VITI RENEWABLES PRIVATE LIMITEDefl.com.fj/wp-content/uploads/2019/02/VRL-01-2019-Tender... · 2019. 2. 22. · Prepared by: Roshil Kumar Reviewed by: Bruce Clay, Anand N Approved

Tender Document | VRL 01/2019: VRL Qeleloa 5MW Solar Farm Project – Owner’s Engineer Services

VRL QELELOA 5MW SOLAR FARM – TENDER FOR OWNER’S ENGINEER SERVICES P a g e | 1

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VITI RENEWABLES PRIVATE LIMITED

Tender Document

Tender No. : VRL 01/2019

VRL Qeleloa 5MW Solar Farm Project – Owner’s

Engineer Services



Quality Assurance Statement

Viti Renewables Pte Limited Private Bag Suva Fiji Tel: 679-3311133 Fax: 679-3311882

Project Manager: Anand Nanjangud

Prepared by: Roshil Kumar

Reviewed by: Bruce Clay, Anand N

Approved for issue by:

Revision Schedule

Rev.

No

Date Description Prepared by Reviewed by Approved

by

1 13/02/19 Initial Draft Roshil Kumar Bruce Clay,

Anand N

2 21/02/19 Final Draft Roshil Kumar Bruce Clay

3



Table of Content

1.0 INVITATION FOR TENDERS ............................................................................................................... 5

1.1 PROJECT BACKGROUND ......................................................................................................................... 5

2.0 INSTRUCTION TO BIDDERS ............................................................................................................... 6

2.1 ELIGIBLE BIDDERS ................................................................................................................................ 6

2.2 ONE BID PER BIDDER ............................................................................................................................ 6

2.3 COST OF BIDDING ................................................................................................................................ 6

2.4 SITE VISITS ......................................................................................................................................... 6

2.5 CLARIFICATION OF BIDDING DOCUMENTS .................................................................................................. 6

2.6 AMENDMENT OF BIDDING DOCUMENT ..................................................................................................... 6

2.7 LANGUAGE OF BID ............................................................................................................................... 7

2.8 BID PRICES ......................................................................................................................................... 7

2.9 BID CURRENCIES .................................................................................................................................. 7

2.10 BID VALIDITY .................................................................................................................................... 7

2.11 FORMAT AND SIGNING OF BIDS ............................................................................................................. 7

2.12 SEALING AND MARKING OF BIDS ........................................................................................................... 7

2.13 DEADLINE FOR SUBMISSION OF BIDS....................................................................................................... 8

2.14 LATE BIDS ........................................................................................................................................ 8

2.15 MODIFICATION AND WITHDRAWAL OF BIDS ............................................................................................. 8

2.16 REJECTION OF ONE OR ALL BIDS ............................................................................................................. 9

2.17 PROCESS TO BE CONFIDENTIAL .............................................................................................................. 9

2.18 CLARIFICATION OF BIDS ....................................................................................................................... 9

3.0 SCOPE OF WORKS .......................................................................................................................... 10

3.1 OBJECTIVE OF SERVICES ....................................................................................................................... 10

3.2 BRIEF DESCRIPTION OF SERVICES ........................................................................................................... 10

4.0 DETAILED DESCRIPTION OF CONSULTING SERVICES ........................................................................ 11

4.1 EQUIPMENT AND ELECTRICAL SYSTEM COMPONENT ................................................................................... 11

4.1.1 DESIGN, MANUFACTURE, AND INSTALLATION OF EQUIPMENT ........................................................................... 11

4.2 CIVIL WORKS COMPONENT .................................................................................................................. 12

4.2.1 DESIGN AND CONSTRUCTION DRAWING ........................................................................................................ 12

4.2.2 CONSTRUCTION SUPERVISION AND MANAGEMENT OF CONTRACT ...................................................................... 12

4.3 REPORTS ......................................................................................................................................... 13

4.4 COMMISSIONING OF WORKS ................................................................................................................ 13

4.5 REVIEW OF OPERATION AND MAINTENANCE MANUALS PROVIDED BY THE EPC CONTRACTOR .............................. 13

5.0 QUALIFYING REQUIREMENTS FOR OWNER’S ENGINEER .................................................................. 14



5.1 GENERAL ......................................................................................................................................... 14

6.0 TENDER SUBMISSION .................................................................................................................... 14

6.1 SUBMISSION REQUIREMENTS ................................................................................................................ 14

7.0 EVALUATION METHODOLOGY ........................................................................................................ 15

8.0 INPUTS/ FACILITIES PROVIDED ....................................................................................................... 15

9.0 ADDITIONAL INFORMATION TO TENDERERS ................................................................................... 15

9.1 EFL PROJECT MANAGER ...................................................................................................................... 15

9.2 CLOSING DATE .................................................................................................................................. 15

9.3 ENQUIRIES ....................................................................................................................................... 16

9.4 NOTIFICATION AND AWARD ................................................................................................................. 16

10.0 APPENDIX .................................................................................................................................... 17

11.1 COMPLIANCE CHECKLIST DECLARATION ....................................................................................... 17

1.2 TENDER CHECK LIST ....................................................................................................................... 18



1.0 Invitation for Tenders

1.1 Project Background

Viti Renewables Pte Ltd is a joint venture company between Energy Fiji Limited’s subsidiary company

Fiji Renewables Ltd and Sunergise.

Viti Renewables Pte Ltd is building a 5MW Solar PV power plant at Qeleloa in Nadi which will be

connected to the EFL grid. The project is in line with EFL’s aim of providing at least 90% of Fiji’s

energy requirements through renewable sources by 2025.

The project is being developed through an IPP model thus EFL has signed a power purchase

agreement with Viti Renewable’s Private Limited for the delivery of this project. As such Viti

Renewables Private Limited is inviting proposals for the Owners Engineer services for this project.

Viti Renewables Pte Ltd is inviting bids for the VRL Qeleloa 5MW Solar Farm Project – Owner’s Engineer Services

Interested bidders may obtain Tender Document at the:

Viti Renewables Pte Ltd c/o Supply Chain Office Energy Fiji Limited Head Office, PMB 2 Marlow Street, Suva Contact: 322 4360 / 999 1587

All tenderers shall submit all documents required for this particular tender including pricing as per

price template provided.

During evaluation of tenders, VRL will invite a tenderer or tenderers for discussions, presentations

and necessary clarification before awarding of the contract

The tender submissions close on the 13th March 2019.



2.0 Instruction to Bidders

2.1 Eligible Bidders

This invitation is open to all Bidders who have sound Technical and Financial Background, with

previous experience in Grid connected Solar PV power plant projects.

Bidders shall provide such evidence of their continued eligibility satisfactory to VRL as VRL shall

reasonably request. Bidders shall not be under a declaration of ineligibility for corrupt or fraudulent

practice.

2.2 One bid per Bidder

Each bidder shall submit only one bid. A bidder who submits or participates in more than one bid will

cause all those bids to be rejected.

2.3 Cost of Bidding

The bidder shall bear all costs associated with the preparation and submission of its bid and VRL will

in no case be responsible or liable for those costs.

2.4 Site Visits

Site visit for this tender is optional (not mandatory). However for bidders interested in visiting

the site – site visit is scheduled for Wednesday, 6th March, 2019, 11.00am at EFL’s Qeleloa

Power Station.

2.5 Clarification of Bidding Documents

A prospective bidder requiring any clarification of the bidding documents may notify VRL / EFL in

writing by fax (hereinafter the term “fax" is deemed to include electronic transmission such as

facsimile, cable and telex), or email addressed to:

Tuvitu Delairewa General Manager Commercial 2 Marlow Street, EFL, PMB Suva, Fiji Phone: +679 3224 185 Email: [email protected]

VRL / EFL will respond to any request for clarification which it receives earlier than 5 days prior to the

deadline for submission of bids.

2.6 Amendment of Bidding Document

At any time prior to the deadline for submission of bids, VRL may, for any reason, whether at its own

initiative or in response to a clarification requested by a prospective bidder, modify the bidding

documents by issuing an addendum.

mailto:[email protected]



2.7 Language of Bid

The bid, and all correspondence and documents related to the bid, exchanged between the bidder

and the VRL shall be written in the English language.

2.8 Bid Prices

Unless specified otherwise, Bidders shall quote for the entire facilities on a “single responsibility" basis

such that the total bid price covers all the obligations mentioned in or to be reasonably inferred from

the bidding documents in respect of the design, manufacture, including procurement and

subcontracting (if any), testing and delivery.

2.9 Bid Currencies

Prices shall be quoted in a single currency only.

2.10 Bid Validity

Bids shall remain valid for a period of 90 days from the date of Deadline for Submission of Bids

specified in Sub-Clause 2.13.

2.11 Format and Signing of Bids

The bidder shall prepare one original and two (2) copies of the technical and financial proposals,

clearly marking each one as: "ORIGINAL-TECHNICAL & PRICE PROPOSAL", "COPY NO. I -

TECHNICAL & PRICE PROPOSAL", etc. as appropriate. In the event of discrepancy between the

original and any copy, the original shall prevail.

The original and all copies of the bid shall be typed or written in indelible ink (in the case of copies,

Photostats are also acceptable) and shall be signed by a person or persons duly authorized to sign

on behalf of the bidder. All pages of the bid where entries or amendments have been made shall be

initialled by the person or persons signing the bid.

The bidder shall provide one electronic copy of the Technical and Financial proposals on EFL’s

electronic tender hosting website; https://www.tenderlink.com/EFL

The bid shall contain no alterations, omissions or additions, except those to comply with instructions

issued by VRL, or as necessary to correct errors made by the bidder, in which case such corrections

shall be initialled by the person or persons signing the bid.

2.12 Sealing and Marking of Bids

The bidder shall seal the original copy of the technical proposal and the original copy of the price

proposal and each copy of the technical proposal and each copy of the price proposal in separate

envelopes clearly marking each one as: "ORIGINAL-TECHNICAL & PRICE PROPOSAL", "COPY

NO. I - TECHNICAL & PRICE PROPOSAL", etc. as appropriate.

The bidder shall seal the original bids and each copy of the bids in an inner and an outer envelope,

duly marking the envelopes as "ORIGINAL", "COPY No. 1", etc.

https://www.tenderlink.com/fea



The inner and outer envelopes shall

a) be addressed to EFL at the following address:

Tuvitu Delairewa General Manager Commercial 2 Marlow Street, EFL, PMB Suva, Fiji Phone: +679 3224 185 Email: [email protected]

And

b) bear the following identification:

Bid for: VRL 01/2019 - VRL Qeleloa 5MW Solar Farm Project – Owner’s Engineer Services.

In addition to the identification required, the inner envelope shall indicate the name and address of

the bidder to enable the bid to be returned unopened in case it is declared "late" pursuant to Deadline

for Submission of Bids.

If the outer envelope is not sealed and marked as above, VRL will assume no responsibility for the

misplacement or premature opening of the bid.

2.13 Deadline for Submission of Bids

Bids must be received by VRL at the address specified above no later than 1600 hours (Fiji Time)

13/3/2019.

VRL may, at its discretion, extend the deadline for submission of bids by issuing an addendum, in

which case all rights and obligations of VRL and the bidders previously subject to the original deadline

will thereafter be subject to the deadlines extended.

2.14 Late Bids

Any bid received by VRL after the deadline for submission of bids prescribed above will be rejected

and returned unopened to the bidder.

2.15 Modification and Withdrawal of Bids

The bidder may modify or withdraw its bid after bid submission, provided that written notice of the

modification or withdrawal is received by VRL prior to the deadline for submission of bids.

The bidder's modification or withdrawal notice shall be prepared, sealed, marked and delivered in

accordance with Sealing and Marking of Bids, with the outer and inner envelopes additionally marked

"MODIFICATION" or "WITHDRAWAL", as appropriate. A withdrawal notice may also be sent by fax

but must be followed by a signed confirmation copy.

No bid may be modified by the bidder after the deadline for submission of bids.




2.16 Rejection of one or all Bids

VRL reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids,

at any time prior to award of Contract, without thereby incurring any liability to the affected bidder or

bidders or any obligation to inform the affected bidder or bidders of the grounds for the rejection.

2.17 Process to be Confidential

Information relating to the examination, clarification, evaluation and comparison of bids and

recommendations for the award of a contract shall not be disclosed to bidders or any other persons

not officially concerned with such process.

Any effort by a bidder to influence VRL's processing of bids or award decisions may result in the

rejection of the bidder's bid.

Lowest bid will not necessarily be accepted as successful bid.

2.18 Clarification of Bids

To assist in the examination, evaluation and comparison of bids, VRL may, at its discretion, ask any

bidder for clarification of its bid. The request for clarification and the response shall be in writing or by

fax, but no change in the price or substance of the bid shall be sought, offered or permitted except as

required to confirm the correction of arithmetic errors discovered by VRL in the evaluation of the bids

in.



3.0 Scope of Works

3.1 Objective of Services

The objectives of the Owner’s engineer services shall be to ensure that the project is implemented

with a high standard of workmanship and quality, on schedule, and within the budget, in accordance

with the specifications and drawings of the EPC Contract, to acceptable environmental and social

standards and in accordance with the VRL's requirements. The objectives of the services will be

achieved through the following major activities:

1) EPC Tender Evaluation and recommendation to the VRL board

2) Designs and Documents Review

3) Supporting Contract Management

4) Construction Supervision, Commissioning, and Acceptance Tests

5) Support during the Defects Liability Period

6) Issuance of initial and final completion certificates

7) Preparation of O&M contracts

3.2 Brief Description of Services

The Owner’s Engineer shall assist VRL to provide a comprehensive technical and management

services during the construction stage. During the procurement stage, the Owner’s Engineer shall

review the EPC tender documents and assist the Employer to evaluate the EPC tender bids.

Recommend the preferred bidder based on the technical evaluation to the VRL Board.

The Owner’s Engineer shall ensure that all procurements under the Project (nevertheless executed

by the EPC Contractor or others) are monitored carefully and informed to the Employer.

The Owner’s Engineer will carry out its duties and responsibilities and assume necessary powers, as

stipulated in an agreement for consulting services from the Owner’s Engineer. Such agreement may

include but not limited to:

1. Assist in EPC tender evaluation process

2. Review and confirm quality assurance program of the EPC Contractor.

3. Review and confirm the delivery of material to the site.

4. Review and clear construction drawings, schedules and process proposed by the EPC

Contractor.

5. Review and confirm quantity and quality of works completed, which would serve as a

basis for payment to the contractor according to the EPC Contract terms.

6. Hold regular meetings with the EPC Contractor to review project progress, technical

issues, and measures to achieve the targeted cost, quality and schedule control.

7. Manage safety, social, and environmental related issues during the construction by

cooperating with the Employer.

8. Review and confirm the acceptance test proposals made by the EPC Contractor and

support the Employer in completing the acceptance test.

9. Review and confirm the O&M Manuals, including training programs for VRL engineers

and technicians on O&M, prepared by the EPC Contractor.

10. Providing additional technical support to the Employer as needed for successful

implementation of the EPC Contract.

11. Preparation of O&M tender documents and contracts



4.0 Detailed Description of Consulting Services

4.1 Equipment and Electrical System Component

4.1.1 Design, Manufacture, and Installation of Equipment

The Owner’s Engineer shall perform the duties of the Engineer as defined in the Owner’s Engineer’s

contract for the above works and specifically carry out the following duties:

a. Review designs and drawings submitted by the EPC Contractor, on the equipment and

approve or amend the same in consultation with the Employer.

b. Monitor and supervise on site testing of the all the major equipment to ensure that they meet

the requirements and specification under the contract in consultation with the Employer in

presence of the Employer personnel.

c. Inspect the manufacture of equipment at the Manufacturer’s workshops anywhere in the

world, carry out the required tests (if any required), and certify its adequacy and quality before

items are packed and shipped to the sites of works, jointly with the Employer. The list of

equipment to be inspected is as follows but not limited to: - PV modules - Inverters -

Transformers - Control Systems, Array Frames, Mounting Structures, SCADA (RTU) and

Communications Modules.

d. Supervise the installation of the electrical and mechanical equipment in a satisfactory and

safe manner in accordance with the specifications and contract requirements.

e. Supervise in testing and commissioning of all equipment.

f. Supervise in interconnection and synchronization of solar power plant to existing EFL grid

substation in safe manner.

g. Measurement and verification of work quantities and certification of EPC Contractor's invoices

for approval and release of payments.

h. Monitor the manufacturing and delivery of equipment to ensure smooth and timely completion

of the whole Project.

i. Prepare, process and issue variation orders.

j. Make recommendations to the Employer regarding settlement of claims by the EPC

Contractor.

k. Update the cost of contract works every month.

l. Prepare items of work to be completed by the EPC Contractor during Maintenance/Defects

Liability Period.

m. Assist the Employer in commissioning the Project upon completion including supervision of

resolution of possible defects found during acceptance tests.

n. Review & revise the detailed "O&M Manuals" prepared by the EPC Contractor for use by VRL

in the operation of the Solar PV plant.

o. Prepare a "Completion Report" for the works under the contract, including a summary of final

costs, and supply copies of the same to the Employer for future reference.



4.2 Civil Works Component

4.2.1 Design and Construction Drawing

i. Review the Design

The Owner’s Engineer shall review the design of the civil works, which form the basis of

the construction and equipment contract documents. The Owners Engineer shall assume

responsibility for the adequacy of such designs, and shall submit in writing to the Employer

any changes. The Owner’s Engineer shall prepare and issue appropriate variation orders

of the construction and equipment contracts to incorporate such changes.

ii. Construction Drawings

The Owner’s Engineer shall review the construction drawings for the civil works of the

contracts. The Owner’s Engineer shall also prepare construction drawings for those

temporary works, which are identified in the contracts as being prepared by the Owner’s

Engineer or which are necessary for construction of the works, but are not responsibility

of the EPC Contractor. The construction drawings shall clearly impart the final design of

the works, and shall be revised and supplemented to meet field conditions as the works

progress.

iii. Contractor's Drawings

In cases where the EPC Contractor has to prepare construction drawings, the Owner’s

Engineer shall review and approve those drawings in accordance with the contractual

conditions. The Consultant shall also approve layouts and details of temporary facilities to

be constructed by the EPC Contractor.

4.2.2 Construction Supervision and Management of Contract

The Owner’s Engineer shall assume full responsibility for the contract management and construction

supervision of the civil works. The Owner’s Engineer shall also perform all the duties and functions

required of him as the Owner’s Engineer under the conditions of EPC Contract for the civil works.

Some of the important functions are:

a. Approve EPC Contractor's Programs of Work and any changes made thereto during

construction.

b. Approve all items of equipment, plant, materials, etc. to be incorporated in the civil

works.

c. Check, set out, and provide base line surveys with bench marks for the EPC Contractor

to establish their survey control for construction. The Owner’s Engineer shall be

responsible to check surveys and bench marks established by the EPC Contractor at

each site of work and ensure accuracy of surveys and bench marks connecting various

sites.

d. In consultation with the Employer, prescribe the format for monthly payment certificates

of the EPC Contractor.

e. Issue stop orders of work with prior approval of the Employer.

f. Verify the amount of work done under each item of the Bills of Quantities and check

the EPC Contractor's monthly payment requests before submitting to the Employer for

approval and release of payments.

g. Perform tests on materials as and, when required, to satisfy the suitability of materials

for use in the works at the field laboratory already established by the EPC Contractor.

h. Monitor EPC Contractor's progress of work.

i. Prepare, process and issue variation orders as required.



j. Make recommendations to and draft responses for the Employer to settle claims from

the EPC Contractor.

k. Update the procurement and cost of contract works every month.

l. Supervise the Employer in taking over the Project and prepare items of work to be

completed by the EPC Contractor until the commission of the PV Solar Farms.

m. Review and revise the detailed "O&M Manuals prepared by the EPC Contractor for

use by Employer in the operation of the Solar PV power plant.

n. Prepare a "Completion Report" for the works under the contract, including a summary

of final costs, and supply copies of the same to the Employer for future reference.

4.3 Reports

The Owner’s Engineer shall check and approve the following reports, which shall be in a format

agreed with the Employer and which shall be submitted in number of copies to be agreed with the

Employer.

a. The monthly report shall be coordinated with the requirements set forth in "Project Program"

to include submittal of the following:

1. Cumulative expenditure record and estimated cost at completion of each item,

Variation Order and claim for the Contracts on construction, equipment, and

consulting services;

2. Record of Variation Orders issued and being prepared; and

3. Claims received, under consideration and settled.

b. Quarterly project progress monitoring reports (summary reports on instrumentation monitoring

or similar construction performance system) and quarterly financial monitoring reports.

c. Technical reports on instrumentation monitoring or similar construction performance.

d. Completion Reports for all major structures or elements of the contract works, incorporating

as-built records and drawings, within 60 days of issue of any Taking-Over Certificate.

Completion Reports shall also include details of construction methodology, concrete quality,

geological condition etc.

e. Provide any special reports as requested by the Employer.

4.4 Commissioning of Works

The Owner’s Engineer shall be responsible for supervising the commissioning works on the Project.

The Consultant shall prepare commissioning procedures, involving the Employer's operating staff,

coordinate testing and commissioning programs.

4.5 Review of Operation and Maintenance Manuals provided by the EPC Contractor

The Owner’s Engineer shall review and finalize the detailed O&M manuals for the complete plant and

all subsystems provided by the EPC Contractor under the construction and equipment contracts. The

Owner’s Engineer shall liaise with the Employer and the EPC Contractor to ensure that uniform,

complete, high quality O&M manuals are prepared for the Project.

Prepare O&M tender documents and draft O&M Contract documents.



5.0 Qualifying Requirements for Owner’s Engineer

5.1 General

To provide the Owner’s Engineer services for the duration of the Project (until the PV Solar Farms’

commissioning). The team of engineers and other specialists, shall be experienced in the design and

supervision of construction of grid connected solar projects including power stations, civil structures,

transmission lines, grid substations, and other relevant works.

Emphasis is placed on the need for relevant design and construction supervision engineers to have

knowledge and previous experience of similar works to those at the Project site. It is particularly

important that the engineers shall have substantial previous experience in dealing with contractual

matters and contract claims under FIDIC conditions for several large engineering projects.

The benchmarks for owners engineering company are as follows:

- Must have valid registration, and must have been established for not less than 5 years

from the date of the tender advertisement.

- Must have at least 5 years’ experience in utility scale solar PV power plants.

- Must have experience as owners engineers in at least 3 Solar PV projects in the South

Pacific and the greater Asia-pacific region including Australia and New Zealand.

- Must have worked as independent consulting engineer in at least 2 solar projects larger

than 5 MWp.

- Track record in grid interconnection at 11kV or 33kV for at least 2 projects.

- Track record in civil works for at least 2 solar PV projects.

Responsibility for management of all Owner’s Engineer services shall be with the appointed Owner’s

Engineers Project lead. The Project Lead shall provide overall technical direction and coordination of

the Services. He/she shall liaise with the Employer's Project Chief on various issues, technical,

financial, or otherwise.

6.0 Tender Submission

6.1 Submission Requirements

The Tender shall include the following:

1. A covering letter including the complete name and address of the firm(s)/individuals performing the services, if applicable, the principal firm including the name and title of person principally responsible.

2. State a lump sum fee for the entire engagement and provide daily/weekly/monthly rate as well. This should include Disbursements and are to be clearly itemised.

3. A detailed submission on scope of works quoted for including any exclusions from the scope of this tender.

4. The Bidder may make any comments on the Works Contract and provided documents, if any, in their submissions

5. Similarly, Bidder may add further activities on the above work scopes deemed to be necessary for the successful completion of the Works. These will be viewed as added value in the Bidders submission.



6. Company/Individual background and evidence of similar works undertaken by the firm/individual over the last five years including project name, summary of work carried out, contact name and address of clients

7. Background of proposed personnel. 8. CVs of personnel. 9. Evidence of Professional Indemnity Insurance cover.

Each firm is limited ONE Tender submission.

7.0 Evaluation Methodology

Tender submissions will be checked for completeness, firms that fail to submit all information required

above may not be considered for award. A 60% weighting shall be given for the firm and personnel

background, experience and performance and 40% for the lump sum price.

8.0 Inputs/ Facilities Provided

The consultant is expected to be self sufficient and allow for office space, accomodation and transport

in their proposal.

9.0 Additional Information to tenderers

9.1 EFL Project Manager

The EFL Project Manager for this Assignment shall be:

Mr Anand Nanjangud

General Manager – Special Projects

EFL Head office

Suva

9.2 Closing Date

Submissions close at 1600 HRS (Fiji) Time on 13TH March 2019 at EFL’s Suva office. Submissions

are to be received at this location in an envelope prior to the specified time and marked:

Tender for VRL Qeleloa 5MW Solar Farm Project – Owner’s Engineer Services

Secretary Tender Committee

Energy Fiji Limited

2 Marlow Street

Suva, Fiji



Facsimile submissions will not be accepted.

Late submissions will not be accepted

All submissions shall be in the English language.

Electronic copies will be accepted if the hardcopy is received prior to closing date.

All proposals shall be in a single bound hard copy with one soft copy on CD

9.3 Enquiries

All enquiries shall be directed to:

Tuvitu Delairewa

General Manager Commercial

2 Marlow Street, Suva

Phone: + 679 331 1133

Facsimile:+ 679 331 1882

Email: [email protected]

9.4 Notification and Award

Following VRL board approval, tenderers will be advised, by letter, whether they have been successful

or not. Tenderers will be able to debrief with the evaluation team should they so request, however

the scoring information will not be released to any of the tenderers at any time.

Notwithstanding any other provision of this document, VRL reserves the right to:

Accept or reject any proposal

Seek clarification of any aspect or information provided in a Tender document and to seek further information from any party

Amend the closing date for submission of Tender or any other date referred to or implied in this invitation for Tender.

In whole or in part, suspend or cancel this Invitation for Tender process and/or the overall process

Re-advertise this invitation for Tender.



10.0 Appendix

11.1 Compliance Checklist Declaration

I______________________________ of _____________________________________ located at

_____________________________________ confirm that the bid submitted for the following

tender VRL 01/2019:_______________________________________________________________

_______________________________________________________________________________

complies with the mandatory bidder submission as stated in Sub Clause 2.6;

Yes No Comments

Price Schedule

Company Profile

Detailed Scope of Work – Bidder submission for works quoted

Exclusion or Amendment for Tender Specification

Payment Term

Price Validity [preferred 180 days]

Note that these submissions are mandatory submission for a successful tender bid. This declaration

must be signed and submit as well.

Name: ___________________________

Position: ___________________________

Company: ___________________________

Sign Off: ___________________________

Date: ___________________________



1.2 Tender Check List

(To be filled and accompanied with the tender Proposals/Documents)

Tender Specification Form Tender Number: _______________

Tender invitation and acceptance Term & condition of the Tender

The following information has to be filled by the bidder and submitted with the tender Documents:

1. Company Name:________________________________________________________

2. Director/Owner(s):_______________________________________________________

3. Postal Address:_________________________________________________________

4. Phone Number:_________________________________________________________

5. Fax Number:___________________________________________________________

6. Office Location:_________________________________________________________

7. Tin Number: ___________________________________________________________

8. Company Registration Number:____________________________________________

9. FNPF Employer Registration Number: _______________________________________

10. Number of Branches & Locations:__________________________________________

11. Years of Experience:____________________________________________________

I declare that all the above information is correct.

Name: ________________ Position: ___________________ Sign: _____________________

Date: ________________



TENDER SUBMISSION

It is mandatory for Bidders to upload a copy of their bid in the TENDER LINK Electronic Tender Box no later than 1600hrs, Wednesday, 13th March, 2019. To register your interest and tender a response, view 'Current Tenders' at: https://www.tenderlink.com/efl For further information contact The Secretary Tender Committee, by e-mail [email protected] In additional, hard copies of the tender, one original and one copy must be deposited in the tender box located at the EFL Head Office, 2 Marlow Street, Suva, Fiji no later than new time and date to be inserted - Addressed as

Tender –VRL 01/2019 – Qeleloa 5MW Solar Farm Project – Owner’s Engineer Services

The Secretary Tender Committee Energy Fiji Limited Head Office Suva Fiji

Hard copies of the Tender bid will be accepted after the closing date and time provided a soft

copy is uploaded in the e-Tender Box and it is dispatched before the closing date and time.

Tenders received after closing time 1600hrs, Wednesday 13th March, 2019.

Will not be considered.

Lowest bid will not necessarily be accepted as successful bid.

It is the responsibility of the bidder to pay courier chargers and all other cost associated with the delivery of the hard copy of the Tender submission.
