educators 360 100.00% 356 100.00% -4 100.00% Total 360 100.00% 356 100.00% -4 100.00%

Ann

ual R

epor

t for

201

7/18

Fin

anci

al Y

ear

Vote

4: D

epar

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ince

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119

3.10

. Le

ave

utilis

atio

n

The

Publ

ic S

ervi

ce C

omm

issi

on id

entif

ied

the

need

for c

aref

ul m

onito

ring

of s

ick

leav

e w

ithin

the

publ

ic s

ervi

ce. T

he fo

llow

ing

tabl

es p

rovi

de a

n in

dica

tion

of

the

use

of s

ick

leav

e an

d di

sabi

lity

leav

e. In

bot

h ca

ses,

the

estim

ated

cos

t of t

he le

ave

is a

lso

prov

ided

. Ta

ble

3.10

.1 S

ick

leav

e fo

r the

per

iod

1 Ja

nuar

y 20

17 to

31

Dec

embe

r 201

7 Pe

rson

nel

Gro

up

Sala

ry b

and

Tota

l da

ys

Day

s w

ith

med

ical

ce

rtifi

catio

n

% D

ays

with

M

edic

al

cert

ifica

tion

Num

ber o

f Em

ploy

ees

usin

g si

ck

leav

e

% o

f tot

al

empl

oyee

s us

ing

sick

le

ave

Ave

rage

da

ys p

er

(sic

k)

empl

oyee

Ave

rage

da

ys p

er

(all)

em

ploy

ee

Estim

ated

C

ost

(R’0

00)

ALL

PER

SON

NEL

Low

er S

kills

(Lev

el 1

-2)

4 27

8 3

733

87.2

6%

498

6.52

%

9 5

1 62

0 S

kille

d (le

vels

3-5

) 11

764

10

258

87

.20%

1

238

16.2

2%

10

5 6

882

Hig

hly

skille

d pr

oduc

tion

(leve

ls 6

-8)

44 9

51

39 5

92

88.0

8%

4 36

6 57

.20%

10

6

47 5

91

Hig

hly

skille

d su

perv

isio

n (le

vels

9 -1

2)

22 0

02

20 3

21

92.3

6%

1 50

7 19

.74%

15

9

36 1

90

Top

and

Sen

ior m

anag

emen

t (le

vels

13-

16)

181

169

93.3

7%

24

0.31

%

8 5

514

Tota

l 83

176

74

073

89

.06%

7

633

100.

00%

11

7

92 7

96

EDU

CAT

OR

S

Low

er S

kills

(Lev

el 1

-2)

- -

- -

- -

- -

Ski

lled

(leve

ls 3

-5)

1 33

0 1

034

77.7

4%

291

5.04

%

5 1

792

Hig

hly

skille

d pr

oduc

tion

(leve

ls 6

-8)

40 9

45

36 0

20

87.9

7%

4 08

6 70

.72%

10

6

43 5

58

Hig

hly

skille

d su

perv

isio

n (le

vels

9 -1

2)

21 0

12

19 4

87

92.7

4%

1 40

1 24

.25%

15

9

34 5

01

Top

and

Sen

ior m

anag

emen

t (le

vels

13-

16)

- -

- -

- -

- -

Tota

l 63

287

56

541

89

.34%

5

778

100.

00%

11

6

78 8

50

PUB

LIC

SE

RVI

CE

Low

er S

kills

(Lev

el 1

-2)

4 27

8 3

733

87.2

6%

498

26.8

5%

9 5

1 62

0 S

kille

d (le

vels

3-5

) 10

434

9

224

88.4

0%

947

51.0

5%

11

8 6

090

Hig

hly

skille

d pr

oduc

tion

(leve

ls 6

-8)

4 00

6 3

572

89.1

7%

280

15.0

9%

14

12

4 03

3 H

ighl

y sk

illed

supe

rvis

ion

(leve

ls 9

-12)

99

0 83

4 84

.24%

10

6 5.

71%

9

7 1

690

Top

and

Sen

ior m

anag

emen

t (le

vels

13-

16)

181

169

93.3

7%

24

1.29

%

8 5

514

Tota

l 19

889

17

532

88

.15%

1

855

100.

00%

11

7

13 9

46

Ann

ual R

epor

t for

201

7/18

Fin

anci

al Y

ear

Vote

4: D

epar

tmen

t of E

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tion

Prov

ince

of N

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Cape

120

Tabl

e 3.

10.2

Dis

abilit

y le

ave

(tem

pora

ry a

nd p

erm

anen

t) fo

r the

per

iod

1 Ja

nuar

y 20

17 to

31

Dec

embe

r 201

7 Pe

rson

nel

Gro

up

Sala

ry b

and

Tota

l da

ys

Day

s w

ith

med

ical

ce

rtifi

catio

n

% D

ays

with

M

edic

al

cert

ifica

tion

Num

ber o

f Em

ploy

ees

usin

g si

ck

leav

e

% o

f tot

al

empl

oyee

s us

ing

sick

le

ave

Ave

rage

da

ys p

er

(sic

k)

empl

oyee

Ave

rage

da

ys p

er

(all)

em

ploy

ee

Estim

ated

C

ost

(R’0

00)

ALL

PER

SON

NEL

Low

er S

kills

(Lev

el 1

-2)

51

51

100.

00%

1

0.33

%

51

0.06

21

S

kille

d (le

vels

3-5

) 38

7 38

7 10

0.00

%

15

5.00

%

26

0.17

22

0 H

ighl

y sk

illed

prod

uctio

n (le

vels

6-8

) 7

665

7 62

4 99

.47%

14

9 49

.67%

51

1.

08

8 62

8 H

ighl

y sk

illed

supe

rvis

ion

(leve

ls 9

-12)

9

006

8 99

1 99

.83%

13

3 44

.33%

68

3.

83

15 1

58

Top

and

Sen

ior m

anag

emen

t (le

vels

13-

16)

7 7

100.

00%

2

0.67

%

4 0.

19

17

Tota

l 17

116

17

060

99

.67%

30

0 10

0.00

%

57

1.36

24

044

EDU

CAT

OR

S

Low

er S

kills

(Lev

el 1

-2)

- -

- -

- -

- -

Ski

lled

(leve

ls 3

-5)

3 3

100.

00%

1

0.38

%

3 0.

00

2

Hig

hly

skille

d pr

oduc

tion

(leve

ls 6

-8)

6 80

5 6

764

99.4

0%

130

50.0

0%

52

1.01

7

799

Hig

hly

skille

d su

perv

isio

n (le

vels

9 -1

2)

8 99

1 8

976

99.8

3%

129

49.6

2%

70

4.06

15

131

To

p an

d S

enio

r man

agem

ent (

leve

ls 1

3-16

) -

- -

- -

- -

- To

tal

15 7

99

15 7

43

99.6

5%

260

100.

00%

61

1.

60

22 9

32

PUB

LIC

SE

RVI

CE

Low

er S

kills

(Lev

el 1

-2)

51

51

100.

00%

1

2.50

%

51

0.06

21

S

kille

d (le

vels

3-5

) 38

4 38

4 10

0.00

%

14

35.0

0%

27

0.29

21

8 H

ighl

y sk

illed

prod

uctio

n (le

vels

6-8

) 86

0 86

0 10

0.00

%

19

47.5

0%

45

2.47

82

9 H

ighl

y sk

illed

supe

rvis

ion

(leve

ls 9

-12)

15

15

10

0.00

%

4 10

.00%

4

0.11

27

To

p an

d S

enio

r man

agem

ent (

leve

ls 1

3-16

) 7

7 10

0.00

%

2 5.

00%

4

0.19

17

To

tal

1 31

7 1

317

100.

00%

40

10

0.00

%

33

0.48

1

111

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

121

The table below summarises the utilisation of annual leave. The wage agreement concluded with trade unions in the PSCBC in 2000 requires management of annual leave to prevent high levels of accrued leave being paid at the time of termination of service.

Table 3.10.3 Annual Leave for the period 1 January 2017 to 31 December 2017

Group Salary band Total days taken

Average number of

days taken per employee

Number of employees with annual

leave

All

Pers

onne

l

Lower skilled (Levels 1-2) 14 402 18 811

Skilled (Levels 3-5) 25 343 20 1 290

Highly skilled production (Levels 6-8)

8 819 21 419

Highly skilled supervision(Levels 9-12)

15 584 24 651

Senior management (Levels 13-16) 984 26 38

Total 65 132 20 3 209

Educ

ator

s

Lower skilled (Levels 1-2) - - -

Skilled (Levels 3-5) - - -

Highly skilled production (Levels 6-8)

552 8 73

Highly skilled supervision (Levels 9-12)

12 307 24 517

Senior management (Levels 13-16) - - -

Total 12 859 22 590

Publ

ic S

ervi

ce

Lower skilled (Levels 1-2) 14 402 18 811

Skilled (Levels 3-5) 25 343 20 1 290

Highly skilled production (Levels 6-8)

8 267 24 346

Highly skilled supervision (Levels 9-12)

3 277 24 134

Senior management (Levels 13-16) 984 26 38

Total 52 273 20 2 619 Note: The annual leave entitlement and measures in respect of office-based educators make provision for office-based educators to qualify for annual leave of between 22 and 30 days per annum, based on the number of years of service. All institution-based educators are regarded as being on annual leave during institution closure periods.

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 122 -

Table 3.10.4 Capped leave for the period 1 January 2017 to 31 December 2017 Group Salary band Total

capped leave

available as at 23 Dec 2016

Total days

of capp

ed leave taken

Number of Employees

using capped leave

Average number of days

taken per employee

Number of

employees with

capped leave as at 22 Dec

2017

Total capped leave available as at 22 Dec 2017

All

Pers

onne

l

Lower skilled (Levels 1-2)

293 109 3 36 3 145

Skilled Levels 3-5) 26 479 2 074 58 36 477 22 125

Highly skilled production (Levels 6-8)

113 432 6 950 155 45 1 862

103 351

Highly skilled supervision (Levels 9-12)

132 697 9 785 176 56 1 896 122 151

Senior management (Levels 13-16)

1 418 33 3 11 21 1 292

Total 274 319 18 951 395 48 4 259 249

064

Educ

ator

s

Lower skilled (Levels 1-2)

- - - - - -

Skilled Levels 3-5) 276 68 1 68 8 296

Highly skilled production (Levels 6-8)

102 081 6 284 135 47 1 656 92 336

Highly skilled supervision(Levels 9-12)

129 968 9 656 170 57 1 839 119 526

Senior management (Levels 13-16)

- - - - - -

Total 232 325 16 008 306 52 3 503 212

158

Publ

ic S

ervi

ce

Lower skilled (Levels 1-2)

293 109 3 36 3 145

Skilled Levels 3-5) 26 203 2 006 57 35 469 21 829

Highly skilled production (Levels 6-8)

11 351 666 20 33 206 11 015

Highly skilled supervision(Levels 9-12)

2 729 129 6 22 57 2 626

Senior management (Levels 13-16)

1 418 33 3 11 21 1 292

Total 41 994 2 943 89 33 756 36 906

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 123 -

The following table summarise payments made to employees as a result of leave that was not taken. Table 3.10.5 Leave payouts for the period 1 April 2017 and 31 March 2018

Reason Total amount (R’000)

Number of employees

Average per employee

(R’000) Leave payout for 2016/17 due to non-utilisation of leave for the previous cycle

- - -

Capped leave payouts on termination of service for 2017/18

21 821 219 100

Current leave payout on termination of service for 2017/18

- - -

Total 21 821 219 100

3.11. HIV/AIDS & Health Promotion Programmes Table 3.11.1 Steps taken to reduce the risk of occupational exposure Units/categories of employees identified to be at high risk of contracting HIV & related diseases (if any)

Key steps taken to reduce the risk

Not Applicable to Department of Education

Table 3.11.2 Details of Health Promotion and HIV/AIDS Programmes (tick the applicable boxes and provide the required information)

Question Yes No Details, if yes 1. Has the department designated a member of the SMS to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position.

Mr MC Mothelesi Director: HR Practices & Admin

2. Does the department have a dedicated unit or has it designated specific staff members to promote the health and well-being of your employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose.

8 Head Office 3 x Districts Total: 11 officials Budget: R120 000

3. Has the department introduced an Employee Assistance or Health Promotion Programme for your employees? If so, indicate the key elements/services of this Programme.

EHW introduced the GEMS health sessions taking place weekly in the department.

Outdoor teambuilding sessions happening quarterly.

Promotion of voluntary testing & counselling.

4. Has the department established (a) committee(s) as contemplated in Part VI E.5 (e) of Chapter 1 of the Public Service Regulations, 2001? If so, please provide the names of the members of the committee and the stakeholder(s) that they represent.

Occupational Health & Safety committee for Head office & districts. 1. Ms KP Cwaile: EHW 2. Mr JB Maruping: EHW 3. Ms D Mapatsi: EHW 4. Ms S Duba: EHW 5. Ms B Setshogela: EHW 6. Ms A Simons: EHW 7. Ms A van Wyk: EHW 8. Mr P Dehuis: EHW 9. Mr M Selani: Infrastructure

10. Mr P Wolfe: Communications 11. Ms Z Toffar: IT 12. Mr N Nkukwana; Security 13. Ms H Burrow: Curriculum 14. Ms R Moncho: Registry 15. Ms A Moilwa: Legal 16. Ms A Femmers: Finance 17. Ms V Nqoyi: ERPM 18. Ms DTonyane: SCM

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 124 -

Question Yes No Details, if yes Pixley Ka Seme 1. Ms N Mvenya: EHW 2. Mr C Dombo: ERPM

Frances Baard 1. Ms M Seboletswe: EHW 2. Ms P Abrams: HR 3. Mr R Diraditsile: EPMDS

Namakwa 1. Mr D Cloete: EHW 2. Ms D Brand: Finance 3. Mr H Mans: Curriculum

5. Has the department reviewed its employment policies and practices to ensure that these do not unfairly discriminate against employees on the basis of their HIV status? If so, list the employment policies/practices so reviewed.

All 4 policies are currently under review.

1. HIV/AIDS. TB & STI policy 2. SHERQ policy 3. Health & Productivity policy 4. Wellness policy

6. Has the department introduced measures to protect HIV-positive employees or those perceived to be HIV-positive from discrimination? If so, list the key elements of these measures.

Privacy and confidentiality of personal information of all employees is strictly maintained at all times, and an environment is created wherein all employees’ HIV status confidential and should not be disclosed to any person without the affect person’s written consent.

7. Does the department encourage its employees to undergo Voluntary Counselling and Testing? If so, list the results that you have you achieved.

HIV/AIDS: 142

TB: Office based officials – 64

Educators: 184 8. Has the department developed measures/indicators to monitor & evaluate the impact of its health promotion programme? If so, list these measures/indicators.

The Unit evaluate its performance through the following reports: Internal Quarterly planning

according to the Health Calendar.

Submitting of reports to OTP & DPSA

GEMS Reports

3.12. Labour Relations

Table 3.12.1 Collective agreements for the period 1 April 2017 and 31 March 2018 Subject matter Date

Collective Agreement No.1 – Picketing Rules 18.10.2017 Collective Agreement No. 2 – Vote weights for trade unions that are parties to council 18.10.2017

Collective Agreement No. 3 – Education Management Service (EMS) and Development Management System (PMDS for Office Based Educators 18.10.2017

Collective Agreement No.4 – Job Descriptions for Office Based Educators 18.10.2017 Total number of Collective agreements 4

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 125 -

The following table summarises the outcome of disciplinary hearings conducted within the Department for the year under review. Table 3.12.2 Misconduct and disciplinary hearings finalised for the period 1 April 2017 and 31 March 2018

Outcomes of disciplinary hearings Number % of total Correctional counselling 2 5.12%

Verbal warning 1 2.56%

Written warning 2 5.12%

Final written warning 18 46.15%

Suspended without pay 4 10.26%

Fine - -

Demotion 1 2.56%

Dismissal 9 23.08%

Not guilty 2 5.12%

Case withdrawn - -

Total 39 100.00% Total number of Disciplinary hearings finalised 37 Table 3.12.3 Types of misconduct addressed at disciplinary hearings for the period 1 April 2017 and 31 March 2018 Type of misconduct Number % of total Alleged sexual harassment/assault 10 17.24% Alleged assault learner 12 20.69% Absenteeism 19 32.76% Dishonesty/Gross negligence in relation to examination 4 6.90% Demonstrating abusive and insolent behaviour 3 5.17% Alleged death threats and victimisation 1 1.72% Insubordination 2 3.45% Fighting at work 2 3.45% Theft 2 3.45% Fraud 3 5.17% Total 58 100.00% Table 3.12.4 Grievances logged for the period 1 April 2017 and 31 March 2018 Grievances Number % of Total Number of grievances resolved 12 85.71% Number of grievances not resolved 2 14.29% Total number of grievances lodged 14 100.00% Table 3.12.5 Disputes logged with Councils for the period 1 April 2017 and 31 March 2018 Disputes Number % of Total

Number of disputes upheld 7 12.07%

Number of disputes dismissed 2 3.45%

Total number of disputes lodged 58 15.52%

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 126 -

Table 3.12.6 Strike actions for the period 1 April 2017 and 31 March 2018 Total number of persons working days lost None Total costs working days lost None Amount recovered as a result of no work no pay (R’000) None

Table 3.12.7 Precautionary suspensions for the period 1 April 2017 and 31 March 2018 Number of people suspended 30 Number of people who’s suspension exceeded 30 days 29

Average number of days suspended 90 days Cost of suspension(R’000) 1 692 3.13. Skills development This section highlights the efforts of the department with regard to skills development. Table 3.13.1 Training needs identified for the period 1 April 2017 and 31 March 2018

Occupational category

Gender Number of employees

as at 1 April 2017

Training needs identified at start of the reporting period

Learnerships Skills Programmes

& other short

courses

Other forms of training

Total

Top Management (Level 14 -16)

Female 4 - 2 - 2 Male 5 - 3 - 3

Senior Management (Levels 13)

Female 10 - 4 - 4 Male 19 - 16 - 16

Professionally qualified and experienced (Level 11 – 12)

Female 21 - 200 20 220 Male

28 - 120 30 150

Skilled technical and academically qualified workers and skilled production (Level 8 -10)

Female 100 - 40 - 40 Male

87 - 18 - 18

Semi-skilled (Level 4 – 7)

Female 1 123 10 300 50 360 Male 481 5 200 40 245

Unskilled (Level 1 -3) Female 486 20 250 - 270 Male 451 15 370 - 385

Total 2 816 50 1 523 140 1 713 Table 3.13.2 Training provided for the period 1 April 2017 and 31 March 2018 Occupational category Gender Number of

employees as at 1

April 2017

Training provided within the reporting period Learnerships Skills

Programmes & other short

courses

Other forms

of training

Total

Top Management (Level 14 -16)

Female 4 - 0 - 0 Male 5 - 0 - 0

Senior Management (Levels 13)

Female 10 - 13 - 13 Male 19 - 17 - 17

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 127 -

Occupational category Gender Number of employees

as at 1 April 2017

Training provided within the reporting period Learnerships Skills

Programmes & other short

courses

Other forms

of training

Total

Professionally qualified and experienced (Level 11 – 12)

Female 21 - 100 - 100 Male 28 - 49 - 49

Skilled technical and academically qualified workers and skilled production (Level 8 -10)

Female 100 - 130 - 130 Male

87 - 56 - 56

Semi-skilled (Level 4 – 7) Female 1 123 - 840 - 840 Male 481 - 325 - 325

Unskilled (Level 1 -3) Female 486 17 27 - 27 Male 451 13 19 - 19

Total 2 816 30 1 557 - 1 557

3.14. Injury on duty

The following tables provide basic information on injury on duty. Table 3.14.1 Injury on duty for the period 1 April 2017 and 31 March 2018

Nature of injury on duty Number % of total Required basic medical attention only 11 100.00% Temporary Total Disablement - - Permanent Disablement - - Fatal - - Total 11 100.00% 3.15. Utilisation of Consultants The following tables relates information on the utilisation of consultants in the department. In terms of the Public Service Regulations “consultant’ means a natural or juristic person or a partnership who or which provides in terms of a specific contract on an ad hoc basis any of the following professional services to a department against remuneration received from any source:

(a) The rendering of expert advice; (b) The drafting of proposals for the execution of specific tasks; and (c) The execution of a specific task which is of a technical or intellectual nature, but

excludes an employee of a department. Table 3.15.1 Report on consultant appointments using appropriated funds for the period 1 April 2017 and 31 March 2018

Project title Total number of consultants that

worked on project

Duration (work days)

Contract value in

Rand Financial Management and Audit Assistance

4 240 28 935 422

HR Information Management and Support

1 120 567 437

HR System Development and Support 3 50 957 766 Data Warehousing and Machine Learning

2 240 18 000 000

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 128 -

Table 3.15.2 Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2017 and 31 March 2018

Project title Percentage ownership by HDI

groups

Percentage management by HDI

groups

Number of consultants from HDI groups that work on

the project Financial Management and Audit Assistance

100% 100% 4

HR Information Management and Support

36.9% 7.9% None

HR System Development and Support

36.3% 63.6% 3

Data Warehousing and Machine Learning

81.0% 81.0% 2

Table 3.15.3 Report on consultant appointments using Donor funds for the period 1 April 2017 and 31 March 2018

Project title Total Number of consultants that worked

on project

Duration (Work days)

Donor and contract value in Rand

- - - - - - - -

Total number of projects Total individual

consultants Total

duration Work days

Total contract value in Rand

- - - - - - - -

Table 3.15.4 Analysis of consultant appointments using Donor funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2017 and 31 March 2018

Project title Percentage ownership by HDI groups

Percentage management by HDI

groups

Number of consultants from HDI groups that work on the project

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 129 -

3.16. Severance Packages Table 3.16.1 Granting of employee initiated severance packages for the period 1 April 2017 and 31 March 2018

Salary band Number of applications

received

Number of applications

referred to the MPSA

Number of applications supported by

MPSA

Number of packages

approved by department

Lower skilled (Levels 1-2)

- - - -

Skilled Levels 3-5) - - - - Highly skilled production (Levels 6-8)

- - - -

Highly skilled supervision(Levels 9-12)

- - - -

Senior management (Levels 13-16)

- - - -

Total - - - -

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

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PART E: FINANCIAL INFORMATION

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 131 -

1. REPORT OF THE AUDITOR-GENERAL

Report of the Auditor-General to the Northern Cape Provincial Legislature on Vote No. 4: Department of Education

Report on the audit of the financial statements

Opinion

1. I have audited the financial statements of the Department of Education set out on pages 142 to 245, which comprise the appropriation statement, the statement of financial position as at 31 March 2018, the statement of financial performance, statement of changes in net assets and cash flow statement for the year then ended, as well as the notes to the financial statements, including a summary of significant accounting policies.

2. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Department of Education as at 31 March 2018, and its financial performance and cash flows for the year then ended in accordance with Modified Cash Standard (MCS) prescribed by National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and the Division of Revenue Act of South Africa, 2017 (Act No. 3 of 2017) (DoRA).

Basis for opinion 3. I conducted my audit in accordance with the International Standards on Auditing

(ISAs). My responsibilities under those standards are further described in the auditor-general’s responsibilities for the audit of the financial statements section of this auditor’s report.

4. I am independent of the department in accordance with the International Ethics Standards Board for Accountants’ Code of ethics for professional accountants (IESBA code) and the ethical requirements that are relevant to my audit in South Africa. I have fulfilled my other ethical responsibilities in accordance with these requirements and the IESBA code.

5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion.

Emphasis of matters 6. I draw attention to the matters below. My opinion is not modified in respect of

these matters.

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

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Irregular expenditure 7. As disclosed in note 23 to the financial statements, the department incurred

irregular expenditure of R229 006 000 (2017: R323 416 000) and a further R12 302 000 disclosed in note 23.4 as still to be investigated during the year under review, mainly due to non-compliance with supply chain management requirements. The total amount of irregular expenditure recorded in the annual financial statements at 31 March 2018 amount to R1 659 144 000 (2017: R2 560 133 000). In addition, the full extent of irregular expenditure is still in the process of being determined.

Uncertainty relating to the future outcome of exceptional litigation 8. With reference to note 18.1 to the financial statements, the department is a

defendant and the claimant in several lawsuits. The ultimate outcome of the matters cannot be determined at the time of the report, due to uncertainty of litigation.

Other matter 9. I draw attention to the matter below. My opinion is not modified in respect of this

matter.

Unaudited supplementary schedules 10. The supplementary information set out on pages 234 to 245 does not form part

of the financial statements and is presented as additional information. I have not audited these schedules and, accordingly, I do not express an opinion thereon.

Responsibilities of the accounting officer for the financial statements 11. The accounting officer is responsible for the preparation and fair presentation of

the financial statements in accordance with MCS prescribed by National Treasury and the requirements of the PFMA and DoRA, and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

12. In preparing the financial statements, the accounting officer is responsible for assessing the department’s ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless the accounting officer either intends to liquidate the department or to cease operations, or has no realistic alternative but to do so.

Auditor-general’s responsibilities for the audit of the financial statements 13. My objectives are to obtain reasonable assurance about whether the financial

statements as a whole are free from material misstatement, whether due to fraud

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

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or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with the ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

14. A further description of my responsibilities for the audit of the financial statements is included in the annexure to this auditor’s report.

Report on the audit of the annual performance report

Introduction and scope 15. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of

2004) (PAA) and the general notice issued in terms thereof, I have a responsibility to report material findings on the reported performance information against predetermined objectives for selected programmes presented in the annual performance report. I performed procedures to identify findings but not to gather evidence to express assurance.

16. My procedures address the reported performance information, which must be based on the approved performance planning documents of the department. I have not evaluated the completeness and appropriateness of the performance indicators included in the planning documents. My procedures also did not extend to any disclosures or assertions relating to planned performance strategies and information in respect of future periods that may be included as part of the reported performance information. Accordingly, my findings do not extend to these matters.

17. I evaluated the usefulness and reliability of the reported performance information in accordance with the criteria developed from the performance management and reporting framework, as defined in the general notice, for the following selected programmes presented in the annual performance report of the department for the year ended 31 March 2018:

Programmes Pages in the annual performance report

Programme 2: Public ordinary Schools Education 41 - 50

Programme 5: Early Childhood Development 57 - 60

Programme 6: Infrastructure Development 61 – 66

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

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Programmes Pages in the annual performance report

Programme 7: Examination and Education Related Services

67 – 71

18. I performed procedures to determine whether the reported performance information was properly presented and whether performance was consistent with the approved performance planning documents. I performed further procedures to determine whether the indicators and related targets were measurable and relevant, and assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

19. The material findings in respect of the usefulness and reliability of the selected programmes are as follows:

Programme 2: Public ordinary Schools Various indicators

20. I was unable to obtain sufficient appropriate audit evidence for the reported achievements of 3 of the 13 material indicators relating to this programme. This was due to limitations placed on the scope of my work. I was unable to confirm the reported achievements by alternative means. Consequently, I was unable to determine whether any adjustments were required to the reported achievements in the annual performance report of the indicators listed below:

Indicator number Indicator description Achievement

PPM 205 Learner absenteeism rate 3.5%

2.1.2 The percentage of Grade 1-9 learners provided with required workbooks per Grade per year 100%

2.1.3 Percentage of learners who complete the whole curriculum each year 90.7%

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

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Various indicators

21. The reported achievement in the annual performance report did not agree to the supporting evidence provided for the indicators listed below. The supporting evidence provided indicated that the achievements of these indicators were as follows:

Indicator description Reported achievement

Audited value

PPM 201: Number of full service schools servicing learners with learning barriers (ISS.45) 23 13

PPM 206: Teacher absenteeism rate (ISS.41, ISS.52, ISS.53) 6.7% 5%

2.1.5 Percentage of SGB 's in completed schools that meet the minimum criteria in terms of effectiveness every year (ISS.55, ISS.60)

35.9% 25.8%

2.3.2 Percentage of teachers meeting required content knowledge levels after support (ISS.66, ISS.68, ISS.69) 58.4% 64.5%

Various indicators

22. The reported targets in the annual performance report were not consistent when compared with the planned targets in the annual performance plan for the indicators listed below:

Indicator description Planned target

Reported target

2.3.1:The average hours per year spent by teachers on professional development activities (ISS.22) 60% 60 hours

2.3.2 Percentage of teachers meeting required content knowledge levels after support (ISS.22) 50% 60%

Programme 5: Early Childhood Development

PPM 502: Percentage of Grade 1 learners who have received formal Grade R education in public ordinary and/or special schools and registered independent schools/ ECD sites.

23. The planned achievement target of 81% was reported in the annual performance report as 88.96%. However, the supporting evidence provided did not agree to the reported achievement and indicated an achievement of 59.05%.

24. I did not raise any material findings on the usefulness and reliability of the reported performance information for the following programmes:

Programme 6: Infrastructure Development

Programme 7: Examination and Education Related Services

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 136 -

Other matters 25. I draw attention to the matters below.

Achievement of planned targets 26. Refer to the annual performance report on pages 41 to 50 and 57 to 71 for

information on the achievement of planned targets for the year and explanations provided for the under/overachievement of a significant number of targets. This information should be considered in the context of the qualified and disclaimer of opinions expressed on the usefulness and reliability of the reported performance information in paragraphs 20; 21; 22; 23; 24 of this report.

Adjustment of material misstatements 27. I identified material misstatements in the annual performance report submitted

for auditing. These material misstatements were on the reported performance information of Public Ordinary Schools Education and Infrastructure Development. As management subsequently corrected only some of the misstatements, I raised material findings on the usefulness and reliability of the reported performance information of Programme 2. Those that were not corrected are included in the basis for disclaimer of opinion paragraphs. With regards to programme 6, management subsequently corrected the misstatements, I did not raise any material findings on the usefulness and reliability of the reported performance information.

Report on the audit of compliance with legislation

Introduction and scope 28. In accordance with the PAA and the general notice issued in terms thereof, I

have a responsibility to report material findings on the compliance of the department with specific matters in key legislation. I performed procedures to identify findings but not to gather evidence to express assurance.

29. The material findings on compliance with specific matters in key legislations are as follows:

Annual financial statements, performance reports and annual reports

30. The financial statements submitted for auditing were not prepared in accordance with the prescribed financial reporting framework and as required by section 40(1) (a) of the PFMA. Material misstatements of non-current assets and disclosure items identified by the auditors in the submitted financial statement were corrected and the supporting records were provided subsequently, resulting in the financial statements receiving an unqualified opinion.

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 137 -

Strategic planning

31. Specific information systems were not implemented to enable the monitoring of progress made towards achieving targets, core objectives and service delivery as required by public service regulation 25(1)(e)(i) and (iii).

Expenditure management

32. Payments were not made within 30 days or an agreed period after receipt of an invoice, as required by treasury regulation 8.2.3.

33. Effective and appropriate steps were not taken to prevent unauthorised expenditure amounting to R246 382 000, as disclosed in note 8 to the annual financial statements, as required by section 38(1)(c)(ii) of the PFMA and treasury regulation 9.1.1.

34. Effective and appropriate steps were not taken to prevent irregular expenditure amounting to R1 659 144 000, as disclosed in note 23 to the annual financial statements, as required by section 38(1)(c)(ii) of the PFMA and treasury regulation 9.1.1. The majority of the irregular expenditure was caused non-compliance with supply chain management requirements.

Procurement and contract management

35. Some of the goods and services with a transaction value below R500 000 were procured without obtaining the required price quotations, as required by treasury regulation 16A6.1. Similar non-compliance was also reported in the prior year.

36. Some of the goods and services of a transaction value above R500 000 were procured without inviting competitive bids, as required by treasury regulations 16A6.1. Similar non-compliance was also reported in the prior year.

37. Some of the contracts and quotations were awarded to bidders based on preference points that were not calculated in accordance with the requirements of the Preferential Procurement Policy Framework Act and its regulations.

38. Some of the construction contracts were awarded to contractors did not qualify for the contract in accordance with section 18(1) of the CIDB Act and CIDB regulations 25(7A).

39. Bid documentation for procurement of commodities designated for local content and production, did not meet the stipulated minimum threshold for local production and content as required by the 2017 preferential procurement regulation 8(2).

40. Some of the IT related goods and services, classified as mandatory, were not procured through SITA as required by treasury regulation 16A6.3(e) and section 7(3) of the SITA Act.

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 138 -

Consequence management

41. I was unable to obtain sufficient appropriate audit evidence that disciplinary steps were taken against officials who had incurred unauthorised expenditure, irregular expenditure and fruitless and wasteful expenditure as required by section 38(1)(h)(iii) of the PFMA. This was due to proper and complete records that were not maintained as evidence to support the investigations into expenditure.

Other information

42. The accounting officer is responsible for the other information. The other information comprises the information included in the annual report. The other information does not include the financial statements, the auditor’s report and those selected programmes presented in the annual performance report that have been specifically reported in this auditor’s report.

43. My opinion on the financial statements and findings on the reported performance information and compliance with legislation do not cover the other information and I do not express an audit opinion or any form of assurance conclusion thereon.

44. In connection with my audit, my responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements and the selected programmes presented in the annual performance report, or my knowledge obtained in the audit, or otherwise appears to be materially misstated.

45. I did not receive the other information prior to the date of this auditor’s report. After I receive and read this information, and if I conclude that there is a material misstatement, I am required to communicate the matter to those charged with governance and request that the other information be corrected. If the other information is not corrected, I may have to retract this auditor’s report and re-issue an amended report as appropriate. However, if it is corrected this will not be necessary.

Internal control deficiencies

46. I considered internal control relevant to my audit of the financial statements, reported performance information and compliance with applicable legislation; however, my objective was not to express any form of assurance on it. The matters reported below are limited to the significant internal control deficiencies that resulted in the findings on the performance report and the findings on compliance with legislation included in this report.

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 139 -

47. The accounting officer did not ensure that the department complies with applicable laws and regulations, material findings relating to PFMA and other applicable acts, including supply chain management were identified in the current financial year. Management failed to implement the action plan to ensure that prior year issues relating to human resource management and performance information, the prevention of irregular and unauthorised expenditure do not reoccur.

48. The leadership of the department did not exercise oversight responsibility to ensure that proper internal control procedures were developed and implemented that will enable the department to produce an accurate and complete report on predetermined objectives

49. The department did not implement proper record keeping in a timely manner to ensure that complete, relevant and accurate information is accessible and available to support performance reporting.

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 140 -

Annexure – Auditor-General’s responsibility for the audit

1. As part of an audit in accordance with the ISAs, I exercise professional judgement and maintain professional scepticism throughout my audit of the financial statements, and the procedures performed on reported performance information for selected programmes and on the department’s compliance with respect to the selected subject matters.

Financial statements 2. In addition to my responsibility for the audit of the financial statements as

described in this auditor’s report, I also:

identify and assess the risks of material misstatement of the financial statements whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for my opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control

obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the department’s internal control

evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the accounting officer

conclude on the appropriateness of the accounting officer’s use of the going concern basis of accounting in the preparation of the financial statements. I also conclude, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Department of Education ability to continue as a going concern. If I conclude that a material uncertainty exists, I am required to draw attention in my auditor’s report to the related disclosures in the financial statements about the material uncertainty or, if such disclosures are inadequate, to modify the opinion on the financial statements. My conclusions are based on the information available to me at the date of this auditor’s report. However, future events or conditions may cause a department to cease continuing as a going concern

evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 141 -

Communication with those charged with governance 3. I communicate with the accounting officer regarding, among other matters, the

planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that I identify during my audit.

4. I also confirm to the accounting officer that I have complied with relevant ethical requirements regarding independence, and communicate all relationships and other matters that may reasonably be thought to have a bearing on my independence and, where applicable, related safeguards.

Annual Report for 2017/18 Financial Year Vote 4: Department of Education

Province of Northern Cape

- 142 -

2. ANNUAL FINANCIAL STATEMENTS

ANNUAL FINANCIAL STATEMENTS FOR THE NORTHERN CAPE DEPARTMENT OF EDUCATION

For the year ended 31 March 2018

DEPARTMENT OF EDUCATION VOTE 4

ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 143 -

Table of Contents

Appropriation Statement 144 Notes to the Appropriation Statement 188 Statement of Financial Performance 191 Statement of Financial Position 192 Statement of Changes in Net Assets 193 Cash Flow Statement 194 Accounting Policies 195 Notes to the Annual Financial Statements 203 Annexures 234

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DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2018

- 188 -

1. Detail of transfers and subsidies as per Appropriation Act (after Virement): Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.

2. Detail of specifically and exclusively appropriated amounts voted (after Virement): Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

3. Detail on payments for financial assets Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.

4. Explanations of material variances from Amounts Voted (after Virement): 4.1 Per programme Final

Appropriation Actual

Expenditure Variance Variance as a

% of Final Appropriation

R’000 R’000 R’000 Administration Current payments 586 668 586 668 - - Transfers and Subsidies 657 1 657 (1 000) (152%) Payments for Capital assets 40 631 29 735 10 896 27%

Transfers and Subsidies overspent due to the payment of leave gratuities. The under-expenditure on Payments for Capital Assets can be ascribed to cost containment measures.

Public Ordinary Schools Education Current payments 3 856 703 3 972 791 (116 088) (3%) Transfers and Subsidies 406 902 411 281 (4 379) (1%) Payments for Capital assets 2 996 691 2 305 77%

Current Payments overspent due to Compensation of Employees (COE) as a result of the filling of additional educator posts due to an increase in learner numbers. The over-expenditure on Transfers and Subsidies can be ascribed to an over-expenditure on the NSNP Grant transfers to schools and the payment of leave gratuities.

Public Special Schools Education Current payments 126 146 125 682 464 0% Transfers and Subsidies 14 479 15 815 (1 336) (9%) Payments for Capital assets 306 306 - 0%

Current Payments underspent due to underspending on Goods and Services on the Learners with Severe to Profound Intellectual Disabilities Grant. Transfers and subsidies overspend due to the payments for leave gratuities.

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2018

- 189 -

4.1 Per programme Final Appropriation

Actual Expenditure

Variance Variance as a % of Final

Appropriation R’000 R’000 R’000 Infrastructure Development Current payments 101 450 180 412 (78 962) (78%) Transfers and Subsidies - 220 (220) - Payments for Capital assets 510 817 428 963 81 854 16% The over expenditure on Current Payments can be attributed to Goods and Services on the Infrastructure Grant due to the nature of the infrastructure projects such as maintenance and repairs. Payments for Capital Assets underspent as funds were directed to infrastructure maintenance projects. Examination and Education Related Services

Current payments 117 494 123 004 (5 510) (5%) Transfers and Subsidies 21 055 23 581 (2 526) (12%) Payments for Capital assets 6 378 2 062 4 316 68% Current Payments overspent due to clean audit project under Goods and Services. The overexpenditure on Transfers and Subsidies can be ascribed to Quintile 4 and 5 School Nutrition Special Project. Payments for Capital Assets underspent due to finance lease for examination machines.

4.2 Per economic classification Final

Appropriation Actual

Expenditure Variance Variance as a

% of Final Appropriation

R’000 R’000 R’000 R’000 Current payments Compensation of employees 4 510 499 4 608 762 (98 263) (2%) Goods and services 358 032 459 952 (101 920) (28%) Interest and rent on land 36 119 (83) (231%) Transfers and subsidies Departmental agencies and accounts

6 373 6 373 - -

Non-profit institutions 413 865 417 659 (3 794) (1%) Households 46 016 51 683 (5 667) (12%)

Payments for capital assets Buildings and other fixed structures 498 974 417 120 81 854 16% Machinery and equipment 46 254 35 226 11 028 24% Intangible assets 16 070 9 411 6 659 41% Payments for financial assets - - - -

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2018

- 190 -

4.3 Per conditional grant Final Appropriation

Actual Expenditure

Variance Variance as a % of Final

Appropriation R’000 R’000 R’000 R’000 Education Infrastructure Grant 612 267 609 361 2 906 0% HIV&AIDS (Life Skills Edu) Grant 5 547 5 536 11 0% National School Nutrition Programme Grant 160 807 160 801 6 0%

Expanded Public Works Programme Incentive Grant for Provinces 2 083 2 031 52 2%

Social Sector Expanded Public Works Programme Incentive Grant for Provinces 2 017 1 987 30 1%

Learners with Severe to Profound Intellectual Disabilities Grant 2 021 1 557 464 23%

Maths, Science & Technology Grant 23 636 23 595 41 0%

Most Grants spent almost 100% of their allocations with the exception of EPWP and LSPID Grants. Underspending on LSPID is attributed to procurement challenges.

DEPARTMENT OF EDUCATION VOTE 4

STATEMENT OF FINANCIAL PERFORMANCE for the year ended 31 March 2018

- 191 -

Note 2017/18 2016/17 R'000 R'000 REVENUE Annual appropriation 1 5 896 119 5 447 610 Departmental revenue 2 - - TOTAL REVENUE 5 896 119 5 447 610 EXPENDITURE Current expenditure Compensation of employees 3 4 608 762 4 289 234 Goods and services 4 459 952 344 893 Interest and rent on land 5 119 145 Total current expenditure 5 068 833 4 634 272 Transfers and subsidies Transfers and subsidies 6 475 715 445 602 Total transfers and subsidies 475 715 445 602 Expenditure for capital assets Tangible assets 7 452 346 421 729 Intangible assets 7 9 411 10 215 Total expenditure for capital assets 461 757 431 944 Payments for financial assets TOTAL EXPENDITURE 6 006 305 5 511 818 SURPLUS/(DEFICIT) FOR THE YEAR (110 186) (64 208)

Reconciliation of Net Surplus/(Deficit) for the year Voted funds (110 186) (64 208)

Annual appropriation (113 696) (63 819) Conditional grants 3 510 (389)

Departmental revenue and NRF Receipts 13 - - SURPLUS/(DEFICIT) FOR THE YEAR (110 186) (64 208)

DEPARTMENT OF EDUCATION VOTE 4

STATEMENT OF FINANCIAL POSITION

as at 31 March 2018

- 192 -

Note 2017/18 2016/17 R'000 R'000 ASSETS Current assets 270 058 150 305

Unauthorised expenditure 8 246 382 123 628 Cash and cash equivalents 9 5 5 Prepayments and advances 10 846 927 Receivables 11 22 825 25 745

Non-Current Assets 425 -

Receivables 11 425 - TOTAL ASSETS 270 483 150 305 LIABILITIES Current liabilities 270 008 149 674

Voted funds to be surrendered to the Revenue Fund 12 32 496 24 912 Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund

13 2 693 2 477

Bank overdraft 14 232 598 118 109 Payables 15 2 221 4 176

TOTAL LIABILITIES 270 008 149 674 NET ASSETS 475 631

Note 2017/18 2016/17 R'000 R'000 Represented by:

Recoverable revenue 475 631 TOTAL 475 631

DEPARTMENT OF EDUCATION VOTE 4

STATEMENT OF CHANGES IN NET ASSETS

for the year ended 31 March 2018

- 193 -

Note 2017/18 2016/17 R'000 R'000 Recoverable revenue Opening balance 631 310 Transfers:

Irrecoverable amounts written off - - Debts revised (156) 321 Debts recovered (included in departmental receipts)

- -

Debts raised - - Closing balance 475 631

TOTAL 475 631

DEPARTMENT OF EDUCATION VOTE 4

CASH FLOW STATEMENT

for the year ended 31 March 2018

- 194 -

Note 2017/18 2016/17 R'000 R’000 CASH FLOWS FROM OPERATING ACTIVITIES Receipts 5 905 429 5 456 217

Annual appropriated funds received 1.1 5 895 790 5 447 610 Departmental revenue received 2 8 338 7 688 Interest received 2.3 1 301 919

Net (increase)/decrease in working capital (122 133) (74 842) Surrendered to Revenue Fund (14 078) (34 899) Current payments (4 945 960) (4 565 264) Interest paid 5 (119) (145) Transfers and subsidies paid (475 715) (445 602) Net cash flow available from operating activities 16 347 424 335 465 CASH FLOWS FROM INVESTING ACTIVITIES Payments for capital assets 7 (461 757) (431 944) Proceeds from sale of capital assets 2.4 - 350 Net cash flows from investing activities (461 757) (431 594) CASH FLOWS FROM FINANCING ACTIVITIES Increase/(decrease) in net assets (156) 321 Net cash flows from financing activities (156) 321 Net increase/(decrease) in cash and cash equivalents (114 489) (95 808)

Cash and cash equivalents at beginning of period (118 104) (22 296) Cash and cash equivalents at end of period 17 (232 593) (118 104)

DEPARTMENT OF EDUCATION VOTE 4

ACCOUNTING POLICIES

for the year ended 31 March 2018

- 195 -

Summary of significant accounting policies The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. Management has concluded that the financial statements present fairly the department’s primary and secondary information. The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation. Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act.

1 Basis of preparation The financial statements have been prepared in accordance with the Modified Cash Standard.

2 Going concern The financial statements have been prepared on a going concern basis.

3 Presentation currency Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.

4 Rounding Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000).

5 Foreign currency translation Cash flows arising from foreign currency transactions are translated into South African Rands using the spot exchange rates prevailing at the date of payment / receipt.

6 Comparative information

6.1 Prior period comparative information Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements.

6.2 Current year comparison with budget A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement.

7 Revenue

7.1 Appropriated funds Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation).

DEPARTMENT OF EDUCATION VOTE 4

ACCOUNTING POLICIES

for the year ended 31 March 2018

- 196 -

Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective. The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position.

7.2 Departmental revenue Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise. Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position.

7.3 Accrued departmental revenue Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when: it is probable that the economic benefits or service potential associated with the

transaction will flow to the department; and the amount of revenue can be measured reliably. The accrued revenue is measured at the fair value of the consideration receivable. Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents. Write-offs are made according to the department’s debt write-off policy

8 Expenditure

8.1 Compensation of employees

8.1.1 Salaries and wages Salaries and wages are recognised in the statement of financial performance on the date of payment.

8.1.2 Social contributions Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment. Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment.

8.2 Other expenditure Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold.

8.3 Accruals and payables not recognised Accruals and payables not recognised are recorded in the notes to the financial statements at cost at the reporting date.

DEPARTMENT OF EDUCATION VOTE 4

ACCOUNTING POLICIES

for the year ended 31 March 2018

- 197 -

8.4 Leases

8.4.1 Operating leases Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment. The operating lease commitments are recorded in the notes to the financial statements.

8.4.2 Finance leases Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment. The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions. Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of: cost, being the fair value of the asset; or the sum of the minimum lease payments made, including any payments made to acquire

ownership at the end of the lease term, excluding interest.

9 Aid Assistance

9.1 Aid assistance received Aid assistance received in cash is recognised in the statement of financial performance when received. In-kind aid assistance is recorded in the notes to the financial statements on the date of receipt and is measured at fair value. Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as a payable in the statement of financial position.

9.2 Aid assistance paid Aid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of financial position.

10 Cash and cash equivalents Cash and cash equivalents are stated at cost in the statement of financial position. Bank overdrafts are shown separately on the face of the statement of financial position as a current liability. For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.

11 Prepayments and advances Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash. Prepayments and advances are initially and subsequently measured at cost.

DEPARTMENT OF EDUCATION VOTE 4

ACCOUNTING POLICIES

for the year ended 31 March 2018

- 198 -

12 Loans and receivables Loans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled or written-off. Write-offs are made according to the department’s write-off policy.

13 Investments Investments are recognised in the statement of financial position at cost.

14 Financial assets

14.1 Financial assets (not covered elsewhere) A financial asset is recognised initially at its cost plus transaction costs that are directly attributable to the acquisition or issue of the financial asset. At the reporting date, a department shall measure its financial assets at cost, less amounts already settled or written-off, except for recognised loans and receivables, which are measured at cost plus accrued interest, where interest is charged, less amounts already settled or written-off.

14.2 Impairment of financial assets Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements.

15 Payables Payables recognised in the statement of financial position are recognised at cost.

16 Capital Assets

16.1 Immovable capital assets Immovable assets reflected in the asset register of the department are recorded in the notes to the financial statements at cost or fair value where the cost cannot be determined reliably. Immovable assets acquired in a non-exchange transaction are recorded at fair value at the date of acquisition. Immovable assets are subsequently carried in the asset register at cost and are not currently subject to depreciation or impairment. Subsequent expenditure of a capital nature forms part of the cost of the existing asset when ready for use. Additional information on immovable assets not reflected in the assets register is provided in the notes to financial statements.

16.2 Movable capital assets Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of movable capital assets cannot be determined reliably, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be

DEPARTMENT OF EDUCATION VOTE 4

ACCOUNTING POLICIES

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recorded at R1. Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment. Biological assets are subsequently carried at fair value. Subsequent expenditure that is of a capital nature forms part of the cost of the existing asset when ready for use.

16.3 Intangible assets Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition. Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project. Where the cost of intangible assets cannot be determined reliably, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure of a capital nature forms part of the cost of the existing asset when ready for use.

16.4 Project Costs: Work-in-progress Expenditure of a capital nature is initially recognised in the statement of financial performance at cost when paid. Amounts paid towards capital projects are separated from the amounts recognised and accumulated in work-in-progress until the underlying asset is ready for use. Once ready for use, the total accumulated payments are recorded in an asset register. Subsequent payments to complete the project are added to the capital asset in the asset register. Where the department is not the custodian of the completed project asset, the asset is transferred to the custodian subsequent to completion.

17 Provisions and Contingents

17.1 Provisions Provisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date.

17.2 Contingent liabilities Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only

DEPARTMENT OF EDUCATION VOTE 4

ACCOUNTING POLICIES

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by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably.

17.3 Contingent assets Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department.

17.4 Commitments Commitments (other than for transfers and subsidies) are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash.

18 Unauthorised expenditure Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either: approved by Parliament or the Provincial Legislature with funding and the related funds

are received; or approved by Parliament or the Provincial Legislature without funding and is written off

against the appropriation in the statement of financial performance; or transferred to receivables for recovery. Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure.

19 Fruitless and wasteful expenditure Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred. Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery. Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

20 Irregular expenditure Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note. Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable. Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

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ACCOUNTING POLICIES

for the year ended 31 March 2018

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21 Changes in accounting policies, accounting estimates and errors Changes in accounting policies that are effected by management have been applied retrospectively in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the change in policy. In such instances the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable. Changes in accounting estimates are applied prospectively in accordance with MCS requirements. Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.

22 Events after the reporting date Events after the reporting date that are classified as adjusting events have been accounted for in the financial statements. The events after the reporting date that are classified as non-adjusting events after the reporting date have been disclosed in the notes to the financial statements.

23 Principal-Agent arrangements The department is party to a principal-agent arrangement for construction of non-residential buildings and structures (schools) with the Independent Development Trust Entity. In terms of the arrangement the department is the principal and is responsible for funding and monitoring performance. All related revenues, expenditures, assets and liabilities have been recognised or recorded in terms of the relevant policies listed herein. Additional disclosures have been provided in the notes to the financial statements where appropriate.

24 Departures from the MCS requirements Management has concluded that the financial statements present fairly the department’s primary and secondary information; that the department complied with the Standard.

25 Capitalisation reserve The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received.

26 Recoverable revenue Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.

27 Related party transactions

DEPARTMENT OF EDUCATION VOTE 4

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A related party transaction is a transfer of resources, services or obligations between the reporting entity and a related party. Related party transactions within the Minister/MEC’s portfolio are recorded in the notes to the financial statements when the transaction is not at arm’s length. Key management personnel are those persons having the authority and responsibility for planning, directing and controlling the activities of the department. The number of individuals and their full compensation is recorded in the notes to the financial statements.

28 Inventories At the date of acquisition, inventories are recognised at cost in the statement of financial performance. Where inventories are acquired as part of a non-exchange transaction, the inventories are measured at fair value as at the date of acquisition. Inventories are subsequently measured at the lower of cost and net realisable value or where intended for distribution (or consumed in the production of goods for distribution) at no or a nominal charge, the lower of cost and current replacement value. The cost of inventories is assigned by using the weighted average cost basis.

29 Public-Private Partnerships Public Private Partnerships are accounted for based on the nature and or the substance of the partnership. The transaction is accounted for in accordance with the relevant accounting policies. A summary of the significant terms of the PPP agreement, the parties to the agreement, and the date of commencement thereof together with the description and nature of the concession fees received, the unitary fees paid, rights and obligations of the department are recorded in the notes to the financial statements.

30 Employee benefits The value of each major class of employee benefit obligation (accruals, payables not recognised and provisions) is disclosed in the Employee benefits note.

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

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1. Annual Appropriation 1.1 Annual Appropriation

Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds) and Provincial Departments:

Due to slow spending on the Learners with Severe and Profound Disability Grant (LSPD) an amount of R0.329 million was withheld for the year under review.

1.2 Conditional grants Note 2017/18 2016/17 R’000 R’000 Total grants received 33 808 049 672 188

2. Departmental revenue Note 2017/18 2016/17 R’000 R’000 Sales of goods and services other than capital assets

2.1 5 708 5 304

Fines, penalties and forfeits 2.2 2 19 Interest, dividends and rent on land 2.3 1 301 919 Sales of capital assets 2.4 - 350 Transactions in financial assets and liabilities 2.5 2 628 2 365 Total revenue collected 9 639 8 957 Less: Own revenue included in appropriation 13 9 639 8 957 Departmental revenue collected - -

2017/18 2016/17 Final

Appropriation

Actual Funds

Received

Funds not requested/

not received

Final Appropriati

on

Appropriation

received

R’000 R’000 R’000 R’000 R’000 Administration 627 956 627 956 - 609 666 609 666 Public Ordinary School Education 4 266 601 4 266 272 329 3 986 172 3 986 172

Independent School Subsidy 9 164 9 164 - 8 725 8 725

Public Special School Education 140 931 140 931 - 116 251 116 251

Early Childhood Development 94 273 94 273 - 94 204 94 204

Infrastructure Development 612 267 612 267 - 497 309 497 309

Examination and Education Related Services

144 927 144 927 -

135 283 135 283

Total 5 896 119 5 895 790 329 5 447 610 5 447 610

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 204 -

2.1 Sales of goods and services other than capital assets

Note 2017/18 2016/17 2 R’000 R’000 Sales of goods and services produced by the department

5 708 5 304

Sales by market establishment 518 529 Administrative fees 5 190 4 775

Total 5 708 5 304

2.2 Fines, penalties and forfeits Note 2017/18 2016/17 2 R’000 R’000 Fines 2 19 Penalties - - Total 2 19

2.3 Interest, dividends and rent on land Note 2017/18 2016/17 2 R’000 R’000 Interest 1 301 919 Total 1 301 919

2.4 Sale of capital assets Note 2017/18 2016/17 2 R’000 R’000 Tangible assets - 350

Machinery and equipment 27 - 350

Intangible assets - - Total - 350

2.5 Transactions in financial assets and liabilities Note 2017/18 2016/17 2 R’000 R’000 Other Receipts including Recoverable Revenue 2 628 2 365 Total 2 628 2 365

3. Compensation of employees 3.1 Salaries and Wages

Note 2017/18 2016/17 R’000 R’000 Basic salary 3 387 548 3 123 207 Performance award 4 084 6 191 Service Based 8 217 7 846 Compensative/circumstantial 118 771 136 052 Other non-pensionable allowances 477 436 448 460 Total 3 996 056 3 721 756

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 205 -

3.2 Social contributions Note 2017/18 2016/17 R’000 R’000 Employer contributions Pension 417 987 385 854 Medical 192 913 180 182 UIF 550 512 Bargaining council 373 349 Official unions and associations 883 581 Total 612 706 567 478 Total compensation of employees 4 608 762 4 289 234 Average number of employees 13 025 13 181

4. Goods and services Note 2017/18 2016/17 R’000 R’000 Administrative fees 866 859 Advertising 827 1 612 Minor assets 4.1 530 561 Bursaries (employees) 858 1 163 Catering 6 655 9 202 Communication 5 080 7 293 Computer services 4.2 5 109 5 841 Consultants: Business and advisory services 16 008 16 945 Legal services 3 566 3 511 Contractors 11 681 7 547 Agency and support / outsourced services 50 366 55 028 Entertainment 5 88 Audit cost – external 4.3 10 747 10 941 Fleet services 2 512 3 042 Inventory 4.4 109 037 52 501 Consumables 4.5 17 332 16 043 Operating leases 17 683 18 199 Property payments 4.6 133 869 68 086 Rental and hiring 638 740 Transport provided as part of the departmental activities

6 790

4 598

Travel and subsistence 4.7 44 077 43 221 Venues and facilities 1 500 2 049 Training and development 7 592 8 305 Other operating expenditure 4.8 6 624 7 518 Total 459 952 344 893

4.1 Minor assets Note 2017/18 2016/17 4 R’000 R’000 Tangible assets

Machinery and equipment 530 561

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 206 -

Intangible assets Software - -

Total 530 561

4.2 Computer services Note 2017/18 2016/17 4 R’000 R’000 SITA computer services 3 572 4 912 External computer service providers 1 537 929 Total 5 109 5 841

4.3 Audit cost – External Note 2017/18 2016/17 4 R’000 R’000 Regularity audits 10 747 10 941 Total 10 747 10 941

4.4 Inventory Note 2017/18 2016/17

4 R’000 R’000 Learning, teaching and support material 43 694 52 501 Other supplies 4.4.1 65 343 - Total 109 037 52 501

4.4.1 Other supplies Note 2017/18 2016/17

4.4 R’000 R’000 Assets for distribution 64 726 -

Machinery and equipment 28 455 - School furniture 16 271 - Other assets for distribution 20 000 -

Other 617 - Total 65 343 -

4.5 Consumables Note 2017/18 2016/17

4 R’000 R’000 Consumable supplies 3 961 3 306

Uniform and clothing 895 673 Household supplies 1 139 1 269 Building Supplies 380 - IT consumables 282 269 Other consumables 1 265 1 095

Stationery, printing and office supplies 13 371 12 737 Total 17 332 16 043

4.6 Property payments Note 2017/18 2016/17 4 R’000 R’000 Municipal services 6 037 8 723

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 207 -

Property maintenance and repairs 83 019 27 415 Other 44 813 31 948 Total 133 869 68 086

4.7 Travel and subsistence Note 2017/18 2016/17

4 R’000 R’000 Local 42 617 42 772 Foreign 1 460 449 Total 44 077 43 221

4.8 Other operating expenditure Note 2017/18 2016/17 4 R’000 R’000 Resettlement costs 1 376 3 565 Other 5 248 3 953 Total 6 624 7 518

5. Interest and rent on land Note 2017/18 2016/17 R’000 R’000

Interest paid 119 145 Total 119 145

6. Transfers and subsidies 2017/18 2016/17 R’000 R’000 Note Departmental agencies and accounts Annex 1A 6 373 6 076 Non-profit institutions Annex 1B 417 660 374 569 Households Annex 1C 51 682 64 957 Total 475 715 445 602

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 208 -

7. Expenditure for capital assets Note 2017/18 2016/17 R’000 R’000 Tangible assets 452 346 421 729

Buildings and other fixed structures 29 417 119 374 467 Machinery and equipment 27 35 227 47 262

Intangible assets 9 411 10 215

Software 28 9 411 10 215

Total 461 757 431 944

7.1 Analysis of funds utilised to acquire capital assets – 2017/18 Voted funds Aid

assistance Total

R’000 R’000 R’000 Tangible assets 452 346 - 452 346

Buildings and other fixed structures 417 119 - 417 119 Machinery and equipment 35 227 - 35 227

Intangible assets 9 411 - 9 411 Software 9 411 - 9 411

Total 461 757 - 461 757

7.2 Analysis of funds utilised to acquire capital assets – 2016/17 Voted funds Aid

assistance Total

R’000 R’000 R’000 Tangible assets 421 729 - 421 729

Buildings and other fixed structures 374 467 - 374 467 Machinery and equipment 47 262 - 47 262

Intangible assets 10 215 - 10 215

Software 10 215 - 10 215 Total 431 944 - 431 944

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 209 -

7.3 Finance lease expenditure included in Expenditure for capital assets Note 2017/18 2016/17 R’000 R’000 Tangible assets

Machinery and equipment 20 896 15 904 Total 20 896 15 904

8. Unauthorised expenditure 8.1 Reconciliation of unauthorised expenditure

Note 2017/18 2016/17 R’000 R’000 Opening balance 123 628 54 765 Unauthorised expenditure – discovered in current year

122 754 68 863

Closing balance 246 382 123 628 Analysis of closing balance

Unauthorised expenditure awaiting authorisation 246 382 123 628 Unauthorised expenditure approved without funding and not derecognised

- -

Total 246 382 123 628

8.2 Analysis of unauthorised expenditure awaiting authorisation per economic classification

2017/18 2016/17 R’000 R’000 Capital - - Current 246 382 123 628 Transfers and subsidies - -

Total 246 382 123 628

8.3 Analysis of unauthorised expenditure awaiting authorisation per type

2017/18 2016/17 R’000 R’000 Unauthorised expenditure relating to overspending of the vote or a main division within a vote

246 382

123 628

Total 246 382 123 628

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 210 -

8.4 Details of unauthorised expenditure – current year Incident Disciplinary steps taken/criminal

proceedings 2017/18 R’000

Over-expenditure on Main Vote None 122 754 Total 122 754

8.5 Unauthorised expenditure split into current and non-current asset 2017/18 2016/17

Current Non-current

Total Current Non-current

Total

Details R’000 R’000 R’000 R’000 R’000 R’000 Over-expenditure on Main Vote

122 754 123 628 246 382 68 863 54 765 123 628

Total 122 754 123 628 246 382 68 863 54 765 123 628

9. Cash and cash equivalents Note 2017/18 2016/17 R’000 R’000 Cash on hand 5 5 Total 5 5

10. Prepayments and advances Note 2017/18 2016/17 R’000 R’000 Travel and subsistence 846 927 Total 846 927

11. Receivables 2017/18 2016/17

Current Non-current

Total Current Non-current

Total

Note

R’000 R’000 R’000 R’000 R’000 R’000

Claims recoverable

11.1

778 - 778 5 300 - 5 300

Recoverable expenditure

11.2 20 556 4 20 559 18 317 - 18 317

Other debtors

11.3 1 491 421 1 913 2 128 - 2 128

Total 22 825 425 23 250 25 745 - 25 45 11.1 Claims recoverable

Note 2017/18 2016/17 11 and Annex R’000 R’000

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 211 -

3 National departments 83 4 341 Provincial departments 695 959 Total 778 5 300

11.2 Recoverable expenditure (disallowance accounts) Note 2017/18 2016/17

11 R’000 R’000 Sal: Disallowance Acc 18 170 16 630 Sal: Tax Debt 2 001 1 687 GEHS Refund Control 333 - Salary Medical Aid 8 - Salary Pension Fund 47 - Total 20 559 18 317

11.3 Other debtors Note 2017/18 2016/17 11 R’000 R’000

Debt Account 1 913 2 128 Total 1 913 5. 128

11.4 Impairment of receivables Note 2017/18 2016/17 R’000 R’000 Estimate of impairment of receivables 11 354 7 940 Total 11 354 7 940

Impairment is in terms of the departmental debt management policy

12. Voted funds to be surrendered to the Revenue Fund Note 2017/18 2016/17 R’000 R’000 Opening balance 24 912 46 005 Transfer from statement of financial performance (110 186) (64 208) Add: Unauthorised expenditure for current year 8 122 754 68 863 Voted funds not requested/not received 1.1 (329) - Paid during the year (4 655) (25 748) Closing balance 32 496 24 912

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 212 -

13. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund Note 2017/18 2016/17 R’000 R’000 Opening balance 2 477 2 671 Transfer from Statement of Financial Performance - - Own revenue included in appropriation 9 639 8 957 Paid during the year (9 423) (9 151) Closing balance 2 693 2 477

14. Bank Overdraft Note 2017/18 2016/17 R’000 R’000 Consolidated Paymaster General Account 232 598 118 109 Total 232 598 118 109

15. Payables – current Note 2017/18 2016/17 R’000 R’000

Advances received 15.1 565 1 506 Clearing accounts 15.2 1 656 2 670 Total 2 221 4 176

15.1 Advances received Note 2017/18 2016/17

15 R’000 R’000 Other Institutions 565 1 506 Total 565 1 506

15.2 Clearing accounts Note 2017/18 2016/17

15 R’000 R’000 Description Salary ACB Recall 1 477 2 632 Salary Garnishee Order 33 12 Salary Housing - 6 Salary Disallowance Account - 6 Salary Income Tax 49 - Salary UIF 2 - Salary GEHS 85 - Salary Tax Debt 10 14 Total 1 656 2 670

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 213 -

16. Net cash flow available from operating activities Note 2017/18 2016/17 R’000 R’000 Net surplus/(deficit) as per Statement of Financial Performance

(110 186) (64 208)

Add back non cash/cash movements not deemed operating activities

457 610 399 673

(Increase)/decrease in receivables – current 2 495 (4 205) (Increase)/decrease in prepayments and advances 81 125 Increase/(decrease) in payables – current (1 955) (1 899) Proceeds from sale of capital assets - (350) Expenditure on capital assets 461 757 431 944 Surrenders to Revenue Fund (14 078) (34 899) Voted funds not requested/not received (329) - Own revenue included in appropriation 9 639 8 957 Net cash flow generated by operating activities 347 424 335 465

17. Reconciliation of cash and cash equivalents for cash flow purposes Note 2017/18 2016/17 R’000 R’000 Consolidated Paymaster General account (232 598) (118 109) Cash on hand 5 5 Total (232 593) (118 104)

18. Contingent liabilities and contingent assets 18.1 Contingent liabilities

Note 2017/18 2016/17 R’000 R’000 Liable to Nature Housing loan guarantees Employees Annex 3A 359 245 Claims against the department Annex 3B 119 438 55 632 Intergovernmental payables (unconfirmed balances)

Annex 5 804 856

Total 120 601 56 733

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 214 -

18.2 Contingent assets Note 2017/18 2016/17 R’000 R’000 Nature of contingent asset Trek-in-Panneelkloppers 80 80 Mr and Ms Besent - 29 Telkom 817 1 527 Employee benefit leave credits 468 568 MJ Matebese 32 - JT Moitsemang 42 - RG Bogacwi 42 - PC Sibeko 42 - L Kwes 42 - CC Martin 42 - Total 1 607 2 204 Contingent assets disclosed above include credits to be applied in the departments favour, claims for damages on departmental vehicles and recovery of training costs paid but were unattended. Note 2016/17 R’000 Nature of prior period error Relating to 2016/17 affecting the opening balance Implementation of prescribed interest rate (1 576) Total prior period errors (1 576)

19. Commitments Note 2017/18 2016/17 R’000 R’000 Current expenditure Approved and contracted 347 247 125 822 Approved but not yet contracted - - 347 247 125 822 Capital expenditure Approved and contracted 515 951 641 537 Approved but not yet contracted 69 464 332 204 585 415 973 741 Total Commitments 932 662 1 099 563

Inclusive in the total commitments is long term commitments relating to infrastructure projects and Learner Transport SLA commitments

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 215 -

20. Accruals and payables not recognised

20.1 Accruals 2017/18 2016/17 R’000 R’000 Listed by economic classification

30 Days 30+ Days Total Total Goods and services 11 808 2 489 14 297 54 985 Transfers and subsidies - - - 6 147 Capital assets 18 938 629 19 567 39 298 Total 30 746 3 118 33 864 100 430

Note 2017/18 2016/17 R’000 R’000 Listed by programme level Administration 8 251 16 162 Public ordinary school education 2 224 40 470 Public special school education 79 76 Early childhood development 32 451 Infrastructure development 17 330 34 262 Examination and education related services 5 948 9 009 Total 33 864 100 430

20.2 Payables not recognised 2017/18 2016/17 R’000 R’000 Listed by economic classification

30 Days 30+ Days Total Total Goods and services 10 542 24 845 35 387 252 Interest and rent on land - 42 42 - Transfers and subsidies 3 736 2 953 6 689 - Capital assets 5 602 4 864 10 466 9 739 Other 849 3 660 4 509 - Total 20 729 36 364 57 093 9 991

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 216 -

Note 2017/18 2016/17 R’000 R’000 Listed by programme level Administration 20 079 9 991 Public ordinary school education 23 855 - Public special school education 47 - Early childhood development 2 321 - Infrastructure development 4 505 - Examination and education related services 6 286 - Total 57 093 9 991

Note 2017/18 2016/17 Included in the above totals are the following: R’000 R’000 Confirmed balances with other departments Annex 5 310 252 Total 310 252

21. Employee benefits

Note 2017/18 2016/17 R’000 R’000 Leave entitlement 27 264 26 889 Service bonus (Thirteenth cheque) 133 735 124 926 Capped leave commitments 318 766 328 094 Other 45 367 33 716 Total 525 132 513 625

At this stage the department is not able to reliably measure the long term portion of the long service awards.

Negative leave balances for 88 officials amounting to R467 917.42 are not included in the leave entitlement amount disclosed for the current financial year.

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 217 -

22. Lease commitments

22.1 Operating leases

2017/18

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment

Total Not later than 1 year - - 8 474 331 8 805 Later than 1 year and not later than 5 years - - 2 209 - 2 209

Later than five years - - - - - Total lease commitments - - 10 683 331 11 014

2016/17

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment

Total Not later than 1 year - - 7 871 4 764 12 635 Later than 1 year and not later than 5 years - - 9 264 - 9 264

Later than five years - - - - - Total lease commitments - - 17 135 4 764 21 899 Material lease agreement included in this note relates to the building lease of Namakwa district office.

22.2 Finance leases

2017/18

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment

Total Not later than 1 year - - - 12 007 12 007 Later than 1 year and not later than 5 years - - - 16 072 16 072

Later than five years - - - - - Total lease commitments - - - 28 079 28 079

2016/17

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment

Total Not later than 1 year - - - 11 290 11 290 Later than 1 year and not later than 5 years - - - 8 135 8 135

Later than five years - - - - - Total lease commitments - - - 19 425 19 425

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 218 -

Material lease amount included in this note relates to fleet trading account managed by the Northern Cape Fleet Trading Entity.

23. Irregular expenditure 23.1 Reconciliation of irregular expenditure

Note 2017/18 2016/17 R’000 R’000 Opening balance 2 560 133 2 233 841 Prior period error - (18 588) As restated 2 560 133 2 215 253 Add: Irregular expenditure – relating to prior year - 21 464 Add: Irregular expenditure – relating to current year 229 006 323 416 Less: Amounts not condoned and not recoverable (1 129 995) - Closing balance 1 659 144 2 560 133

Analysis of awaiting condonation per age classification

Current year 229 006 323 416 Prior years 1 430 138 2 236 717 Total 1 659 144 2 560 133

Further instances of Irregular Expenditure that might have resulted from non-compliance with SCM processes are under investigation to determine the full extent of the amount.

23.2 Details of irregular expenditure – added current year (relating to current and prior

years)

Incident Disciplinary steps taken/criminal proceedings

2017/18 R’000

UIFW 4.2 - 1 No deviation on bid process >R500 000 None 75 749

UIFW 4.2 - 10 IDT None 106 951 UIFW 4.2 - 12 Expired Leases None 507 UIFW 4.2 - 2 b Min 3 Quotes for R10 000 to R200 000 None 691

UIFW 4.2 - 2 a Verbal quotes <R10 000 None 10

UIFW 4.2 - 9 Public Works None 38 436 UIFW 4.2 - 2 c Bidding process for >R500 000 None 6 662

Total 229 006

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 219 -

23.3 Details of irregular expenditure not recoverable (not condoned)

Incident Not condoned by (condoning authority)

2017/18 R’000

IDT National Treasury 1 041 296 Learner transport National Treasury 88 699 Total 1 129 995

23.4 Details of irregular expenditure under investigation (not included in main note)

Incident 2017/18 R’000

CSD tax clearance 1 123 Non-compliance payments 300 CIDB non compliance 2 791 Validity of deviation 435 SITA database non compliance 678 PPPFA non compliance 72 Local content 4 717 Deviation from procurement processes 2 186 Total 12 302

23.5 Prior period error Note 2016/17 R’000 Nature of prior period error Relating to 2016/17 affecting the opening balance (18 588) Projects where procurement was confirmed to be not irregular

(18 588)

- Total prior period errors (18 588)

23.6 Details of the non-compliance where an institution was not represented in a bid committee for contracts arranged by other institutions

Incident 2017/18 R’000

Northern Cape Public Works - SCM non-compliance 38 436 IDT - SCM non-compliance 106 951 Infrastructure Professional Service Providers 40 921 Total 186 308

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 220 -

24. Fruitless and wasteful expenditure 24.1 Reconciliation of fruitless and wasteful expenditure

Note 2017/18 2016/17 R’000 R’000 Opening balance 3 078 2 885 Fruitless and wasteful expenditure – relating to current year

149 193

Closing balance 3 227 3 078

24.2 Analysis of awaiting resolution per economic classification 2017/18 2016/17 R’000 R’000 Current 3 227 3 078 Total 3 227 3 078

24.3 Analysis of Current year’s (relating to current and prior years) fruitless and wasteful

expenditure Incident Disciplinary steps taken/criminal

proceedings 2017/18 R’000

UIFW 4.3 - 2 Where interests and/or penalties have been charged

None 119

Not honouring bookings None 30 Total 149

25. Related party transactions

All departments in the Northern Cape Province are related parties.

The Department occupies buildings for office space that is under the custodianship of the Department of Roads and Public Works @ Rnil rental. The Department of Roads and Public Works is also responsible for infrastructure procurement process for the Northern Cape Department of Education projects.

26. Key management personnel No. of

Individuals 2017/18 2016/17

R’000 R’000 Political office bearers (provide detail below) 1 1 920 1 902 Officials:

Level 15 to 16 2 3 590 3 216 Level 14 (incl. CFO if at a lower level) 10 10 972 10 174

Family members of key management personnel 18 8 389

6 297

Total 24 871 21 589

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 221 -

27. Movable Tangible Capital Assets

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Opening

balance Value

adjustments Additions Disposals Closing

Balance R’000 R’000 R’000 R’000 R’000 MACHINERY AND EQUIPMENT

110 920 - 14 755 2 214 123 461

Transport assets 11 468 - - - 11 468 Computer equipment 24 670 - 2 177 1 565 25 282 Furniture and office equipment 14 157 - 1 830 403 15 584 Other machinery and equipment 60 625 - 10 748 246 71 127 TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

110 920 - 14 755 2 214 123 461

Movable Tangible Capital Assets under investigation Number Value R’000 Included in the above total of the movable tangible capital assets per the asset register are assets that are under investigation:

Machinery and equipment 159 2 088

The assets under investigation include those where there is uncertainty on the existence of the asset as they are not allocated to custodians.

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 222 -

27.1 Additions ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Cash Non-cash (Capital

Work in Progress current

costs and finance lease

payments)

Received current, not paid

(Paid current year,

received prior year)

Total

R’000 R’000 R’000 R’000 R’000 MACHINERY AND EQUIPMENT

35 225 33 (20 896) 393 14 755

Transport assets 16 827 - (16 827) - - Computer equipment 1 822 33 - 322 2 177 Furniture and office equipment 1 830 - - - 1 830 Other machinery and equipment

14 746 - (4 069) 71 10 748

TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS

35 225 33 (20 896) 393 14 755

27.2 Disposals

DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018

Sold for cash

Non-cash disposal

Total disposals

Cash Received

Actual R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT - 2 214 2 214 - Transport assets - - - - Computer equipment - 1 565 1 565 - Furniture and office equipment - 403 403 - Other machinery and equipment - 246 246 - TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS

- 2 214 2 214 -

The "disposal" relates to the write-off of assets that were under investigation in the prior financial year. These were found to have not existed, the cause thereof was duplication during extra-ordinary receipting on LOGIS.

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 223 -

27.3 Movement for 2016/17 MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017 Opening

balance Prior

period error

Additions Disposals Closing Balance

R’000 R’000 R’000 R’000 R’000 MACHINERY AND EQUIPMENT

60 763 (26) 61 160 10 977 110 920

Transport assets 7 706 - 4 260 498 11 468 Computer equipment 27 196 (18) 3 696 6 204 24 670 Furniture and office equipment 15 214 (8) 1 726 2 775 14 157 Other machinery and equipment 10 647 - 51 478 1 500 60 625 TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

60 763 (26) 61 160 10 977 110 920

27.3.1 Prior period error

Note 2016/17 R’000 Nature of prior period error Relating to 2016/17 (affecting the opening balance)

(26)

Computer Equipment (18) Furniture and office equipment (8) Total prior period errors (26)

27.4 Minor assets

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2018

Specialised military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 Opening balance

- - - 22 508 - 22 508

Value adjustments

- - - - - -

Additions - - - 638 - 638 Disposals - - - 1 223 - 1 223 TOTAL MINOR ASSETS

- - - 21 923 - 21 923

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 224 -

Minor Capital Assets under investigation Number Value R’000 Included in the above total of the minor capital assets per the asset register are assets that are under investigation:

Machinery and equipment 451 704

The assets under investigations include those which there is uncertainty on the existence of the asset as they are not allocated to custodians.

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2017

Specialised military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 Opening balance

- - - 25 993 - 25 993

Prior period error

- - - - - -

Additions - - - 919 - 919 Disposals - - - (4 404) - (4 404) TOTAL MINOR ASSETS

- - - 22 508 - 22 508

27.5 Movable assets written off MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2018

Specialised military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 Assets written off

- - - 3 437 - 3 437

TOTAL MOVABLE ASSETS WRITTEN OFF

- - - 3 437 - 3 437

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 225 -

MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2017 Specialised

military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 Assets written off

- - - 8 850 - 8 850

TOTAL MOVABLE ASSETS WRITTEN OFF

- - - 8 850 - 8 850

Movable assets written off are those that were under investigation and identified to be non-existent due to erroneous receipting since inception of LOGIS.

28. Intangible Capital Assets MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Opening

balance Value

adjustments Additions Disposals Closing

Balance R’000 R’000 R’000 R’000 R’000 SOFTWARE 27 507 (328) - - 27 179 TOTAL INTANGIBLE CAPITAL ASSETS

27 507 (328) - - 27 179

Intangible Capital Assets under investigation Number Value R’000 Included in the above total of the intangible capital assets per the asset register are assets that are under investigation:

Software 2 31

The assets under investigations include those which there is uncertainty on the existence of the asset as they are not allocated to custodians.

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 226 -

28.1 Additions ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Cash Non-Cash (Develop-

ment work in

progress – current costs)

Received current

year, not paid (Paid

current year,

received prior year)

Total

R’000 R’000 R’000 R’000 R’000 SOFTWARE 9 411 - - (9 411) - TOTAL ADDITIONS TO INTANGIBLE CAPITAL ASSETS

9 411 - - (9 411) -

28.2 Movement for 2016/17 MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017 Opening

balance Prior

period error

Additions Disposals Closing Balance

R’000 R’000 R’000 R’000 R’000 SOFTWARE 27 749 - - (242) 27 507 TOTAL INTANGIBLE CAPITAL ASSETS

27 749 - - (242) 27 507

29. Immovable Tangible Capital Assets MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Opening

balance Value

adjustments Additions Disposals Closing

Balance R’000 R’000 R’000 R’000 BUILDINGS AND OTHER FIXED STRUCTURES

727 057 - 167 379 - 894 436

Dwellings - - - - Non-residential buildings 727 057 - 167 379 - 894 436 Other fixed structures - - - - TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS

727 057 - 167 379 - 894 436

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 227 -

The closing balance amount of R894 436 million consists of practical and final completed capital projects. The total final completed projects included in the balance amounts to R322 115 million of which R18 753 million relates to capital improvements projects constructed on land not owned by the Provincial Government. These private owned land improvements will not be subjected Section 42 transfer to Department of Public Works.

29.1 Additions

ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Cash Non-cash (Capital

Work in Progress current

costs and finance lease

payments)

Received current, not paid

(Paid current year,

received prior year)

Total

R’000 R’000 R’000 R’000 R’000 BUILDING AND OTHER FIXED STRUCTURES

417 119 167 379 (417 119) - 167 379

Dwellings - - - - - Non-residential buildings 417 119 167 379 (417 119) - 167 379 Other fixed structures - - - - - TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS

417 119 167 379 (417 119) - 167 379

29.2 Movement for 2016/17 MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017 Opening

balance Prior

period error

Additions Disposals Closing Balance

R’000 R’000 R’000 R’000 R’000 BUILDINGS AND OTHER FIXED STRUCTURES

647 576 22 782 302 455 (245 756) 727 057

Dwellings - - - - - Non-residential buildings 647 576 22 782 302 455 (245 756) 727 057 Other fixed structures - - - - - TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS

647 576 22 782 302 455 (245 756) 727 057

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 228 -

29.2.1 Prior period error Note 2016/17 R’000 Nature of prior period error Relating to 2016/17 affecting the opening balance 22 782 Projects values that were corrected 22 782 Total prior period errors 22 782

Prior period error of R22 782 million is that of projects’ values that were corrected and the amount of private land projects that were previously transferred to Department of Public Works.

29.3 Capital Work-in-progress

CAPITAL WORK-IN-PROGRESS AS AT 31 MARCH 2018

Note

Opening balance 1 April 2017

Current Year WIP

Ready for use

(Assets to the AR) / Contracts terminated

Closing balance

31 March 2018

Annexure 7 R’000 R’000 R’000 R’000 Heritage assets - - - - Buildings and other fixed structures

259 937 417 119 167 379 509 677

Machinery and equipment 6 174 - 6 174 - Intangible assets - - - - TOTAL 266 111 417 119 173 553 509 677

The WIP opening balance has been adjusted with 2 projects amounting to R2 469 million which was due to the previous year’s accruals amount not included in the prior year expenditure. Included in the Work-In-progress closing balance is an amount of R1 921 million relating to capital improvement projects.

Age analysis on ongoing projects

Number of projects 2017/18

Planned, Construction not started

Planned, Construction

started Total R’000

0 to 1 Year - 41 33 815 1 to 3 Years - 34 370 850 3 to 5 Years - 2 105 012 Longer than 5 Years - - -

TOTAL - 77 509 677

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 229 -

The two (2)projects that are longer than 5 years in capital work in progress relates to the construction of full service schools has been extended due to project scope change. The planned completion for these projects is during 2018/19 financial year.

Accruals and payables not recognised relating to Capital WIP

Note 2017/18 2016/17

R’000 R’000 There are 22 project not included in the WIP expenditure 14 348 - Total 14 348 - CAPITAL WORK-IN-PROGRESS AS AT 31 MARCH 2017

Note

Opening balance 1 April 2016

Prior period error

Current Year WIP

Ready for use

(Assets to the AR) ) / Contracts terminated

Closing balance

31 March 2017

Annexure 7 R’000 R’000 R’000 R’000 R’000 Buildings and other fixed structures

185 456 2 469 374 467 (302 455) 259 937

Machinery and equipment

35 508 - - (29 334) 6 174

Intangible assets

- - - - -

TOTAL 220 964 2 469 376 936 (331 789) 266 111

29.4 S42 Immovable assets Assets subjected to transfer in terms of S42 of the PFMA – 2017/18

Number of assets

Value of assets

R’000 BUILDINGS AND OTHER FIXED STRUCTURES

321 303 362

Dwellings - - Non-residential buildings 321 303 362 Other fixed structures TOTAL 321 303 362

The amount of R303 362 million are final completed projects ready for transfer to Department of Public Works in terms of PFMA section 42.

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 230 -

Assets subjected to transfer in terms of S42 of the PFMA – 2016/17

Number of assets

Value of assets

R’000 BUILDINGS AND OTHER FIXED STRUCTURES

277 226 889

Dwellings - - Non-residential buildings 277 226 889 Other fixed structures - - TOTAL 277 226 889

30. Principal-agent arrangements 30.1 Department acting as the principal

Fee paid 2017/18 2016/17 R’000 R’000 Independent Development Trust Management Fees 22 226 16 241 Gamagara Development Forum - 512 Maphalane Disability Trust - 1 238 John Taolo Gaetsewe Development Trust 689 820 Total 22 915 18 811

The department has entered into an agreement with Independent Development Trust (IDT), Gamagara Development Forum and John Taolo Gaetsewe Development Trust as an agent for procurement of infrastructure projects. The amount disclosed is management fee paid during the year.

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 231 -

31. Prior period errors

31.1 Correction of prior period errors Note Amount

before error correction

Prior period error

Restated Amount

2016/17 2016/17 2016/17 R’000 R’000 R’000 Assets: Movable Tangible Capital Assets 29 110 946 (26) 110 920 Immovable Tangible Capital Assets 31 704 275 22 782 727 057 Net effect 815 221 22 756 837 977 Note Amount

before error correction

Prior period error

Restated Amount

2016/17 2016/17 2016/17 R’000 R’000 R’000 Liabilities: Contingent Liabilities 18 55 631 (1 576) 54 055 Net effect 55 631 (1 576) 54 055

Note Amount before error correction

Prior period error

Restated Amount

2016/17 2016/17 2016/17 R’000 R’000 R’000 Other: Irregular Expenditure 23 2 233 841 (18 588) 2 215 253 Work in progress Anx

6 257 468 2 469 259 937

Net effect 2 491 309 (16 119) 2 475 190

DEPARTMENT OF EDUCATION VOTE 4

NOTES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 232 -

32. Inventories Note 2017/18 2016/17 Annexure 5 R’000 R’000 Opening balance 1 782 2 622 Add/(Less): Adjustments to prior year balances

-

-

Add: Additions/Purchases – Cash

72 537

27 700

Add: Additions - Non-cash - - (Less): Disposals - - (Less): Issues (72 976) (28 540) Add/(Less): Adjustments - - Closing balance 1 343 1 782 Included in the inventory is school furniture and equipment procured and distributed directly to schools i.e. ECD outdoor equipment, school furniture, tables and chairs

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PROVINCIAL DEPARTMENT OF EDUCATION VOTE 4

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 244 -

ANNEXURE 6 MOVEMENT IN CAPITAL WORK IN PROGRESS MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2018

Opening balance

Current Year Capital

WIP

Ready for use (Asset register) / Contract

terminated Closing balance

R’000 R’000 R’000 R’000 MACHINERY AND EQUIPMENT 6 174 - (6 174) - Other machinery and equipment 6 174 - (6 174) - BUILDINGS AND OTHER FIXED STRUCTURES 259 937 417 119 (167 379) 509 677 Non-residential buildings 259 937 417 119 (167 379) 509 677 TOTAL 266 111 417 119 (173 553) 509 677

Age analysis on ongoing projects

Number of projects 2017/18

Planned, Construction not started

Planned, Constructio

n started Total R’000

0 to 1 Year - 41 33 815 1 to 3 Years - 34 370 850 3 to 5 Years - 2 105 012 Longer than 5 Years - - - Total - 77 509 677

MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2017

Opening balance

Prior period error

Current Year Capital

WIP

Ready for use (Asset register) /

Contract terminated

Closing balance

R’000 R’000 R’000 R’000 R’000 MACHINERY AND EQUIPMENT 35 508 - - (29 334) 6 174 Other machinery and equipment 35 508 - - (29 334) 6 174 BUILDINGS AND OTHER FIXED STRUCTURES 185 456 2 469 374 467 (302 455) 259 937

Non-residential buildings 185 456 2 469 374 467 (302 455) 259 937 TOTAL 220 964 2 469 374 467 (331 789) 263 642

PROVINCIAL DEPARTMENT OF EDUCATION VOTE 4

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS

for the year ended 31 March 2018

- 245 -

ANNEXURE 7 INTER-ENTITY ADVANCES RECEIVED (note 21 AND note 22)

ENTITY

Confirmed balance outstanding

Unconfirmed balance outstanding TOTAL

31/03/2018 31/03/2017 31/03/2018 31/03/2017 31/03/2018 31/03/2017 R’000 R’000 R’000 R’000 R’000 R’000

OTHER ENTITIES Current De-Aar Solar 34 312 - - 34 312 Literacy Globeleq De-Aar Solar 105 136 - - 105 136

Droog Solar 56 230 - - 56 230 Literacy Globeleq Droog Solar 115 375 - - 115 375

Literacy Rooipoort 190 385 - - 190 385 SAASTA 64 68 - - 64 68 Subtotal 564 1 506 - - 564 1 506 TOTAL 564 1 506 - - 564 1 506 Current 564 1 506 - - 564 1 506 Non-current - - - - - -

NOTES

NOTES

NOTES

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