Vision Zero Action Plan RFP untracked - City of …...Issued: June 8, 2020 Request for Proposals for Preparation of a Vision Zero Action Plan for the City of Cleveland Issuing Office

Issued:June8,2020

RequestforProposalsforPreparationofaVisionZeroActionPlanforthe

CityofCleveland

IssuingOfficeFreddyL.Collier,Jr.,Director

ClevelandCityPlanningCommission601LakesideAvenue,Room501

Cleveland,OH44114216.664.3466

DarnellBrown,ChiefOperatingOfficer,CityofClevelandMattZone,Ward15Councilman,ClevelandCityCouncil

VisionZeroClevelandTaskforceCo-Chairs

THECITYOFCLEVELANDMISSIONSTATEMENTWearecommittedtoimprovingthequalityoflifeintheCityofClevelandbystrengtheningourneighborhoods,deliveringsuperiorservices,embracingthediversityofourcitizens,andmakingClevelandadesirable,safecityinwhich

tolive,work,raiseafamily,shop,study,play,andgrowold.

PROPOSALSDUE

Friday,July17,2020at5:00pmEasternTime

ALLRESPONSESSHALLBEMARKEDAS

Proposal:VisionZeroActionPlan,CityofCleveland

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June8,2020

DearProspectiveConsultant:

TheCityofCleveland(theCity),throughtheCityPlanningCommission,issolicitingproposalsfromqualifiedfirmstoprovideconsultingservicesforpreparationofaVisionZeroActionPlan.ThisPlaniscrucialtoactingontheCity'scommitmenttosystemicchangeleadingtotheeliminationoftrafficfatalitiesandseriousinjurieswhileincreasinghealth,safety,andequitablemobilityforall.

Theseservicesarebrokendownintotwocomponents:

1. ACitywideActionStrategytoaddressVisionZerogoalsthroughpolicyandsystemschange,especiallyindata/evaluation,streetdesign/engineering,communityeducation/engagement,enforcement,maintenance,andfleetdecisions;and

2. AHighInjuryNetworkActionStrategytoaddresslocation-specificsafetyissuesonhighinjurycorridorsthatisgroundedinadata-andpublic-informedprocess.

Proposersmustitemizeeachcategoryseparately.TheCitypreferstoselectoneprimevendortoimplementbothcomponents.Proposersmayincludein-kindservicesforanyportionofthisRequestforProposals(RFP).

Apre-proposalconferencewillbeheldonlineviaWebExonWednesday,June24,2020at3:00pmEasternTime.Proposersareencouragedtojointhewebconference,althoughattendanceisnotmandatory.InterestedpartiesmaysubmitquestionspertainingtothisRFPandregisterforthewebconferencebyemailingCalleyMersmann,CityPlanningCommission,[email protected].

Tobeconsideredforcontractaward,submitanelectronicproposalinPDFtotheCitynolaterthanFriday,July17,2020at5:00pmEasternTimeviaemailtocmersmann@clevelandohio.govandcarboncopiedtofcollier@clevelandohio.govwiththesubjectline"Proposal:VisionZeroActionPlan,CityofCleveland."Pleaselimitproposalstonomorethanforty(40)pagesinlength,andrefertotheProposalContentssectionofthisRFPfordetailsaboutcontentandformatting.Noproposalswillbeacceptedafterthisdateandtime,unlesstheCityextendsthedeadlinebyawrittenaddendum.

TheCityreservestherighttorejectanyorallproposalsorportionsthereof;towaiveirregularities,informalities,andtechnicalities;tore-issueaRFP;ortoproceedtoobtaintheservice(s)desiredotherwise;atanytimeorinanymannerconsideredintheCity'sbestinterests.AsDirector,Imay,atmysolediscretion,modifyoramendanyprovisionofthisnoticeortheRFP.

Sincerely,

FreddyL.Collier,Jr.DirectorClevelandCityPlanningCommission

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TableofContentsIntroduction.................................................................................................................................................4Background..................................................................................................................................................4ScopeofServices.........................................................................................................................................5

GeneralOverview....................................................................................................................................5DescriptionofServices............................................................................................................................6

ScheduleandDeliverables...........................................................................................................................9ProjectSchedule......................................................................................................................................9ProjectDeliverables.................................................................................................................................9

FeeTable...................................................................................................................................................11ProposalRequirements.............................................................................................................................12

ProposerQualifications.........................................................................................................................12ProposalContents.................................................................................................................................12SubmissionofProposal..........................................................................................................................14ProposalEvaluationandSelectionCriteria............................................................................................15ProposalAward.....................................................................................................................................16

City'sRightsandRequirements.................................................................................................................17Appendices................................................................................................................................................19

Appendix1.VisionZeroTaskforceMembershipandSubcommitteeStructure....................................19ClevelandVisionZeroTaskforceOrganizationalMembership..........................................................19TimelineandSubcommitteeStructure..............................................................................................20

Appendix2.HighInjuryNetwork...........................................................................................................21Appendix3.OverviewofVisionZeroSubcommitteeWorktoDate......................................................22

DataandEvaluationSubcommittee..................................................................................................22DesignandEngineeringSubcommittee.............................................................................................23EducationandEngagementSubcommittee......................................................................................24EnforcementSubcommittee..............................................................................................................25Fleet&VehicleMaintenanceSubcommittee....................................................................................26

Appendix4.CommunityEngagementGuidanceChart.........................................................................27Appendix5.AuthorizingOrdinance.......................................................................................................28Appendix6.EqualOpportunityClause..................................................................................................29

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IntroductionTheCityofCleveland(City),throughtheCityPlanningCommission,issolicitingproposalsfromqualifiedfirmstoprovideconsultingservicesforpreparationofaVisionZeroActionPlan(Plan).ThisPlaniscrucialtoactingontheCity'scommitmenttosystemicchangeleadingtotheeliminationoffatalitiesandseriousinjuriesfromacrossthetransportationsystemtocreatehealthy,safe,equitablemobilityforall.Theseservicesarebrokendownintotwocomponents:

3. ACitywideActionStrategytoaddressVisionZerogoalsthroughpolicyandsystemschange,especiallyindata/evaluation,streetdesign/engineering,communityeducation/engagement,enforcement,maintenance,andfleetdecisions;and


ThePlanwillincludedata-andpublic-informedactionsandstrategiesthatreducefatalitiesandseriousinjuriesonroadwaystozero.Inadditiontotargetedactionsfocusedondata/evaluation,streetdesign/engineering,communityeducation/engagement,enforcement,maintenance,andfleetdecisions,thePlanwillrecommendpolicyimprovementsandsystemchangestoaligneffortsamongandacrossCitydepartmentsandexternalpartners,suchasthoserepresentedontheVisionZeroTaskforce,tocreateasafertransportationsystem.PrimaryobjectivesoftheVisionZeroActionPlanprocessinclude:

• IntroducingtheconceptandcoreprinciplesofVisionZerotothepublicandkeystakeholders,andcollectingdiverseinputtoinformPlanrecommendations;

• Creatingandvettingspecific,actionablestrategiesandassigningresponsibleparties,recommendedimplementationtimelines,andplanning-levelcostestimates;

• Informingtheongoingworkofexistingsubcommitteestoachievedesiredimpactsontransportationsafety;

• Establishingadata-drivenandtransparentframeworkforchangetoguidefuturelocalwork;

• Centeringvaluesofhealth;racial,socioeconomic,andmobilityequity;safety;sustainability;andaccountability;

• ConnectingVisionZeroworktocommunitygoalsofaccesstoopportunity,increasedqualityoflife,climatechangemitigationandresilience,andlanduseandhousingpatternsasrepresentedintheConnectingCleveland2020CitywidePlan;

• Incorporatinginnovativeremotecommunityengagementstrategies;and• InforminganupdateofCleveland’sComprehensivePlanwithrespecttomobility.

BackgroundFirstadoptedinSwedenin1997,VisionZeroisasystemsapproachtoeliminatingtrafficfatalitiesandseriousinjuriesthroughsaferstreetdesign,speedmanagement,andimprovementsinvehicularandroadusersafety.TheVisionZeroapproachemphasizesthat

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roadwaydeathsandseriousinjuriesarepreventable,ifthetransportationsystemcenterssafetyindecision-makingwhileensuringaccesstosafe,healthy,andequitablemobility.IntheUnitedStates,over40citieshavemadeVisionZeropledgesandbeguntoinstitutetargetedchangestoimprovetransportationsafety.AdditionalinformationandresourcesaboutVisionZeroareavailableatwww.visionzeronetwork.org.Cleveland’sVisionZeroinitiativebeganinearly2018,whenClevelandCityCouncilpassedaresolutionoutliningplanstoestablishataskforce;createanActionPlan;andchangepoliciesrelatedtotransportation,enforcement,andlanduse.Shortlythereafter,CouncilmanMattZoneandChiefOperatingOfficerDarnellBrownconvenedamulti-sectoral,multi-disciplinarytaskforceandfivefocusedsubcommitteestoguidethecity’sVisionZerowork(Appendix1).Throughcrashreportanalyses,theVisionZeroTaskforceidentifiedaHighInjuryNetwork(HIN)ofroadwaysrepresentingcorridorswiththemosttransportation-relatedfatalitiesandseriousinjuriesoverthelastfiveyears(2014-2018).HighInjurySegments—standardizedone-mileportionswithintheHighInjuryNetwork—highlighttheareasofhighestprioritywithintheHighInjuryNetworkbasedonfatalityandseriousinjurystatistics(Appendix2).AdditionalinformationaboutCleveland’scrashanalysestodateisavailableatwww.visionzerocle.org.Inadditiontothesedatainsights,thefiveVisionZerosubcommittees—data/evaluation,design/engineering,education/engagement,enforcement,andfleet/maintenance—havespearheadedworkintheirrespectiveareastoinformthecreationofacomprehensiveActionPlan.ThisprogressissummarizedinAppendix3andwillbemadeavailableindetailtotheselectedconsultant.Inadditiontothecreationoftargeted,actionablestrategies,publiceducationandparticipationisanimportantcomponentoftheVisionZeroActionPlanprocess.PublicparticipationconceptsintheScopeofServicesarealignedwiththeInternationalAssociationforPublicParticipation’s(IAP2)SpectrumofPublicParticipation(Appendix4).ThelocalVisionZeroteamandselectedconsultantwillusethisframeworkinplanningandexecutingpublicparticipationopportunities.

ScopeofServices

GeneralOverviewTheCityofCleveland,throughtheClevelandCityPlanningCommission,seeksprofessionalservicesforpreparationofaVisionZeroActionPlan,assetforthbelowinthedescriptionofservices.TheCityprefersoneprimaryconsultant,withsub-contractorsasnecessary,toperformtheseservices.TheproposershoulduseitsexpertisetoadvisethedirectionofthePlanandthespecificgoals,strategies,andactionsitshouldincorporate.ThePlanshouldincludeanoverallassessmentofhowClevelandcaneliminatetrafficdeathsandseriousinjuriesfollowingthetwooutlinedPlan

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components.ThePlanshouldencompassanyactionthatcanimprovetransportationsafetyandaccessibility,prioritizingthoseactionsthathavethegreatestimpact.TheprimarydeliverablewillbetheActionPlan.However,theprocessusedtocreatethePlanisequallyimportant:itwillhelpbuildconsensusandmomentumacrossCitydepartments,amongpartners,andwithinthecommunitytoimplementtheactionsdeveloped.ThePlanshouldbeguidedbyaninclusivedefinitionofsafemobilitythatincorporatestheCity'sgoalstoprovideavarietyoftransportationoptionsthatserveresidentsofallincomelevelsandtopromoteeconomicdevelopmentwhileprotectingthequalityoflifeinneighborhoods.WhilethePlanshouldbebold,itshouldalsobeachievableandbasedonanunderstandingoftheCity'schallengesandpotential.Inessence,thePlanwilloutlinethestepstheCityandthebroadercommunityneedtotaketorealizethecommitmentofVisionZero.Theproposershouldincorporatebestpracticesfromcomprehensivetransportation,mobility,andVisionZeroplansdevelopedbyothercities;existingplansdevelopedandadoptedwithintheCity,region,andStateofOhio;andworkdevelopedtodatebytheVisionZeroTaskforce.ThePlanwillofferanintegratedapproachtoinfusingsafetyconsiderationsintransportationdecisions,resultinginaframeworkformeasuringimpactunderacohesivesetofgoalsandmetrics.ThescopeofthisRFPencompassesalltasksassociatedwiththedevelopmentofthePlan.Proposersmustitemizeeachcategoryindividually.

DescriptionofServicesTheCityseeksaconsultantorconsultantteamtocollaborativelycreateaVisionZeroActionPlanfortheCityanditspartnerscomposedoftwomaincomponents:

1. ACitywideActionStrategytoaddressVisionZerogoalsthroughpolicyandsystemschange,especiallyintheareasofdata/evaluation,streetdesign/engineering,communityeducation/engagement,enforcement,maintenance,andfleetdecisions;and


CitywideActionStrategy:

1. DevelopandimplementapublicparticipationprocesstoinformthepublicaboutVisionZeroandconsultthemthroughoutthedevelopmentoftheActionPlanthatisbasedonIAP2’sSpectrumofPublicParticipation(Appendix4),includingataminimum:

a. AroundofatleastnineinformationaloutreachsessionsabouttheVisionZeroconceptandexistingtrafficsafetyconditionsinCleveland,andinitialconsultationaboutsafetyconcerns;and

b. AroundofatleastninedetailedconsultationsessionstovetthedraftPlanframeworkandrefinestrategiespriortoPlanrelease.

Althoughcitywideinscope,thesepublicparticipationactivitiesshouldbelocatedalonghigh-injurycorridorswhenpossibleandshouldincludeapproachesthatcanbe

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conductedremotely.Ifsessionsareconductedinperson,venuesshouldbeaccessiblebypublictransitandofferminimumseatingfor50participants.

2. PerformanexistingconditionsanalysistoinformVisionZerostrategies,includingthefollowingcomponents:

a. Reviewexistinglocal,regional,state,andfederalplans(includingConnectingCleveland2020,theClevelandClimateActionPlan,theSafeRoutestoSchoolDistrictwideTravelPlan,NOACA’sSAVEPlan,andODOT’sStrategicHighwaySafetyPlan)andinitiatives(includingSustainableCleveland2019,HealthyCleveland,andODOT’sHighwaySafetyImprovementPrograms)torecommendalignmentopportunities.

b. Reviewthedata/evaluationsubcommittee’spriorworkandperformanynecessaryadditionalcrashreportanalysestodirectstrategiesandactions.

c. Identifypatternsincontributingfactorstofatalandhighinjurycrashesacrossthecity,suchasemphasisareas,roadwaycharacteristics,andvehicularmovements,toinformcitywideVisionZerostrategies.SummarizecontributingroadwaycharacteristicsinawaythatwillallowtheCitytoproactivelyandsystematicallyidentifyandaddressareasacrosstheroadnetworkthatarepotentiallyproblematic.

d. Analyzeexistingfederal,state,regional,andlocalpoliciesandprocessesaddressingrelevanttopicssuchasroaddesign,speedmanagement,andfundingopportunitiestoidentifygapsandbarrierstoVisionZeroimplementation.

3. Basedontheexistingconditionsanalysis,createcitywidestrategiesthatinclude:a. AguidingVisionZerostatementandprogressbenchmarks(2-,5-,and10-year

goals)withTaskforcebuy-in;b. Criteriatoevaluatepotentialactions/initiatives;c. Specificrecommendationstoachieveasafertransportationnetworkthat

addresspolicyandsystemschange,especiallyintheareasofdata/evaluation,streetdesign/engineering,communityeducation/engagement,enforcement,maintenance,fleetdecisions;

d. Identificationofresponsibleparties,costestimates,prioritylevels,andmetricsofsuccessforrecommendations;

e. Amethodologyforcrashanalysesthatidentifieshigh-injuryintersectionsandcorridorsandguidescountermeasureselection,potentiallymodeledonLosAngeles’VisionZeroTechnicalAnalysis;

f. BestpracticesforcollectingandsharingVisionZerodatawithkeystakeholdersandthepublic,buildingonexistingconceptssuchasclosecallforms,datadashboards,storymaps,androutinepublicprogressreports;and

g. IdentificationofexistingandfuturefundingopportunitiesforVisionZeroimplementation.

4. CreateaVisionZeropublicengagementtoolkitforongoingusebyCityofClevelandstaffandVisionZeropartnersthatincludessampleoutreachmaterials(infographics,factsheets,presentationslides,talkingpoints,andaglossaryofkeyterms)andanoutlineforanidealpubliceducationprocess,includingtimelineandremote/virtualengagementopportunities,toinformthepublicaboutVisionZero.

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HighInjuryNetworkActionStrategy:1. Developapublicparticipationprocesstoinvolveandcollaboratewithresidentsand

otherstakeholdersalongHighInjurySegmentsasoutlinedbyIAP2’sPublicParticipationSpectrum(Appendix4),includingpublicsurveysandsitevisits,potentiallymodeledonprocessesusedinChicagoandPhiladelphia.Thisshouldincludeapproachesthatcanbeconductedremotely.

2. ImplementtheHighInjuryNetworkparticipationprocesswithresidentsandotherstakeholdersalongselectedone-mileHighInjurySegments.

3. Performanenhancedtechnicalroadwayanalysisofselectedone-mileHighInjurySegmentsontheHighInjuryNetwork,includingdetailedcrashevaluationsidentifyingnotabletrendsincrashpatternsandotheruniqueattributesofeachcorridor,andcreateatwo-pagesegmentsummary.

4. Recommendandprioritizecontextualsite-specificcountermeasuresalongselectedone-mileHighInjurySegmentstoimprovesafety.

ThequantityandlocationofHighInjuryNetworksegmentstobeincludedintheActionPlanagreementwillbedeterminedbytheCitypriortoenteringintocontractwiththeselectedconsultant,basedonavailableActionPlanfundingandfeeproposals.TheselectedconsultantwillperformthisworkincollaborationwiththeTaskforceandsubcommittees.TheconsultantisalsoexpectedtoleadaminimumoftwoworkshopswiththeTaskforceaspartoftheActionPlanprocess:1)apresentationoftheexistingconditionsanalysisand2)aninputsessiontoinformdraftactionstrategies.Taskforceworkshopplanningshouldincludethepossibilityofvirtualgatheringsthroughremotemeetingtools.TheClevelandVisionZeroTaskforcewillprovidethefollowingsupporttotheselectedconsultantaspartoftheActionPlanningprocess:

1. BodyofworkfromVisionZerosubcommittees,includingdataanalysestodateandamapoftheHighInjuryNetwork(seeAppendices2and3forsummarymaterials);

2. Inventoryofexistingsafetystudiesandroadsafetyaudits,aswellaspriorityroadsafetyrankingsfromODOTandNOACA;

3. Spatialdataofstreetcharacteristics,crashreports,andplannedcapitalinvestments;4. CoordinationandfacilitationofongoingTaskforceandsubcommitteemeetings;5. Provisionofmeetingspaceandschedulingassistanceforconsultant-ledActionPlan

gatherings;6. Assistanceinplanning,promoting,andhostingpublicparticipationopportunities;7. Hostingandpromotingaprojectwebsite;8. HostinganActionPlanworkshopforVisionZeroTaskforcemembers;and9. CompilationandsubmissionofActionPlandraftcommentsfromtheTaskforcetothe

consultant.

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ScheduleandDeliverables

ProjectScheduleTheCityhasestablishedthefollowinggeneralprojectschedule.Theselectedconsultantshallsubmitamoredetailedprojectschedulewithinten(10)businessdaysoftheexecutionofthecontractoutliningexpectedperformanceofservices.

• September1,2020:Targetprojectstartdate• August31,2021:Targetprojectcompletiondate

Inaddition,thefollowingtermsapply:

A. TheCityreservestherighttomodifythelistofdeliverablesatanytimebeforeexecutionofacontracttoadd,delete,orotherwiseamendanyreportordeliverable,asitdeemsnecessaryinitssolejudgmentandinthebestinterestoftheCity.

B. Unlessotherwiseexpresslyprovided,thetermoftheagreementshallbeginuponitsdateofexecutionand,unlessextendedbyCityorsoonercanceledorterminatedundertheprovisionsoftheagreement,shallexpirewhenallrequireddeliverableshavebeensubmittedtoandapprovedbytheDirectorandallotherserviceshavebeensatisfactorilyperformedandacceptedbytheDirector.

ProjectDeliverablesThefollowingisasummarylistofdeliverablesderivedfromtheScopeofServicesthattheconsultantwillberequiredtoprovide.PleaseconsulttheDescriptionofServicesforadditional,detailedinformationforeachtaskandsub-task.

ClevelandVisionZeroActionPlan

Tasks Sub-tasks Deliverables

CitywideActionStrategy

1.Publicparticipationprocess

a. Informationaloutreachb. Communityconsultation

(followingtheIAP2modelinAppendix4)

• Publicparticipationstrategyandschedule,includingremote/virtualapproaches

• Publicparticipationmaterials• Publicparticipationfacilitation

(2rounds,minimum9sessionseach)

2.Existingconditionsanalysis

a. Reviewplansandinitiativesb. Crashreportanalysesc. Contributingfactors

assessmentd. Policy/systemanalysis

• ExistingconditionsnarrativeforPlan

• Graphics,map,and/ordatafilesfromcrashanalyses

• Taskforceworkshop#1

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3.Citywidestrategies

a. Guidingstatementandbenchmarks

b. Strategyevaluationcriteriac. Targetedrecommendationsd. Accountabilitymeasurese. Crashanalysismethodologyf. Datacollectionand

communicationpracticesg. Fundingopportunities

• StrategynarrativeforActionPlan

• Criteriaforevaluatingpotentialstrategies/recommendations

• Prioritizedtableofrecommendations,includingfordatasharing

• Crashmethodology• Taskforceworkshop#2

4.Futureengagementtoolkit

a. Publiceducationstrategyb. Outreachmaterials

• Education/engagementstrategyandtimeline

• Basicinfographics/factsheetsaboutVisionZeroandClevelanddata,introductorypresentationslides,talkingpoints,andglossaryoftermsforpartnersattendingcommunitymeetings

HighInjuryNetwork(HIN)Strategy

1.GeneralHINsegmentpublicparticipationprocess

• Residentandstakeholderparticipationstrategyandschedule,includingremote/virtualprocesses

• Participationmaterialtemplates

2.Appliedengagementonselectedsegments

• Publicparticipationfacilitation• Surveydataandothercollected

input

3.Crashanalysesforselectedsegments

• Graphics,map,and/ordatafilesfromcrashanalyses

• MethodologyforHINsegmentcrashanalyses

4.Recommendations/countermeasuresforselectedsegments

• Prioritizedtableof

recommendations

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ClevelandVisionZeroActionPlan


ComprehensiveActionPlan

• Culminationofplanningprocess

• Comprehensivedocumentwithprocessnarrativeandallpreviousdeliverables

• PresentationtoClevelandCityCouncilandCityPlanningCommission

FeeTableProposersshouldcompletethefollowingfeetableandsubmititasaseparatePDFfromtheremainderoftheproposal.Proposersshallincorporatebestestimatesoftravelandassociatedexpensesintoeachprojectcomponent,andmayalsoaddadditionallineitemstothetablebelowifapplicabletotheapproach.ThecurrentfundingforCleveland’sVisionZeroActionPlanisapproximately$100,000.Understandingthatadata-drivenandwell-informedPlanisessentialtothesuccessoftheinitiative,theCitymaychoosetoonlyawardcertainprojectcomponents,dependingonfeeproposalsandavailablefunding.Similarly,feesforprojectcomponentsinvolvingHighInjuryNetworksegmentsarerequestedonaper-unitbasistoallowtheCitytotailorthefinalscopetoavailableresources.ProposersmayincludeguidancewiththesubmissionregardingthepriorityofprojectcomponentstoinformtheCityinthecaseofanawardthatdoesnotencompassthecompleteScopeofServicesoutlinedinthisRFP.Thefeeproposalshallbeafirmandfinalamountincludingthecostsandexpensesforallanticipatedservices.Proposersmayincludein-kindservicesforanyportionoftheproject.ProjectComponent Dollars PercentageCitywidepublicparticipationprocesscreation&implementation Existingconditionsanalyses Citywidestrategycreation Futureengagementtoolkitcreation HighInjuryNetworkpublicparticipationprocesscreation HighInjuryNetworkpublicparticipationprocessimplementation(perone-milecorridorsegment)

HighInjuryNetworkcrashanalyses(perone-milecorridorsegment) HighInjuryNetworkrecommendations/countermeasurecreation(perone-milecorridorsegment)

DesignandcompilationofthecomprehensiveVisionZeroActionPlan Total 100%

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ProposalRequirements

ProposerQualificationsEachproposer,regardlessoftheformofitsbusinessentity,mustmeetthefollowingrequirements.Failuretomeetallrequirementsmaybecauseforrejectionofaproposal.Ifproposerisapartnershiporajointventure,atleastonegeneralpartnerorconstituentmembermustmeettherequirements.Eachproposermust:

1. Provideevidenceofaminimumofthree(3)continuousyearsofexperiencewithinthelastfive(5)yearsofprovidingandimplementingconsultingservicesrelatingtotherequiredservicesanddeliverablesdescribedinthisRFP.

2. BeauthorizedtoconductbusinessintheStateofOhio,CountyofCuyahogaandtheCityofCleveland.

3. Possessordemonstratequalificationforallapplicablelicenses,certificates,permits,orotherauthorizationsrequiredbyanygovernmentalauthority,includingtheCity,havingjurisdictionovertheoperationsofthesuccessfulproposerandtheproposedservices.

4. Thesuccessfulproposer,atitsexpense,shallatalltimesduringthetermofthecontractresultingfromthisRFPmaintainthefollowinginsurancecoverage.Theinsurancecompany(ies)providingtherequiredinsuranceshallbeauthorizedbytheOhioDepartmentofInsurancetodobusinessinOhioandrated"A"orabovebyA.M.BestCompanyorequivalent.Thesuccessfulproposer,ascontractor,shallprovideacopyofthepolicyorpoliciesandanynecessaryendorsements,orasubstituteforthemsatisfactorytoandapprovedbytheDirectorofLawevidencingtherequiredinsurance,uponexecutionofthecontract.

a. Professionalliabilityinsurancewithlimitsofnotlessthan$1,000,000foreachoccurrence,andifnotwrittenonanoccurrencebasis,shallbemaintainedfornotlessthantwo(2)yearsaftersatisfactorycompletionandwrittenacceptanceoftheservicesunderthecontract.

b. Workers'compensationandemployer'sliabilityinsuranceasprovidedunderthelawsoftheStateofOhio.

c. Statutoryunemploymentinsuranceprotectionforallofitsemployees.d. Suchotherinsurancecoverage(s)astheCitymayreasonablyrequire.

ProposalContentsEachproposalshallincludethefollowingpartsinthespecifiedorder.Eachproposalshouldbeorganizedsoastofacilitateitsevaluation.

1. CoverLetter:Thecoverlettershallidentifyandintroducetheproposerandprovideothergeneralinformationaboutproposer'sbusinessorganizationincluding,ataminimum,proposer'sname,principaladdress,federalIDnumber,telephonenumber,ande-mailaddress.

a. Ifacorporation,providethestateofincorporationandthefullname,title,andexperienceofeachhighlevelcorporateofficer.IftheproposerisnotanOhiocorporation,pleasestatewhetherornottheproposerisqualifiedtodobusinessintheStateofOhioasaforeigncorporation.Aforeigncorporationmustprovide

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evidence,priortoexecutionofacontract,ofqualificationtodobusinessintheStateofOhiooritmustregisterwiththeOhioSecretaryofState.

b. Iftheproposerisasoleproprietorship,statethenameoftheproprietordoingbusiness.

c. Ifapartnership,statethefullname,address,andotheroccupation,ifany,ofeachpartner;whetherthepartnerisageneralorlimitedpartner,andwhetheractiveorpassive;stateeachpartner'sexperienceandtheproportionateshareofthebusinessownedbyeachpartner.

d. Ifajointventure,statethenameofeachfirmparticipatinginthejointventureandeachprincipalofficerofeachfirm,eachofficer'sexperience,andtheproportionateshareofthejointventureownedbyeachjointventurepartner.

e. Ifusingsubcontractors,statethenameofeachfirmparticipatingintheproposal,eachsubcontractor'sresponsibilities,andeachsubcontractor'sexperiencerelatedtotheirproposedresponsibilities.

2. ExecutiveSummary:Theexecutivesummaryshouldprovideacompleteandconcisesummaryoftheproposer'sbackground,area(s)andlevel(s)ofexpertise,relevantexperience,andabilitytomeettherequirementsofthisRFP.Theexecutivesummaryshouldbrieflystatewhytheproposeristhebestcandidatefortheservices.Thesummaryshouldbeorganizedtoserveasastand-aloneoverviewapartfromtheremainderoftheproposal.

3. Exceptions:ProposershallitemizeanyexceptionsithastotheRFP.IfithasnoexceptionstoordeviationsfromanypartofthisRFP,itshallstatesoonanExceptionspage.Ifnodeviationsorexceptionsareidentified,proposerunderstandsthatiftheCityacceptstheproposal,itmustcomplywithandconformtoalloftherequirementsoftheRFP.

4. Qualifications:Inthequalificationssection,eachproposershouldstateindetailitsqualificationsandexperience,andhowitsservicesand/orproductsareuniqueandbestsuitedtomeettherequirementsandintentofthisRFP.Proposermayincludeasmuchinformationasneededtodifferentiateitsservicesandproduct(s)fromotherproposers.Ataminimum,includethefollowing:

a. Howproposermeetsorexceedsqualifications;b. Adescriptionofthenatureofthefirm'sexperienceinprovidingtheservice(s)

and/orproduct(s)soughtbythisRFPandthenumberofpersonscurrentlyemployedforsuchpurpose;

c. Resumesofkeypersonnelwhowillworkontheproject;d. ThetotalnumberofsuchengagementsandclientscomparabletotheCityfor

whichthefirmhasprovidedsimilarserviceswithinthelastfive(5)years;e. Thename,location,anddateofallproposer'sagreementsforlikeservicesthat

havebeenterminated,canceled,orsuspendedpriortocompletionoftheengagementorexpirationofthefulltermwithinthepastfive(5)years,andanyjudgmentterminating,oranypendinglawsuitsorunresolvedclaimsordisputesfordamagesorterminationofsuchagreementswithinthepastfive(5)years;and

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f. Thenamesandaddressesofatleastthree(3)referencesforthefirm'sprofessionalcapabilities.Includethename,e-mailaddress,andtelephonenumberofacontactperson.

5. ProposedServices:ProposershalldescribeindetailhowitwilldeliverthespecifiedservicesandachievetheintentandgoalsofthisRFP.Initsresponsetothissub-section,proposershallprovide:

a. Anorganizationalchartspecifictotheproposedproject;b. Adetaileddescriptionofhowproposerwillachievetheintentandpurposesof

theActionPlanasdescribedintheScopeofServicessection;c. ExplanationofhowtheprojectteamwillinteractwiththeCityPlanning

Commission,otherkeyCitydepartments,externalstakeholders,communitymembers,andothersasdeemednecessary;

d. Projectmanagementtoolstobeusedinimplementation;ande. Anticipatedtimelineforcompletingtheprojectdeliverables.

Iftheproposer'sofficesarelocatedwelloutsideofCleveland,theproposershouldprovideanexplanationastohowtheywillreasonablyaccomplishtheactivitieslistedabove.TheconsultantwillreporttotheCityPlanningCommission.CityPlanningstaffwillbeinvolvedonadailybasis,orasrequired,andwillsupporttheconsultantthroughouttheproject.

6. FeeProposal:ProposershouldsubmitafeeproposalforallservicesinbothdollarsandpercentagesasaseparatePDFfromtheremainderoftheproposalfollowingtheFeeTableformatincludedinthisRFP.Thefeeproposalshallbeafirmandfinalamountincludingthecostsandexpensesforallanticipatedservices.

SubmissionofProposalApre-proposalconferencewillbeheldonlineviaWebExonWednesday,June24at3:00p.m.,EasternTime.Proposersareencouragedtojointhewebconference,althoughattendanceisnotmandatory.InterestedpartiesmaysubmitquestionspertainingtotheRFPandregisterforthewebconferencebyemailingCalleyMersmann,CityPlanningCommission,atcmersmann@clevelandohio.gov.IftherearediscrepanciesoromissionsinthisRFP,oriftheintendedmeaningofanypartofthisRFPisunclear,proposersmayemailforclarificationorinterpretationnolaterthanFriday,July10,2020.RFPclarificationsandresponsestosubmittedquestionswillbeaddressedthroughwrittenaddendums.TheCityisnotresponsibleforanyexplanation,clarification,interpretation,representationorapprovalmadeconcerningthisRFPexceptbywrittenaddendum.TheCitywillpostonlineande-mailidentifiedproposerseachaddendumissued.AnyaddendumisapartofandincorporatedintothisRFPasfullyasiforiginallywrittenherein.EachproposershallsubmitanelectronicproposalinPDFtotheCitynolaterthan5:00pmEasternTimeonFriday,July17,2020viaemailtocmersmann@clevelandohio.govandcarboncopiedtofcollier@clevelandohio.govwiththesubjectline"Proposal:VisionZeroActionPlan,CityofCleveland."Noproposalswillbeacceptedafterthisdateandtime,unlesstheCity

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extendsthedeadlinebyawrittenaddendum.Proposalsshouldbelimitedtonomorethanforty(40)pagesinlengthandfollowthecontentandformattingguidelinesabove.ThefeeproposalshouldbesubmittedasaseparatePDFfromtheremainderoftheproposal,anddoesnotcounttowardthefortypageproposallimit.EachproposershallprovideallinformationrequestedinthisRFP.TheproposermustorganizeitsproposalpackagetoaddresseachoftheelementsinthisRFPintheorderlistedintheProposalContentssection.Theproposershouldcarefullyreadallinstructionsandrequirementsandfurnishallinformationrequested.Ifaproposaldoesnotcomplywithallterms,conditions,andrequirementsforsubmittal,theCitymayconsideritunacceptableandmayrejectitwithoutfurtherconsideration.Donotsubmitanysamples,attachments,ordocumentsthatarenotspecificallyrequested.Bysubmissionofaproposal,theproposeragreesthatitwillremaineffectiveandeligibleforacceptancebytheCityuntiltheexecutionofafinalcontractor180calendardaysaftertheproposalsubmissiondeadline(the"ProposalExpirationDate"),whicheverisearlier.Theproposeralsoacknowledgesthatitisawareofandunderstandsallrequirements,provisions,conditions,andinformationinthisRFP,aswellasthosedisseminatedbywrittenaddendum.Ifselectedforcontract,theproposerisresponsibleforallpartsofitsproposalandcompleteperformanceofthecontract.

ProposalEvaluationandSelectionCriteriaEvaluationMethodology:TheCityPlanningCommission,alongwithrepresentationfromtheVisionZerosubcommittees,willevaluateeachproposalsubmitted.Theevaluationcommitteemay,butshallnotbeobligatedto,entertainoralpresentations.UndertheauthoritygrantedbyOrdinanceNo.1338-2019,theDirectorofCityPlanningwillpresentthecommittee’srecommendationstotheCity'sConsultantReviewCommittee(CRC;Appendix5).TheCRCmayapproveoneormorecontractstooneormorefirms.TheCitywillonlyconsiderproposalsthatarereceivedonorbeforetheproposalsubmissiondeadlineandwhichmeetalltherequirementsofthisRFP.TheCityreservestherighttorequestabestandfinalofferfromproposersmeetingtheminimumrequirements.ScoringofProposals.TheCitywillscoreeachproposalbythefollowingcategories:

1. Experienceonrelatedprojects2. Staffqualifications3. Proposedprojectdescription4. Anticipatedtimeline5. Feeproposal

Ratingsarenotintendedortobeinterpretedasareflectionofaproposer'sprofessionalabilities.Instead,theyreflecttheCity'sbestattempttoquantifyeachproposer'sabilitytoprovidetheservicessoughtbytheCityandtomeetspecificrequirementsofthisRFP,forcomparisonpurposes.

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DisqualificationofaProposer/Proposal:TheCitydoesnotintendbythisRFPtoprohibitordiscouragesubmissionofaproposalthatisbaseduponaproposer'stradeexperienceinrelationtothenatureorscopeofwork,services,orproduct(s)describedinthisRFPortoprescribethemannerinwhichitsservicesaretobeperformedorrendered.TheCitywillnotbeobligatedtoaccept,however,significantdeviationsfromtheservicessoughtbythisRFP,includingtermsinconsistentwith,orsubstantiallyvaryingfrom,theservicesorthefinancialandoperationalrequirementsoftheRFP,asdeterminedsolelybytheCity.TheCityreservestherighttorejectanyproposalthatdoesnotfurnishorisunresponsivetotheinformationrequestedherein.TheCityreservestherighttorejectanyproposalortowaiveoracceptanydeviationfromthisRFPtoapprovetheawardofthecontractconsideredintheCity'sbestinterest,asdeterminedattheCity'ssolediscretion.AlthoughtheCityprefersthateachproposersubmitoneproposalincludingallalternativestheproposerdesirestheCitytoconsider,itwillacceptproposalsfromdifferentbusinessentitiesorcombinationshavingoneormoremembersincommonwithanotherproposer.TheCitymayrejectoneormoreproposalsifithasreasontobelievethatproposershavecolludedtoconcealtheinterestofoneormorepartiesinaproposal,andwillnotconsiderfutureproposalsfromaparticipantinthecollusion.Inaddition,theCitywillnotacceptaproposalfrom,orapproveacontractto,anyproposerthatisindefaultassuretyorotherwiseuponanobligationtotheCity,orhasfailedtoperformfaithfullyanypreviousagreementwiththeCity,oriscurrentlyindefaultunderanyagreementwiththeCity.TheCityreservestherighttorejectanyorallproposals.FailurebyaproposertorespondthoroughlyandcompletelytoallinformationanddocumentrequestsinthisRFPmayresultinrejectionofitsproposal.Further,theCityreservestherighttoindependentlyinvestigatethefinancialstatus,qualifications,experience,andperformancehistoryofanyproposer.

ProposalAwardTheCityanticipatesitwill—butneitherpromisesnorisobligatedto—processproposalsreceivedaccordingtothefollowingschedule:

1. IssueRFP:June8,20202. Pre-proposalconference:June24,20203. Deadlineforsubmittingquestions:July10,20204. Deadlineforsubmittingproposal:July17,20205. Proposalevaluations:July20,2020-July31,20206. Oralpresentations:WeekofAugust3,20207. Awardnotificationandcontracting:WeekofAugust10,20208. Projectcommencement:September1,2020

TheCityreservestherighttoselectalimitednumber(a"shortlist")ofproposerstomakeoralpresentationsoftheirqualifications,proposedservices,andcapabilities.TheCitywillnotifyproposersselectedfororalpresentationsinwriting.

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Thesuccessfulproposershall,withinten(10)businessdaysafterreceiptofacontractpreparedbytheCityDirectorofLaw,executeandreturnthecontracttotheCitytogetherwithaFormW-9,anotarizednon-competitivebidcontractstatementform(providedbytheCity),andevidenceofproperinsurance.TheCityreservestherighttocanceltheapprovalorauthorizationofacontractaward,withorwithoutcause,atanytimebeforetheexecutionofacontractandtolaterenterintoacontractthatvariesfromtheprovisionsofthisRFP,ifagreedtobyanotherproposer.

City'sRightsandRequirements1. TheDirectorofCityPlanning,athissolediscretion,mayrequireanyproposerto

augmentorsupplementitsproposal,ortomeetwiththeCity'sdesignatedrepresentativesforintervieworpresentationtofurtherdescribetheproposer'squalificationsandcapabilities.Therequestedinformation,interview,meeting,orpresentationshallbesubmittedorconducted,asappropriate,atatimeandplacetheDirectorspecifies.

2. TheCityreservestheright,atitssolediscretion,torejectanyproposalthatisincompleteorunresponsivetotherequestsorrequirementsofthisRFP.TheCityreservestherighttorejectanyorallproposalsandtowaiveandacceptanyinformalityordiscrepancyintheproposalortheprocessasmaybeintheCity'sbestinterest.

3. ProposalasaPublicRecord:UnderthelawsoftheStateofOhio,allpartsofaproposal,otherthantradesecretorproprietaryinformationandthefeeproposal,maybeconsideredapublicrecordwhich,ifproperlyrequested,theCitymustmakeavailabletotherequesterforinspectionandcopying.Therefore,toprotecttradesecretsorproprietaryinformation,theproposershouldclearlymarkeachpage-butonlythatpage-ofitsproposalthatcontainsthatinformation.TheCitywillnotifytheproposerifsuchinformationinitsproposalisrequested,butcannot,however,guaranteetheconfidentialityofanyproprietaryorotherwisesensitiveinformationinorwiththeproposal.Blanketmarkingoftheentireproposalas"proprietary"or"tradesecret"willnotprotectanentireproposalandisnotacceptable.

4. CityofClevelandEqualOpportunityClause:Duringtheperformanceofthiscontract,ifselected,theproposeragreestotheEqualOpportunityClauseincludedinAppendix6.

5. ConflictsofInterest:TheproposeragreestocomplywiththeCityofCleveland'sstandardsofconductgoverningtheperformanceoftheiremployeesengagedintheawardandadministrationofcontracts,andagreestomakethisaconditionofallsubcontracts.Noemployee,officeroragentshallparticipateintheselection,award,oradministrationofacontractifaconflictofinterest,realorapparent,wouldbeinvolved.Theconsultant'sandsubcontractor'sagents,officers,oremployeeswillneithersolicitnoracceptgratuities,favors,oranythingofmonetaryvaluefromcontractors,potentialcontractors,orpartiestosub-agreements,exceptinaccordancewithlocalandStateethicslawandregulationsregardingitemsofnominalintrinsicvalue.

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6. GeographicPreferences:Nopartofthisoranyotheragreementwillbeconstruedtoimposeanin-Stateorlocalgeographicpreferenceintheevaluationofproposals.NothinginthissectionpreemptsStatelicensinglaws.

7. Contractingwithsmallandminorityfirms,women'sbusinessenterpriseandlaborsurplusareafirms:Theconsultantshalltakeallnecessaryaffirmativestepstoassurethatminorityfirms,women'sbusinessenterprises,andlaborsurplusareafirmsareusedwheneverpossible.Affirmativestepsinclude:

a. Placingqualifiedsmallandminoritybusinessesandwomen'sbusinessenterprisesonsolicitationlists;

b. Assuringthatsmallandminoritybusinesses,andwomen'sbusinessenterprisesaresolicitedwhenevertheyarepotentialsources;

c. Dividingtotalrequirements,wheneconomicallyfeasible,intosmallertasksorquantitiestopermitmaximumparticipationbysmallandminoritybusiness,andwomen'sbusinessenterprises;

d. Establishingdeliveryschedules,wheretherequirementpermits,whichencourageparticipationbysmallandminoritybusiness,andwomen'sbusinessenterprises;

e. UsingtheservicesandassistanceoftheSmallBusinessAdministrationandtheMinorityBusinessDevelopmentAgencyoftheDepartmentofCommerce;and

f. Requiringtheprimecontractor,ifsubcontractsaretobelet,totaketheaffirmativestepslistedinthissection.

ItistheCity'spolicytotaketheseandotheraffirmativestepstoencouragetheparticipationofsmallandminorityfirms,women'sbusinessenterprises,andlaborsurplusfirms.

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Appendices

Appendix1.VisionZeroTaskforceMembershipandSubcommitteeStructureClevelandVisionZeroTaskforceOrganizationalMembershipCo-ChairsDarnellBrown,ChiefOperatingOfficer,CityofClevelandMattZone,Ward15Councilman,ClevelandCityCouncil

CityofCleveland(MayorFrankG.Jackson)CityPlanningCommissionClevelandPolice,BureauofTrafficDepartmentofAgingDepartmentofLawDepartmentofPublicHealthDivisionofMotorVehicleMaintenanceDivisionofRecreation

DivisionofStreetsDivisionofTrafficEngineeringMayor’sOfficeMayor’sOfficeofCapitalProjectsMayor’sOfficeofCommunicationsMayor’sOfficeofSustainability

ClevelandCityCouncilLawResearch&Policy

Ward3(CouncilmanKerryMcCormack)Ward15(CouncilmanMattZone)

Public/GovernmentalPartnersClevelandMetroparksClevelandMetropolitanSchoolDistrictCuyahogaCounty,OfficeofSustainabilityGreaterClevelandRegionalTransitAuthority

NortheastOhioAreawideCoordinatingAgencyOhioDepartmentofTransportation,District12

Non-profitandPrivatePartnersBikeClevelandClevelandFoundationClevelandNeighborhoodProgressClevelandStateUniversityHistoricWarehouseDistrictDevelopmentCorporation

KnabeLawFirmCo.OhioCityInc.UniversityCircleInc.Young&McCarthyLLP

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TimelineandSubcommitteeStructure

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Appendix2.HighInjuryNetwork

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Appendix3.OverviewofVisionZeroSubcommitteeWorktoDate

DataandEvaluationSubcommitteeCo-Chairs:AnneTillie(ClevelandCityCouncil)andJacobVanSickle(BikeCleveland)ActiveOrganizations:BikeCleveland,CityPlanning,CityCouncil,ClevelandDepartmentofPublicHealth,NOACA,ODOT,OhioCityInc.,UniversityCircleInc.,Young&McCarthyLLP,andlocalresidentsGoals/Objectives:Collect,analyze,communicate,andsharedataacrossallVisionZerosubcommitteestoinformactionsandevaluateprogressofreachingthegoalofzerodeathsandseriousinjuries.2020MeetingSchedule:Everysixweeks(Thursdays,3:30pm)CompletedWork:

• Developedmapsshowinghighcrashcorridorsandhighcrashsegments(Appendix2)• Developedmapsshowingspatialdistributionofcrashesaroundthecity• IdentifiedODOTandNOACAsafetypriorityrankingsandpreviousstudies• SummarizedresultsbyODOTStrategicHighwaySafetyPlanemphasisareas• CreatedanArcGISStoryMapasapublic-facingdatadisplay(availableat

www.visionzerocle.org)WorkinProgress:

• Creatingdashboardstosummarizehighcrashsegmenthighlights• ObtainingaccesstoNortheastOhioTraumaSystemdatatosupplementstatecrashdata• Collectingandanalyzingthesubcommittee’s“closecall”formdata

FutureProjects:

• Refinedatadashboards• ExploredatasourcestouseinadditiontoOH-1crashreports,especiallyrelatedto

vulnerableroadusers• Evaluatehowroadspeedrelatestocrashrisklocally• AligndataworkwiththeCapitalImprovementPlan• Transparentlydisplaydataupdatestothepublic

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DesignandEngineeringSubcommitteeCo-Chairs:FreddyL.Collier,Jr.(CityPlanningCommission)andRobertMavec(DivisionofTrafficEngineering)ActiveOrganizations:BikeCleveland,CityCouncil,CityPlanning,ClevelandHeightsTransportationAdvisoryCouncil,ClevelandersforPublicTransit,CuyahogaCountyOfficeofSustainability,DivisionofTrafficEngineering,DowntownClevelandResidentsAssociation,GreaterClevelandRapidTransitAuthority,HistoricWarehouseDistrictDevelopmentCorporation,KnabeLawFirm,Mayor’sOffice,Mayor’sOfficeofCapitalProjects,NOACA,ODOTD12,OhioCityInc.,RDLArchitects,UniversityCircleInc.,andlocalresidentsGoals/Objectives:Goal:Balanceourtransportationnetworkasonethatisbuiltforpeopletocreatemorediverse,safe,andequitabletransportationoptionswithzerotrafficfatalitiesandseriousinjuries.

• Objective1:Developamulti-modaltransportationvisionandinformacomprehensivetransportationplanforClevelandtoguideplanning,design,engineering,andimplementationdecisions.

• Objective2:Inventorycurrentandfuturetransportationpolicyneedsanddevelopguidancetoachieveamultimodaltransportationvision.

• Objective3:Usedatatoinformshort-term,lowcostimprovementstoimmediatelyimprovetransportationsafetyandexperienceforallusers.

• Objective4:Researchandintegrateemergingtransportationtechnologiesintodesignandengineeringguidanceanddecision-making.

• Objective5:Identifyavailablefundingsourcesandworkwithpartneragenciestosupportimplementationofdesignandengineeringrecommendations.

2020MeetingSchedule:Monthlymeetings(fourthFriday,2:00pm)CompletedWork:

• CreatedawebformtoidentifyunconventionalorproblemintersectionsfortheCitytoaddress;conductedsitevisitstoselectlocationsanddiscussedshort-term,low-costimprovements

• Collectedinputonsafetyofbicycleandpedestrianconnectionsfromsubcommitteemembers

• ReviewedandprovidedrecommendationstotheGreenandCompleteStreetOrdinancerevision

WorkinProgress:

• EvaluatingtheCitycapitalprocessanddevelopingrecommendationsforhowVisionZerodesignsuggestionscanbeintegrated

• Evaluatingstreetsformulti-mobility–bike/scooterinfrastructure,sharedstreets,pedestrianaccess

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EducationandEngagementSubcommitteeCo-Chairs:JessicaJurcak(ClevelandDepartmentofPublicHealth)andWayneMortensen(ClevelandNeighborhoodProgress)

ActiveOrganizations:AmericanHeartAssociation,BikeCleveland,CityCouncil,CityPlanningCommission,ClevelandDepartmentofPublicHealth,ClevelandDivisionofRecreation,ClevelandersforPublicTransit,ClevelandMetropolitanSchoolDistrict,ClevelandNeighborhoodProgress,GreaterClevelandRapidTransitAuthority,NeighborhoodFamilyPractice,NortheastOhioAreawideCoordinatingAgency,OhioCityInc.,OhioEnvironmentalCouncil,OldBrooklynCommunityDevelopmentCorporation,SafetytoGo,SlavicVillageDevelopmentCorporation,UniversityHospitalsRainbowInjuryPreventionCenter,Young&McCarthyLLP

Goals/Objectives:Charge:Toraiseawarenessanddevelopbuy-inforVisionZero,wewillamplifyexistingefforts;developeducationalactivitiesandaccessiblematerialscapableofpromotinginitiativegoalsamongdiverseaudiences,anddirectequitablecampaignsthattransformparticipantsintochampionsforthecause.PrincipleObjectives:

• Engagewithaffectedpopulationsviacollaborativeandengagingprograms.• Createanempoweringinfrastructurebywhichadvocatescanbecomeinformedand

enrollintheVisionZeroeffort.• Clarifyandpromoteavailableresources.• Influencepublicsentimentthrougheducationalefforts.• Embraceinnovationandcreateapproachestailoredtouniqueneedsofcommunities.• AdvocatefornecessaryresourcesandpoliciestoachieveVisionZeroobjectives.

2020MeetingSchedule:Everysixweeks(Wednesdays,2:00pm)

CompletedWork:• Logodesign/branding;sideguardmessagingrecommendations• Createdresourcedirectoryoflocalandstateprograms/safetyinitiativesandworking

grouppreferencesurvey;hostedguestpresentationsfromlocalsafetyorganizations• FeedbackonComplete&GreenStreetspolicy

WorkinProgress:• ParticipationincreationofClevelandUrbanDesignCollaborativepublicengagement

toolkitandEnforcementsubcommitteeeducationalvideo• Developmentofresourcelibraryandbudgetestimateformessaging/outreach

FutureProjects:• Createasocialmedia/messagingcalendarandresidentsurvey• WorkwithselectedconsultantonActionPlanengagementstrategy• Recruitsurvivors&advocates,anddiversemembershipforsubcommittee• DefineVZpartnershipforvariouslevelsandsectors

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EnforcementSubcommitteeCo-Chairs:JamesMuhic(ClevelandPolice)andAshleyShaw(OhioCityInc.)ActiveOrganizations:BikeCleveland,CityCouncil,ClevelandPoliceBureauofTraffic,ClevelandLawDepartment,ClevelandersforPublicTransit,OhioCityInc.,UniversityCircleInc.2020MeetingSchedule:Monthlymeetings(lastThursdayofthemonth,10:00am)CompletedWork:

• Identifiedspecificordinancesprohibitingconductthatposesahighriskofsevereinjurytopedestrians/non-motorvehicleoperators.

• CreatedaCloseCallDatabase:http://www.bikecleveland.org/reportit/WorkinProgress:

• Designingandimplementinganeffectiveandconsistentcourtresponseintraffic-relatedcases.

• Preproductionofeducationalvideoforlawenforcementandotherstakeholders.FutureProjects:

• IntegrateEnforcement’seducationalvideointoacomprehensiveeducationplan.• Identifywhichofthosespecificordinances(above)shouldbeemphasizedandensure

equalapplicationofsentencingwithrespecttoviolations.

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Fleet&VehicleMaintenanceSubcommitteeCo-Chairs:TerrellCole(Mayor’sOffice)andKenKnabe(KnabeLawFirm)ActiveOrganizations:CityCouncil,CityPlanning,ClevelandMetroparks,DivisionofMotorVehicleMaintenance,DivisionofRecreation,DivisionofStreets,Young&McCarthyLLPGoals/Objectives:TheFleet/MaintenanceSubcommitteewillrecommendpoliciesandpracticestoensurethatprocurement,operations,andmaintenancedecisionsforequipmentandfacilitiesincorporateVisionZeroconsiderations.2020MeetingSchedule:Monthlymeetings(firstFridayofthemonth,2pm)CompletedWork:

• SideguardpilotprogramonCitywastetrucks• Biketrailmapwithmaintenanceresponsibilitiesidentified• CollaborationwithClevelandMetroparkstolearnaboutmaintenancepoliciesand

equipmentuseWorkinProgress:

• Implementationofsideguardpilotprogram• UpdateofbiketrailmapswithGooglemaps

FutureProjects:

• Lighting/maintenanceissues• Crosswalkenhancement• Signage

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Appendix4.CommunityEngagementGuidanceChart

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Appendix5.AuthorizingOrdinance

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Appendix6.EqualOpportunityClauseDuringtheperformanceofthiscontract,thecontractoragreesasfollows:(1)Thecontractorshallnotdiscriminateagainstanyemployeeorapplicantforemploymentbecauseofrace,religion,color,sex,sexualorientation,genderidentityorexpression,nationalorigin,age,disability,ethnicgrouporVietnam-eraordisabledveteranstatus.Thecontractorshalltakeaffirmativeactiontoinsurethatapplicantsareemployedandthatemployeesaretreatedduringemploymentwithoutregardtorace,religion,color,sex,sexualorientation,nationalorigin,age,disability,ethnicgroup,orVietnam-eraordisabledveteranstatus.Asusedherein,"treated"meansandincludeswithoutlimitationthefollowing:recruited,whetherbyadvertisingorothermeans;compensated,whetherintheformofratesofpayorotherformsofcompensation;selectedfortraining,includingapprenticeship,promoted,upgraded,demoted,downgraded,transferred,laidoffandterminated.Thecontractoragreestoandshallpostinconspicuousplaces,availabletoemployeesandapplicantsforemployment,noticestobeprovidedbythehiringrepresentativesofthecontractorsettingforththeprovisionsofthisnondiscriminationclause.(2)Thecontractorwill,inallsolicitationsoradvertisementsforemployeesplacedbyoronbehalfofthecontractor,statethatthecontractorisanequalopportunityemployer.(3)Thecontractorshallsendtoeachlaborunionorrepresentativeofworkerswithwhichhehasacollectivebargainingagreementorothercontract,orunderstanding,anoticeadvisingthelaborunionorworker'srepresentativeofthecontractor'scommitmentsundertheequalopportunityclause,andshallpostcopiesofthenoticeinconspicuousplacesavailabletoemployeesandapplicantsforemployment.(4)ItisthepolicyoftheCitythatbusinessconcernsownedandoperatedbyminoritypersonsand/orwomenshallhaveeverypracticableopportunitytoparticipateintheperformanceofcontractsawardedbytheCity.(5)ThecontractorshallpermitaccessbytheDirectororhisdesignatedrepresentativetoanyrelevantandpertinentreportsanddocumentstoverifycompliancewiththeBusinessEnterpriseCode,andwiththeregulationsoftheOfficeofEqualOpportunity.AllsuchmaterialsprovidedtotheDirectororhisdesignatedrepresentativebythecontractorshallbeconsideredconfidential.(6)ThecontractorwillnotobstructorhindertheDirectororhisdesignatedrepresentativeinthefulfillmentofthedutiesandresponsibilitiesimposedbytheBusinessEnterpriseCode.(7)ThecontractoragreesthateachsubcontractwillincludethisEqualOpportunityClause,andthecontractorwillnotifyeachsubcontractor,materialmanandsupplierthatthesubcontractormustagreetocomplywithandbesubjecttoallapplicableprovisionsoftheBusinessEnterpriseCode.ThecontractorshalltakeanyappropriateactionwithrespecttoanysubcontractorasameansofenforcingtheprovisionsoftheCode.(Ord.No.77-94.Passed3-14-94,eff.3-23-94)

Documents

Vision Zero Action Plan RFP untracked - City of …...Issued: June 8, 2020 Request for Proposals for Preparation of a Vision Zero Action Plan for the City of Cleveland Issuing Office