Volunteers – Transport briefing sessionGilles Bollinger

OD2019

Goal of the session

• Reminder of volonteer missions and useful links

• Tasks for info agent - transportation

• How does it works

• Planning

Volunteers - Mission

• Welcome

• Guide

• Provide info

• Orientate

• Respect

Safety first

Useful links to prepare yourselves

• Selection of photos and videos about CERN classified by topics https://home.cern/resources-topic

• LHC the guide – faq: https://home.cern/resources/brochure/accelerators/lhc-facts-and-figures

• https://home.cern/resources/faqs - Q & A on frequestly asked questions from the public (dangerous? how to visit? Future? God? Black holes?)

• CERN IT in 8 minutes - https://videos.cern.ch/record/1604210

• HiLumi Fact sheet: http://hilumilhc.web.cern.ch/sites/hilumilhc.web.cern.ch/files/HiLumiFactsheet_final.pdf

Open Days - Website and App

opendays.cern• Description of activities• Parking and shuttles• Safety-related information• FAQ

Download the public App!opendays.app.link/app

• Description of activities• Parking and shuttles• Safety-related information• Up-to-date information (waiting times)

Volunteers - Specific tools

• Sharepoint cern.ch/od2019/volunteers• Exhaustive general information for volunteers (access, parking,

food choices, roles, etc)

• Volunteers’ platform cern.ch/volunteers• Your personnal information (assignments, trainings, choice of

meals, size, co-volunteers, etc).

• Volunteers App

Your Site / Point Manager : Gilles Bollinger Tel 161088

• Responsible for your visit point

• Contact person in case of problems

• Provides you with specific information about your task (non exhaustive)

• time and location for arrival on the point

• specific circuit

• emergency evacuation plan

• break area, lockers, etc.

Your task ? Info agent

Welcome visitors, provide guidance and information about bus lines: stops, itineraries, waiting time, etc.

Where ? Located at the shuttle stop BU.019 - Line A Point 2 Alice

BU.006 - Line A Meyrin

BU.030 - Line B Prevessin

BU.031 - Line B SM18

BU.033 - Line D Meyrin

BU.021 - Line F Point 4 LHC

BU.010 - Line F Point 5 CMS

BU.022 - Line F Point 6 LHC

BU.027 - Line H Point 8 LHCb

BU.040 - Gate Prevessin

BU.167 - PR.23

BU.047 - ME.50

BU.153 - ME.64

Transport Inter sites

Transport Intra site

Transport Intra site

06/09/2019 10

Transport Map and parking – Inter sites

Shuttle schedules – inter sites

Ligne Site 1er

departure

Last

departure

Frequency

A Meyrin 8h30 19h10 30’

Alice 8h45 19h20

B Meyrin 8h30 19h10 30’

Prevessi

n

8h40 19h20

C Meyrin 8h20 19h00 20’

LHC4 8h50 19h25

D Meyrin 8h00 19h25 30’

Zymeysa 8h15 19h15

Ligne Site 1er

departure

Last

departure

Frequency

E Meyrin 8h20 19h20 20’

Palexpo 8h30 19h30

F Palexpo 8h00 18h40 15’

LHC4 8h50 19h10

G Gex 8h30 18h45 20’

LHC5 9h00 19h30

H Meyrin 8h30 18h45 30’

LHC8 9h00 19h30

Shuttle schedules – inter sites

06/09/2019 13

Transport Map – Intra site MEYRIN

Mini-train Meyrin EASTMini-train Meyrin WEST

06/09/2019 14

Transport Map – Intra site MEYRIN

06/09/2019 15

Transport Map – Intra site PREVESSIN

In addition an autonomous shuttle « showcase» will run with the

«standard» shuttle

06/09/2019 16

Transport Map – Intra site PREVESSIN

BU.019 - Line A Point 2 Alice

BU.006 - Line A Meyrin

BU.030 - Line B Prevessin

BU.031 - Line B SM18

BU.033 - Line D Meyrin

BU.021 - Line F Point 4 LHC

BU.010 - Line F Point 5 CMS

BU.022 - Line F Point 6 LHC

BU.027 - Line H Point 8 LHCb

BU.040 - Gate Prevessin

BU.167 - PR.23

BU.047 - ME.50

BU.153 - ME.64

Road closure

Horaires : 7:30AM to 7:30 PM

Info agent volunteers - Shifts

• Friday 13.09.2019 (CERNies afternoon)• 12h30-18h30

• Saturday 14.09.2019 • 07h30-13h30• 13h30-19h30

• Sunday 15.09.2019• 07h30-13h30• 13h30-19h30

Shift rotation = critical time

- Share good practices with your

replacement

- Task should keep on running (even with

less volunteers)

- Use the App to update waiting time if

you are understaffed for a little while

Info agent volunteers - Shifts

• Planning here attached (excel sheet)

• Info vest to be shared • Pass to the next volonteer

• Let it to the security guard at the end of the day

QUESTIONS