Village by Village Limited(Company number 05957544, registered charity number 1116952)

Financial statements for the year ended 31 October 2010

Page Contents2 - 4 Directors’ (Trustees’) annual report

5 Independent examiner’s report6 Statement of financial activities (including the income and

expenditure account)7 Balance sheet

8 - 10 Notes to the accounts

Village by Village LimitedDirectors’ report (incorporating the Trustees’ annual report)

for the year ended 31 October 2010

The trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements for the year ended 31 March 2010.

Full name Village by Village LimitedOther names by which the charity is known Village By Village

Registered charity number 1116952Registered company number 05957544

Principal address Village by VillageThe Old Sweet ShopTeme StreetWorcestershireWR 15 8BB

Directors (Trustees) Nick Swift ChairmanPaul Broom TrusteeAndrew Hadfield Trustee

BankersNational Westminster Bank PlcWorcester Cross BranchWorcesterWR1 3PR

Independent examinerPaul Boielle, Community Accountancy Social Enterprise, Unit 7, 9 Thorpe Close, London, W10 5XL.

Governance and managementThe charity is a company limited by guarantee and registered charity. It is operated under the rules of its memorandum and articles of association dated 15/06/2006 and most recently amended 0000. It has no share capital and the liability of each member in the event of winding-up is limited to £1.

Village by Village has a ten step “New Trustees: recruitment, selection, vetting, appointment & induction process” that can be downloaded via our website: http://www.villagebyvillage.org.uk/policies/Vetting_Policy_for_Trustee_Staff_Recruitment.pdf

New Trustees: Ten step recruitment, selection, vetting, appointment & induction process:(1) Village by Village identifies the need for new trustees at AGM, through resignations or specific skills

needed.(2) The trustees agree what skills; experience and knowledge are needed, and write it down in the form of

a short job description and person specification(3) The trustees agree responsibilities and a process for recruitment and method of attracting a diverse

range of candidates with the skills the charity needs; (in doing so comply with the requirements set put in the charity’s governing document)

(4) Short-listing and informal interviews take place against agreed criteria. During the meeting .it will be explained to potential trustees the requirements of them, about the purpose and aims of the charity, as well as their broader duties and responsibilities as trustees.

(5) Preferred candidates are identified and invited to join the trustees , subject to references , formal vetting and approval by the trustee board. Unsuccessful candidates are notified and thanked for their interest.

(6) Vetting potential trustees – The trustees ensure the candidate is suitable to act as a trustee by:(a Asked to confirm in writing that this is the case by completion of “Declaration of eligibility for newly appointed trustees” www.charity-commission.gov.uk/Library/supportingcharities.pdfs/sampledecc30.pdf(b And checking their name against the “Disqualified Directors Register htt://www.companieshouse.gov.uk/ddr(c Production and photocopying of a valid passport

2

(d Candidates are asked to consider and declare any existing and potential conflicts of interest(e Criminal Records Disclosures should be obtained for trustees intending to travel to Africa(7) In the light of the checks, declarations and disclosures, the chair of the charity writes to the

prospective trustee/s, setting out their duties and the charity’s expectation of them.(8) An information pack about the charity (including the 3 year plan) is sent to new trustees. New trustees

meet existing trustees and others involved with the charity.(9) The new trustees attend their first board meeting and are duly welcomed. All relevant parties, such

as funders charity solicitors and auditors, are informed of the new appointments and it is mentioned in the newsletter.

(10) The new trustees attend their first board meeting and are duly welcomed. All relevant parties, such as funders and the charity’s solicitors and auditors, are notified of the new appointments and it is mentioned in the newsletter.

Aims and objectivesOur Vision is of a rural Africa where village communities have access to the basic facilities we in the developed world take for granted. Our Mission is to improve the lives of people living in poverty, in 100 rural Ghanaian villages by 2016, through collaboration and sustainability.

Village by Village LimitedDirectors’ report (continued)

for the year ended 31 October 2010

Summary of the main activities undertaken for the public benefit Village by Village fights poverty by empowering communities in rural villages in Ghana, Africa. Village by Village is a highly cost effective kitchen table charity. We get the greatest impact by working in partnership with people living in poverty in rural villages. Village by Village builds wells, improves sanitation and provides educational scholarships for children.

We exists because over 4,000 children die every day in Africa from a lack of sanitation and drinking unclean water.

Summary of the main achievements during the periodThis year we are delighted to report Village by Village provided clean water, sanitation or educational scholarships to 36 villages, three times as many villages as we did last year (2008/9). We accomplished this without spending three times as much as we did last year: A true example of doing more with less.

This result was achieved through capacity building that has taken place in the previous years enabling our in country staff to do more than ever before.

In March 2010 we visited another small UK charity working near Kumasi Ashanti Development to swap tips and tricks and best practises in international development. We arranged this trip to coincide with a successful follow-up visit to our Northern Ghana projects being run by Tracks, in Bolgatanga.

The highlight of our social calendar was the Irish Society of Ghana fundraising event. “St Patrick's Day Hooley.” The party was attended by over 220 people that raised over Ghc 11,000 through tickets sales, bar sales, auction, raffle and private donations.

In May we worked with the drink makers Diageo and provided a team building experience for a team of 8 employees working for the technical department of Guinness Brewery Accra. They came for an overnight team building trip and as a group constructed a toilet. These successes quickly lead to another Diageo team building event in Cape Coast. This time the team was 22 executives from Diageo UK who we took to a school to build a sanitation project.

June 2010 Champs Sports Bar sponsored Village by Village for World Cup - “Pools completion”- contributions paid by customers to take part were donated to Village by Village. In July 2010 we welcomed Andrew Hadfield to join the organisation as a Trustee and bring his skills and experience to our trustees skill pool.

In October 2010 the Cumbrian Ghana Girls Fundraiser took place at the home of Trustee Paul Broom. The event raised funds for a volunteer trip by “The Ghana Girls’ in January 2011. Later in October our new

3

found Trustee Andrew Hadfield successfully ran the Amsterdam Marathon, also raised much needed funds for the charity.

In the coming year we plan to reach even more villages living in poverty with clean water, sanitation or education.

We want to reach more villages than we did this year (36) and concentrate on educational projects to educate those most at risk of diseases caused by poor sanitation and a lack of clean water, the young and uneducated. This will be a challenge with the current economic climate worsening daily.

The charity’s policy on reservesWe hold £1,000 in a reserve account which covers the charities committed to our goings for one year and enough money to close the charity down//wind up if needed.

ExemptionsThe trustees have taken advantage of the exemptions available to small companies, including the audit exemption (see statement on balance sheet).

Village by Village LimitedDirectors’ report (continued)

for the year ended 31 October 2010

Responsibilities of the trusteesCompany law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended.

In preparing those financial statements, the trustees are required to: select suitable accounting policies, as described on page 9, and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. The members of the Committee must also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity, and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

Small company provisions:This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

Signed on behalf of the charity’s trustees:

Signed _____________________________________________ Date _____5/10/11_____N P Swift, Chairman

4

Independent examiner’s report to the trustees ofVillage by Village Limited

for the year ended 31 October 2010

I report on the accounts of the charity, which are set out on pages 6 to 10.

Respective responsibilities of trustees and examinerThe trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake this examination by being a Fellow of the Association of Charity Independent Examiners.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: examine the accounts under section 43 of the 1993 Act; follow the procedures laid down in the general directions given by the Charity Commissioners

under section 43(7)(b) of the 1993 Act; and state whether particular matters have come to my attention.

Basis of independent examiner’s reportMy examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statementIn connection with my examination, no matter has come to my attention:1. which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 386 of the Companies Act 2006; and to prepare accounts which accord with the accounting records and comply with the

accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed _________________________ Date ________5/10/11______________Paul Boielle, MEng, MAATCommunity Accountancy Social EnterpriseUnit 79 Thorpe CloseLondonW10 5XL

5

Village by Village LimitedStatement of financial activities

(incorporating the income and expenditure account)for the year ended 31 October 2010

All the activities of the charitable company are classed as continuing.Village by Village Limited

Balance sheetat 31 October 2010

6

Exemption from audit

For the year ending 31/10/2010 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors’ responsibilities:

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476;

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and with the Financial Reporting Standard for Smaller Entities (effective April 2008).

The trustees declare that they have approved the accounts above.Signed on behalf of the charity’s trustees:

Signed _____________________________________________ Date _____5/10/11_____N P Swift, Chairman

7

Village by Village LimitedNotes to the accounts

for the year ended 31 March 2010

1. Accounting policiesBasis of the preparation of the accountsThese financial statements have been prepared under the historical cost convention and in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP revised 2005), the Financial Reporting Standard for Smaller Entities (effective April 2008) and the provisions applicable to companies subject to the small companies regime under the Companies Act 2006.

Incoming resources All material incoming resources have been included on a receivable basis – i.e. they are included if the date receivable falls within the period covered by these accounts.

Resources expendedThese have been analysed using a natural classification.

DepreciationDepreciation is calculated to write down the cost or valuation, less estimated residual value, of all tangible fixed assets with a cost exceeding £500 over their expected useful lives on a straight line basis.

The rates applicable are:Fixture, Fittings and Equipment 15% on net book valueMotor Vehicles 25% on net book value

2. Grants & donations

3. Fixed assets

8

Village by Village LimitedNotes to the accounts (continued)for the year ended 31 October 2010

4. Creditors

5. Movement in funds

6. Analysis of Net Assets by funds

7. Benefits In KindThe charity received no benefits in kind in this year.

8. Trustees’ expensesDuring the accounting period, the trustees were reimbursed £16.00 for governance cost.

9. Related party transactionsThere are no related party transactions.

10. Independent examination and accountancy servicesDuring the period, the cost of the examination and accountancy services was £400.00.

9

Village by Village LimitedNotes to the accounts (continued)for the year ended 31 October 2010

11.Glossary of terms

Creditors: These are amounts owed by the charity, but not paid during the accounting period.

Debtors: These are amounts owed to the charity, but not received in the accounting period.

10