Volume 1: INVITATION TO TENDER - · PDF fileT1.1: LETTER OF INVITATION (PRE-QUALIFICATION OF TENDERS) ... Volume 1: INVITATION TO TENDER : ... The list of documents provided for the

INVITATION TO TENDER TENDER NO: E/ES3614 Cleaning and Garden service at Vanderkloof Power Station

PART T2 RETURNABLE DOCUMENTS - 1 -

INVITATION TO TENDER FOR A PROPOSED CONTRACT BETWEEN:

Eskom Holdings SOC Ltd

AND

(THE CONTRACTOR): .

FOR (the works):

CLEANING & GARDENING SERVICE CONTRACT AT VANDERKLOOF POWER STATION

CONTENTS:

T1.1: LETTER OF INVITATION (PRE-QUALIFICATION OF TENDERS)

T1.2: TENDER DATA

T 1.3: ESKOM’S STANDARD CONDITIONS OF TENDER

TENDER No. E/ES3614

Deadline for tender submission: 10h00 on 22 August 2017 (South Africa Std Time)

Return this cover sheet with tender

Volume 1: INVITATION TO TENDER : PRE-QUALIFICATION PROCESS




Group Technology and Commercial Division 1 Maxwell Drive, Megawatt Park, Sunninghill

Tel +27 11 800 8634 www.eskom.co.za

Invitation to Tender Number: E/ES3614

Date: 18 July 2017

T1.1 Invitation to Tender

Eskom Holdings SOC Ltd (Peaking Generation: Vanderkloof Power Station) invites you to submit a tender to provide the works as stated on the cover sheet. The list of documents provided for the purpose of the tender is attached to this Invitation to Tender. The scope of work is provided in the Works Information [Volume 3, Part 3]. The terms and conditions of the proposed contract are identified in the Agreements and Contract Data [Volume 3, Part C1]. Eskom Holdings SOC Ltd Standard Conditions of Tender [T1.3] specifies the actions to be taken during the process of tendering. The section entitled ‘Tender Data’ [T1.2] provides the details which make the standardised Conditions of Tender specific to the requirements of this tender, including the criteria you are required to comply with in order to be able to submit a tender in response to this Invitation to Tender. The tender documents are supplied to you on the following basis:

Free of charge Eskom has delegated the responsibility for this tender to the Eskom Representative whose name and contact details are stated in the Tender Data. Your submission of a tender in response to this Invitation to Tender will be deemed as acceptance of Eskom’s Standard Conditions of Tender [T1.3]. You are required to complete the attached Acknowledgement Form and return by facsimile as indicated on the form within 4 (four) working days of receiving this Tender being published for inclusion to the Site Meeting. We look forward to receiving and evaluating your tender.

Yours faithfully,

Emmanuel Shakhane

Buyer (Group Commercial – Tactical Sourcing for Peaking Generation)

http://www.eskom.co.za/



T1.1 ACKNOWLEDGEMENT FORM

TO: THE ESKOM REPRESENTATIVE FROM

Attention Emmanuel Shakhane Sender

Fax No. +27 (0) 86 537 7103 Fax No. Date

INVITATION TO TENDER NO. E/ES3614 ACKNOWLEDGEMENT: RECEIPT OF INVITATION TO TENDER FOR THE PROVISION OF CLEANING SERVICES AT VANDERKLOOF POWER STATION We are in receipt of the Invitation to Tender from Eskom Holdings Ltd dated 18 July 2017. We confirm that the documentation received by us is: Correct as stated in the Tender Data, and that each document is complete. [Indicate by ticking the box)] Or: Incorrect or incomplete for the following reasons:

Please select either statement 1 or 2 by ticking the appropriate box below:

1. We have noted the deadline for tender submission stated in the Tender Data and will be submitting our tender before the stipulated time. 2. We do not intend to submit a tender for the required scope / specifications, and return all of the attached documentation herewith. The reasons for not submitting a tender is as follows:

Regards __________________________________ Signed on behalf of the tenderer




Enquiries

Emmanuel Shakhane

+27 (21) 941 5787

Invitation to Tender Number: E/ES3614

Date: 18 July 2017

T1.2 Tender Data

The Eskom Standard Conditions of Tender make several references to the Tender Data for details that apply

specifically to this tender. The Tender Data shall have precedence in the event of any ambiguity or inconsistency

between it and the Standard Conditions of Tender.

Each item of data given below is cross-referenced to the clause in the Standard Conditions of Tender to which it

mainly applies.

T1.2 Tender Data

The Employer is Eskom Holdings SOC Ltd

[1.2] Commercial information is supplied by

Name Mr Emmanuel Shakhane Address 15 Pasita Street, Rosenpark, Tygervalley, 7536 Tel No. +27 (21) 941 5947 Fax No. +27 (0) 86 537 7103 E mail [email protected]

[1.2] Technical information is supplied by

Name Gerrit Terol Address Vanderkloof Power Station Vanderkloof Free State Tel No. +27 (21) 915 2784 Cell No. +27 (0) 82 578 9614 E mail [email protected]

mailto:[email protected]



The documents issued by the Employer comprise the following documents:

T1.1 Invitation to Tender

T1.2 Tender Data

T2.1 List of Returnable Documents (Pro - formas are provided where applicable)

T2.1a List of Commercial returnable documents

T2.1b List of Financial returnable documents

T2.1c List of Technical returnable documents

C1 Data related to the contract conditions as provided by the Employer

C2 Description of Employer’s requirements regarding the works/services/goods

C3 Policies and Procedures

Documents to be returned by the tenderer comprise the following:

T1.1 Acknowledgement Form

T2.1a Commercial Returnable documents

T2.1b Financial Returnable documents

T2.1c Technical Returnable documents

C1.1 Form of Offer and Acceptance

C1.2 Data related to the contract conditions as provided by the Contractor

C2 Description of tenderer’s specification for the works

A site visit with representatives of the Employer will take place as follows:

Vanderkloof Power Station, Vanderkloof Dam site visit requirements are as follows:

The meeting arrangements are that tenderers meet Mr Gerrit Terol or Mr Riaan Ellis at the

main entrance gate who would then escort them to the venue

Identification will be required to gain access.

Prior arrangements to be made for access as per above process

Photographs may be taken with prior approval request

Applicable safety gear will be required to be worn with site walk-down. (please provide own

safety shoes, hearing protection and hard hat)

Breathalyser tests will be performed. Any indication of alcohol will result in access to the site

being denied



Commence at 11:00am, on Wednesday, 02 August 2017.

The venue is:

Vanderkloof Power Station, Vanderkloof Dam

Republic of South Africa

Site Information

Tenderers must confirm their intention to attend by no later than Friday, 28 August 2017 at 12:00pm

to:

Name : Emmanuel Shakhane

Fax: +27 (0) 86 537 7103

e-mail: [email protected]

Stating the name, position and contact details of each proposed attendee (maximum of 2

delegates per company).



The Employer will respond to requests for clarification received up to 5 days working days before the

deadline for tender submission.

Please take note that all questions, queries and requests for clarification regarding this Tender

(“Requests for Clarification”) must be communicated in writing to Eskom’s Representative at the

above-stated electronic mail address. In terms of Eskom's Corporate Policy, all requests for

clarification received will be answered in writing. In the interests of fairness, the Request for

Clarification together with Eskom’s clarification (addendum / any additional information) and/or

response thereto will only be made available on the Eskom tender bulletin website at

www.eskom.co.za. The name of the tenderer who raised the Request for Clarification will not be

reflected in the clarification and/or response.

Eskom is not in a position to inform the tenderers individually due to the enquiry being advertised in

the open market through media, it is the responsibility of the tender to timeously review the Eskom

tender bulletin for all clarifications, addendum and any other additional information with regards to the

enquiry number E/ES3614

No Alternative tender(s) will be accepted.

The tender may be submitted for the whole of the works only.

The number of paper copies of the signed contract to be provided by the Employer is 1 (one).

The tender must be submitted as an Original Hard Copy, plus (1) identical Copy.

NOTE: Please avoid printing information on both sides of the page. Only one side is acceptable.

Information will only be accepted if it is provided in hard copy. In addition, tenderers are requested to

note the following:

Any documents specific to this tender (including but not ltd to drawings, financial and technical

schedules and organisational charts) submitted in PDF format must also be submitted in

Word, Excel or another generally accepted and generic software format (including but not ltd

to AutoCAD for drawings and Primavera or Microsoft for programmes)

Documents submitted in respect of this tender which amount to general company information

(such as a tenderer’s audited financial statements and certificates) may, however, be

submitted in PDF format only

http://www.eskom.co.za/



The tender must be structured into the following two separate parts, each fully indexed, namely:

Part 1 – General Commercial and Financial Documents. This section will contain all of the

commercial and financial related tender returnables as well as general information.

Part 2 – Technical and SHEQ Documents. This section will contain all of the technical and

SHEQ related tender returnables.

NB:FAILURE TO SUBMIT COPIES WILL RESULT IN DISQUALIFICATION OF TENDERER

Refer to standard condition of tender: Part 3. Eskom’s undertakings – Copies of tender (15)

Prices will not be read out.

A two-envelope system will be used: NO

The deadline for tender submission is 10H00 hours on 22 August 2017 (South African Standard

Time)

The Invitation to Tender number is: E/ES3614

Each envelope of the tender shall be addressed to the Employer as follows:

Marked: CONFIDENTIAL TENDER E/ES3614 Tender Processing Centre, Main Store Building, 1st floor, Western Cape 7535

South Africa

CONFIDENTIAL TENDER NO. E/ES3614

The place for delivery of the tender is the Eskom Tender Box located at :

Eskom Brackenfell, Tender Processing Centre, Main Store Building, 1st floor, Western Cape 7535

Marked: CONFIDENTIAL TENDER NO. E/ES3614

The tender offer validity period is 120 days.

The tenderer shall provide access for the following inspections, tests and analysis:

Not applicable



Tenders will be opened at 10H00 hours on 22 August 2017 at the following location:

Eskom Brackenfell, Tender Processing Centre, Main Store Building, 1st floor, Western Cape 7535

Late and faxed tenders not acceptable

If the required number of copies are not provided, the tender will be disqualified

It is the responsibility of the supplier to place tenders into the tender box. In the event of courier company’s being used, the supplier must inform the courier company of this rule. Tenders not placed in the box will be disqualified.

Changes, Deletions or Amendments to Documentation

No changes, deletions or amendments are allowed to the Tender, Tender Conditions, NEC document or addendums.

Supplier Application

Tenders and sub-contractors not registered on the Eskom Generation Division Vendor Database with in Eskom Holding SOC Ltd are required to complete the Supplier Application on the Eskom Internet

Vendor Management Queries: [email protected]

Tender Submission Format

Tender to be submitted according to this invitation to tender numbering, sequence and headings.

Black Enterprise Classification

Eskom Holdings SOC Limited’s Policy 32-417 Rev 0 - Application of the Broad Based Black Empowerment Codes of Good Practice within Eskom

The Eskom Representative will determine the evaluated tender price by adjusting the total of the

Prices (if any) as follows:

Making the specified correction for arithmetical errors

Excluding contingencies in any bill of quantities or activity schedule.

Making an adjustment based on the application of the quantitative information entered by tenderers in the Contract Data provided by the Contractor to provisional amounts assessed by the Eskom Representative.

Making an appropriate adjustment for any other acceptable variations, deviations, or alternative tenders submitted.

Making a comparison of the Nett Present Value of each adjusted tender based on the tendered programme (if provided) and prices, on the estimated effect of Price Adjustment Factors and rate of exchange fluctuations (if applicable) and on other evaluation parameters relating to uncertainty and risk.

Technical adjustments

mailto:[email protected]



The criteria for the evaluation of responsive tenders is:

All tenders will be evaluated according to the 80/20 preference point system

Evaluation Method

A 5 step evaluation will be conducted:

Basic Compliance

Step 1 - Functionality;

Step 2 - Financial Analysis; and

Step 3 - Price & preference 80/20

Step 4 - Local Production and Content

Step 5 - Health and Safety Requirements

Step Description of step

Step 1 Basic Compliance – these are basic compliance which could render a tender

non-responsive

Step 2 Mandatory and normal Tender returnables – these are returnables

(documents/certification/plans, etc.) needed for the specific enquiry. Should the

mandatory documents not be submitted, then the tenderer will be disqualified.

Step 3 Special Conditions

Step 4 Functionality – this is to determine if the supplier meets the technical

requirements and if he has the capability and capacity to meet our requirements.

Step 5 Financial Analysis of the company – to determine if the company is financially

viable to execute the contract.

Step 6 Price evaluation according to the requirements (80 or 90 points to score)

Step 7 Evaluation of B–BBEE certificate (20/10 points)

Step 8 Preference points (Price and B-BBEE) and ranking of the outcome-

Step 9 Objective criteria – these documents can be asked for, negotiated and clarified.



Basic Compliance

Tender reviewed for compliance to all submission requirements

The tenderer must complete and return the following returnable documents: Tick √ if submitted

Documents which must be returned

The Cover Page to this tender

Acknowledgement Form behind T1.1 Invitation to Tender (returned within 2 working days of receipt of tender documents)

Documents included in this Vol 2 which must be completed and returned

T2.2a Tender Schedules (general)

C1.1 Form of Offer and Acceptance (tenderer to complete Offer section only)

C1.2 Contract Data provided by Contractor / Consultant / Supplier

Confirmation of Vendor Registration with Eskom (if Eskom Vendor)

Other documents required for tender assessment purposes

Submit the latest Audited Financial Statements or Financial statements for cc

Labour taxation

CSD Registration approval report

Directors or Members list on an original company letterhead

Valid copy of BBBEE certificate

Valid certificate of registration with the cleaning association in South Africa

Acknowledgement of the compliance with the Occupational Health and Safety Act (OHSACT) 85 of 1993

Certificate, statement or declaration confirming compliance with the Employment Equity Act of 1998 (if employing more than 50 employees)

Submit an Original Valid Tax Clearance certificate according to Preferential Procurement Policy Framework Act 2000

CPA (General) form

Declaration of Authority form

If tendered as a Consortium / Joint Venture, proof of the Agreement between the two parties must be supplied for Eskom Legal Evaluation and Acceptance.

Acknowledgement of Life saving rules

Acknowledgement of SHEQ Policy

Declaration of interest and fair bidding

Non-disclosure and confidentiality agreement

Acceptance of Eskom’s Business Conduct Policy

Declaration of conflict of interest form

Certificate of attendance at tender clarification meeting form

NOTE: Failure for the supplier to submit the above mentioned Basic Compliance documents could stop any further evaluation on your tender. Step 1 – Functionality

Technical Functionality Criteria

Weight Maximum number of points percentage

Tenderers will be expected to achieve the minimum score to proceed to the next step

Technical 100 100 80

Tenders which do not meet Eskom’s technical requirements will not be evaluated further.

(Refer to the evaluation score sheets attached)



Step 1a) - Technical Criteria

Step 2 – Financial Analysis

An analysis of the tenderers financial statements will be conducted for the purposes of

establishing the tenderers financial viability and ability to meet all of its contractual obligations for

the duration of the contract, should the tenderer be awarded the contract.

Where applicable a financial evaluation will be conducted by Eskom to further evaluate the financial viability of the tenderer. (incl. formal treasury evaluation)

Tenders which do not meet Eskom’s financial requirement will not be evaluated further.

Step 3 – Price and Preference

Price Evaluation

80 preference point system

Technical & Quality

Evaluation Criteria Points % Penalty

Office Equipment / Tools

List available Tools that will be used at Vanderkloof Power Station. (Eskom will not provide any tools or equipment). Minimum tools on list Vacuum Cleaners, Brooms, Floor Mops, and Feather Dusters. Provide additional detail on how maintenance and inspections will be done on the equipment to ensure the safe use of equipment. Method statement for this.

25 25 0 Pt. = No List

10Pt. = Complete list

20Pt. = Complete list but no Maintenance plan given on the equipment that will be used and maintained.

25Pt. = Complete list of tools and maintenance plan given on how the equipment will be used and maintained.

Garden Equipment / Tools

List available Tools, equipment materials, (Chemicals such as fertilizers) to be used at Vanderkloof Power Station. Minimum tools on list: Lawn mower, petrol grass trimmer, Rake for leaves, spade, Fork, wheelbarrow Provide additional detail on how maintenance and inspections will be done on the equipment to ensure the safe use of equipment. Method statement to elaborate on this.

25 25 Pt. = No List

10Pt. = Complete list but no Chemicals/Fertilizers given.

20Pt. = Complete list and Chemicals given but no Maintenance plan given on the equipment that will be used.

25Pt. = Complete list of tools, Chemicals to be used and maintenance plan given on how the equipment will be used.

Training Training program / Matrix to be provided to ensure training and development of the local community. (It is an Eskom drive to develop the local community to become vendors and also the development of entrepreneurs)

25 25 0Pt no programme;

10Pt meets min requirements;

20Pt partially meets programme requirements,

25 fully meets programme requirements

System in place to manage Additional Resources

System in place to manage the service during outages and when additional resources are required. Supplier to provide a method statement

25 25 0 Pt if not available;

15pt not adequate;

25Pt adequate

TOTAL POINTS 100 100



Points awarded to a tenderer for attaining the B-BBEE Status Level of contribution in accordance with

the table below:

B-BBEE

Qualification

Number of Points (80/20 System)

1 ≥ 100 points 20

2 ≥ 85 points < 100 points 18







Non-compliant contributor < 30 points 0

The points scored for price will be added to the points scored for B-BBEE status level of contribution

to obtain the tenderers total points scored out of a 100.

The tenderer scoring the highest points will be awarded the contract.

Step 4: Local Production and Content (Objective Criteria)

No skills development required for this contract.

Job creation - local to site

Please refer to the SHEQ specifications with regards to PPE as a designated sector which should be 100% locally manufactured

Sub-contracting not more than 25% of the scope of work to empower local businesses. Preference will be given to BYO and BPLWD companies ( kindly stipulate as part of invitation to tender)

The following should be submitted as part of the tender returnables at the closing date of the tender:

Completed and duly signed target setting report

A completed and duly signed SBD 6.2 – Local Content Declaration Certificate.

Completed and duly signed Preference point Claim form.

Step 5 – Health and Safety Requirements (Objective Criteria)

Health and safety risk management

The Contractor must submit a detailed Safety Health and Environmental Plan as required by amongst others the Construction Regulations, Hazardous Chemical Substances Regulations, General Administration Regulations, General Safety Regulations of the Occupational Health and Safety Act 85 of 1993, Eskom’s SHEQ Policy 32-727, 167A/271: Health and Safety Requirements for Contractors, etc. which will include amongst others:

A Letter of Good Standing - The contractor/supplier must be in possession of a current Letter of Good Standing, which is evidence of registration with the Compensation Commissioner as required by the Compensation for Injuries and Diseases Act 130 of 1993 (compulsory). No contract can be awarded if the contractor is not in possession of a valid Letter of Good Standing.



Risk Assessment including a Fall Protection Plan if any work is to be performed at height and must include a detailed rescue at heights plan

Medical Certificates of Fitness provided by an approved Occupational Health practitioner/doctor

Method Statements/Procedures;

Competencies/Training

Appointments

The Contractor and his personnel will attend an induction meeting on site and sign the attendance sheet provided as proof of attendance.

The Contractor will adhere to any instruction in the interest of health and safety on site.

The Contractor provides all the required safety and personal protective equipment to his staff for the duration of the contract. .

Environmental

The Contractor acquaints himself with all statutory and local environment regulations and adheres to these without exception, and especially with the requirements of the National Environmental Management Act 107 of 1998 and its applicable Regulations. It should address amongst others:

Waste Management: Generation, storage and disposal Hazardous Chemicals: Storage and disposal and information (Material Safety

Data Sheets for each chemical that is used)



T2.1 List of Returnable Documents

Contents:

T2.1a List of Commercial Returnable Documents

T2.1b List of Financial Returnable Documents

T2.1c List of Technical Returnable Documents



T2.1a - List of Commercial Returnable Documents The tenderer must complete and return the following returnable documents:

(If not applicable, indicate with N/A)

1. Document to be returned prior to submitting a tender

Acknowledgement Form forming part of T1.1 Invitation to Tender (to be returned within 5 working days of receipt of tender documents)

T1.1

2.1a List of Commercial Documents to be submitted with the tender

The tender shall be submitted as 1 original and 1 copy

Cover Sheet of the contract document

The Supplier's Offer and the Employer's Acceptance

Contract Data Part 2: Data provided by the Contractor

Pricing Lists (C2.2 Price List)

Authority to submit a tender form

Supplier Declaration of Interest

Declaration of Shareholding or beneficiaries form

Directors or Members list on an original company letterhead

Non-disclosure and confidentiality agreement Form

Valid certificate of registration with the cleaning association in South Africa

Completed Declaration of Fair Tendering Practices T2.1a-2

Declaration of Authority T2.1a-1

Probity on Close Family Members and Beneficiaries T2.1a-3

Letter of Acknowledgment of Funding Requirements T2.1a-4

Confirmation of Receipt of Addenda to Tender Documents T2.1a-5

Contract Conditions Qualification Schedule T2.1a-6

Confirmation of Vendor Registration with Eskom T2.1a-7

Evaluation Questionnaire to Determine whether a Company, Close Corporation (CC) or Trust is a Personal Service Provider for Purposes of PAYE

Annex A

Preference Points Claim Form in terms of the Preferential Procurement Regulations 2011 T2.1a-12

Valid IRP 30 SARS certificate if operating as a labour broker in terms of the Income Tax Act No. 58 of 1962 (South African tenderers only)

SARS Tax Clearance certificate (IRP20) (applicable if the tenderer is a South African tax payer)

Certified Copy of the VAT registration certificate (VAT 103) if the tenderer qualifies as a VAT



vendor. Tenderers should note that the Employer will only pay VAT against presentation of a valid tax invoice and to the extent that VAT is payable in connection with the required scope (South African tenderers only)

To the extent that the tenderer falls within the definition of a “designated Employer” as contemplated in the Employment Equity Act 55 of 1998, the tenderer is required to furnish the Employer with proof of compliance with the Employment Equity Act, including proof of submission of the Employment Equity report to the Department of Labour. (South African tenderers only)

Original certificate of good standing or proof of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only)

B-BBEE (Broad-Based Black Economic Empowerment) certificate by an accredited Verification Agency (South African tenderers only)

Audited Financial Statements of the tenderer for the previous two financial years, or to the extent that such statements are not available, for the last year. Tenderers must note that in the case of a joint venture or special purpose vehicle (SPV) especially formed for this tender, audited financial statements for each participant in the JV / SPV is required. Start-up enterprises formed within the last 12 months are not required to send in statements, but if successful with their tender will be required to send statements for the first year when once available.

If two or more tenderers form a joint venture, consortium or other unincorporated grouping of two or more persons (“joint venture”), a copy of the joint venture agreement entered into between the partners

NOTE:

Failure for the supplier to submit the above mentioned Basic Compliance documents could stop any further evaluation on your tender.

ALL Suppliers are required to be registered (except foreign suppliers) on the National Treasury Central Supplier Database (CSD) as at tender response stage and the respective CSD number must be provided with all quotes together with the Eskom vendor registration number. Responses that do not comply with the CSD requirement will be regarded as non-responsive(except foreign suppliers) For CSD registration: Please register at https://secure.csd.gov.za/

https://secure.csd.gov.za/



T2.1b - List of Financial Returnable Documents The tenderer must complete and return the following returnable documents:


List of Financial documents to be submitted with the tender:

CPA requirements for Local (South African) Goods/Services T2.1b-1

CPA - Proffered Index List T2.1b-1A



T2.1c - List of Technical Returnable Documents The tenderer must complete and return the following returnable documents:


T2.1b- List of Technical Tender Returnable Documents – to be submitted with the tender

Technical Criteria (Refer to Step 1a above under Evaluation Method)



Eskom Holdings Ltd.'s undertakings The number of copies of signed contract documents to be supplied by Eskom Holdings SOC Ltd are: For the NEC Term Service Contract: One

For the NEC Adjudicator's Contract N/A

VOLUME 3: CONTRACT

1. AGREEMENTS AND CONTRACT DATA

1.1 Contract Data Part 1: Data provided by the Employer

1.2 Adjudicator’s contract (if required with contract establishment)

2. PRICING DATA 2.1 Pricing instructions

3. EMPLOYER'S WORKS INFORMATION

3.1 Scope of Work – Part 3 of the NEC3 Term Services Contract.

4. SITE INFORMATION

4.1 Part 3 of the NEC3 Term Services Contract

5. DRAWINGS None

6. ATTACHMENTS

NEC3 Term Services Contract that includes the following contents

- Part C1 : Agreements & Contracts Data

- Part C2 : Pricing Data

- Part C3 : Scope of Work

- Annexure: A: Insurance Provided by the Employer

B: The Employer’s Panel of Adjudicators

Safety, Health and Environmental

Eskom Cardinal Rules

Eskom Cardinal (Life Saving Rules)

Environmental Waste Management procedure

Environmental Procedure Bush-Clearing

Eskom Vehicle Safety Specification procedure

Transporting Persons on back of vehicles procedure

SHE Smoking Policy



Commercial

Supplier Declaration of Interest Form (to be submitted with tender)

Eskom’s Standard Conditions of Tender

Declaration of Fair Bidding Practices form (to be submitted with tender)

Declaration of Shareholders or Beneficiaries Form (to be submitted with tender)

Business Conduct Policy

CPA form (to be submitted with tender)

Labour Taxation form (to be submitted with tender)

PPPFA Regulation

Authority to submit a tender form (to be submitted with tender)

Non-disclosure and confidentiality agreement Form (to be submitted with tender)

Preferred Index List

Declaration of Authority form (to be submitted with tender)

Confirmation of Vendor Registration with Eskom (to be submitted with tender)

Letter of Acknowledgement of Funding Requirements (to be submitted with tender)

Preference Points Claim Form in terms of the Preferential Procurement Regulations

2011 (to be submitted with tender)

Preferred Index List

Probity On Close Family Members or Beneficiaries (to be submitted with tender)

Certificate of Attendance at Tender clarification Meeting (to be submitted with tender)

Registration on Eskom Database

Eskom Required documents for LOCAL registration version 2 20140912

Risk Catagory Annexure A 240- 77471499 DRAFT1Sept2014

Supplier Registration Process 20 May 2015

Technical

Technical Criteria (to be submitted with tender)

Supplier Development & Localization (SD&L)

Completed and duly signed target setting report (to be submitted with tender).

A completed and duly signed SBD 6.2 – Local Content Declaration Certificate

(to be submitted with tender).

Completed and duly signed Preference point Claim form (to be submitted with

tender).