Visual 1.0 Revised: November 2011 The Basic Plan for MSU EMERGENCY ACTION TEAMS

Visual 1.1 Revised: November 2011

The Basic Planfor

MSU EMERGENCY

ACTION TEAMS


MiOSHA regulates the standards established in emergency preparedness plans for situations requiring evacuation. The standards indicate that these plans: Shall be written Shall specify the designated actions when responding

to emergency circumstances That the designated actions will ensure a safe

response.

These regulations direct the MSU Emergency Action

Teams.

Laws and Regulations



MiOSHA further sets standards guiding the Emergency Action Team planning: Emergency Escape procedures and routes Procedures for employees who remain within

facility to operate critical operations Procedures for all employees after emergency

evacuations/sheltering has been completed–Rally points–Sweep checks and accountability lists



MiOSHA regulates the necessity to conduct annual Evacuation Drills for employees and the Emergency Action Teams of MSU

These drills are normally scheduled in May of each year and accomplished in a cooperative effort with MSU Police Homeland Security Division, Fire Marshall, Physical Plant and the personnel of MSU community (emergency coordinators/ teams and building personnel)


Standards and keeping MSU safe

MiOSHA further regulates training and review of the plan:


Fire Safety Code

FIRE PREVENTION CODE (EXCERPT) Act 207 of 1941

29.19 Fire drills in schools, colleges, universities, and school dormitories; unrestricted emergency egress; compliance; record; minimum drills; weather conditions; tornado safety drills; location of drills; security measures; drills during lunch and recess periods; protective apparatus or equipment; development of model.

Sec. 19. (1) The chief administrative officer and the teachers of all schools, including state supported schools, colleges, and universities and the owner, or owner's representative, of all school dormitories shall

have a fire drill each month and ensure unrestricted emergency egress during school hours and when the school is open to the public. Each teacher in a school, including a state supported school, college, or university and the owner or owner's representative of a dormitory shall comply with these requirements and

keep a record of the drills.


Fire Safety Code, Act 207

The drills shall be conducted in coordination with the local emergency management coordinator appointed under section 9 of the emergency management act, 1976 PA 390, MCL 30.409, the county sheriff for the county or the chief of police or fire chief for the municipality where the school is located, or the designee of the sheriff, chief of police, or fire chief and consistently with applicable federal, state, and local emergency operations plans.


Guidelines to keep MSU safe

Fire alarm systems and extinguishing devices are present for the protection of the building and occupants-No person should disable a fire protection or alarm system without the permission of the incident commander (police or fire department authority)

No person shall render a system or device inoperable during a potential emergency unless by direction of the incident commander (police or fire authority)

This includes those in the employ of the building management or any one else who shuts off an alarm system, sprinkler system, or any other system that could affect the outcome of a fire response without the permission of the incident commander


This training will

• Review the MSU basic emergency plan

• Provide Emergency Team Review:

1. Role of the Emergency Action Team Leader

2. Role of the Emergency Action Team Floor Coordinators

3. Procedures for Evacuation/Sheltering emergencies

4. How to handle special situations

Emergency Action Team Leader Agenda


Emergency Plan concepts

• First Aid Identify persons with Red Cross training w/in your building

• Medical Triage• Crime Prevention

• Evacuation• Sheltering in place

recommendations• Rally Sites


Review plans and communicate with personnel:

This is MSU’s basic plan and it can be found on the MSU Police website-

A “hardcopy” must be available for personnel within each facility.


Some facilities may have supplemental operational written plans addressing safety procedures for specific labs, unique facility operations, or research regulations.


Personnel must be aware of MSU’s basic plan and have available any written supplemental safety plans specific to a particular facility.

Personnel should know who the Emergency Action Team members are to assist in times of emergency


Emergency Action Team Leaders should annually review and attend to any team member changes or replacements.

Emergency Action Team Leaders and Floor Coordinators should be familiar with building posting information and necessary changes to request updates from MSU Police.


Building Postings

The building posting includes: A floor plan with-

The building’s emergency evacuation routes, and rally points Fire Extinguisher locations Pull station locations Fire rated stairwell locations In some cases, emergency showers, eyewash stations, gas

shutoff locations Emergency phone locations People with different abilities entrance/exit locations Severe weather shelter locations


Example of Emergency Floor Plan Postings


M.S.U.’s Emergency Guidelines Posting


Emergency Communication

MSU Alert: Call 1(888)-MSU-ALERT to receive a recorded message with emergency information.

Emergency Action Team Pagers notifications to EAT Leader or representative, and/ or building representative. Phone trees

MSU Police recommend that the Emergency Action Teams have building notification phone trees in place.



Connect ED:

allows MSU to send information to the community in the event of an emergency via: landlines, cell phones, email, and text messages.

Please go to http://alert.msu.edu to enroll your cell phone in the program.

Community Siren system:

The sirens are activated in the event of a tornado warning. Seek shelter immediately.

http://alert.msu.edu/



Media Sources

Radio Television Internet NOAA weather alerts


Emergency Action Team Pager

What is the pager for-Why do we have one?:

The Emergency Action Team Pagers: are one form of communication used to provide emergency situation alerts to the Emergency Action Team Leaders directly from MSU Police.

In certain emergency situations the pagers will be activated by MSU Police and a text message sent with information about an emergency, and updates (including an “all clear” notice).

In response to an emergency text message the EAT leader should utilize the phone tree, Avaya phone mass message system, or other appropriate internal department phone contacts to share information with personnel and communicate the emergency message.


Phone Trees and mass-messaging

Update and Test : Phone tree or Avaya phone system mass

messaging connections

Start: Pager message launched

Supervisors, Faculty/Staff, Facility Managers,Students

Visitors/Guests

Facility/ Department mainlines

EmergencyAction Team Floor Coordinators

EmergencyAction Team Members

Building Occupants

EmergencyAction Team Leaders

http://images.google.com/imgres?imgurl=http://www.managementpocketbooks.com/images/cartoons/telephones-hi.jpg&imgrefurl=http://www.managementpocketbooks.com/cartoons.asp?TAG=&CID=&h=1700&w=1664&sz=857&hl=en&start=82&usg=__Gl088C4TwZhdqD78iwI_4OE-aJc=&tbnid=p6xWdxUI_dEYAM:&tbnh=150&tbnw=147&prev=/images?q=telephones&start=80&gbv=2&ndsp=20&hl=en&sa=N


Essentials of developing a phone tree

People and essential contact areas to be included on a phone tree within your respective building

• Emergency Action Team Leader • Emergency floor coordinators• Main office lines & supervisors• Reception locations where a person is likely to

be contacted during most of the working business hours to receive emergency information

• Deans of colleges or primary research representatives


Team members should be aware of additional emergency response enhancements or special considerations for their building; PA systems –The police may use in emergencies for

announcements HVAC (Heating, Ventilation and Air Conditioning)

system automated shut off with Physical Plant and or manual shut-off

Emergency generator systems within building-learn what you can about what the generator operates

Building Systems


The Primary Role of the Emergency Action Team Leader:

Role of the Emergency Action Team Leader


Basic job of the Emergency Action Team Leader• Have enough team members to account for the building size and number of

occupants- This should be enough members to assist those that may be present in a normal business day in order to facilitate a safe evacuation or sheltering• Have “back-ups” or “stand-by” personnel when leader is

unavailable

Announce the type of emergency &

Advise others of the appropriate response to the situation• If evacuating or sheltering, once you arrive at the

designated rally or sheltering areas• Report to the Team Leader (your area’s status)• if no team leader is present report this information collectively

with fellow team members• In the event of an evacuation report status to a the Police or

Fire personnel).



Weather Emergency or other reasons for

SHELTERING



SEVERE WEATHER GUIDELINES

Types of Weather Alerts:

Severe ThunderstormWatch

Severe ThunderstormWarning

TornadoWatch

TornadoWarning

Conditions are conducive to the

development of severe thunderstorms in and

close to the watch area.

A severe thunderstorm has actually been observed by

spotters or indicated on radar, and is occurring or imminent in the warning

area.

Conditions are conducive to the development of

tornadoes in and close to the watch area.

A tornado has actually been sighted by spotters or

indicated on radar and is occurring or imminent in

the warning area.

Instructors, staff and group leaders should be made aware of the watch so they can be prepared to move inside if threatening weather is observed.

All outdoor activities should be suspended immediately.Everyone should move to a secure inside facility.

Instructors, staff and group leaders should be made aware of the watch so they can be prepared to move inside if threatening weather is observed.

All outdoor activities should be suspended immediately. Everyone should move to the nearest designated shelter area.

Severe Weather Alerts: in many cases will be made by local TV and radio, computer internet, emergency pagers, & individual weather alerts will provide notification, and for Tornado Warnings the MSU siren system for outdoors campus notification.


When thunderstorms approach, be prepared to move to designated building shelter areas & monitor weather service. If outdoors and shelter is nearby, move to it

IF CAUGHT OUTDOORS AND NO SHELTER IS NEAR: Find a low spot away from trees, fences and poles If you are in water, get out and move to dry land. If you are golfing, seek shelter and while doing so do not

hold or carry your clubs For more weather information visit the weather channel on

the Web at http://www.weather.com/

Severe weather information

http://www.weather.com/


Reasons for going to shelter

1. Tornado Warnings/Severe Weather conditions

2. Certain Hazmat Emergencies3. Some Civil Disorders4. Building lock-down

Shelter Information


The role of an Emergency Action Team Leader during a

Severe Weather Sheltering situation

1. Advise & assist others

2. Conduct a “sweep check” of assigned area within the building announcing “EMERGENCY”

3. Direct others to shelter areas (highlighted in yellow in the emergency floor plan documents )

4. Wait for all clear



Designated Tornado Shelters:

1. Interior room/hallways without windows

2. Free of Hazards

3. Make comfort a consideration

4. Basement/ground level areas of the building are best

Caution must be taken when using stairs with windows.Check your building Emergency Floor Plan Maps

for sheltering locations

The building’s floor plans and shelter areas for severe weather


Wait for “all clear”

Reviewing the role of the Emergency Action Team Leader

Once sheltered don’t leave a shelter area until the “all clear” is given. Normally by radio,

cable television, weather service announcements, pager, or emergency response

personnel (police, fire).

Note:

There is no siren to indicate an all clear.


There may be a need for a “lock-down” of your building-as directed by police personnel

or other emergency responders


• Crime in progress

• Civil disorder

• Hazmat response

Be Prepared for the unexpected

Situations may include:

*Use of your established phone tree may be appropriate in these situations*


EVACUATION

EMERGENCIES


Reasons to Evacuate the building

1. Fires2. Explosion or threat of explosives when directed

to by emergency personnel (police/fire)3. Some Hazmat emergencies4. When directed by emergency personnel

The Emergency Action Team Leader


1. Pull the alarm if you suspect a FIRE

situation & call 911 as you exit.

2. Pull the alarm when otherwise directed by emergency personnel or when you’re aware of an emergency requiring an evacuation

3. Remember to Call 9 - 1 – 1 Never assume others have called 911! This may include the necessity to dial an 8 or a 9 to exit your building phone system before dialing the 9-1-1 sequence

Role of the Emergency Action Team Leader & all MSU personnel


False Alarms- “known or not known” If a fire system is activated, i.e., the alarm is sounding) an evacuation

must begin to take place Evacuation is your first priority! Checking the annunciation

panel is the responsibility of fire personnel

If it is determined (early) that the alarm is false, coordinate communication efforts with Police/Fire 911 or 355-2222 and with other emergency action team leaders to mitigate the response DO NOT ever shut off a fire alarm system without the

authority of Police or Fire personnel

If it is “unknown” complete the evacuation process and subsequently communicate with responding police/fire units to gather information and assist. SAFETY FIRST!

A call to 911 in “unknown” circumstances may give you information or you may start to gather information by calling the 355-2222 police desk line-Keep in mind that a call to 911or 355-2222 may also alert authorities

to a malfunctioning system that they may be otherwise unaware of



Advise & AssistAssist persons to evacuate

the building using the nearest (safe) exit location & encourage them to go to the rally point(s)

As a team leader when you have completed a “sweep check” for your work area proceed to the designated rally site



What is a Sweep check?It is: To Walk through your workplace & make aware, as

many people as safely possible, of a given emergency situation

If time permits, knock on closed doors and announce the known emergency (because it may be difficult to hear alarms in some closed offices)

If time permits, close doors as you leave to secure and preserve property

Assist persons with special needs in the evacuation process



MSU Police recommend using a type of written check list…

1. A Sweep check was completed for all areas of the facility

2. All persons from your designated area have evacuated3. Assist in realizing the number of personnel

unaccounted for 4. T o account for personnel/visitors with special needs

and documenting their last known location at the time of the emergency in the event a First Responder must further assist them in evacuating

To determine whether or not:


Example of a written checklist-

EMERGENCY ACTION TEAM LEADER’SEVACUATION CHECK LIST

FLOOR:

Check List Sweep check of assigned area completed: Everyone in assigned area has left the building: There is no one unaccounted for at the rally site: There is no one that has special needs:

Make notes on any item NOT checked off )

Special note to the Facility Emergency Action Team Leader:


The role of an Emergency Coordinator in an EVACUATION

EVACUATION GUIDELINESfor PEOPLE WITH DISABILITIES

For blind & visual impaired / For deaf & hard of hearing

Assist or assign someone to assist as needed

For mobility impaired / and people who use wheel chairs

1. Assist in locating the nearest safe / fire rated stairwell.immediately inform the nearest emergency responderof their location.

2. If you must move them yourself - be careful !


Persons with different abilities: How to Assist

3. Mobility Impaired and for people who use wheelchairs: Evacuation from basements or upper floors can be difficult because elevators may not be used during an emergency. Three courses of action are possible. All employees should receive instructions so they may provide assistance. Some may ....a. proceed to an enclosed, safe, fire rated stairwell or one of the

emergency areas designated for people with disabilities and wait for assistance. Their location must be reported by dialing 9-1-1 or by actually reporting to the nearest emergency responder immediately. (fire, police, etc.) OR

b. remain in the room. If the hazard is not near the location and the room is well constructed, this may be the best choice. Their location must be reported by dialing 9-1-1 or by actually reporting to the nearest emergency responder immediately. (fire, police, etc.) OR

c. be assisted in using the stairs or ramps to evacuate. However, great care must be taken in moving a person who uses a wheelchair or may have impaired mobility.


Assisting others with special needs

Whether it is hearing, sight, or mobility assistance that is needed here are a few guidelines:

Use a “buddy system” for persons with different abilities Communicate with an individual that may require

assistances in the evacuation process Arrange a plan in advance to assist, should an emergency

occur. If you’re unable to safely evacuate a person with mobility

related assistance, leave them in a fire-rated stairwell and immediately report their location to police/fire responding units

The fire personnel will complete the evacuation or provide necessary assistance



Ideally, report to your Emergency Action Team Leader at the designated rally site or

shelter location***Present your check list and any information that you may have regarding the emergency situation. Are all personnel accounted for? ***



Other duties

a. You may be requested to assist in monitoring entrances to the building

b. Assist emergency responders with needed information

c. If requested, assist emergency responders in keeping an appropriate distance between evacuated persons and the emergency situation……..


Be Prepared for the unexpectedHazardous Material releases that require evacuations or sheltering in place may ….


• Use of different evacuation route You should always have two pre-planned routes of escape

• Use of pre-determined sheltering in place locations

• Change rally sites at the direction of Emergency response personnel

• involve responding to emergency communication messages for necessary actions and information.



At the designated rally site the Emergency Action Team Leader should

do the following:a. Collect Team Leader's Checklists

b. Report to the Incident Commander on the status of your evacuation (especially persons with different abilities)

Also, present any specific information that you may have learned regarding the emergency


EAT Leader Master Checklist Example

Emergency Action Team Leader(Building Name)

Team LeaderMaster Checklist

3rd

2nd * No Floor Coordinator

1st West Wing

1st East Wing

Base

Man in Rm 102 wouldn’t leave


FIRE SAFETY

FIRE EXTINGUISHERS


Only use an extinguisher if you are . .

MSUConfident (and preferably trained)


Combustible Wood, cloth

paper

Liquids Gasoline, & Oil products

Electrical Sources & Equipment

Type D - Combustible Metals, Magnesium or Sodium

KNOW YOUR A - B - C ‘ s


KNOW YOUR A - B - C ‘ s

• Type A - Pressurized Water

• Type B / C - Carbon Dioxide, Halon

• Type A / B / C “Universal” - Dry Chemicals

• Type D - Special Dry Chemicals or foam


P A S SP - Pull the Pin

A - Aim low

S - Squeeze the trigger

S - Sweep from side to side

KNOW THE KEY acronym


Community Policing & Emergency Action Teams

Security

&

Safety


University Building Security


Awareness and commitment

It is in everyone’s interest to protect the university for Life Safety and Property Preservation. This commitment starts with the basics: DO NOT prop doors open (A propped door equals the

door being unattended and thus, the building is not secure)

This in turn creates vulnerability to people, places and property

If you find a propped door, close it and utilize appropriate department communication methods as follow-up to avoid future occurrences


Report Suspicious Situations

Use common sense & ”gut reactions” when reacting to circumstances

Be aware of controversial issues It may involve various research projects Stay informed

If it seems out of place or out of the ordinary and cannot be verified REPORT IT and have MSU POLICE check it for you

Don’t wait or hesitate to report it… A lengthy or repeated discussion with peers about the

“suspicious” or “just not right” persons or circumstances delays the response for police to investigate


Community Policing

You know what is “normal” in your work area and building within the MSU community. .

Your attention to your surroundings and awareness of the day-to-day routine gives you the first opportunity to know what and who may be “out of place”

Your awareness and reporting of suspicious circumstances to authorities acts as the first line of deterrence


Suspicious Mail or Packages Response


Suspicious Mail or Packages

Pay attention to any mail or packages you may believe are unusual. For example:

• No return address or a strange/unexpected return address.

• Postmark does not match the return address.

• Mail addressed to a title or office only, or to an incorrect title or office.

• Items that are oversized, lopsided or uneven.

If you are uncomfortable about a package or letter• Do not open, shake or move it.

• Secure it in a closed room if possible

• Leave the area and keep others away from the item.

• Notify your supervisor about the item.

• If your supervisor has concerns about the safety of the item, they will contact the MSU Police at 355-2221 or 911.


Suspicious Mail or Packages

If you open an envelope or parcel and encounter an unidentified substance.

• Do not panic, remain calm and do not touch, smell, taste or try to analyze the substance.

• Carefully put the item down and step away. Do not carry the item to another location.

• Alert others to keep away from your area and secure any doors to separate the item and yourself from others as well as turn off any circulating fans, air conditioners or heaters.

• CALL 9-1-1 to notify the MSU Police.

• Wait for trained emergency personnel to arrive.

• Be ready to inform emergency responders regarding who has had contact with the substance.

• As a precautionary measure, isolating these personnel may be necessary.


Bomb Threat Response Guidelines


Bomb Threats

A. If a call is received and a threat is given obtain as much information concerning the threat and the caller as possible.

B. Notify your supervisor and call 9-1-1.

C. Follow the directions of the 9-1-1 operator and Police personnel. Also be aware that despite the threat situation, the building may not be evacuated and that it may be necessary to simply follow the direction of emergency personnel.


Bomb Threats-Evacuation Guidelines

A. Depending on varying circumstances the police personnel may conduct a search of the public areas before a building is evacuated. A police explosive trained K-9 may be utilized for this search; however, an immediate evacuation order may be given if the initial report appears to be authentic.

B. The decision to evacuate will be made by the Police Supervisor present.

C. The immediate evacuation order will be given by sounding the building's evacuation (fire) alarm ONLY if directed by police incident command.

D. If directed by emergency personnel to evacuate, the occupants must leave the building and move a minimum of 300 feet from the building. This is typically further than designated rally points.

E. A search will be made of the building’s public areas and exterior (minimally) regardless of whether the building is evacuated or not.


Hazardous Materials Response


Hazardous Materials Defined:

An uncontrolled release of a hazardous substance that includes one or more of the following:

• Requires a response from outside the immediate work area• May require an evacuation of persons • Creates atmospheres that are Immediately Dangerous to

Life or Health (IDLH)• May create a serious potential for a fire or explosion• Requires immediate attention• Involves high levels of exposure• Involves a situation that is unclear


Hazardous Materials

EMERGENCY RELEASE PROCEDURES:

1. Evacuate personnel from the release site.

2. Phone 9-1-1- and sound the building evacuation alarm.

3. If possible, Isolate the release area by closing doors.

4. Report the release location and type.


EMERGENCY SHELTERING

SHELTERING IN PLACE

A guide for the Emergency Action Team preparedness AT MSU


SHELTERING in PLACE

A sheltering in place emergency may occur as result of: [situations other than the severe weather emergency]

Interior building accidental release/ exposure of hazardous substance requiring containment and/ or isolation

A harmful substance has been released outside the building and exposure would be harmful and or fatal

A suspicious package has been opened and a subsequent release of potentially harmful substance within building

Sheltering may be ordered as a precaution by Emergency Responding Officials


Moving to a designated shelter location

When notice is received you may become a critical part of the notification process

If time allows, utilize your phone tree and have others assist you Utilize fellow personnel to provide alert

messages throughout building Use internal message systems to notify

employees Have Team Leader and Floor Coordinator

members sweep check the facility to make announcements


What if :

What happens if an employee or visitor refuses to shelter and insists on leaving and or leaves the facility during the hazardous emergency: Most importantly remember to protect yourselves and

those with you If a person chooses to leave they will be allowed to go

• Do not attempt to restrain Do not make rescue attempts if an individual leaves the

building and or enters an area where they are likely to be exposed to the hazard.

If you observe an individual that is within an exposure area and exhibits symptoms do not attempt rescue Call 911 and make notification Stay out of the “hot zone”


Preparedness continued:

When choosing locations for Sheltering in Place consider: Avoiding as much exposure as possible from

the source of the contaminate (outside air and or interior location)

Separate and barrier yourself from the source If possible, create seals around vents, doors,

windows with tape, sheet plastic, and or towels If possible, consider some comforts

• restrooms water sources, food, seating


Preparedness in Sheltering

Needs vs. comforts: Have advance knowledge of your facility’s Generator

service Do you have generator service? What does the generator service operate?

• lights, exits signs, hallway lighting, Are there areas within your facility that may have

generator service where others do not When choosing a sheltering location that knowledge

may become an important consideration


Selecting a Sheltering Location

The best case scenario-plan for: Power sources-outlets Media access (computer, radio, etc) Cell phones The Emergency Action Team pager Phone land lines ability to make and receive calls First aid kit Flashlights Writing materials Battery operated radio


Other considerations:

Employees may have special individual considerations

Medications, for example, may need to be taken in a timely manner with specific medical conditions or

family contacts for children that need care Other situations that you may want to be aware of and

or consider For privacy reasons it might be best to ask

employees to consider their needs and prepare themselves and or share in confidence with a co-worker they trust, if they should need assistance


Remember this is the basic plan

Please contact Officer Steve Beard for any questions and training needs:

432-9549 or [email protected]

Documents

Visual 1.0 Revised: November 2011 The Basic Plan for MSU EMERGENCY ACTION TEAMS