Property Professionalthe

VOLUME 26, ISSUE 6 WWW.NPMA.ORG ISSN-1072-2858

SENSITIVEPROPERTY

Managing

“How Sensitive is it?”

www.npma.org | 3

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CONTENTS

ADVERTISERS INDEX AssetSmart Inside Front Cover

NPMA National Education Seminar 6

Sunflower Systems 8

GP Consultants 15

NPMA Spring Education Seminar 23

Entire contents © Copyright 2014 by the National Property Management Association, Inc. All

rights reserved. Reproduction of the contents of The Property Professional in whole or in part

by photocopying, entry into a data retrieval system or any other means is strictly forbidden.

The Property Professional is published bimonthly by the National Property Management

Association, Inc. and is mailed third class. The articles, opinions and ideas expressed by

the authors are the sole responsibility of the contributors and do not imply an opinion

on the part of the officers or members of NPMA. Readers are advised that NPMA is not

responsible in any way, manner or form for these articles, opinions and ideas. Readers

are urged to exercise professional caution in undertaking any of the recommendations

or suggestions made by the authors. The NPMA magazine welcomes and encourages

contributions and suggestions from its readers. Editorial policy dictates the right to edit

or reject any material submitted for publication. Advertising rates will be quoted upon

request. Contact the National Office for information at 404-477-5811

POSTMASTER: Send change of address notices to Membership Coordinator, National

Office - NPMA, 3525 Piedmont Rd., Building 5, Suite 300, Atlanta, GA 30305. Phone:

404-477-5811; Fax: 404-240-0998. The Property Professional subscription is included

in the NPMA member’s annual dues. Non-member subscription rate is $35/year.

VOLUME 26, ISSUE 6

DEPARTMENTS/REPORTS 4 National Editor’s Message 5 National President’s Message 7 Special Interest Groups EXECUTIVE BOARD & DIRECTORS

5 National Executive Board 5 National Directors

13 PLANNING IS EVERYTHING – CAIMAN MRAP CONTRACT TERMINATION AND DIVESTITURE By Ron Regalado, CPPM

16 ARE GAS/FLARE GUNS WEAPONS?Compiled by Albert Green, CPPM, CF

18 START THE DISCUSSION: SHOULD LIVE ANIMALS BE TRACKED AS PERSONAL PROPERTY ASSETS?By Albert Green, CPPM, CF

22 SPINAL SURGICAL SETS, INDUSTRY USE AND CONTROL By Randy W. Rapin

24 BOOK REVIEW: “INVENTORY BEST PRACTICES”By Dr. Douglas N. Goetz, CPPM, CF, MIAM

26 JANUARY AND FEBRUARY NPMA COURSE SCHEDULE

EXCERPTED FROM A PRESENTATION

BY PAUL LEON, CPPM, TIM GILLIAM

AND EMMANUEL GAMBOA, CPPM

9 COVER STORY

SENSITIVEPROPERTY

Managing

“How Sensitive is it?”

4 | The Property Professional | Volume 26, Issue 6 www.npma.org | 5

NATIONAL EDITOR

At the end of the year, it is fitting to give thanks. Thanks for what we have, thanks for what we have achieved, and thanks for the people that helped us along the way. Again, we managed to make it through the year without running short of articles…although it was touch and go a couple of times, including this issue. We had 11

first-time contributors and again this year, one of them – Gary Hatfield –won the “Best Article of the Year” award. And the last item that I am thankful for is our new regular feature “Book Review” which has been initiated by our illustrious Editor Emeritus, Dr. Douglas N. Goetz, CPPM, CF, MIAM. Although Doug has started this feature, we welcome your participation by, in Doug’s words, “recommending texts that would be beneficial to Property and Asset Managers out there.” This is also the time of year to be joyful. We are able to take time off from counting inventory and instead take time to count and enjoy our blessings. Besides the obvious blessings of our homes and loved ones, we can reflect on audits we have passed, processes we have improved, and people we have mentored. We at The Property Professional welcomed a new member to our staff – Western Region Editor, Mr. Keith Record, CPPM, from the Great Salt Lake chapter. Additionally, we are extremely happy to announce that we are going back into print starting with the first issue of 2015! You will again be able to display The Property Professional on your conference tables and route it throughout your company so that others can see what important work that we do. Now we come to ‘promise’. I chose the word ‘Promise’ instead of ‘Resolution’ because we generally keep our promises and our resolutions are soon forgotten. I/we promise to provide you with useful, interesting articles and features concerning movement, process improvement, managing consumables, utilization, contract/agreement management and much more, if you promise to contribute articles. We want articles in all subjects, not just our themes. We have come to the end of 2014 with only one article in reserve; to an editor that is very scary. So bring joy to my heart and promise to submit an article and I will be eternally thankful. The staff of The Property Professional hopes that you and yours are healthy and happy throughout this holiday season. May you continue to develop in positive ways as asset managers and members of the NPMA family. For this edition, our feature article is “Managing Sensitive Property or “How Sensitive is it?”” by Paul Leon CPPM, Tim Gillian, and Emmanuel Gamboa CPPM. We also have “Planning is Everything – CAIMAN MRAP Contract Termination and Divestiture” by Ron Regalado CPPM, “Are Gas/Flare Guns Weapons?” and, “Start the Discussion: Should Live Animals be Tracked as Personal Property Assets?” by Albert Green, CPPM, CF, and finally “Spinal Surgical Sets, Industry Use and Control” by first time author Randy W. Rapin. Ladies and Gentlemen, I present Volume 26, Issue 6 of The Property Professional.

THANKS, JOY, AND PROMISE

NATIONAL PRESIDENT

When this issue of The Property Professional is published Christmas will be upon us. Everyone will be in a great rush to enjoy the holidays to the fullest. Having this special time with your family, loved ones, and friends is something that is looked forward to with great anticipation. It is also a time

of reflection, of fond childhood memories, and opportunities for giving to those in need. As I thought about my childhood, a special story came to mind that I have re-written with an inspirational message to give to the NPMA Foundation, hope you enjoy . . .

‘Twas the Evening Before the Conference . . .

‘Twas the evening before the Conference, when all through the halls,Not an employee was working, nor receiving phone calls,

I completed my to-do list, and processed all my files,And was anticipating the conference with hope and great smiles.

I began planning for the Conference several months ago,Only to learn my company had no travel dough.

Management acknowledged training was valuable for me,But budget cuts and overruns were all they could see.

Disappointment and discouragement was all that I felt,I considered all the blows that I was personally dealt,

Missing 100 workshops offered by experts in our profession,All the networking opportunities to answer any question.

So how am I able to still attend and receive this dream for me?To the NPMA Foundation I made my plea,

And because of generous giving year after year,Thank you very much to all who helped me grow in my career.

It is amazing to see members, Chapters, companies and sponsors giving of their own funds, holding fund raising events, spending hours seeking donations and making items for the annual fund raising events. So a big THANK YOU from all of the Foundation recipients who were given educational opportunities they would have otherwise missed. If you find you have some funds available for giving to help a professional colleague or organization this holiday season, please remember the NPMA Foundation! The link to our NPMA Foundation page on the website is:

www.npma.org/Donate.aspx

From the NPMA Executive Board and our Meeting Expectations staff we wish everyone a safe and happy holiday season; we look forward to a

very successful 2015 for our NPMA family.

NPMA EXECUTIVE BOARD

NATIONAL PRESIDENT: Marcia Whitson, CPPM, CF865-947-3047 mwhitson@npma.org

EXECUTIVE VICE PRESIDENT: Cinda Brockman, CPPM, CFTel: 858-361-4270 cbrockman@a2btracking.com

IMMEDIATE PAST PRESIDENT: Cheri Cross, CPPM, CF Tel: 865-574-6046 crosscl@tds.net

VICE PRESIDENT ADMINISTRATION: Ivonne Bachar, CPPM, CFTel: 650-723-9095 ibachar@stanford.edu

VICE PRESIDENT CERTIFICATION: Rosanne (Beth) Green, CPPM, CFTel: 321-751-9014 BethIvanGreen@cfl.rr.com

VICE PRESIDENT COMMUNICATIONS AND MARKETING: Jessica Dzara, CPPM Tel: 703-400-3170 jdzara@sunflowersystems.com

VICE PRESIDENT FINANCE: Brandon Kriner, CPPM, CFTel: 202-255-1085 bkriner@harris.com

VICE PRESIDENT MEMBERSHIP: Bob Mahaney, CPPS Tel: 713-745-9428 smahaney@mdanderson.org

VICE PRESIDENT PARLIAMENTARY PROCEDURES: Dr. Douglas Goetz, CPPM, CF Tel: 937-306-8372 dgoetz@att.net

VICE PRESIDENT PROFESSIONAL DEVELOPMENT: Cathy Seltzer, CPPM, CFTel: 703-227-2530 cathy.seltzer@tasc.com

VICE PRESIDENT CENTRAL REGION: Gary Quinn, CPPMTel: 575-415-3299 garycquinn@icloud.com

VICE PRESIDENT EASTERN REGION: Tara Miller, CPPM, CFTel: 321-867-8910 tara.s.miller@nasa.gov

VICE PRESIDENT WESTERN REGION: Robert Kaehler, CPPSTel: 925-209-0944 robert.kaehler@ascotassociates.com

NATIONAL DIRECTORS

CERTIFICATION GOVERNING BOARD CHAIR: William Beedle, CPPM, CF

COUNCIL OF FELLOWS: Pam McFarland, CPPM, CF

AWARDS PROGRAM AND COMMUNICATIONS: Kimberly Saeger, CPPS

CERTIFICATION: Iris Thompson, CPPM, CF

CHAPTER SUPPORT – EDUCATION: Kathy Baker, CPPA

HISTORICAL ARCHIVES: Nancy Chapman, CPPM, CF

JOB AWARENESS: Marlene Lynn, CPPM, CF

GROWTH & RETENTION: Sarah Wiebenson

SEMINARS: Mike Showers, CPPM

SPECIAL INTEREST GROUPS: Cheri Cross, CPPM, CF

FOUNDATION ADMINISTRATOR: Richard Wolfe, CPPM

FOUNDATION ASSISTANT ADMINISTRATOR: Cherrie Wolfe, CPPM

NATIONAL EDITOR-PROPERTY PROFESSIONAL: Billie Perchla, CPPM, CF

MANAGING EDITOR-PROPERTY PROFESSIONAL: Betsy Tucker, CPPA

‘TWAS THE EVENING BEFORE THE CONFERENCE . . .

NPMA NATIONAL OFFICE

3525 Piedmont Rd, Building 5, Suite 300 Atlanta, GA 30305Tel: 404-477-5811 Fax: 404-240-0998

NPMA NATIONAL OFFICE STAFF

ME PROGRAM MANAGER: Jennifer (Jen) Sanfordjsanford@meetingexpectations.com

MEMBERSHIP AND MARKETING SENIOR COORDINATOR: Carrie Tuttle membership@npma.org

CERTIFICATION AND EDUCATION SPECIALIST: Lisa Golden certification@npma.org

ACCOUNTING: Tenez Quarles tquarles@meetingexpectations.com

MEETING PLANNING: Maggie Nicholson mnicholson@meetingexpectations.com

MEETING PLANNING: Ashley Ferrell aferrell@meetingexpectations.com

THE PROPERTY PROFESSIONAL EDITORIAL TEAM

NATIONAL EDITOR: Billie Jo Perchla, CPPM, CF bjperchla@yahoo.com

MANAGING EDITOR: Betsy Tucker, CPPA

EDITOR EMERITUS: Dr. Douglas Goetz, CPPM, CF dgoetz@att.net

CENTRAL REGION EDITOR: Barbara Bays, CPPM babays@sandia.gov

EASTERN REGION EDITOR: Toby V. Bell, CPPM tvbell@fs.fed.us

WESTERN REGION EDITOR: Keith Record, CPPM keith.c.record@L-3com

6 | The Property Professional | Volume 26, Issue 6 www.npma.org | 7 www.npma.org | 6

AWARD WINNERS2013 NPMA Top 4

NATIONAL EDUCATION SEMINAR

AUGUST 10 –13, 2015OMNI FORT WORTH

2015

savethedate

www.npmaconferences.org

CHAPTER OFFICERS

Bob Mahaney, CPPS

CONTRACT PROPERTY

Brian Thompson, CPPM, CF

& Monty Spicer, CPPM, CF

DOE/NNSA & CONTRACTORS

Cheri Cross, CPPM, CF

ELECTRONIC STEWARDSHIP

Ronnie Sparks, CPPM

EXCESS PROPERTY & DISPOSITION

Connie Dagley, CPPS

FEDERAL PROPERTY MANAGEMENT

Luis Mora, CPPM

HOSPITALS & MEDICAL FACILITIES

Marsha Campbell, CPPM, CF

NASA & CONTRACTORS

Mike Showers, CPPM

PROPERTY INVENTORY

MANAGEMENT

Jim Crews, CPPM

STATE & LOCAL GOVERNMENT

Scott Pepperman

SUBCONTRACTOR-HELD PROPERTY

Pam McFarland, CPPM, CF

UID

Pat Jacklets, CPPM, CF

& Dan Tully, CPPM

UNIVERSITY, COLLEGE

& OTHER NON-PROFITS

Bob Mahaney, CPPS

SIGS AND THEIR CHAIRPERSONS

SPECIAL INTEREST GROUPS (SIGS)

Got Questions?

Spotlight on the UCNP SIG The University, Colleges and Other Non-Profits (UCNP) SIG provides the largest networking forum of higher education peers exploring the latest voluntary consensus standards, best practices, financial considerations and operational efficiencies associated with property acquired and used by leading educational institutions. To review discussion forum topics and join the UCNP SIG visit our website http://npma-sig.ning.com/. NPMA SIGs provide valuable professional connections to:

• Share common interests, • Participate in discussions, • Tap into knowledge and expertise, • Research solutions, and • Learn about or share issues, trends and best

practices

Joining is voluntary and free to NPMA members, and you may belong to as many SIGs as you want.  To join a Special Interest Group (SIG) and participate in the online forums, go to http://sigs.npma.org. There you will also find instructions on how to access the online forums.

You can start right now!

Join NPMA SIGs to be part of a professional community that advances knowledge, as well as leadership, and provides the tools, resources, and opportunities to enhance and support your professional performance.

www.npma.org | 9

In the field of Asset Management, managing general purpose equipment or material or capital assets has its challenges. Managing Sensitive property has some very unique challenges, and those actions account for increased control of asset management in every element and process of asset or inventory management. Many of us deal with sensitive property in one form or another; here are a few examples of items or areas where sensitive property may occur:

• Personal information;• Computer security;• Engineering/technical writing and drawing;• Weapons/ammunition;• High-cost easily pilfered equipment;• Medical records/patient information; and• Agricultural products, to include proteins and pesticides. As you can see this list can go on and on and has quite a bit of depth and breadth to it.

STATISTICS ON OFFICE AND

CORPORATE/INDUSTRY THEFT

Office and corporate/industry theft is more than just paper clips and pens. Major companies and organizations see a 7% loss in annual revenues as a result of theft and 27% of large business organizations are reporting an increase in theft. Records from 2008 show over $994 billion in business/corporate fraud in the US, which includes the theft of sensitive property. The data shows that men are a slightly greater risk than women; specifically the ratio is that men commit 59.1% of the theft while women commit 40.9%. If we go even further with this data analysis, 37.1% of total fraud is committed by management and 29% of employees have had IDEAS (what we could typify as intellectual property) stolen at work. The education level of these thieves is 34% high school graduates, 21% have some college, 34% have a bachelor’s degree, and 11% have a postgraduate degree. And, if you are interested in how long it takes BEFORE these thefts are discovered: two years is the average time office fraud lasts before being detected.

EXCERPTED FROM A PRESENTATION BY PAUL LEON, CPPM, TIM GILLIAM AND EMMANUEL GAMBOA, CPPM

ALL FROM THE TIDEWATER CHAPTER

COVER STORY

“How Sensitive is it?”

SENSITIVEPROPERTY

Managing

10 | The Property Professional | Volume 26, Issue 6 www.npma.org | 11

REGULATORY DEFINITIONS

FOR SENSITIVE PROPERTY

Many of us deal with regulatory requirements based upon the work we do, e.g., contracts or military applications or medical facilities. The Federal Acquisition Regulation (FAR) defines Sensitive property at FAR 45.101. It means “property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.” The Department of Defense provides additional regulatory guidance for numerous sensitive items including “Sensitive Conventional Arms, Ammunition, And Explosives” as well as sensitive “information.” Ships at Sea Sensitive Property includes ammunition, binoculars, night vision devices, video cameras, hand-held radios and hand-held maxibeam spotlights.

Medical Sensitive Property. No other area of “Sensitive Property” is more obvious than in the Medical Arts Industry. Patient records, medications, radiation producing equipment, needles, cameras and imaging systems, and ALL records provide a tough job for any property administrator. The Veterans Administration, in VA Handbook 7002/1, defines sensitive property as, “property, regardless of acquisition cost, that by its nature, is subject to theft, loss, conversion to personal use, or for some other reason, must be subjected to more stringent controls than other property (see Part 8, Inventory of Equipment in Use for a listing of sensitive items).”

SOME AREAS OF THE ASSET

MANAGEMENT LIFE CYCLE

WHERE SENSITIVE PROPERTY

NEEDS TO BE ADDRESSED:

• Property inventories and accountability logs;• Property tags, numeric, barcoded, attached to property;• Frequent routine inventories;• Spot unscheduled inventories;• Education regarding the importance of property safeguarding;• Established procedures outlined by federal, state, organizational policies;• Administrative standard procedures

SENSITIVE PROPERTY

INVENTORY PLAN:

If you ARE involved with a sensitive property inventory plan, here are a few items to keep in mind:• Training: • Set goals and monitor the results• Device records that include details; some items that prove helpful: • Photographs; • Location; • Sub-custody signature receipt records for all sensitive property.

• Keep it simple to operate and keep this system current

STANDARDIZED TAG PROGRAMS:

If you are dealing with Government property, then there are very specific requirements for tagging and identification which are probably spelled out in your contract. However, some requirements are applicable in all environments:• Keep it simple;• Use photographs to illustrate placement of the designed tag;

• Do everything possible to ensure tag is tamper-proof;• Ensure visibility of attached tag. Because this process, to some extent, applies

to ALL inventory managers, know your specific organizational instructions and the regulations that apply to the management of all SENSITIVE PROPERTY in your control.

The Federal Bureau of Investigation’s Control over Weapons and Laptop Computers

A Case Study for the Inventory of Sensitive Equipment

OR A really bad day at the office.

By DAVID JOHNSTON Published: July 18, 2001 Follow the link to read the entire article where an F.B.I. Check Finds Laptops And Weapons Are Missingwww.nytimes.com/2001/07/18/us/fbi-check-finds-laptops-and-weapons-are-missing.html. In addition you can find the Office of Inspector General’s report, Report No. 02-27, dated August 2002, at www.justice.gov/oig/reports/FBI/a0227/exec.htm. Below is a synopsis of the report! In March 2001, the Office of the Inspector General (OIG) audited the Immigration and Naturalization Service’s (INS) management of its property and found, among other things, that the INS did not have adequate controls over weapons and computers. In particular, the audit noted that INS had categorized more than 500 weapons as lost, missing, or stolen. The Federal Bureau of Investigation reported the loss of 445 weapons (including 351 functional weapons and 94 inoperable training weapons) and 184 laptop computers from its inventory. In June 2001, the FBI initiated an inventory of its accountable property that, at its conclusion on March 31, 2002, revealed a total of 581 missing weapons (including 423 functional weapons and 158 inoperable training weapons) and 310 missing laptop computers.

FBI WEAPONS

The number of functional weapons reported missing during this review period amount to less than one-half of one percent of the FBI’s current inventory of weapons. However, the significance of these losses is not measured in numbers but rather in the sensitive

nature of the missing property. Whenever an agency loses weapons, there is risk of harm to the public.

FBI LAPTOP COMPUTERS

The 317 laptop computers reported missing during the review period equate to approximately 2 percent of the FBI’s current inventory. The loss of these items is significant because of the sensitive nature of the missing property; this loss could compromise national security or jeopardize ongoing investigations. Until March 9, 2001, FBI policy did not even require reporting the loss of laptop computers to OPR. Moreover, the FBI could not tell whether 224 of the 317 missing laptop computers (71 percent) were lost or stolen; the FBI reported merely that they could not be located.

THE OIG’S CONCLUSIONS

In response to our August 2002 audit, the FBI has taken steps to address weaknesses in physical inventories and reconciling weapons and laptop computers to the financial system. However, we identified continuing weaknesses in several areas. Specifically, the FBI failed to adequately: (1) maintain records on how many of its laptop computers were authorized to process NSI; (2) improve its documentation of the disposal of excess laptop computers and hard drives to ensure that all sensitive or classified information had been sanitized prior to disposal; (3) report weapon and laptop losses to the DOJ; and (4) ensure that property is recovered from employees before they leave FBI service. Therefore, we make several recommendations for the FBI to improve its management of weapons and laptop computers.

12 | The Property Professional | Volume 26, Issue 6 www.npma.org | 13

THE OIG’S

RECOMMENDATIONS

We recommend that the FBI: • Maintain and submit complete, accurate, and timely reports to the DOJ CIO containing all appropriate FBI laptops authorized to process classified information;• Improve the documentation supporting the destruction of excess laptop computers and hard drives;• Revise its guidance regarding when field offices can degauss their own hard drives;• Submit complete, accurate, and timely semiannual reports to the DOJ Security Officer JMD, FASS;• Submit complete, accurate, and timely incident reports summarizing the loss of appropriate FBI laptop computers to the DOJCERT, as required;• Strengthen the exit processing for departing employees to ensure that all weapons, laptops, and other issued property is returned to the FBI. The management of “Sensitive property”, because of its potential risk to the health, safety and welfare of the general public, must be seriously considered by all parties involved. We strongly encourage the Property and Asset Professional to review their processes and procedures in managing and controlling these assets!

The Caiman Mine Resistant Ambush Protected (MRAP) vehicle is one of the military’s solutions to address the improvised explosive device threat in both Iraq and Afghanistan. Last year, the Army made a decision to divest itself of the Caiman version of MRAP, and dispose of the MRAPs and all associated material and equipment at BAE systems, Sealy Texas. The BAE Systems MRAP production contract was terminated in May, 2013. This divestiture focused on four value areas that became program goals, i.e. better buying power, value engineering, cost savings and cost avoidance.1 These four value areas were driven by four outcomes or efforts, i.e. internal transfers, external reutilization, foreign military sales/long-term storage and demilitarization/disposal. In October, 2013, thousands of line items, including Government furnished material (GFM), Government furnished equipment (GFE), completed vehicles and in process vehicles had to be processed through the plant clearance process. In addition, disposition of these items had to be accelerated to remove all items from the BAE facility due to a complete plant closure on 30 June, 2014. The project team had a very narrow 9-month window to accomplish the required tasks. The project required extensive and effective coordination and collaboration across four Federal agencies: General Services Administration (GSA), the US Army, Defense Logistics Agency Disposition Services (DLA-DS) and Defense Contract Management Agency (DCMA). The contractor, BAE Systems, provided excellent support throughout the project, allowing all program milestones to be met, as scheduled. “Despite a compact nine-month timeline, the DCMA Caiman MRAP project team, in conjunction with the Army Project Office for MRAP, GSA and

DLA-DS, met or exceeded all program goals. DCMA leadership credited their personnel’s dedication to teamwork and tireless pursuit of excellence for the program’s success.” 2

FIGURE 1

Several DCMA Dallas and DCMA Business Operations Center, Termination, Property and Plant Clearance Group team members provided key support to the Army Project Office (APO) Divestiture Team to ensure all items requiring internal transfer, external reutilization and demilitarization/disposal were processed on time and with the highest benefit to the U.S. Government (Figure 1). As a result, over $604.9 million in Government-owned property was reutilized, as follows:

PLANNING IS EVERYTHING – CAIMAN MRAP Contract Termination and DivestitureRON REGALADO, CPPM, NORTH TEXAS CHAPTER The views expressed herein are those of the author and

do not necessarily reflect the views of the Department of Defense or the Defense Contract Management Agency.

BIOGRAPHY

Paul Leon, CPPM, Maersk Line, Limited: Paul Leon, in CPPM, Maersk Line, Limited: Formerly a Navy Supply Officer’s “brat”, Boy Scout troop quarter-master, civilian mariner, Yeoman storekeeper, Supply Officer; Property Administrator, and now the senior Property Administrator for MLL, a world traveler, scuba-diver, accomplished cook and forever a student who loves life, liberty and the pursuit of happiness; studied at Tidewater Community College, Old Dominion University, both in Virginia, and the US Navy Supply Corp Officer’s School in Athens, Georgia; presently owns and lives in the home his folks originally bought in 1971 in Virginia Beach, Va., and works in downtown Norfolk; active in the Civic League as the representative to the Virginia Beach Civic Council Organization, and in NPMA as the Tidewater Chapter NES delegate and web-master; has two cats, Little Boy and Little Girl, brother and sister, who run his life and his home; loves gin martinis!

Tim Gilliam: Tim retired from the U.S. Navy, as Command Master Chief, Surface Warfare, onboard USS Mount Whitney, September of 1993. After leaving the Navy, he was employed by Defense Logistics Agency at the (formerly named), Defense Reutilization Marketing Office, (DRMO), Norfolk VA., providing logistics service and support for 4 years. Currently with Liquidity Services, Inc., where he has served as Warehouse Manager (Norfolk, VA), Mid Atlantic Zone Manager, Marketing Merchandising Specialist, and Director Client Services, prior to his current role. Tim joined the NPMA in February 2010. Tim, a 2014 Outstanding Member, is President Elect for the Tidewater Chapter and is currently serving as a National Delegate. He works as Imaging Manager for Liquidity Services, Inc. His small team is responsible for the production of all video and still images produced by the company. Over 1 million still images and 100,000 videos are produced by his group each year. He and his wife, Beverley, of 27 years reside in the small coastal community of Knotts Island, NC, 30 miles south of metro Virginia Beach, VA.

Emmanuel Gamboa, CPPM: Emmanuel was born on October 28, 1954 and was raised in the beautiful island of Philippines. In January 1974, he entered the US military and joined the Navy out of Subic Bay, Philippines, where he served honorably for twenty-five years and retired as a Senior Chief Logistics Specialist. He is currently an active member of the Vietnam Veterans of America (VVA); an association he is dearly proud of joining. Immediately upon retirement from the US Navy, Emmanuel was hired by his current employer, Maersk Line Limited, as a Property Administrator. He earned his Associate’s Degree in accounting in 2004 from Tidewater Community College in Virginia Beach, VA. He joined the NPMA in 2005, and is currently the treasurer for the Tidewater Chapter. Emmanuel and his beautiful wife, Anatalie, currently live in Virginia Beach, VA. He has two grown children from a previous marriage. During spare time, he sings and plays in a band where they perform several “gigs” a month throughout the Tidewater area. He loves reading books and watching sports on TV. He loves to travel and has visited more than 50 countries and 100 cities world-wide.

14 | The Property Professional | Volume 26, Issue 6 www.npma.org | 15

1. Donations, $1.7M;

2. Internal reutilization to US Army Inventory Control Points, $55M;

3. Internal reutilization via long term storage at Sierra Army Depot, awaiting future Foreign Military Sales (FMS), $182.5M;

4. External transfers/reutilization to Federal, State and Local Law Enforcement, $365.7M

In addition to the items reutilized, the Caiman MRAP Project team was able to generate over $1.1M in sales proceeds which were collected and posted to the contract via www.pay.gov. The sales proceeds will be used to offset the BAE Systems contract termination claim. All aspects of the property disposition on this project were, in the words of Kim Doner and David Robbins, aimed at reuse: Utilization is reuse; Donation is reuse; and Sale is reuse. This allowed the project team to “keep the property out of the waste stream,” thus saving the taxpayer and the warfighter over $604M in recycled and reused property.3 A large number of Caiman trucks were reutilized through the Defense Logistics Agency for local Law Enforcement agencies across the United States. Vehicles were picked up “as is / where is” with the receiving agencies funding transportation. Additional vehicle parts provided included seats and tire/wheel assemblies. The total value of this external reutilization was $365.7M.

The Department of Defense acquisition life cycle covers five major phases, with asset disposal falling under the final phase, Operations and Support. The MRAP program was required to execute the Sustainment and Disposal effort of this life cycle phase concurrently. (Source: DoDI 5000.02). See Figure 2.

FIGURE 2

Some of the key enablers that helped to make this project a success include:

1. Creative, innovative and predictive thought and planning by the project team;

2. Harvesting of truck components for reutilization on other platforms;

3. Continuous and effective screening by the Army Project Office logistics personnel for use on other platforms;

4. Downgrading of Demilitarization Codes by the DLA Coding Office for items to be sold;

5. Effective use of Government web sites: www.fbo.gov for sales and www.pay.gov for sales proceeds.

BIOGRAPHY

Ron Regalado is a Plant Clearance Officer with the Defense Contract Management Agency. Ron has over eleven years’

service in the Department of Defense, with the U.S. Navy, the Defense Logistics Agency and the Defense Contract

Management Agency.

ENDNOTES

1 Frank Kendall, Undersecretary of Defense, Memorandum for Defense Acquisition Workforce, Better Buying Power 2.0,

dated November 13, 2012,

2 DCMA Dallas, DCMA Express Newsletter article, dated August 13, 2014, “DCMA Dallas and AQ Business Operations

Center strike billion dollar solution”,

3 Kim Doner, David Robbins, NPMA Property Professional article, “Going Green in the Federal Government” Volume 22,

Issue 2, April/May 2010

16 | The Property Professional | Volume 26, Issue 6 www.npma.org | 17

It depends on how you use the gas/flare guns! 37/38 mm gas/flare guns using “anti-personnel type ammunition,” as defined by the Bureau of Alcohol, Tobacco and Firearms (ATF), “it clearly becomes an instrument of offensive or defensive combat and is capable of use as a weapon.”

What is “anti-personnel type ammunition”? ATF defines anti-personnel type ammunition as consisting of cartridges containing wood pellets, rubber pellets or balls, and bean bags. Gas/flare guns having a bore diameter of greater than one-half inch, fire a projectile by the means of an explosive, and when possessed with “anti-personnel” ammunition, are capable of use as weapons, the combination of the gas/flare gun and “anti-personnel” ammunition is a ‘destructive device’ as defined by Gun Control Act (GCA), 18 U.S.C., Chapter 44, and the national Firearms Act (NFA), 26 U.S.C. Chapter 53.

What is a destructive device? Section 584(f ), Title 26, United States Code, classifies certain weapons as “destructive devices” which are subject to the registration and tax provisions of the Acts provided above. Section 5845(f )(2) provides the following: Destructive device – The term “destructive device” means (2) any type of weapon by whatever name known which will, or which may be readily converted to, expel a projectile by the action of an explosive or other propellant, the barrel or barrels of which have a bore of more than one-half inch in diameter, except a shotgun or shotgun shell which the Secretary or his designate finds in generally recognized as particularly suitable for sporting purposes…” There’s more information you need to know. Gas/flare guns possessing anti-personnel ammunition must be identified as required by law and regulations (27

C.F.R. Sections 178.92 and 179.102), including a serial number. Some civilian and military/law enforcement examples: • Civilian ammunition includes flares, smoke and other pyrotechnic rounds.

o Flares and Comets can travel 400+ feet. o Aerial Bombs (AKA Breakers, Bird Bombs and Mortars) can travel 100+ feet and then explode with a bright flash and loud report.o Smoke Loads produce hundreds of cubic feet of dense smoke in vibrant colors.

• Military/Law Enforcemento Rounds include ammunition loaded with rubber projectiles and various noxious gasses. These rounds are strictly controlled and are not available on the civilian market without special license.o Military officers and law enforcement officers are permitted possession of such 37/38 gas/flare guns and/or destructive devices.

TRANSFERRING GAS/FLARE

GUNS

§ 5853 states transfers are tax exempt when made available to certain governmental entities. A firearm may be transferred without the payment of the transfer tax imposed by section 5811 to any State, possession of the United States, any political subdivision thereof, or any official police organization of such a government entity engaged in criminal investigations. 26 U.S.C. § 5861(d) states that it is unlawful to receive or possess an NFA firearm which is not registered in the National Firearms Registration and Transfer Record. Violation of the cited section by an individual is a felony subject to a maximum penalty of 5 years imprisonment

Are Gas/Flare Guns Weapons?COMPILED BY ALBERT GREEN, CPPM, CF, FROM VARIOUS SOURCES

and/or a fine of $250,000. In the case of a violation by an organization, the maximum penalty is a $500,000 fine. In addition, 18 U.S.C. § 2 provides that a person who knowingly aids and abets another person in the commission of an offense is also responsible for the offense. Thus, the sale of components in violation of § 5861(d) may place the seller in violation of 18 U.S.C. § 2, as well. Note that the possession of a ‘destructive device’ is also restricted or banned by some local and state laws. Therefore, it is very important to check your local and state laws.

So are there gas/flare guns that are not considered weapons? The answer is yes. Referring to “Section 5845( f )(3) excludes from the term ‘destructive device’ any device which is neither designed or redesigned for use as a weapon and any device, although originally designed for use as a weapon, which is redesigned for use as a signaling, pyrotechnic, line throwing, safety, or similar device.”

TEST: DO YOU KNOW THE ANSWER?

The flare gun picture below is used for boat safety. The question is should it be classified as a destructive device?

Answer:

It depends! Who and what uses the flare gun? Should you measure the diameter of the barrel? Is it used on a boat by law enforcement?

Not a simple answer.

37MM FLARE LAUNCHER

REFERENCES

Information sources contained in this article can be found at:

www.atf.gov/content/1995-3-%E2%80%93-3738-mm-gasflare-guns-anti-personnel-ammunition-are-defined-nfa-weapons

The National Firearms Act. Title 26 United States Code, Chapter 53, Internal Revenue Code.

www.atf.gov/files/publications/download/p/atf-p-5320-8/atf-p-5320-8-appendix-a.pdf

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Just recently, I was asked if field offices should be using work orders to track the maintenance and upkeep for live animals, such as veterinarian fees, food, shelter, etc. I thought that was a great question! To understand what was prompting the question and to get some sort of impact, I next processed a property inventory report on live animals using the federal supply class of 8820. What I discovered listed on the inventory report was police canines, police horses, and mules. Live animals were already being accounted for in the official personal property management system. Looking over the list, I further discovered that most of the live animals had their own names and the police canines had microchips implanted with these numbers, which were also on the property record. My next thought was

how our organizations were disposing of these live animals when they were either no longer healthy or ready for retirement. At this point is where I decided to research what the federal statutes were and if there was any recent legislation on police canines, horses and mules. Typical processes apply to the disposal of non-human primates, but transfer, donation, and sale documents must address appropriate uses of non-human primates per 42 CFR 71; such as, Scientific Research, Education, and Exhibition.

What is the disposition of police canines? Under 40 U.S.C. 555, when the canine is no longer needed for law enforcement duties, you may donate the canine to an individual who has experience handling canines in the performance of those official duties.

What are the disposition methods for unfit horses and mules? Subject to applicable regulations and under 40 U.S. Code Section 1308, division C (except sections 3302, 3501 (b), 3509, 3906, 4710, and 4711) of subtitle I of title 41, horses and mules, belonging to the Federal Government, which have become unfit for service may be destroyed or put out to pasture; either on pastures belonging to the Government or those belonging to financially sound and reputable humane organizations whose facilities permit them to care for the horses and mules during the remainder of their natural lives, at no cost to the Government.

Start the Discussion:

Should Live Animals Be Tracked as Personal Property Assets?BY ALBERT GREEN, CPPM, CF, FEDERAL CENTER CHAPTER

HISTORY OF DOGS AND OTHER

ANIMALS

Since Roman times humans have used canines for security and hunting. The Romans and the Spanish conquistadors used dogs in times of war. More recently, the British, German and American military forces have benefited from canine/soldier teams. During wartime, dogs were trained for certain important roles: sentry dog, scout or patrol dog, messenger dog, or mine dog. Approximately 1,500 dogs were used as sentries in the Korean War, and during the Vietnam War, American troops used dogs to clear caves and tunnels of the Vietcong, as well as to find booby traps and land mines. After the wars, the dogs were rehabilitated and returned to the people who loaned them to the military.” Source: www.dogsforlawenforcement.org/police-canines-in-history.html Other animals that have been used in the past for defensive and offensive capabilities include: guard dogs, war elephants, military and law enforcement horses and mules, dolphins, and homing pigeons. In some areas, working animals receive additional legal rights. One example being police canines, “which are often afforded additional protections and the same memorial services as human officers.” Source: http://en.wikipedia.org/wiki/Working_animal

ANIMAL WELFARE ACT

Many organizations have policies that provide guidance on procedures for animal care and use programs that are managed in accordance with the Animal Welfare Act, (Title 9). It is policy to implement the institutional policies and responsibilities as set forth in the Guide for the Care and Use of Laboratory Animals. The Institutional Animal care and Use Committee (IACUC) oversees and evaluates animal programs, procedures, and facilities to ensure they are consistent with recommendations in the Guide, the Animal Welfare Regulations (50CFR1985), and Public Health Service policy. Detailed information about the IACUC can be found in the National Institutes of Health Publication No. 92-3415, http://grants.nih.gov/grants/olaw/GuideBook.pdf

ANIMAL CARE

Handlers are personally responsible for the daily care and feeding of their animals which includes: maintenance and cleaning of the shelter and yard area where the animal is housed; provision of food, water, and general diet maintenance; grooming on a daily basis or more often as required by weather, working conditions, or other factors; and daily exercise. When the handler is unable to perform these duties due to illness, injury or leave, another handler may be assigned to temporarily care for the animal, or the animal may be housed with a secure care provider. Costs for food and equipment are covered by the organization.

20 | The Property Professional | Volume 26, Issue 6 www.npma.org | 21

FIGURE 3

Handlers should always make their animals available to a licensed veterinarian for an annual physical examination to include head to tail visual inspection, blood scan, dental cleaning, and required immunizations.

ADOPTION

“Retired police canines are not generally available for adoption. Many continue to live with the families of the officers to whom they were assigned. Rarely, with patience and persistence, you may find an opportunity to adopt a police dog. Your chances are better if you look for a dog that started training as a police dog but was released from the program.” Source: http://www.dailypuppy.com/articles/how-to-adopt-retired-police-dogs_1349.html

USING FREEZE MARKS TO

IDENTIFY WILD HORSES AND

BURROS

Some organizations use freeze marking to identify wild horses and burros that have been gathered from the public rangelands because of overpopulation. Freeze marking is a permanent, unalterable, and painless way to identify each horse. The mark follows the International Alpha Angle System, which uses a series of angles and alpha-symbols that cannot be altered. The mark contains the registering organization, year of birth, and registration number. The technique is simple and completely painless to the animal. The left side of the neck is shaved and washed with alcohol, and the symbols are applied with an iron chilled in liquid nitrogen. The hair at the site of the mark will grow back white and show the identification number. The following graph illustrates how to read a freeze mark. Source: www.blm.gov/wo/st/en/prog/whbprogram/adoption_program/freezemarks.html

PUBLIC LAWS

Public Law 106-446, to amend title 10, United States Code of Federal Regulations, to facilitate the adoption of retired military working dogs by law enforcement agencies, former handlers of these dogs, and other persons capable of caring for these dogs. Title 49, Transportation, Section 80502 (b) defines transporting animals, unloading, feeding, watering, and rest.

QUESTION: SHOULD LIVE ANIMALS

BE TRACKED AS PERSONAL

PROPERTY ASSETS? ANSWER: YES!

5 CFR 2635.704 (a), Use of Government Property states the following: Government property includes any form of real or personal property in which the Government has ownership, leasehold, or other property interest as well as any right or other intangible interest that is purchased with Government funds, including the services of contractor personnel. The key is purchased with Government funds! Now the discussion begins!

OH! ALMOST FORGOT!

Should a work order be used to track maintenance and upkeep for live animals? The answer is that organizations should establish their own policies and procedures to determine their need to track these expenses. However, there should be policies and procedures on ensuring the animals welfare throughout their lifecycle, including retirement.

BIOGRAPHY

Albert L. Green, Jr., CPPM, CF is an active member of the National Property Management Association, Federal Center Chapter. He is an Outstanding Member for 2014 and was the Federal Property Manager of the Year for 2013. Al is the Senior Personal Property Manager, Department of the Interior (DOI) based out of Washington D.C.. Email: albert_green@ios.doi.gov, work number 202-513-7542. Current NPMA Positions: Vice-President of the Federal Center Chapter; Eastern Region—Director of Awards; Advisor for Property Inventory Management and Electronic Stewardship SIGs, SIG Governing Board member, National Awards Committee Team Member, and Assistant National Director for Special Interest Groups (SIGs). Forty years of logistics and personal asset/property management experience with the following: logistics officer with the United States Air Force; logistics and transportation manager for a national automotive tire recycler in the private sector; associate professor for three universities: Troy State University, City Colleges of Chicago and St. Leo University; Federal Emergency Management Agency (FEMA); U.S. Fish and Wildlife Service (USFWS) the Office of Surface Mining - Reclamation and Enforcement (OSMRE), and in CY11, joined the DOI, Office of the Secretary, Office of Acquisition and Property Management. Al’s Federal duties includes serving as a member of the following: Federal Electronic Stewardship Working Group (FESWG); Federal Accounting Standards Advisory Board Working Group; Property Executive Management Committee (PMEC); Interagency Property Management Committee (ICPM); Co-Chair of the DOI Electronic Stewardship Working Task Force (ES-TWG); Chair for the DOI Property Management Partnership; (DOI PMP); Implementation Committee (IC)—Electronic Stewardship (ES), and the Asset Management Team (AMT). Presented at the NPMA National Educational Seminar in 2010, 2011, 2012, and 2013. Published in the NPMA Property Professional Magazine.

22 | The Property Professional | Volume 26, Issue 6 www.npma.org | 23

A) Surgical sets are assembled by the implant manufacturer in standard surgical cases. There may be at many as 20 classes of sets. Example: Cervical 1, Cervical 2, Lumbar 1, Lumber 2, Lumbar 3, Trauma, etc.

B) There may be as many as 20 types of cases with as many as 10 to 20 sizes of implants in each case.

C) The surgeon reviews the patient’s condition to decide the specific class/type of implant to use. The size will be determined during surgery.

D) The surgeon advises the implant manufacturer’s representative and the rep orders the specific class/type of surgical set from the implant manufacturer.

E) The specific surgical class/type set and instrument cases are shipped to the rep. The class/type of surgical case may contain from 2 to 10 surgical cases. The rep takes the specific surgical class/type set to the hospital for cleaning and sterilization.

F) The hospital cleans and sterilizes the surgical set.

G) The hospital scrub tech receives the clean sterilized surgical set in a sterile annex area, (referred to as the Core), near or in the sterile operating room. During the surgery, the surgeon decides the size to be used. The hospital scrub tech prepares the specific size of implant and prepares instruments to use. The surgeon completes the surgery.

H) The surgical cases with unused implants, and all instruments, are sent back to cleaning and sterilization.

I) The rep receives back the surgical set and sends a list of items used.

J) The manufacturer sends replacement items to the rep and the rep replaces the used items in the surgical set.

K) The replacement parts are sent to the rep and the rep fills the surgical set.

L) The surgical set is either: 1) retained at the hospital for another surgery; 2) held by the rep; or, 3) returned to the manufacturer.

Spinal Surgical Sets, Industry Use and ControlRANDY W. RAPIN, OHIO VALLEY CHAPTER

REFERENCES

Information is from general industry users.

BIOGRAPHY

Randy W. Rapin is a member of the Ohio Valley Chapter of

the NPMA. He founded RLT Industries in Dayton Ohio in

1995. The goal was to offer his 30 plus years of engineering

and customer support to industry. RLT sales grew from

$0 to $4,000,000 in the first 5 years. Randy has extensive

experience in metal, plastics, and rubber component

design. Originally, he is from Detroit, Michigan working in

the design and fabrication of automotive parts. Randy now

offers biomechanical design and engineering support to the

orthopedic industry, with a current focus on spinal implants.

Randy graduated from a Catholic school in Utica, Michigan,

then attended Saginaw University working towards a

degree in computer science. Randy worked in the Detroit

Automotive industry from 1963 to 1985. In 1985, he moved

his family to Dayton, Ohio to open a new office for Exotic

Rubber and Plastics then founded RLT Industries in 1995.

Randy is a self made man, looking for the missing pieces. We

are all looking for the pieces to complete our life’s work.

There are many levels of spinal surgical set controls used. The surgical sets are composed of instruments, implants, and ancillary supplies. I am detailing the type of usage that I have reviewed; the information has been simplified to give the reader a general overview.

Spring Educational Training SeminarMay 5-6, Melbourne Beach, FL

2015NPMA

Going Commercial - Adding Value rough Asset Management

npmaconferences.org/east

REGISTERNOW

24 | The Property Professional | Volume 26, Issue 6 www.npma.org | 25

Sometimes we use terms in our world where we assume EVERYONE knows the definition. I have argued with my friends over terms such as “customary commercial practice” and “industry leading practice.” Why? In a regulatory driven world, i.e., a CONTRACT world – where law and lawyers rule the day – certainty of terms is at the forefront of every discussion. In studying philosophy in both my bachelor’s and doctoral degrees my professors repeatedly emphasized the criticality of objectively defining the words, terms and phrases you used in your arguments. So, why did I ramble through this opening paragraph? Because of a wonderful text that I discovered that covers an area of our property AND asset world. That text “Inventory Best Practices” by

Steven M. Bragg, 2011, ISBN: 1118000749 published in the Wiley Best Practices Series. We, within the NPMA, in my opinion, have focused many of our resources on Asset Management, and, with some regret, given short shrift to the world of material and inventory management (used in their traditional definitions). But here we have a wonderful text that focuses on managing inventory, i.e., in this case MATERIAL – and it answers numerous questions and provides some excellent real world examples. For us, in NPMA, the words are familiar, they are comfortable and we use them in our discussions about managing material. And, even better, its focus is on BEST PRACTICES. Bragg’s text is broken down into fourteen chapters

and an Appendix. These chapters consist of: • Success of Failure with Best Practices • Inventory Purchasing • Inventory Receiving and Shipping • Inventory Storage • Inventory Picking • Production Issues Impacting Inventory • Inventory Transactions • Inventory Planning and Management • Warehouse Layout • Cost Accounting • Bills of Material • Impact of Constraints on Inventory • Inventory Policies and Procedures • Inventory Measurement • And the Appendix entitled Summary of Inventory Best Practices. Let me share with you some subchapters that may ring true for your work:• Purchase based upon Material Requirements planning• Compare Open Purchase orders to current requirements• Obtain Advanced Shipping notices for Inbound Shipments• Segregate Customer Owned Inventory• Assign Fixed Inventory Locations to High Volume Items• Identify Inactive Material in the Product Master File • Record Inventory Transactions with Barcodes • Create a Policies and Procedures Manual • Bill of Material Accuracy • to name just a few….

If you have been involved with Contract/Government property management in the possession of contractors — for all of these topics you should be nodding your head in agreement saying, “I do that!” It is an “a priori” belief on your part. We SHOULD be aware of these topics and others, and the list can go on as this text is chock full of topics that we discuss and should be applying in our world! Now this text struck a chord with me because I had argued with my friends…How do I know what is a “best practice?” For me, I am ALWAYS looking for literature or data to support that contention. In

other words, it is insufficient for someone to claim just because they do something in a certain way that that action is a “best” practice. It very well may be a best practice, but you have to ask the question “WHY do I define this as a best practice?” And that, in my opinion, is probably the weakest part of this text. The text could have been strengthened with supporting data or references. Why does the author consider these BEST PRACTICES? Yes, there are TONS of really, really good ideas in this text; the BREADTH of this text is WONDERFUL. Bragg even provides guidance as to the COST to implement each best practice and the INSTALLATION TIME for each practice. So, with all of that said, if you are involved in any environment that deals with inventory management, Government or commercial, this would be a valuable addition to your professional library. So go forth and “Good Reading!”

GOOD READING!BY DR. DOUGLAS N. GOETZ, CPPM, CF, MIAM EDITOR EMERITUS, THE PROPERTY PROFESSIONAL

BIOGRAPHY

Dr. Goetz has over thirty five years’ experience in

property and asset management, having been a

working Property Administrator, a Professor at two

universities, the Air Force Institute of Technology

(AFIT) and the Defense Acquisition University

(DAU), and now President of GP Consultants

LLC (WWW.GOVERNMENT-PROPERTY.COM).

Within the NPMA, he currently serves as the Vice

President of Parliamentary Procedures. He has

been awarded the Federal Property Manager

of the Year award, the highest award presented

by the United States Government in the field of

Property Management. In 1993 he received the

Jack Griffiths Property Manager of the Year award,

in 1998 the Lifetime Achievement Award from

the National Property Management Association,

and in 2013 he was inducted into the DAU Hall

of Fame for his outstanding contributions to the

Defense Acquisition University and the property

professionial.

BOOK REVIEW

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JANUARY - FEBRUARY N P M A C O U R S E SC H E DU L E

FUNDAMENTALS OF PERSONAL PROPERTY MANAGEMENT

JANUARY 7-9 PHOENIX, AZ

Property management is first and foremost a general management assignment no different than the management of any other resource such as money, personnel, or facilities. Personal property managers are directly accountable to a higher authority for the acquisition, use, redistribution, and disposition of personal property. As stewards of our company or agency’s personal property, we have a fiduciary responsibility to manage property in a prudent and compliant way. The Fundamentals of Personal Property Management course is designed to teach the basics of property management, cradle-to-grave, including how to effectively manage personal property. The Fundamentals of Personal Property Management manual is included as part of this course.

FEDERAL PROPERTY MANAGEMENT FUNDAMENTALS

JANUARY 12-16 OLDSMAR, FL

This course presents a detailed analysis of the life cycle asset management in government property systems. In addition to the fundamentals of property management and the regulatory requirements of property management, this course includes an overview of the Federal Acquisition Regulations (FAR) and other appropriate regulations used in federal government procurement of supplies and services. The course is essential if you work in property management, supply chain, logistics, quality assurance, contract management, procurement, subcontract administration or internal auditing.

INTERMEDIATE PROPERTY MANAGEMENT STUDIES

JANUARY 20-23 TUCSON, AZ

This course takes the property professional from the beginning lifecycle stages of property operations into the broader value-added world of organizational partnering and strategic property management concepts. Attendees will experience an in-depth examination of property management topics ranging from voluntary consensus standards, requirements determinations, contracting and assistance, risk, consumables, and fleet management to value-added solutions and environmental considerations. If you have at least one year of property management experience, this course provides the tools to succeed as a professional property manager. The Intermediate Studies of Property Management manual is included as part of this course.

ISO 55000: OVERVIEW, PRINCIPLES AND TERMINOLOGY

JANUARY 26 OLDSMAR, FL

The wait is over – ISO Standard 55000 has been published! This course will cover the details of the first of the three Standard documents, ISO 55000, Asset management – Overview, principles and terminology. Instructor Cheri Cross, a member of the USTAG that developed the Standard, will lead participants through an in-depth review of ISO 55000. As the document title suggests, the principles and terminology used throughout the Standard documents will be covered. Other topics include a crosswalk of terms with those commonly used in Property Management, the benefits of using the Standard and development of a company-level proposal for Standard implementation. Attendance in this course is recommended as a pre-requisite for other Standards courses, as it provides basic information used throughout the ISO Standard series.

ISO 55000: REQUIREMENTS AND APPLICATION

JANUARY 27-29 OLDSMAR, FL

This course will cover the details of two of the three Standard documents, ISO 55001, Asset management – Management systems – Requirements and ISO 55002,Asset management – Managements systems – Guidelines for the application of ISO 55001. Instructor Cheri Cross, a member of the USTAG that developed the Standard, will lead participants through an in-depth review of both documents. As the titles suggest, participants will participate in an in-depth review of the requirements for Standard certification. Further explanation, examples and resources provided in the 55002 document will be discussed for each certification requirement. Each participant will receive assistance in developing a plan for implementing the Standard, identification of the “gaps” faced by their company, and suggestions for actions needed to achieve Standard certification. Additionally, how the ISO Standard interacts with ASTM Standards and other resources provided by NPMA will be discussed.

WHERE IN THE FAR (WORLD) IS PROPERTY MANAGEMENT AND HOW DOES IT APPLY TO ME?

FEBRUARY 10-13 OLDSMAR, FL

Government property administration can be very complicated to understand. If you’re asking yourself, “How can I help my company understand the application of FAR,” this is the class for you! This class is for the property professionals involved with the management of Government property. Sometimes Government property regulations are confusing and complicated to understand. This course goes through the FAR clauses. It is essential for property professionals who are seeking solutions by learning techniques within Government contracting for the resolutions of everyday problems. Also provided within this class you will receive guidance on how to cope with the changing world of rules and regulations. This five-day course presents a detailed map of the FAR and will help with application of the regulations. This course is essential if you work in property management, procurement, shipping and receiving, contract management, procurement, subcontractors, warehousing, and disposal.

28 | The Property Professional | Volume 26, Issue 6

JANUARY - FEBRUARY N P M A C O U R S E SC H E DU L E

PROPERTY MANAGEMENT SYSTEM ANALYSIS/AUDIT & SELF-ASSESSMENT

FEBRUARY 23-27 OLDSMAR, FL

Dr. Goetz offers the next logical sequence in the Contract Property Management series – the performance of the Property Management System Audit (PMSA) and Contractor Self-Assessment/Audit. This four and one half day course will provide education in the traditional Auditing Process, embracing Generally Accepted Auditing Standards (GAAS) as well as Generally Accepted Government Auditing Standards (GAGAS).

REGISTER

TODAY FOR AN NPMA COURSE!

By attending an NPMA course, you’ll gain the knowledge and skills you need to succeed on the job. Don’t wait, register today! Seating is limited!

If you have questions about NPMA courses, call 404-477-5811 or email education@npma.org. For more information or to register, visit the website at www.npma.org and click on the Education tab.

Property Professionalthe

WWW.NPMA.ORG

NPMA is a professional membership association for those employees who have responsibility and ultimate accountability for the physical assets of their organization. Our Association members oversee the effective and efficient management of fixed-assets and ensure proper records are kept of the equipment, materials, or other movable and durable property on the inventory.

LEARN MORE ABOUT US. NOT A MEMBER? JOIN US TODAY!

NPMA CERTIFICATION REVIEWS & TESTING

The NPMA Certification Program is designed to elevate professional standards and enhance individual performance for those who demonstrate a high level of competence that is essential to the practice of property management. If you have made a commitment to a career in property management, you should consider obtaining your NPMA certification. Join a distinguished group of peers worldwide who have chosen to attain this high level of excellence. For information about NPMA certification, visit the website at

www.npma.org/pages/certification.htm

CPPS CERTIFICATION REVIEW & TESTING

JANUARY 7-9/ PHOENIX, AZ

CPPA CERTIFICATION REVIEW & TESTING

JANUARY 20-22/TUCSON, AZ

CPPM CERTIFICATION REVIEW & TESTING

JANUARY 23/ TUCSON, AZ