Visio-Division of Transportation Organizational Chart

MCHENRY COUNTY

TRANSPORTATION COMMITTEE

AGENDA ● AUGUST 28, 2019

Public Meeting Division of Transportation - Main Conference Room 8:15 AM

16111 Nelson Rd, Woodstock, IL 60098

McHenry County Page 1 Updated 8/23/2019 1:52 PM

1. CALL TO ORDER

Roll Call

2. MINUTES APPROVAL

A. Transportation Committee - Public Meeting - Jul 31, 2019 8:15 AM

3. PUBLIC COMMENT

4. MEMBER COMMENTS

5. ROUTINE CONSENT AGENDA

1. Resolution to Approve Adopt-A-Highway Volunteer Group Agreement

2. Resolution Approving an Agreement Between the County of McHenry and the Senior Care Volunteer Network for Senior Transportation Services and Appropriating Funds (Quality

Infrastructure)

6. ITEMS REMOVED FROM CONSENT AGENDA

7. NEW BUSINESS

A. Staff Recognition

B. Lakewood Road and Ackman Road Public Meeting Summary

C. Draft 2020-2024 Transportation Program Update

D. FY 2019-2020 Division of Transportation Budget Review

8. OLD BUSINESS

A. MCRide Update

B. Nondedicated Subdivision Roads - Nunda Township Maintenance - Direction

C. Township Consolidation

9. EXECUTIVE SESSION (AS NECESSARY)

A. Meeting Minutes, Land Acquisition, and Pending Litigation

10. EXECUTIVE SESSION MINUTES APPROVAL

Agenda Transportation Committee August 28, 2019


11. NEXT MEETING DATE AND LOCATION

A. 8:15 A.M. on September 25, 2019 - McHenry County Division of Transportation

12. ADJOURNMENT

MCHENRY COUNTY

TRANSPORTATION COMMITTEE

MINUTES ● JULY 31, 2019

Public Meeting Division of Transportation - Main Conference Room 8:15 AM

16111 Nelson Rd, Woodstock, IL 60098


1. CALL TO ORDER

Meeting called to order at: 8:15 AM by Jim Kearns. PRESENT: Gottemoller, Skala, Barnes (Remote), Thorsen, Wilbeck, Kearns, Althoff, Doherty ABSENT:

On a motion by Ms. Althoff, seconded by Mr. Thorsen, to allow County Board member Ms. Barnes to

participate in the Transportation Committee meeting remotely.

A voice vote was taken with all members present voting “aye”; motion carried.

2. MINUTES APPROVAL

A. Transportation Committee - Public Meeting - Jun 26, 2019 8:15 AM

On a motion by Mr. Thorsen, seconded by Ms. Althoff, the meeting minutes of June 26, 2019 were

approved as presented.

RESULT: ACCEPTED BY VOICE

3. PUBLIC COMMENT

None.

4. MEMBER COMMENTS

Mr. Skala asked how the budgeting process for the Division of Transportation is going.

Staff stated that the DOT has submitted the budget to Administration. It is a maintenance budget

as it has been in the past. The budget will be presented at the August 28, 2019 Transportation

Committee meeting.

Discussion ensued.

Mr. Gottemoller mentioned that two (2) years ago the County sped up the presentation of the five

(5) year plan; it should be due in October.

Staff agreed.

Chairman Kearns welcomed Ms. Jana Blake from the State’s Attorney Office as the attorney

assigned to the DOT.

5. ROUTINE CONSENT AGENDA

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Minutes Transportation Committee July 31, 2019


RESULT: RECOMMENDED [UNANIMOUS]

MOVER: Joseph Gottemoller

SECONDER: Pamela Althoff

AYES: Gottemoller, Skala, Barnes, Thorsen, Wilbeck, Kearns, Althoff, Doherty

1. Resolution Approving an Intergovernmental Agreement Between the County of McHenry and the Village of Hebron for MCRide Service in 2019 (Quality Infrastructure)

2. Resolution Awarding a Construction Contract on Behalf of Dorr Township Road District for the Improvements to Crystal Vista Subdivision for the Nondedicated Subdivision Road Construction Program and Appropriating Funds (Quality Infrastructure)

3. Resolution Approving an Engineering Services Agreement and Appropriating Funds for the Roundabout Review Design Upon Request Project and Appropriating Funds was removed from the Routine Consent Agenda

6. ITEMS REMOVED FROM CONSENT AGENDA

1. Resolution #3 Approving an Engineering Services Agreement and Appropriating Funds for the Roundabout Review Design Upon Request Project and Appropriating Funds

For consideration was a resolution approving an engineering services agreement with MSA Professional Services, Inc. (MSA) for the Roundabout Review and Design Upon Request project and appropriating funds. Mr. Wilbeck stated that for the same reasoning as before, he doesn’t agree with the consultant

selection process; therefore he will be voting “no” understanding it is law.

RESULT: RECOMMENDED [7 TO 1]

MOVER: Joseph Gottemoller

SECONDER: Michael Skala

AYES: Gottemoller, Skala, Barnes, Thorsen, Kearns, Althoff, Doherty

NAYS: Wilbeck

7. NEW BUSINESS

None.

8. OLD BUSINESS

A. MCRide Update

MCDOT staff met with the Village of Cary to discuss their participation in MCRide. The Village requested additional information about the Southeast McHenry County Dial-a-Ride and did not give any indication whether they will join MCRide in 2020. MCRide is scheduled to receive $1.2 million in Federal Section 5310 funds from the RTA over the next two years to offset costs for providing transportation to seniors and people with disabilities.

B. Staff Report

Staff passed out an article stating the Tollway’s decision to stop engineering on the Tri County Access Project, formally the 53/120 Extension Project. The Tollway cited a lack of local support for the project from Lake County and the large unfunded cost. The State is considering selling the land

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that was purchased for the roadway, which would effectively terminate the project. Ms. Althoff asked whether the County has a back-up plan for this project. This was going to be the only massive extension for the northeastern section of the County. Discussion ensued.

Staff stated that within the next two (2) years MCDOT will be updating the Long Range Transportation

Plan which would address the effects of the Tollway’s project ending.

9. EXECUTIVE SESSION (AS NECESSARY)

A. Meeting Minutes, Land Acquisition, and Pending Litigation

Executive Session was not held at this meeting.

10. EXECUTIVE SESSION MINUTES APPROVAL

Executive Session was not held at this meeting.

11. NEXT MEETING DATE AND LOCATION

A. 8:15 A.M. on August 28, 2020 - McHenry County Division of Transportation

12. ADJOURNMENT

On a motion by Mr. Gottemoller, seconded by Mr. Skala, the meeting adjourned at 8:38 AM.

A voice vote was taken with all members present voting “aye”, motion carried.

Full Comments on the above agenda items are included in the audio recording of this meeting, which can be found on the McHenry County Meeting Portal.

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R E S O L U T I O N

7911 / tranthony Page 1

RESOLUTION TO APPROVE ADOPT-A-HIGHWAY VOLUNTEER GROUP AGREEMENT

WHEREAS, in order to augment the McHenry County Division of Transportation's litter collection

efforts, McHenry County enacted the McHenry County Adopt-A-Highway Ordinance to allow for volunteer groups to adopt various sections of highways for the purpose of litter collection; and

WHEREAS, the Adopt-A-Highway Ordinance requires said volunteer groups to enter into an

agreement with McHenry County defining the responsibilities of the volunteer groups and the County; and WHEREAS, the Transportation Committee recommends approval of the following group(s) for

inclusion in the Adopt-A-Highway Program:

Group Section of Roadway

In Memory of Todd "Toddo" Pihl Flat Iron Road from Streit Road to Airport Road

NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois, that

the agreement between McHenry County and the above listed volunteer group(s) is hereby approved; and

BE IT FURTHER RESOLVED, that the County Board Chairman is authorized to execute said

agreement; and BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to transmit one certified

copy of this resolution to the Director of Transportation/County Engineer.

DATED at Woodstock, Illinois, this 17th day of September, A.D., 2019.

_______________________________ Jack D. Franks, Chairman McHenry County Board

ATTEST: _________________________________ Joseph J. Tirio, County Clerk ATTACHMENTS:

AAH_Apl_IMOTP_A2703_20190813 (PDF)

AAH_Map_IMOTP_A2703_20190813 (PDF)

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McHenry County Board Meeting: 08/28/19 08:15 AM County Board Room Department: Division of Transportation Woodstock, IL 60098 Category: Contract & Agreement Prepared By: Thomas Anthony

SCHEDULED

RESOLUTION DOC ID: 7911

Page 2

TO: McHenry County Board FROM: Thomas Anthony DATE: August 28, 2019 SUBJECT: Resolution to Approve Adopt-A-Highway Volunteer Group Agreement

Board / Committee Action Requested: For consideration is a resolution approving the inclusion of the identified group(s) into the McHenry County Division of Transportation (MCDOT) Adopt-A-Highway Program: In Memory of Todd "Toddo" Pihl - Flat Iron Road from Streit Road to Airport Road Background and Discussion: In order to augment the Division of Transportation's litter collection efforts, the County enacted an ordinance to allow for volunteer groups to adopt various sections of highways for litter collection. With approval of this resolution, the MCDOT has 159 groups enrolled in the program covering 158 centerline miles of the 213.5 available miles in the program which is roughly 74%. The ordinance requires that each volunteer group enter into an agreement with McHenry County defining the responsibilities of the group and the County. This resolution approves the County to enter into an agreement with the identified group(s) and section(s) of highway. Impact on Human Resources: none Impact on Budget (Revenue; Expenses, Fringe Benefits): To duplicate the efforts of the Adopt-a-Highway volunteers, it would cost the County approximately $500,000 annually. Impact on Capital Expenditures: none Impact on Physical Space: none Impact on Other County Departments or Outside Agencies: none Conformity to Board Ordinances, Policies and Strategic Plan: Conforms to County ordinances, policies, and County's Strategic Plan.

Attachments / Appendices:

AAH_Apl_IMOTP_A2703_20190813 (PDF)

AAH_Map_IMOTP_A2703_20190813 (PDF)

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EXHIBIT AADOPTED McHENRYCOUNTY HIGHWAY

SECTION

Group: In Memory of Todd "Toddo" PihlSection: A27-03County Highway: Flat Iron RoadFrom: Streit RoadTo: Airport Road

HARVARD

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Information on this map may containinaccuracies or typographical errors.Information may be changed or updatedwithout notice. Information on this mapis provided "as-is" without warranty ofany kind, either express or implied,including (without limitation) any impliedwarranties of merchantability or fitnessfor a particular purpose. In no event willMcHenry County be liable to you or toany third party for any direct, indirect,incidental, consequential, special orexemplary damages or lost profitresulting from any use or misuse of thisinformation. Information herein has beenreproduced from original sources.Information produced on this map shouldnot be used in place of a survey or legaldocuments.

DISCLAIMER DATE

FILE

PROJECTION Transverse MercatorNAD 1983 State PlaneIllinois East

Wednesday, July 31, 2019

IMO Todd (Toddo) Pihl

.

SCALE 1 inch = 2,000 feet

0 1,000 2,000500Feet

LEGEND

State/US RouteCounty Route

Interstate Route

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Hydrography

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R E S O L U T I O N

7915 / SAHennings Page 1

RESOLUTION APPROVING AN AGREEMENT BETWEEN THE COUNTY OF MCHENRY AND THE SENIOR CARE VOLUNTEER NETWORK FOR SENIOR TRANSPORTATION

SERVICES AND APPROPRIATING FUNDS

WHEREAS, the McHenry County Board approved the McHenry County 2018 Transit Plan Update

as the long-range transit plan for McHenry County on March 19, 2019; and WHEREAS, the County has provided funding to the Senior Care Volunteer Network annually

since 2012 to provide cost-effective transit services for seniors consistent with the goals and objectives of the County Transit Plan; and

WHEREAS, the funding assistance of the Senior Care Volunteer Network has saved McHenry

County over $1,200,000 over the last eight years in reduced MCRide costs; and WHEREAS, the Transportation and Finance & Audit Committees of the County Board have

reviewed the agreement with the Senior Care Volunteer Network stipulating the specific responsibilities and eligible funding amounts for Fiscal Years 2020 and 2021 said agreement attached hereto and made a part hereof.

NOW THEREFORE BE IT RESOLVED, by the County Board of McHenry County, Illinois, that

the attached agreement between McHenry County and the Senior Care Volunteer Network attached here to and made part here of is hereby approved and that the annual sum of seventy thousand dollars ($70,000.00) shall come from the RTA Sales Tax Fund, Fund-Dept.-Div.-Main Acct. 263-82-8210-423200 for each of the County’s fiscal years for FY2020 and FY2021 for said agreement; and

BE IT FURTHER RESOLVED, that the County Board Chairman is authorized to execute said

agreement; and BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to distribute two certified

copies of this resolution to the Director of Transportation/County Engineer, one of which will be forwarded to the Senior Care Volunteer Network.

DATED at Woodstock, Illinois, this 17th day of September, A.D., 2019.

_______________________________ Jack D. Franks, Chairman McHenry County Board

ATTEST: _________________________________ Joseph J. Tirio, County Clerk ATTACHMENTS:

SCVN Contract 2020-2021 (PDF)

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McHenry County Board Meeting: 08/28/19 08:15 AM County Board Room Department: Division of Transportation Woodstock, IL 60098 Category: Contract & Agreement Prepared By: Scott Hennings

SCHEDULED

RESOLUTION DOC ID: 7915

Page 2

TO: McHenry County Board FROM: Scott Hennings DATE: August 28, 2019 SUBJECT: Resolution Approving an Agreement Between the County of McHenry and the

Senior Care Volunteer Network for Senior Transportation Services and Appropriating Funds

Board/Committee Action Requested: For consideration is a resolution approving an agreement between the County and the Senior Care Volunteer Network (SCVN) to provide fuel reimbursements to volunteers providing transportation services for seniors and to fund database management, salary and fringe costs associated with the administration of the volunteer driver senior transportation services. The amount is not to exceed $70,000 in FY2020 and $70,000 in FY2021. Background: The SCVN has used funding from the County to provide very cost-effective transportation services for seniors in the county. By providing volunteers fuel reimbursement, the SCVN has been able to encourage those volunteers to provide 107,000 trips (approximately 940 trips each month) since December 2009. Over the past eight years, the County has provided funding assistance in the amounts of $43,000, and $56,000 in FY2012 and FY2013, respectively. In FY2014 through FY2019, the County provided $60,000 each year. Based on cost per trip, McHenry County funding of the SCVN transportation program has saved the MCRide program over $1,200,000 over the last eight years were MCRide to take on all the trips that the SCVN provided. Over the last three years, the SCVN volunteer-based program provided trips for about $7.88 for a one-way trip. This is extremely cost effective compared to MCRide, which averaged $19.27 per one-way trip during the same period. Additionally, volunteers are available at all hours throughout the week and are able to provided needed transportation to areas just outside the county. However, the number of individuals willing to volunteer is limited and subject to volunteer burn-out. As such, volunteer driver programs such as the SCVN are important to fund in order to reduce the overall cost of transit trips in the county because they support and promote the volunteer's efforts. Discussion: This agreement outlines the responsibilities of the Senior Care Volunteer Network including required reporting and eligible expenses. Impact on Human Resources: none Impact on Budget (Revenue, Expenses, Fringe Benefits): Funding for this project has been budgeted in the FY2020 budget out of the Regional Transportation Authority Sales Tax Fund. The County is responsible for approximately $70,000 each year in reimbursements to the Senior Care Volunteer Network. The funding is allocated as part of the annual allocation for MCRide

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Resolution (ID # 7915) Meeting of August 28, 2019

Updated: 8/23/2019 12:54 PM by Mary Haines Page 3

services. Impact on Capital Expenditures: none Impact on Physical Space: none Impact on Other County Department or Outside Agencies: none Conformity to Board Ordinances and Policies: Conforms to the recommendations made in the McHenry County 2040 Long Range Transportation Plan and 2018 Transit Plan Update.

Attachments / Appendices:

SCVN Contract 2020-2021 (PDF)

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1

AGREEMENT BETWEEN the COUNTY of McHENRY

AND

SENIOR CARE VOLUNTEER NETWORK

FOR

SENIOR TRANSPORTATION SERVICES

THIS AGREEMENT, entered into this ___ day of ___________, ______ by and between

the County of McHenry (herein after called the “County”) and Senior Care Volunteer

Network; and

WHEREAS, in order to provide for a comprehensive and coordinated system of

transportation in McHenry County, it is necessary to undertake a multi-year approach to

the planning of said system; and

WHEREAS, the McHenry County Board has approved the McHenry County 2040 Long

Range Transportation Plan, 2019 to 2023 Transportation Program, and 2018 Transit Plan

Update; and

WHEREAS, the McHenry County Board has authorized a policy on the utilization of the

County Regional Transportation Authority quarter cent sales tax for the purposes of

funding the McHenry County Board’s approved multi-year transportation plans; and

WHEREAS, the annual update of the five year Transportation Program includes a line item

each year for “Volunteer Driver and Transit Enhancement” to be paid for with County

Regional Transportation Authority funds; and

WHEREAS, with the approval of the McHenry County Board, the County has provided

funding to the Senior Care Volunteer Network (formerly known as Faith in Action of

McHenry County) in 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, and 2019 to

provide senior transportation services consistent with the goals and objectives of the

County’s aforementioned multi-year plans; and

NOW, THEREFORE, it is agreed between the parties hereto that;

I. SCOPE OF SERVICE

A. Activities

Senior Care Volunteer Network shall continue to provide Transportation Services for

seniors who are residents of McHenry County. In relation to these Transportation Services,

Senior Care Volunteer Network shall work to increase fuel rewards for their volunteer

drivers, increase the number of fulfilled transportation requests or trip-miles driven,

increase volunteer recruitment for Transportation Services, and coordinate Transportation

Services with McHenry County Veterans Assistance Commission (VAC). The cost of the

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service shall be determined by the policies and procedures required by Senior Care

Volunteer Network as called for under Section VI. SPECIAL CONDITIONS.

B. Program Delivery

The County shall provide funding in the sums specified in Section III. GRANT BUDGET

for salaries and fringe benefits, fuel, and database management for trip scheduling and

reporting associated with the operation of Transportation Services.

C. General Administration

Senior Care Volunteer Network shall provide all administration, advertising, publicity and

liability insurance connected with the operation of Transportation Services. Drivers

operating any vehicle used in the operation of Transportation Services shall at all times be

in possession of the appropriate driver’s license as required for the operation of such

vehicle under the laws and regulation in effect by the Illinois Secretary of State during the

period of this Agreement. Volunteer drivers for Senior Care Volunteer Network are also

required to have personal automobile insurance coverage.

D. Levels of Accomplishment

Senior Care Volunteer Network shall log every trip and register all riders. A trip is defined

as a one way ride when a driver is transporting a client. Senior Care Volunteer Network

shall provide a monthly report to the County which includes rider, trip and mileage data.

A representative from Senior Care Volunteer Network shall attend quarterly Public

Transportation Advisory Committee (PTAC) meetings.

E. Staffing

Senior Care Volunteer Network shall ensure that an adequate staffing level is provided at

all times during the period of this Agreement to meet the needs of the proposed operation

of Transportation Services.

F. Performance Monitoring

The County will monitor Senior Care Volunteer Network’s achievement of the goals

described herein. Substandard performance as determined by the County will constitute

non-compliance with this Agreement. Senior Care Volunteer Network shall begin to

correct any substandard performance noted in writing by the County within thirty (30) days

of written notice thereof unless an extension of this time limit is permitted by the County

in writing. If action to correct such substandard performance is not taken by Senior Care

Volunteer Network, contract suspension or termination procedure will be initiated.

II. TIME OF PERFORMANCE

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Services of Senior Care Volunteer Network shall start on the 1st day of December, 2019

and end on the 30th day of November, 2021. All billings for contracted services must be

submitted for payment within sixty (60) days from the expiration date of the contract term.

III. GRANT BUDGET

The County shall provide funding in the following sums, to be allocated by Senior Care

Volunteer Network, in its discretion, subject to the restrictions set forth in this Agreement:

Salary, Fringe, Database and Fuel $70,000 in FY2020

Salary, Fringe, Database and Fuel $70,000 in FY2021

TOTAL GRANT: $140,000

Prior to the start of each fiscal year, Senior Care Volunteer Network shall provide the

County will a line item budget of how the annual funding will be allocated among the

eligible expenditure categories.

IV. PAYMENT

Payments shall be made on a monthly basis beginning with the month of December 2019,

and each month thereafter, upon submission by Senior Care Volunteer Network to the

County of a satisfactory monthly report of their expenditures for the previous month.

Payments of eligible expenses shall be made against the budget specified in Section III

GRANT BUDGET herein and in accordance with performance. Payments of eligible

expenses shall be consistent with the line item budget provided by Senior Care Volunteer

Network to the County before the beginning of each fiscal year.

Payments are contingent upon the County’s receipt of a monthly report of trip, rider, and

mileage data. The reports shall include a year-to-date financial statement for Transportation

Services, including: a statement of contract balance; a statement of applicable

expenditures; changes in the fund balances enumerated according to line items; an analysis

of expenditures by line item compared to budget projections; and number of unduplicated

clients and trips provided.

Payments shall be consistent with the approved budget and any County policies concerning

payments. Payments may also be contingent upon certification of Senior Care Volunteer

Network’s financial management system. The County may request a copy of Senior Care

Volunteer Network’s most recent annual audit to ensure financial soundness. .

V. NOTICES

Communications and details concerning this contract shall be directed to the following

contact representatives and shall be sent by regular mail as follows:

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County of McHenry:

McHenry County Division of Transportation

Attention: Joseph R. Korpalski, Jr., Director of Transportation/County Engineer

16111 Nelson Road

Woodstock, IL 60098

Senior Care Volunteer Network:

Senior Care Volunteer Network

Attention: Sarah Schrempf, Executive Director

42 East Street, Suite C

Crystal Lake, IL 60014

VI. SPECIAL CONDITIONS

Senior Care Volunteer Network shall establish and maintain a Policies and Procedures

Manual for the operation of Transportation Services. Said manual shall address operation

matters including, but not limited to: hours of operation, scheduling rides, accident

procedures, insurance coverage, conduct of drivers, employee policies, scope of assistance

to be provided to clients, charge per ride (if any), and related management matters.

Senior Care Volunteer Network shall coordinate Transportation Services with other

transportation programs operated by other agencies in the geographic service area to avoid

duplication of service.

VII. GENERAL CONDITIONS

A. General Compliance

Senior Care Volunteer Network agrees to comply with all applicable state and local laws,

regulations and policies governing the funds provided under this Agreement. Senior Care

Volunteer Network further agrees to utilize funds available under this Agreement to

supplement rather than supplant funds otherwise available.

B. Independent Contractor

Nothing contained in this Agreement is intended to, or shall be construed in any manner,

as creating or establishing the relationship of employer/employee between the parties.

Senior Care Volunteer Network shall at all times remain an “independent contractor” with

respect to the services to be performed under this Agreement. The County shall be exempt

from payment of any Unemployment Compensation, FICA, retirement, life and/or medical

insurance and Workers’ Compensation Insurance as Senior Care Volunteer Network is an

independent contractor.

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C. Hold Harmless

Senior Care Volunteer Network agrees to indemnify, hold harmless and defend the County,

its agents, servants, and employees, and each of them against and hold it and them harmless

from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court

costs and attorney’s fees, for or on account of any injury to any person, or any death at any

time resulting from such injury, or any damage to property, which may arise or which may

be alleged to have arisen out of or in connection with the scope of service covered by this

contract upon award. The foregoing indemnity shall apply except if such injury, death or

damage is caused directly by the willful and wanton conduct of the County, its agents,

servants, or employees or any other person indemnified hereunder.

D. Workers’ Compensation

Workers’ Compensation Insurance will cover all employees and meet statutory limits in

compliance with applicable state and federal laws. The coverage must also include

employer’s liability with minimum limits or $100,000 for each incident.

E. Insurance

1. General Requirement

Senior Care Volunteer Network shall maintain for the duration of the Agreement and any

extensions thereof, at Senior Care Volunteer Network’s expense, insurance that includes

“Occurrence” basis wording and is issued by a company or companies qualified to do

business in the State of Illinois that are acceptable to the County, which generally requires

that the company(ies) be assigned a Best’s Rating of “A” or higher with a Best’s financial

size category of Class XIII or higher, in the following types of amounts:

(a) Commercial General Liability in a broad form, to include, but not limited to,

coverage for the following where exposure exists: Bodily Injury and Property Damage,

Premises/Operations, Independent Contractors, Products/Completed Operations, Personal

Injury, Professional Liability and Contractual Liability; limits of liability not less than:

$1,000,000 per occurrence and $2,000,000 in the aggregate

(b) Business Auto Liability to include, but not be limited to, coverage for the following

where exposure exists: Owned Vehicles, Hired and Non-Owned Vehicles and Employee

Non-Ownership; limits of liability not less than:

$1,000,000 per occurrence, combined single limit for

Bodily Injury and Property Damage Liability

2. Certificate of Insurance

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Senior Care Volunteer Network agrees that with respect to the above required insurance

that:

(a) The County shall be provided with Certificates of Insurance evidencing the above

required insurance, prior to the commencement of the Agreement and thereafter with

certificates evidencing renewals or replacements of said policies of insurance at least

fifteen (15) days prior to the expiration or cancellation of any such policies. Senior Care

Volunteer Network shall name the County as additional insured on all liability policies,

and acknowledges that any insurance maintained by the County shall apply in excess of,

and not contribute to, insurance provided by Senior Care Volunteer Network;

(b) The contractual liability arising out of the contract shall be acknowledged on the

Certificate of Insurance by the insurance company;

(c) Senior Care Volunteer Network shall be provided with thirty (30) days prior notice,

in writing, of Notice of Cancellation or material change and said notification requirements

shall be stated on the Certificate of Insurance;

(d) Subcontractors, if any, shall comply with the same insurance requirements;

(e) Acceptance of approval of insurance shall in no way modify or change the indemnity

or hold harmless clauses in this Agreement, which shall continue in full force and effect;

and

(e) Insurance Notices and Certificates of Insurance shall be provided to:

McHenry County

Division of Transportation

Attn: Director of Transportation/County Engineer

16111 Nelson Road

Woodstock, Illinois 60098

F. County Recognition

Senior Care Volunteer Network shall ensure recognition of the role of the County in

providing services through this Agreement. All activities, services and capital items

utilized pursuant to this Agreement shall be prominently labeled as to funding source. In

addition, Senior Care Volunteer Network will include a reference to the support provided

herein in all publications and materials made possible with funds made available under this

Agreement.

H. Amendments

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Any amendment to this Agreement must be executed in writing and signed by a duly

authorized representative of Senior Care Volunteer Network and the County. However, the

County may, in its discretion, amend this Agreement without Senior Care Volunteer

Network approval to conform with state or local governmental guidelines, policies, and

available funding amounts.

I. Suspension or Termination

The County may suspend or terminate this Agreement, in whole or in part, if Senior Care

Volunteer Network materially fails to comply with any terms of this Agreement, or with

any of the rules, regulations or provisions referred to herein; and the County may declare

Senior Care Volunteer Network ineligible for any further participation in the County’s

contracts, in addition to other remedies as provided by law. In the event there is probable

cause to believe that Senior Care Volunteer Network is in noncompliance with any

applicable rules or regulation, the County may withhold up to one hundred (100) percent

of said contract funds until such time as Senior Care Volunteer Network is found to be in

compliance by the County, or is otherwise adjudicated to be in compliance. The County

will notify Senior Care Volunteer Network in writing of any action to suspend or terminate

prior to taking such action.

The County may suspend or terminate this Agreement, in whole or in part, if funding from

the County Regional Transportation Authority Funds becomes unavailable or diminished

for any reason. In the event this Agreement is suspended or terminated due to a lack of

funding, the County will notify Senior Care Volunteer Network in writing that this

Agreement is suspended or terminated. If the County suspends or terminates this

Agreement in whole or in part due to a lack of funding, the County will not be liable for

any loss or damage to Senior Care Volunteer Network that results directly or indirectly

from said suspension or termination.

J. TERMINATION BY COUNTY:

Pursuant to requirements imposed under Illinois law, the County shall have 120 days after

each election of county board members to terminate this Agreement, without cause and

without penalty.

VIII. ADMINISTRATIVE REQUIREMENTS

A. Accounting Standards

Senior Care Volunteer Network agrees to utilize adequate accounting standards and

internal controls and maintain necessary source documentation for all costs incurred.

B. Documentation and Record-Keeping

1. Records to be Maintained

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Senior Care Volunteer Network shall maintain records providing a full description of each

transportation activity undertaken (“trip data”). Senior Care Volunteer Network shall also

maintain adequate records on all clients receiving services under this Agreement (“rider

data”). Trip data shall contain, at a minimum, Passenger ID, Date of Trip, Pick Up Time,

Drop Off Time, Pick Up Location, Drop Off Location, and Trip Purpose. Rider data shall

contain, at a minimum, Passenger ID, Date of Birth, Address, City of Residence, ZIP Code

of Residence, Disability if Applicable, Mobility Aids if Applicable, and Income Level.

Such information shall be provided to the County upon request .

2. Retention

Senior Care Volunteer Network shall retain all records pertinent to expenditures incurred

under this contract in accordance with records retention guidelines and schedules under the

State of Illinois Local Records Act (50 ILCS 205). Notwithstanding the above, if there is

litigation, claims, audits, negotiations or other actions that involve any of the records cited

that have started before the expiration of the five-year period, then such records must be

retained until completion of the actions and resolution of all issues, or the expiration of the

five-year period, whichever occurs later.

3. Disclosure

Senior Care Volunteer Network understands that client information collected under this

Agreement is private and the use or disclosure of such information, when not directly

connected with the administration of the County’s or Senior Care Volunteer Network’s

responsibilities with respect to services provided under this Agreement, is prohibited,

unless written consent is obtained from such person receiving the service.

4. Close-Outs

Senior Care Volunteer Network’s obligation to the County shall not end until all close-out

requirements are completed. Activities during this close-out period may include, but are

not limited to submitting final reimbursement requests, submitting annual trip and rider

reports, submitting audit documents, and verifying the proper custodianship of relevant

records.

5. Audits and Inspections

All Senior Care Volunteer Network records with respect to any matters covered by this

Agreement, shall be made available to the County, or its designee, at any time during

normal business hours, as often as the County deems necessary, to audit, examine and make

excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be

fully cleared by Senior Care Volunteer Network within 30 days after notice to Senior Care

Volunteer Network. Failure of Senior Care Volunteer Network to comply with the above

audit requirements will constitute a violation of this Agreement and may result in the

withholding of future payments. Senior Care Volunteer Network hereby agrees to submit

a copy of their most recent audit, upon request by the County. Senior Care Volunteer

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Network shall provide the County with a monthly financial statement, including a

statement of contract balance, a statement of relevant expenditures, and a cumulative year

to date statement of expenditures as required under Section IV. PAYMENT.

In addition to the foregoing, when requested, Senior Care Volunteer Network agrees to

provide, within ninety (90) days after the close of its fiscal year, a certified audit of the

financial statements and internal management procedures relating to the Activities funded,

by an independent auditor.

C. Reporting and Payment Procedures

1. Payment Procedures

The County will make payments to Senior Care Volunteer Network as described in Section

IV. PAYMENT.

2. Annual Report

Senior Care Volunteer Network shall submit a consolidated annual report for the term of

the Agreement which will include the number of unduplicated riders served and the number

of service units (trips) provided under Transportation Services. Failure to submit the

required annual report in a timely fashion may result in a delay by the County in providing

disbursement of funds until such annual report is filed and accepted by the County.

D. Procurement

1. Compliance

Senior Care Volunteer Network shall procure all materials or services in accordance with

the requirements of (30 ILCS 500) Illinois Procurement Code and the rules promulgated

thereunder (44 ILL. Admin. Code 1).

IX. REGULATORY COMPLIANCE

A. Civil Rights

No person shall illegally be excluded from employment rights in, participation in, or be

denied the benefits of, the Scope of Service which is the subject of this Agreement on the

basis of race, sex, age, gender, religion, alienage, national origin or disability.

Senior Care Volunteer Network shall adhere to all requirements of the County, State, and

Federal laws with respect to nondiscrimination in employment, services and facilities. Any

solicitation shall contain a notice of nondiscrimination of the basis of sex, race, religion,

color, national origin, age and handicap and any recruitment for employment shall include

a commitment to equal opportunity. Senior Care Volunteer Network shall furnish all

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information and reports required by the County and will permit access to books, records

and accounts for purposes of investigations to ascertain compliance with the above.

Senior Care Volunteer Network, its employees and subcontractors will comply with

applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal

Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. 12101 et seq.) and

applicable rules in performance under this Agreement.

B. Drug Free Workplace

Senior Care Volunteer Network will, pursuant to the Drug Free Workplace Act, provide a

drug free workplace as per (30 ILCS 580).

C. Conflicts of Interest

Senior Care Volunteer Network agrees and covenants that it presently has no financial

interest and shall not acquire any financial interest direct or indirect, which would conflict

in any manner of degree with the performance of services required under this Agreement.

Senior Care Volunteer Network further covenants that in the performance of this

Agreement no person having such a financial interest shall be employed or retained by

Senior Care Volunteer Network hereunder. These conflicts of interest provisions apply to

any person who is an employee, agent consultant, officer, or elected official or appointed

official of the County, or of any designated public agencies receiving funds under the

Volunteer Drive and Transit Enhancement Program.

D. Assignability

Senior Care Volunteer Network shall not assign or transfer any interest in this Agreement

without the prior written consent of the County. Senior Care Volunteer Network shall not

enter into any subcontract with any agency or individual in the performance of this contract

without the written consent of the County prior to the execution of such agreement. Senior

Care Volunteer Network will monitor all subcontracted services on a regular basis to assure

contract compliance. Results of monitoring efforts shall be summarized in written reports

and supported with documented evidence of follow-up actions taken to correct areas of

noncompliance.

E. Selection Process

Senior Care Volunteer Network shall ensure that all personnel hired in position(s) in

performance of this Agreement shall have the opportunity to interview for said position(s)

based on a public notice of position(s) availability. All position(s) shall have a valid job

description which will be made available to person(s) interviewing for such position(s).

X. COMPLIANCE WITH LAWS

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A. With respect to employees, laborers, contractors, subcontractors and any and all other

persons entities employed, directed or controlled by Senior Care Volunteer Network, and

whose services are used in the fulfillment of any contractual agreement or obligation with

the County, Senior Care Volunteer Network hereby agrees and promises that they will

carry out all necessary actions to ensure compliance with the documentation requirements

and all other terms, provisions and requirements of the Immigration Reform and Control

Act of 1986, as amended, 8 U.S.C.A. Sect, 1324a et. seq.

B. With respect to employees, laborers, contractors, subcontractors and any and all other

persons or entities employed, directed or controlled by Senior Care Volunteer Network,

and whose services are used in fulfillment of any contractual agreement or obligation with

the County, Senior Care Volunteer Network hereby agrees and promises that it will carry

out all necessary actions to ensure compliance with the terms, provisions and requirements

of the Federal Minimum Wage Act, 29 U.S.C.A. Sec. 201 et. seq.

C. With respect to employees, laborers, contractors, subcontractors and any and all other

persons or entities employed, directed or controlled by Senior Care Volunteer Network,

and whose services are used in fulfillment of any contractual agreement of obligation with

the County, Senior Care Volunteer Network hereby agrees and promises that they will

carry out all necessary actions to ensure compliance with the terms, provisions and

requirements of the Prevailing Wage Act, 820 ILCS 130/01 et. seq., as amended; and

McHenry County’s corresponding Ordinance regarding prevailing wages.

D. The parties agree that any non-compliance by Senior Care Volunteer Network with

paragraphs 1, 2, or 3 above, shall render this Agreement voidable at the sole discretion of

the County with right to cure under Section I., Scope of Services, Part F., Performance

Monitoring.

XI. CONTROLLING LAW

The parties agree that any dispute, action, claim, cause of action, breach of contract, or

other remedy or relief sought pursuant to the provisions of this Agreement shall be

controlled and decided by the laws of the State of Illinois. The parties further agree that the

appropriate venue for such disputes shall be the Circuit Court for the 22nd Judicial Circuit,

McHenry County, Illinois.

XII. SEVERABILITY

If any provision of this Agreement is held invalid, the reminder of the Agreement shall not

be affected thereby and all other parts of this Agreement shall nevertheless be in full force

and effect.

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IN WITNESS WHEREOF, the Parties have executed this contract as of the date first

written above,

County of McHenry Senior Care Volunteer Network

By:__________________________ By: _____________________________

Jack D. Franks Sarah Schrempf

Title: Chairman McHenry County Board Title: Executive Director

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A G E N D A I T E M

7910 / SAHennings Page 1

LAKEWOOD ROAD AND ACKMAN ROAD PUBLIC MEETING SUMMARY

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A G E N D A I T E M

7942 / JRYoung Page 1

FY 2019-2020 DIVISION OF TRANSPORTATION BUDGET REVIEW

ATTACHMENTS:

82 - Div of Transportation TC 082819 (PDF)

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Fiscal Year 2019/2020 Budget Highlights and Goals


FY2019 Highlights • Initiated Phase I Preliminary Engineering on six (6) County and Township bridge rehabilitation projects (Hunter, Johnson, Kishwaukee Valley, Millstream, Thayer, and White Oaks).• Initiated Phase I Preliminary Engineering for the Algonquin Road Flashing Yellow Arrow project.• Completed Phase II Design Engineering on two (2) County and Township bridge rehabilitation projects (O’Brien and Union Roads).• Completed construction on the following projects:

• River Road at Dowell Road roundabout.• Deerpass Road Bridge, Union Road Bridge and O’Brien Road Bridge.• Stage I work for southbound Randall Road and eastbound Algonquin Road.

• County Board approved the FY 2020-2024 Transportation Program.• Completed Transit Plan Study update.• Completed the pavement preservation program by resurfacing 36 lane miles of County Highways.• The Adopt-A-Highway program has 154 groups enrolled adopting over 73% of the County Highway system.• The MCRide system provided a total of 107,000 trips.• Partnered with local municipalities, Visit McHenry County, McHenry County Conservation District, Planning and Development, and Health Department to fund a bikeshare program for

McHenry County using Zagster as the vendor.• Coordinated through Municipal Partnering Initiative (MPI) group for the shared contracted services for pavement markings, street sweeping, and finish mowing.• Single cut mowing reducing visibility issues along with observance of the Monarch Butterfly shortage awareness issue and to reduce costs.• Cleaned out 500 manholes to ensure proper maintenance for safety and performance of the County’s storm water sewer system.• Completed year 5 of a 5 year program updating all County Highway curve signs to improve safety.• Completed the snow plow truck capital plan analysis study to reduce costs.• Created performance measure to provide an initial field response time in less than 24 hours to residential service work orders at least 95% of the time.• Created an all-liquid test route for winter operations reducing salt usage by 38% compared to the other routes.• Transferred jurisdiction of approximately 20 of the 24 miles of Nondedicated Subdivision Roads to local agencies.

FY2020 Goals • Initiate Phase I Preliminary Engineering on 4 Township bridge rehabilitation projects (Allendale, Flat Iron, Harmony, and West Solon Roads).• Initiate Phase I Preliminary Engineering for the Walkup Road/Crystal Lake Road Flashing Yellow Arrow project.• Initiate Phase I Preliminary Engineering for the Charles Road Corridor Safety Project and Virginia Road complete streets project.• Complete Phase II Design Engineering for the Kishwaukee Valley Road bridge project.• Complete Phase II Design Engineering for the Algonquin Road Flashing Yellow Arrow project.• Complete Feasibility Study for the Ackman Road Corridor Complete Street project.• Complete construction on the following projects:

• Rehabilitation for the Carls Road and Streit Road Bridges.• Flashing Yellow Arrow Safety projects funded Highway Safety Improvement Program (HSIP) funding along Algonquin Road and at the Wilmot Road intersection with Main Street.• Complete all Stage II work for the Randall Road project (northbound Randall Road and westbound Algonquin Road).

• Completed bi-annual inspection of 110 of 133 County and Township bridges.• Complete the FY 2021-2025 Five-Year Transportation Program.• Initiate Sub-regional Bicycle and Pedestrian Plan study.• Initiate a performance measure to perform preventative maintenance on the County fleet within an average of 300 miles over the manufacturers’ recommendation at least 90% of the time.• Complete the 2021-2028 Eight-Year Capital Plan.• Research vehicle leasing for light duty trucks.• Focus on in-house training for winter operations: winging and both salt and liquid calibration training for maintenance employees in order to obtain and reduce accurate salt and liquid

usages.

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FTE'S FTE'S FTE'SPosition (By Fund) FY 2016/2017 FY 2017/2018 FY 2018/2019 FY 2019/2020

Motor Fuel Tax Fund (261)County Engineer - Department Head 1.0 1.0 1.0 1.0 1.0

Highway Fund (205-8200)Assistant County Engineer 1.0 1.0 1.0 1.0 1.0Construction Manager 1.0 1.0 1.0 1.0 1.0Design Manager 1.0 1.0 1.0 1.0 1.0Maintenance Superintendent 1.0 1.0 1.0 1.0 1.0Assistant Maintenance Superintendent 1.0 1.0 1.0 1.0 1.0Maintenance Supervisor 4.0 4.0 4.0 4.0 4.0Maintenance Worker 30.0 30.0 30.0 30.0 30.0Principal Transportation Planner 1.0 1.0 1.0 1.0 1.0Senior Planner 1.0 1.0 1.0 1.0 1.0Design Engineer II 2.0 2.0 2.0 2.0 2.0Design Engineer III 1.0 1.0 1.0 1.0 1.0Traffic Engineer III 1.0 1.0 1.0 1.0 1.0Township Engineer 1.0 1.0 1.0 1.0 1.0Construction Engineer I 1.0 1.0 1.0 1.0 1.0Construction Engineer II 1.0 1.0 1.0 1.0 1.0Construction Engineer III 1.0 1.0 1.0 1.0 1.0Engineering Technician 1.0 1.0 1.0 1.0 1.0Permit Manager 1.0 1.0 1.0 1.0 1.0DOT Communications Coordinator 1.0 1.0 1.0 0.5 0.5Permit Technician 1.0 1.0 1.0 1.0 1.0Accounting Assistant II 2.0 2.0 2.0 2.0 1.0Accountant II 0.0 0.0 0.0 0.0 1.0Administrative Specialist II 1.0 1.0 0.0 0.0 0.0Administrative Specialist I 1.0 1.0 1.0 1.0 1.0DOT Software Specialist 1.0 1.0 1.0 1.0 1.0Senior GIS Analyst 1.0 1.0 1.0 1.0 1.0Part-Time Help (7 positions) 3.5 3.5 3.5 3.5 3.5

Highway Fund (205-8216)Planning Liaison 1.0 1.0 1.0 1.0 1.0

Total full time equivalents 64.5 64.5 63.5 63.0 63.0

Fiscal Year 2019/2020 BudgetFull Time Equivalents

FY 2015/2016FTE'S FTE'S


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Susan Borucki Senior Planner

McHenry County Division of Transportation

July 24, 2019

Joseph Korpalski P.E.Director of Transportation / County Engineer

Benjamin Redding P.E.Design Manager

Jeremy Stull P.E.Construction Manager

Emily DaucherPlanning Liaison

Ed MarkisonMaintenance Superintendent

Syed MansoorConstruction Engineer I

Helena SullivanConstruction Engineer III

Scott HenningsPrincipal Transportation

Planner

Ken BakerTownship Engineer

Pablo FaillaciConstruction Engineer II

Maintenance Workers29/30 FTE

Crystal HabbleyAccounting Assistant II

Jeff Young P.E.Assistant County Engineer

Jennifer EmilianoAccounting Assistant II

Beth SkowronskiAssistant Maintenance

Superintendent

OpenEngineering Technician

Colleen MartoccioDOT Software

Specialist

Rebecca BrazasDesign

Engineer II

Tom Anthony Permit

Technician

Brad Cousin P.E., PTOETraffic

Engineer

Samantha DittrichDesign

Engineer III

Ray Beets Permit

Manager

Andy RoseBen JustenBob HenselPhil Senn

Maintenance Supervisors

Ernest VargaDesign

Engineer II

Open Maintenance Intern

Shawn BoughMaintenance Intern

Riley Mitchell Maintenance Intern

Jack MarquardtMaintenance Intern

Colton Corcoran Construction Intern

Donna AdamsonAdministrative

Specialist I

Anthony ThomasDesign Engineer Summer Intern

Henry Pelesh GIS Intern

Shannon DolteSenior GIS

Analyst

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Fund 205 - Highway Fund

Revenues

Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 205 Highway Fund 70 Tax Revenue 6,440,442 6,438,176 5,701,329 6,555,268 314,730 6,555,26882 205 Highway Fund 75 Licenses and Permits 105,241 95,173 84,502 86,000 62,486 86,00082 205 Highway Fund 80 Fees and Charges for Services 73,774 149,080 126,485 80,000 2,964 80,00082 205 Highway Fund 91 Utilization of Fund Balance 0 0 0 1,110,366 0 1,365,13082 205 Highway Fund 94 Intergovernmental 1,010,364 481,468 63,449 101,417 32,700 101,41782 205 Highway Fund 95 Interest Income 19,019 41,908 58,319 35,000 17,275 35,00082 205 Highway Fund 96 Other Income 121,807 43,806 134,774 66,000 10,704 66,00082 205 Highway Fund 98 Operating Transfers In 6,843,216 8,088,881 0 0 0 0

14,613,863 15,338,492 6,168,859 8,034,051 440,858 8,288,815

Expenditures

Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected Supplm.82 205 Highway Fund 30 Personnel Services 4,981,425 5,143,287 5,264,493 5,407,199 2,263,916 5,621,371 443,93682 205 Highway Fund 40 Contractual Services 2,285,309 3,136,007 428,303 609,213 249,303 593,940 53,20082 205 Highway Fund 50 Commodities 597,974 721,040 643,624 789,300 305,884 799,598 082 205 Highway Fund 60 Capital Outlay 1,120,693 1,379,408 541,668 1,007,000 354,834 1,107,600 60,00082 205 Highway Fund 65 Lease 0 0 0 0 0 6,000 082 205 Highway Fund 67 Operating Transfers Out 5,945,934 5,937,909 0 0 0 0 0

14,931,335 16,317,651 6,878,088 7,812,712 3,173,937 8,128,509 557,136(5,407,199) Personnel (5,621,371)2,405,513 2,507,138

$160,306 Facilities Expense

County of McHenryFiscal Year 2020 Budget Development

Projected/Requested Revenues & Expenditures

Fund in Balance

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Fund 206 - Matching Fund

Revenues

Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 206 Matching Fund 70 Tax Revenue 1,821,783 1,802,769 1,696,931 1,837,507 93,689 1,700,00082 206 Matching Fund 91 Utilization of Fund Balance 0 0 0 0 0 1,780,00082 206 Matching Fund 94 Intergovernmental 120,000 40,649 0 0 0 082 206 Matching Fund 95 Interest Income 50,065 120,124 144,515 60,000 75,582 120,000

1,991,848 1,963,542 1,841,446 1,897,507 169,272 3,600,000

Expenditures

Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 206 Matching Fund 40 Contractual Services 105,119 (12,291) 1,278,408 0 113,326 082 206 Matching Fund 60 Capital Outlay 1,073,352 3,609,236 4,431,029 1,737,507 154,006 3,600,00082 206 Matching Fund 68 Fund Balance Enhancement 0 0 0 160,000 0 0

1,178,472 3,596,945 5,709,437 1,897,507 267,332 3,600,000

Fund in Balance



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Fund 207 - Bridge Fund

Revenues

Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 207 County Bridge Fund 70 Tax Revenue 480,582 498,736 499,169 500,000 27,080 500,00082 207 County Bridge Fund 91 Utilization of Fund Balance 0 0 0 18,000 0 250,00082 207 County Bridge Fund 94 Intergovernmental 184,941 751,920 0 560,000 0 560,00082 207 County Bridge Fund 95 Interest Income 11,732 26,851 49,304 13,000 25,699 40,000

677,256 1,277,507 548,473 1,091,000 52,779 1,350,000

Expenditures

Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 207 County Bridge Fund 40 Contractual Services 580,856 372,807 384,962 891,000 33,258 1,300,00082 207 County Bridge Fund 60 Capital Outlay 1,094,234 342,727 626,624 200,000 0 50,000

1,675,090 715,534 1,011,586 1,091,000 33,258 1,350,000

Fund in Balance



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Fund 261 - Motor Fuel Tax Fund

Revenues

Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 261 Motor Fuel Tax Fund 70 Tax Revenue 4,982,518 4,746,386 5,432,077 5,000,000 1,809,270 8,000,00082 261 Motor Fuel Tax Fund 91 Utilization of Fund Balance 0 0 0 920,776 0 3,485,00082 261 Motor Fuel Tax Fund 94 Intergovernmental 73,928 152,694 79,030 182,000 0 445,00082 261 Motor Fuel Tax Fund 95 Interest Income 25,986 62,215 104,930 32,000 58,632 90,000

5,082,431 4,961,294 5,616,037 6,134,776 1,867,902 12,020,000

Expenditures

Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 261 Motor Fuel Tax Fund 30 Personnel Services 150,952 153,975 157,675 161,616 80,461 170,00082 261 Motor Fuel Tax Fund 40 Contractual Services 4,208,899 3,866,056 2,911,632 4,273,160 199,231 7,085,00082 261 Motor Fuel Tax Fund 50 Commodities 126,720 169,786 (39,441) 0 (33,044) 082 261 Motor Fuel Tax Fund 60 Capital Outlay 1,701,863 2,811,533 2,243,926 1,700,000 534,802 4,765,000

6,188,433 7,001,350 5,273,792 6,134,776 781,450 12,020,000(161,616) Personnel (170,000)

5,973,160 11,850,000

Fund in Balance



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Fund 262 - County Option MFT Fund

Revenues

Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 262 Co Option MFT Fund 70 Tax Revenue 4,680,969 4,707,671 4,616,725 4,700,000 1,060,312 4,600,00082 262 Co Option MFT Fund 91 Utilization of Fund Balance 0 0 0 4,339,680 0 082 262 Co Option MFT Fund 94 Intergovernmental 152,574 118,892 0 270,000 0 082 262 Co Option MFT Fund 95 Interest Income 41,296 94,197 138,646 50,000 87,277 150,00082 262 Co Option MFT Fund 96 Other Income 0 0 0 0 18,893 0

4,874,839 4,920,760 4,755,371 9,359,680 1,166,481 4,750,000

Expenditures

Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 262 Co Option MFT Fund 40 Contractual Services 2,635,174 2,683,767 1,844,403 2,735,842 249,238 2,946,00082 262 Co Option MFT Fund 50 Commodities 959,589 767,515 856,697 923,838 569,875 981,00082 262 Co Option MFT Fund 60 Capital Outlay 1,662,335 3,216,431 3,303,388 5,700,000 158,775 500,00082 262 Co Option MFT Fund 68 Fund Balance Enhancement 0 0 0 0 0 323,000

5,257,098 6,667,713 6,004,488 9,359,680 977,889 4,750,000

Fund in Balance



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Fund 263 - McDot RTA Sales Tax Project Fund

Revenues

Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 263 McDot RTA Sales Tax Project Fund 94 Intergovernmental 0 0 681,736 740,000 194,619 1,410,00082 263 McDot RTA Sales Tax Project Fund 96 Other Income 0 0 9,060 10,000 52,799 20,00082 263 McDot RTA Sales Tax Project Fund 98 Operating Transfers In 0 0 9,864,624 10,206,542 134,246 10,892,515

0 0 10,555,420 10,956,542 381,664 12,322,515

Expenditures

Object Object Level 1 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020Dept Fund Fund Description Level 1 Description Actual Actual Actual Appropriated 6 Months Projected82 263 McDot RTA Sales Tax Project Fund 40 Contractual Services 0 0 3,503,734 4,922,000 585,766 4,782,00082 263 McDot RTA Sales Tax Project Fund 60 Capital Outlay 0 0 7,735,991 6,034,542 467,303 7,540,515

0 0 11,239,725 10,956,542 1,053,069 12,322,515



Fund in Balance

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Fiscal Year 2019/2020 Performance Indicators

Department – Division of Transportation Fund: 205, 206, 207, 261, 262, & 263

1 – In 2016, initiated a one-cut program where only one pass is made to save fuel/time and preserve the natural environment. All intersection areas are fully cut for visibility.

Performance Indicators: 2018

Actual 2019

Projected 2019

As of 6/5/19 2020

Projected Maintenance

Pavement Striping (Contracted) 606 mi 680 mi 0 mi 700 mi Street Sweeping (Contracted) 560 mi 640 mi 0 mi 640 mi One-Cut ROW Mowing (1 Round ~ 830 miles)1

5,810 mi 5,810 mi 830 mi 5,810 mi

Boom ROW Mowing (1 Round ~ 415) 830 mi 830 mi 415 mi 830 mi Finish Mowing (1 Round ~ 45 miles) 495 mi 495 mi 135 mi 495 mi Shoulder Grading (1 Round ~ 410 miles) 820 mi 820 mi 205 mi 820 mi

Engineering/Construction Roadway Improvement Projects

Design 3 3 2 5 Construction 1 1 1 1

Intersection Improvement Projects Design 2 2 0 2

Construction 1 1 1 1

Bridge Projects Design 14 8 3 10

Construction 5 3 3 2

Major Access Developer Projects Construction/Coordination 13 8 7 8

Open for business 4 6 0 5

Other MCRide Cost per Trip $20.42 $20.30 $20.30 $20.00 MCRide Patrons (trips) 111,912 100,000 30,759 110,000 MCRide Service Area (% of County residents)

66% 70% 70% 75%

Adopt-a-Highway (% Roadway Network) 75% 74% 74% 75%

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ACTION REQUESTED:

DEPARTMENT

DIVISION

CURRENT GRADE 11

PROPOSED GRADE 11

CURRENT CLASSIFICATION

PROPOSED CLASSIFICATION/CHANGE

ANNUAL SCHEDULED HOURSPT FT 2080

RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY

EMPLOYEE RECLASSIFIED:

CURRENT CLASSIFICATIONPT REG FTPT SLEP FT $0.00

PROPOSED CLASSIFICATIONETP RATE

PT REG FTPT SLEP FT $0.00

ANNUAL IMPACT $0.00NEW EMPLOYEE - HOURLY SALARY:

$0.00 ETP RATE $30.00PT $0.00 REG FT $30.00PT $0.00 SLEP FT $0.00 $62,400.00

ADDITIONAL SALARY COSTSFICA $4,773.60IMRF $6,115.20IMRF SLEP $0.00

HEALTH CARE COSTS $22,300.00

ADDITIONAL COSTS (computer, phone, equipment, etc.):

$95,588.80FUNDING SOURCE:

APPROPRIATE EXISTING SPACE FOR POSITION

COMMENTS/JUSTIFICATION:

DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________

205-82-8200

Design / Traffic Engineer I

REG SLEP

TOTAL

ETP RATE

REG SLEP

ETP RATE

FY 2019-2020 NEW PERSONNEL REQUEST

SLEPREG


Design

Design / Traffic Engineer I

NEW POSITION

YES NO

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ACTION REQUESTED:

DEPARTMENT

DIVISION

CURRENT GRADE N/A

PROPOSED GRADE UN



















SLEPREG


Maintenance

N/A

205-82-8200

Highway Maintenance Worker #1 of 2

REG SLEP

TOTAL

ETP RATE

REG SLEP

ETP RATE

Two additional Maintenance Workers are requested. Impact on budget is: $76,045.12 x 2 = $152,090.24. This is in anticipation of completing the Randall Road project. Due to the added lanes, additional snow plows will need to be added to adequately serve the public. There has been no change in maintenance headcount since 2009 (10 - years) yet lane miles that the DOT is responsible for has increased from 496 to 523 miles, not including the widening of Randall Road.

NEW POSITION

YES NO

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ACTION REQUESTED:

DEPARTMENT

DIVISION

CURRENT GRADE 6

PROPOSED GRADE 6


















205-82-8200

PIO / Transit Coordinator

REG SLEP

TOTAL

ETP RATE

REG SLEP

ETP RATE


SLEPREG


Planning

PIO / Transit Coordinator

NEW POSITION

YES NO

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ACTION REQUESTED:

DEPARTMENT

DIVISION

CURRENT GRADE 14

PROPOSED GRADE 16



ANNUAL SCHEDULED HOURS (required for calculation):

CURRENT 2080 PROPOSED 2080



CURRENT CLASSIFICATION Rate of Pay Rate of PayPT $0.00 REG FT $37.12 $77,219.00PT $0.00 SLEP FT $0.00 $0.00

PROPOSED CLASSIFICATION

PT $0.00 REG FT $43.48 $90,445.00PT $0.00 SLEP FT $0.00 $0.00

ANNUAL IMPACT $13,226.00ADDITIONAL SALARY COSTS

FICA $1,011.79IMRF $1,269.70IMRF SLEP $0.00

HEALTH CARE COSTS $0.00

ADDITIONAL COSTS (computer, phone, equipment, etc.): $0.00





FY 2019-2020 POSITION HOURS CHANGE

SLEPREG


Maintenance

Assistant Maintenance Superintendent

82004104

205-82-8200

Assistant Maintenance Superintendent

TOTAL

REG SLEP

See Attached Memorandum and CPQ.

RECLASSIFICATION SALARY ADJUSTMENT

YES NO

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ACTION REQUESTED:

DEPARTMENT

DIVISION

CURRENT GRADE 4N

PROPOSED GRADE 9E


















205-82-8200

TOTAL

REG SLEP


SLEPREG


Administration

Accountant II

82000499

See attached memorandum and CPQ.


YES NO

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ACTION REQUESTED:

DEPARTMENT

DIVISION

CURRENT GRADE 3

PROPOSED GRADE 4







CURRENT CLASSIFICATION Rate of Pay Rate of PayPT $0.00 REG FT $22.79 $44,440.50PT $0.00 SLEP FT $0.00




FICA $137.24IMRF $172.22IMRF SLEP $0.00








SLEPREG


Design

Permit Technician

82005507

205-82-8200

Permit Technician II

TOTAL

REG SLEP

See attached memorandum and CPQ.


YES NO

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ACTION REQUESTED:

DEPARTMENT

DIVISION

CURRENT GRADE 18

PROPOSED GRADE 18











FICA $809.52IMRF $1,015.87IMRF SLEP $0.00








SLEPREG


Maintenance

Maintenance Superintendent

82000904

205-82-8200

Maintenance Superintendent

TOTAL

REG SLEP

See attached memorandum.


YES NO

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ACTION REQUESTED:

DEPARTMENT

DIVISION

CURRENT GRADE 11N

PROPOSED GRADE 11N







CURRENT CLASSIFICATION Rate of Pay Rate of PayPT $0.00 REG FT $29.46 $57,447.00PT $0.00 SLEP FT $0.00












SLEPREG


Construction

Construction Engineer II

82004404

205-82-8200

TOTAL

REG SLEP



YES NO

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ACTION REQUESTED:

DEPARTMENT

DIVISION

CURRENT GRADE 13

PROPOSED GRADE 13



















SLEPREG


Planning

Principal Transportation Planner

82004004

205-82-8200

Transportation Planning Manager

TOTAL

REG SLEP



YES NO

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ACTION REQUESTED:

DEPARTMENT

DIVISION

CURRENT GRADE 10

PROPOSED GRADE 10


















205-82-8200

TOTAL

REG SLEP


SLEPREG


Planning

Senior Transportation Planner

82006009

See attached memorandum


YES NO

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ACTION REQUESTED:

DEPARTMENT

DIVISION

CURRENT GRADE 20

PROPOSED GRADE 20


















205-82-8200

Assistant County Engineer

TOTAL

REG SLEP


SLEPREG


Administration

Assistant County Engineer

82000299



YES NO

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ACTION REQUESTED:

DEPARTMENT

DIVISION

CURRENT GRADE 0

PROPOSED GRADE 0


















205-82-8200

TOTAL

REG SLEP


SLEPREG


Maintenance

Snow Bird 1 of 7

Currently, the DOT does not have enough personnel to run 24-hours efficiently during winter operations. Last year, only 3 of the 7 Snow Bird positions were filled due to pay differential from compared to other entities (IDOT at $25/hour). This salary adjustment also takes into account the collective bargaining agreement pending. Total Annual Impact to budget for 7 Snowbirds Salary Adjustment would be: 7 x $3,579.36 = $25,055.52.


YES NO

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DEPARTMENT:

FUND: 205 (Use a separate sheet for each fund)

Requested Item: Document Management - SoftwareProjected Cost: 60,000.00$ Division Code: 8200Main Account: 605000Justification: (Please start justification on next line)

TOTAL DEPARTMENT SUPPLEMENT REQUESTS: 60,000.00$

McHenry County Government

Fiscal Year 2019-2020 Supplemental Request

(Please give a brief description and justification for the supplemental request)

(Include only supplemental requests not covered on the personnel and capital outlay request forms)


The DOT closely collaborates with dozens of consultants/contractors on its engineering projects requiring redundant and inconsistent project file storage on the County servers causing lost productivity, charged time from consultants, and errors.The cloud based document management software helps project teams to manage, share, and distribute engineering project content and review in a single platform. The software will manage any type of computer drafting software, modeling, and project data fully integrating with standard microsoft products. It could also be used by other County Departments in the future on their own or collaborating on DOT projects.

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DEPARTMENT:

FUND: 205 (Use a separate sheet for each fund)

Requested Item: Engineering for Tank Farm Upgrade & ReplacementsProjected Cost: 29,000$ Division Code: 8240Main Account: 400100Justification: (Please start justification on next line)

Requested Item: Engineering and Construction for Manual Transfer Switch for 100KV GeneratorProjected Cost: 24,200$ Division Code: 8240Main Account: 430500Justification: (Please start justification on next line)

TOTAL DEPARTMENT SUPPLEMENT REQUESTS: 53,200$

McHenry County Government

Fiscal Year 2019-2020 Supplemental Request

(Please give a brief description and justification for the supplemental request)

(Include only supplemental requests not covered on the personnel and capital outlay request forms)


The tanks the DOT utilizes for liquid storage for our winter operations have out grown their service life because of age and being exposed to the sun's ultraviolet rays for years. The DOT is looking to replace the tanks, add containment capabilities, and build a 3 sided building around the tanks in order to protect them from ultraviolet radiation. This project will replace the 10 tanks increasing the capacity from 10,000 gallons to 15,000 gallons as the use of liquids on the County Highways has proven to be cost effective and less harmful on the environment. The DOT average usage of liquids is 300,000 to 500,000 gallons each year.

The DOT facility is located in a rural setting that frequently loses electricity service. The DOT does own its own generator with limited abilities allowing enough electricity to operate a few garage doors, the salt dome, fuel island, and the maintenance superintendent's office computers. The remainder of the building does not have power during these events. Ability to obtain a greater power generator does exist for the DOT; however, there is no means to hook it up to the building. This project would build a quick hookup manual transfer switch allowing DOT personnel to activate the power when needed.

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Documents

Visio-Division of Transportation Organizational Chart