MS Word 2010CTC Summer Workshop, June 18, 2012, 9:00a.m.-4:00p.m.

Presented by: Janet Cannon

Agenda1. Start at 9:00, introduce the instructor and each other.2. Discuss what you already know about Word and what you

want to know. 3. What’s the difference between 2007 and 2010?4. Basics of Word5. 10:30 short break6. Learn and practice more commands with text and pictures7. Lunch Break 12:00-1:008. Advanced commands 9. 2:30 short break10. Create and edit your own Word documents11. Questions? 12. Finish at 4:00p.m.

Content outlineI. What (or who) is a word processor? -- A machine, a software

program, or a person that/who creates, retrieves, modifies, stores, and prints text.

II. Typewriter vs. word processor?a. WP – easier to edit informationb. WP – easier to change formattingc. WP – in general faster for entering, editing, etc.

III. Navigating MS Word 2010a. Quick Access Toolbar

i. Customizable toolbar for commands used a lotii. Drop down arrow to customizeiii. Default: Save, Undo (back arrow) and redo

(forward arrow) You can also use Ctrl+S, Ctrl+Z, or Ctrl+Y if you prefer keyboard commands.

b. Name bar and Window commandsi. Tells name of file, type of file, mode, and

program you are using

ii. Minimize, Maximize/Restore, and Close1

Notes:

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________

c. Ribbon – tabbed sections, command blocksi. Tabs – File Home, Insert, Page Layout,

References, Mailings, Review, Viewii. Command Blocks – (to view additional

commands in each block, click the small arrow in the lower right corner of each box)

iii. Click and hold the ALT button to see keyboard commands on the ribbon.

iv. Double click the tabs to minimize the Ribbon, double click again to reveal OR click the arrow by the help circle (upper right corner).

v. Hold mouse over command to see button name, short description, and keyboard short cut if applicable.

d. Help button – Blue circle, white ?, upper right corneri. Either click button or F1 to access help function

ii. Type in search term(s)iii. Click the article you think is most helpful. You

can click back if it does not give you the information you want.

e. Mini Toolbar – appears when you select items

f. Rulers/split page/tab controls– at top and left of the page. Helps you set tabs and align items on page.

g. Navigation/Scroll controls – right side of page. Helps you navigate Word.

h. Information bar/zoom – bottom of page.

2

Notes:

_________________________________

_________________________________

_________________________________

_________________________________

Notes:

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

a. Navigation of Word main windowi. Arrows – up, down, left, right within text only

ii. Enter - down a line from current cursor locationiii. Tab – ½ inch from left marginiv. Page up, page down – up or down a pagev. Home, end – beginning or end of documentvi. CTRL + arrow – skip to word(s) left or right

vii. SHIFT + arrow – select letters(s) left or rightviii. CTRL + SHIFT + arrow – select word(s) left or

rightix. Double (left) click – select an entire wordx. Triple (left) click – select an entire paragraph

b. Navigation of dialog boxes - xi. Use TAB and arrow keys

xii. Enter – activate a commandxiii. Spacebar selects and clears check boxesxiv. Shift + F10 (right click) opens shortcut menu xv. ESC closes dialog box menu

IV. FILE tab – Save, Save As, Open, Close, Info, Recent, New, Print, Save And Send, Help, Options, Exit

i. Save – Save changes you’ve made to a previously saved file. Note – if you click “save” when working with a new file, it will automatically go to the “save as” screen.

ii. Save as- save document for first time OR re-save it as different name/in different place.

iii. Open – access a previously created file. DON’T go to save or save as to open files!

iv. Close – close open documentv. Info – basic file informationvi. Recent – all recently opened files

vii. New – create a new file.viii. Print – options for printing your file

ix. Save and Send – options for sending document electronically

x. Help –help screenxi. Options – MS Word options (defaults)

xii. Exit – Exit program

V. HOME tab

3

Notes:

_________________________________

_________________________________

_________________________________

_________________________________

VI. INSERT tab

VII. PAGE LAYOUT tab

4

VIII. REFERENCES tab

IX. MAILINGS tab

5

X. REVIEW tab

6

XI. VIEW tab

XII. Templates – already formatted documents ready for your input. Under FILE, New, then choose a category

XIII. Setting Default Options – allows you to specify the default document settings for every document. Change with care! Under FILE, Options

More information/on-line tutorials

Florida Gulf Coast University - http://www.fgcu.edu/support/office2010/word/index.aspGoodwill Community Foundation - http://www.gcflearnfree.org/word2010Baycon Community Group - http://www.baycongroup.com/wlesson0.htmUp To Speed with Word 2010 - http://www.word07.com/Official Microsoft Training - http://office.microsoft.com/en-us/training/word-2010-training-courses-

HA010215566.aspx

7

List of shortcuts - http://shortcutmania.com/Microsoft-Word-2010-Keyboard-Shortcuts.pdf

Janet Cannon (specific questions) – cannonj@capetigers.com

8

Word Practice Exercises:

Go to: http://www.cape.k12.mo.us/centralmidschool/ and click on the picture of the tiger.Highlight the whole document. Copy and paste it into a Word document.

Perform the following commands in the HOME tab:Font group

o Make a section of text bold, italic, and/or underlinedo Make a section of text highlighted or a different coloro Change font size of part of the text using either the font size button or the grow/shrink buttonso Make a section of text strikethrough, superscript and/or subscripto Select text that has been formatted then click the clear formatting button

Paragraph groupo Make the grocery list have bullets (change the bullet with the drop down arrow if you wish)o Sort the grocery listo Make the lesson list numbered. Highlight it again and change it to Roman numeral outlining.

Use Enter and the Tab keys (or increase indent) to indent the sub-topics.o Make a section centered, one right aligned, one left, and one justified.o Change the spacing of a paragraph by using the paragraph button.o Use the borders button to put text in a box, then use the fill button to change the color.

Styles groupo Choose a style. Change the style if you wish.

Editing groupo Find a word. Replace it with something else.

Perform the following commands in the INSERT tab:Pages group

o Create a cover pageo Insert a blank pageo Insert a page break

Tables groupo Insert a tableo Add the provided data (or your own)

Illustrations groupo Add some clip arto Add a shape or two. Make them 3D if you wisho Add SmartArto Add a Chart

Links groupo Insert a hyperlink (use www.capetigers.com if you can’t think of something else)o Create a couple bookmarks (section titles)o Try to create a cross-reference to your table (this is a bit complicated, but try it anyway)

Header & Footer groupo Insert a headero Insert a footer

9

o Insert a page numberText group

o Insert a text boxo Insert Word Arto Insert a Drop Cap at the beginning of a paragrapho Insert a signature line at the bottom of the pageo Insert Date and Time into your header or footer

Symbols groupo Insert an equation o Insert one or more symbols (try finding the degree or the copyright symbol)

Perform the following commands in the PAGE LAYOUT tab:Themes group

o Choose a theme. Change the colors, fonts and/or effects if you wish.Page Setup group

o Change margins and orientationo Change size of papero Select some text and put it in 3 columnso Select some text and add line numbers

Page Background groupo Set a watermarko Change the page coloro Add a page border

Paragraph groupo Change the indent levelo Change the paragraph spacing

Arrange groupo Click on one of the pictures you inserted. Change its position o Change the text wrapping around a pictureo Align, group, and/or rotate pictures if possible

Perform the following commands in the REFERENCES tab:Table of Contents group

o Add a table of contentsFootnotes

o Insert footnoteo Insert endnoteo Go to next footnoteo Show notes

Citations and Bibliography o Click Insert Citation and Add New Source. Use data at end of copied o Click on manage sources to see your informationo Click on which style you prefero Insert a bibliography

Captions 10

o Insert caption on one of your tables or bulleted/numbered listso Try inserting a cross-reference (this is hard, but try anyway)

Index o Mark a few entrieso Insert an index

Perform the following commands in the REVIEW tab:Proofing

o Do a spelling and grammar checko Try the thesauruso Try to translate a section of Englisho Turn on the screen tip and see how many words it will really translateo Look at the word count

Commentso Make several new commentso Click next or previous and delete one or two commentso Insert an inked comment, change the pen, then erase it

Tracking o Click track changes, add some words to your text and see what happens. Delete some words

and see what happenso Change the balloon settings

Changes o Accept a few of your changes, reject the others

Ink o Play with inking on your document

Perform the following commands in the VIEW tab:Document Views

o Look at the different types of layoutsShow/Hide –

o Experiment with turning on/off the ruler, gridlines, document map, & thumbnailsZoom

o Experiment with the zoom buttons. Compare with the zoom bar in the lower right corner.

11