VIRTUAL

monitoring

What is Virtual MonitoringEXAMPLES: STAR SYSTEM – Vehicles

Cell Phones – I phones or Smart Phones used as a security system detector for vehicles

Viper Car Alarm System – Remote views vehicleInteractive White Boards – Records

presentations or trainings

Laptops, Desktops, I-Pads, etc. - Home Security, Video Conferencing, Webinars, On-Line Chats

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What Purpose does Virtual Monitoring Serve

• Government Performance Results Act of 1993

• For strategic planning and performance measurement

• To cut waste and inefficiency

• To improve program efficiency and effectiveness• The No Child Left Behind Act of 2001 requires the state education agency to

ensure that programs and activities are implemented as stipulated in the law. • The Guam Department of Education is responsible for adopting and using proper

methods of administering each program included in the No Child Left Behind Act. • Section 80.40 of EDGAR (Education Department General Administrative Rules)

requires grantees to monitor their sub-grantees to ensure compliance with applicable federal requirements and that performance goals are being achieved.

• Virtual On-Site Monitoring is a way of identifying and correcting problems in program policies and operations.

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• Federal Grant Monitoring Plan

• Monitoring Plan and Design

Goal:To facilitate the comprehensive and integrated use of

educational technology into instruction and curricula to improve teaching and student achievement.

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Timeline Topics of Discussion

Video Technology Request for Materials

Visit Planner Agenda

Specific Dates The Visit

Programs to be Monitored Site Visit Report

Participants Outlying Area’s Response

Letter to the Commissioner Final Site Visit Report

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Audio Conference

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Example Date: Thursday, June 7, 2012

at 8 a.m. (ChST)

Topic: Successful strategies in

establishing effective communication and

implementing meaningful private school consultation 

Conversation with school division and private

school personnel

To access: CALL IN NUMBER;enter conference

code xxxxxx when prompted.

Virtual Monitoring What to Expect

• US-Ed Lead Team contacts SEA counter-part to begin scheduling process, but formal invitation sent to the Commissioner and he/she designates a coordinator for SEA (Federal Programs Division).

• 1 and ½ Day meeting with Fiscal, Federal Program Office, Program Office Staff and others as appropriate and the Title V-A LEA representative (dependant on what program will have a site visit).

• Follow-up Report.

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Virtual Monitoring Site Visit Topics Covered

• Overall Federal Grant Fiscal Management • Overall Management of Grants Processes• Requirements and Experiences with Each Grant

Program.

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School Division: State Program Officer:

Date of Review: LEA Program Coordinator: PNP Staff:

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I. Program Goals Requirement Being Met?

Documentation School Division Response (Actions taken or to be taken, if areas of

concern, including a timeline for completion)

A. To assist every student in crossing the digital divide by ensuring that every student is technologically literate by the time the student finishes the eighth grade, regardless of the student's race, ethnicity, gender, family income, geographic location, or disability.

Guiding Questions: 1. Has the school division developed a

method of assessing student technology literacy?

2. Does the school division have information on the technology literacy level of its students?

A. To improve student academic achievement through the use of technology in elementary schools and secondary schools.

Yes or No

Yes or No

USDOE Focus

Partnership – working with the State to ensure:

– Compliance

– Grants Management

– Accountability

– Fiscal Control

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GET READY for your Virtual On-Site Monitoring with USDOE

COMING SOON TO A SCHOOL DISTRICT NEAR YOU

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