Volume 14, Issue 12 December 2019

Calendar

Tuesday,December3rd@noonMen’s lunch at the Palms Grill

Tuesday,December10th@5pm

Special Organizational Board Meeting

Steward Property Services Of ice 1415 N. McDowell Blvd, Ste B

Petaluma

Wednesday,December11thatNoonLadies Luncheon is at

Ca Bianca 835 2nd street Santa Rosa

Please RSVP by Dec 7th, 2019 To Mariann Zuber at (707) 849-5410

Sunday,December22ndHappy Hanukkah!

Wednesday,December25th

Merry Christmas!

YourAssociationWebsitewww.adobecreekhoa.com

CommunityCorner: Election Results, IRS Resolution, Open Board Seats, Bank Changes in

2020, Holiday Hours Pg. 1 Agenda, Welcome New Homeowners Pg. 2 Annual Meeting Summary Pg. 3 Fall Leaves Pg. 4

ELECTIONRESULTS At the close of nominations on October 15th, there was one candidate nomi-nated for the three open board seats. Jennifer Anderson of 2117 Falcon Ridge Dr. was elected by acclamation at the Annual Meeting on November 19th and the remaining two seats will be illed by appointment. The 2020 Board of Directors is currently as follows:

Vacant Seat (to be illed by appointment) Vacant Seat (to be illed by appointment) Jennifer Anderson (elected by acclamation) Patrick Burke Diana Karner John Moore Joanne Reutell

Of icers will be elected at a Special Board Meeting on December 10th and the board will review applications to ill the vacant seats at the next regularly scheduled board meeting on January 21st. Interested owners should submit their applications by January 13th. IRSRESOLUTION70‐604Postcard ballots were mailed out for owners to vote on IRS Resolution 70-604 which allows excess funds in the operating account to be rolled over at the end of the year, without being taxed. 1/3 of the lots or (107) votes constitutes quorum for the purpose of passing the IRS resolution. These ballots were tab-ulated at the Annual Meeting and results were as follows:

Approve (183) Passed Opposed ( 1) No Vote ( 1)

Thank you to Carol Moore who agreed to be Inspector of Elections for this year’s annual election.OPENSEATSONTHEBOARDOFDIRECTORSFollowing the Annual Informational Meeting on November 19th, there remains two open seats on the board that will be illed by appointment. The board of directors will review applications at the next regularly scheduled board meet-ing on January 21st. Interested owners should submit an application by Janu-ary 13th. IMPORTANTBANKCHANGESGOINTOEFFECTJANUARY1STThe association is changing banks, and EVERYONE, including those that are signed up for ACH through Steward Property Services and those that use Bill-Pay services through their own banking institution will be affected.

No action is required at this time but it is extremely important that you take the time to read the upcoming annual budget package coming out at the end of November. It will explain important changes to the way you pay your dues, to ensure your payment is not delayed.

MANAGEMENTHOLIDAYHOURS2019

Steward Property Services will be closed on the following dates:

Annual Elf Day- December 13 Christmas - December 24 - 26 New Years - December 31- January 1

Volume 14, Issue 12 Page 2

SPECIALBOARDOFDIRECTORSMEETING

Tuesday,December10,2019@5:00pmTobeheldat1415N.McDowellBlvd,Ste.B/Petaluma

Theprimarypurposeofthismeetingisfor

newboardmemberorientationandelectionofof icers.

AGENDA

Establish Quorum & Call to Order Process and Procedures

Governing Docs (Articles 3, 6, 7 14, 15) Of icer Duties (Per Article 15)

2020 Meeting Schedule Submittal Deadlines— Committee Reports, Board Materials, Newsletter Articles

2020 Budget 2020 Reserve Study

Election of Of icers Con irm Committees and Chairs

Bank Signature Cards

Proposal— Bags for Irrigation Back lows

Adjourn

Executive Session (if needed)

AdobeCreekHomeownersAssociation

TheBoardofDirectorsandtheMembershipofAdobeCreekWelcomesthefollowingHomeownerstotheCommunity!

Stephen and Hilary Kinney

1976 Falcon Ridge Drive Michael L. Lee and Michele Souza

12 Horseshoe Bay Court

Wade Hufford and Jan T. Gauthier 1984 Falcon Ridge Drive

Peter Mrozik 6 Makena Court

John E. and Jamie L. Emery, II 2066 Falcon Ridge Drive

Craig and Trinnette Nelson 19 Raf les Court

Bruce D. Rosentreter 2129 Falcon Ridge Drive

Andree L. Langlois 10 Sapporo Court

Loyal W. and Catherine M. Moellers 2172 Falcon Ridge Drive

Volume 14, Issue 12 Page 3

AnnualMeetingSummaryNovember19,2019

CALLTOORDERA quorum of the board was established. John Moore, Board President, called the meeting to or-der at 5:30pm so that the ballot counting could commence. ROLLCALLBoard Members, John Moore, Diana Karner, Rusty McManus, Patrick Burke, Joanne Reutell, and Mitch White; ABSENT Gordon Black OTHERSPRSENTBeth Ainslie, CCAM / Senior Community Association Manager, Steward Property Services, Inc. and [84] owners. PRESIDENT’SWELCOME&ANNUALREPORTPresident, John Moore, welcomed owners to the Annual Meeting. Board members and Committee Members were acknowledged for service to the community; out going Board members Mitch White, Rusty McManus and Gordon Black (not present) were thanked for their service to the community and each presented with a restaurant voucher. Mitch White was given an extra special mention after serving for ten years or more. Accomplishments of the last twelve months were then reviewed relative to: GolfCourse; meetings with city leaders about golf course issues, working with the police dept. for timely re-sponse to the community concerns, negotiating with Adobe Investments, securing feedback from the community Communication; revised the New Owner Welcome Packet, developed a handout for Renters, provided up-dates to keep the community informed on signi icant golf course issues, and produced a monthly newsletter Environment&LandscapeImprovements; addressed individual owner maintenance issues, repaired dam-aged concrete sidewalks to prevent trip & fall risk, replanted portions of landscaping on South Ely Blvd and the main entrance, worked with arborist on ive-year plan for large tree maintenance, removal and replacement, worked with Golf Course Manager to identify trees requiring maintenance Community Safety Enhancements; secured basic supplies and walkie-talkie radios to be available in case of a ma-jor disaster, conducted training for area captains, preparedness tips for the community, plan to remove agapan-thus from Ely center median for improved driver visibility (to occur in early 2020) TREASURER’SREPORTRusty McManus recognized individuals who had helped him to be a good board member and treasurer. He con irmed that as of 9/30/19, the association is in excellent inancial health and that reserves projected out thirty years, and currently totaling $968,238 are well funded with majority invested in laddered CDs. He noted that in the last thirty years, that the dues had only increased by $30. OPENFORUMThe board president opened up the loor to member Q&A, and the following questions were raised: Q:Whattypeoffencingwilltherebe?/A:SecuritytypefencingisplannedalongCaseGrande.

Q:WilltheproposednewhomesbepartofAdobeCreekHOA?/A:No,therewillbeseparateHOA;theneedsofanewhomedevelopmentaredifferentthananoldercommunity Q:Howwilla9‐holegolfcourselook?/A:ItwillbemaintainedtothesamestandardsasRoosterRun

Q:Whatareplansfortreesonthegolfcourse?/A:Treesatgreatestriskwillbeaddressedoverthewinter;itwasnotedthatownersdependingonshadefromgolfcoursetreesneedtoknowifthetreesaregoingtoberemoved. Q:Arethereplansfortheclubhousetoprovideforsocialization(asinthepast)?/A:Thegolfcourseagreementincludesrefurbishmenttomaintainthebuildinginasafecondition.Concerns were raised about the following: Thepotentialforasuccessful9‐holegolfcoursewasquestioned;ownerswereremindedthatasurveyofthecommunitycon‐ irmedthatamajorityoftheownerswanta9‐holegolfcourse. Recommendedthatanexpertinthegolfcourse ieldbebroughtintoevaluatecoststhatwouldbeassociatedwithkeepingthegolfcourseintheblack. Increasednumberofnewhomesbeingproposedandincreasedtraf ic.

Illegaltrespassinganddogsoffleashonthegolfcourse.

BOARDOFDIRECTORSELECTIONThe Board President con irmed that only one candidate application was re-ceived to ill the three seats up for election. He introduced new board member Jennifer Anderson, who was elect-ed by acclamation. The two remaining vacant seats will be illed by board appointment.

IRSRESOLUTION70‐604The IRS resolution 70-604 was passed. The meeting adjourned at 8:49pm

IMPORTANTPHONENUMBERS

LandscapingConcerns/BrokenSprinklers:

Beth Ainslie 707-285-0611

SecurityIssues:Barbier Security Group

707-595-8673

StreetLights:City of Petaluma 707-778-4303

(You’ll need the street address & pole number)

HouseNumberReplacements:Wiggins Electric 707-545-7869

SprayingSchedule:Cagwin & Dorward

800-891-7710

GolfCourseIssues:Mitch White

707-778-7650

StewardPropertyServices,Inc.

1415 N. McDowell Blvd. Ste. #B

Petaluma, CA 94954 707-285-0600

Beth Ainslie, CCAM Senior Community

Association Manager 707-285-0611

John S. Moore, President 707-981-7193 johnsmoore@comcast.net

Diana M. Karner, Vice President 707-776-0938 Dmk8685@sbcglobal.net

Patrick M. Burke, Secretary 707-235-3439 pmburke@att.net

Jennifer Anderson, Director 707-328-5500

Joanne Reutell, Director 707-658-1731 jreutell80@gmail.com

Vacant Seat

Treasurer—Vacant

Volume 14, Issue 12 Page 4

ToplaceaClassi iedAd,pleasecontactBethAinslie

ResidentRate: $20/month $100/6 months $200/year Non‐ResidentRate: $25/month $125/6 months $250/year

ADOBECREEKHOMEOWNERS’ASSOCIATION2020BOARDOFDIRECTORS

FALLINGLEAVESAutumn inally arrived and falling leaf season is here. Please DO NOT rake or blow leaf and yard debris into the street and leave it there. Personal leaf debris is the re-sponsibility of each owner to collect and deposit into your green can for collection on Tuesday. It is not the re-sponsibility of the landscape company or their sweeper to clean up. If you hire a landscaper, be sure you know how they dispose of the yard waste when they are inished. If they blow it into the street, you are responsible to make sure it is removed. Thank you in advance for

your help in keeping the community sidewalks and streets clean!