VIVA Resources for Users CommitteeFriday, March 11, 2011University of Virginia Harrison Institute and Small Special Collections Library Byrd/Morris Room10 AM

Present: Sharon Gasser, Karen Cary, David Gray, Kevin Harden, Virginia Kinman, Edward Lener, Louveller Luster, Pamela Morgan, Jane Penner, Cathy Reed (recorder), Joan Ruelle, John Tombarge, Kathy Perry.

1. Announcements VA Tech- New Dean, Tyler Walters, starts on Monday (from GA Tech) W&M – Library Dean interviews are almost completed. Last candidate comes next week. Longwood – 3rd library Dean candidate comes today. VCU – The new AUL is Dennis Clark from Texas A&M. UVA – Carol Hunter (AUL) has left to go to UNC-Chapel Hill and Diane Parr Walker (Deputy

University Librarian) has accepted job as University Librarian at Notre Dame. VIVA – There are many good candidates for the VIVA Deputy Director position. Tansy’s last day

is Tues.

2. Approval of minutes – Nov. 19th

3. Changes, additions to agenda – NONE

4. Budget update – KathyThere is no word on budget cuts from the state for the next year. Budget spreadsheet was distributed to the committee. Spreadsheet columns show estimated income and cost four years going out. The Steering Committee discussed cost sharing and how it has been done over the years. Each situation is analyzed on an ad hoc basis and everyone benefits.

5. RenewalsMost are straightforward renewals. Committee reviewed use and cost for all and approved the renewals of:

Annual Reviews APA PsycARTICLES APA PsycBOOKS APA PsycINFO BioOne1 Bowker Books in Print CIAO EBSCOhost Collection Gale LRC Gale MLA Mergent

Nature OCLC FirstSearch Ovid LWW Total Access Collection ProQuest Dissertations & Theses FT ProQuest EconLit ProQuest Factiva ProQuest PAIS International with Archive ProQuest Safari Tech Books ProQuest Serials Solutions Ulrich’s

Renewals for EBSCO CINAHL, EBSCO ERIC and Medline, and Ovid LWW Total Access Collection were discussed further. CINAHL renewal passed but ERIC and Medline were defeated. The committee did not want to pay for both ERIC and Medline through EBSCO when they are freely available on the web. Ovid LWW renewal passed but it was noted that the 5 year step up plan limited the increase. VIVA is questioning the quoted increase and hopes the price will be adjusted down per the agreement.

6. Alexander Street Press in Video Products – CathySurvey of libraries indicated a little more interest in American History in Video than Education in Video. Many libraries are waiting for a VIVA decision before doing something on their own. The committee approved the current offer on the table (for publics) for American History in Video but Cathy will go back to try to negotiate a lower price and better deal for the privates. Education in Video is off the table for now, pending a trial.

7. Mergent – John T.Mergent is offering their D&B Global Private Company Database at a discounted price. The pricing was going to be based on current subscriptions. Libraries were surveyed but the results were confusing as many libraries included products that are not part of the deal. John will contact Mergent to say we want a firm price quote that is not contingent upon subscriptions and also to set up a trial. It has the same interface as the Mergent product we have. This is a competing product to RefUSA . People like RefUSA and may not want to switch.

8. Patron-Driven Acquisitions (PDA) Ebook Project – Louveller, Karen, Dawn, Dawn DawsonIt would be possible to attach to the UVA contract with Coutts. There are many unanswered questions, especially concerning duplication and no shared catalog across the state. Any project would have to ensure we did not duplicate any currently owned titles throughout the state in order to make the best use of state funds. Cathy shared her experiences with Coutts and W&M’s problems with duplication. Project Muse has a new ebook platform. It could be possible to purchase a collection that no one has purchased yet. The first offerings of 250-500 front list titles for subject based purchases may be a better option. Jane is on the Project Muse Advisory Committee. Karen is going to pursue. In general there was less enthusiasm for PDA across VIVA as structured. Sharon will explore this Project Muse model with the Steering Committee because they supported

PDA.

9. Contemporary Women’s Issues revisited – JoanThis index was a FirstSearch , per search, database that was discontinued. Gale has come back with a FT version at a very favorable price, comparable to the money previously spent with with FirstSearch. Motion was made and passed to approve CWI with the Gale quoted price for the first year and then negotiate prices caps.

10. VIVA (OUP) Policy on transfer titles, inflationary increases and “young” journals – JaneA draft policy was presented. OUP agrees that the young journal concept is problematic. You think you have a price cap but then they add the young journals or transfer titles so what should have been a 4% increase has become 17-18%. This is not sustainable. The draft could consider the issue of titles moving out.

11. Wiley-Blackwell final contract update & celebration – Kathy and SharonThe contract should be arriving today at the VIVA offices. VIVA will make a partial payment right away and another by June 30. The contracts will be sent to the Directors and Collection contacts at the schools for signing. Procurement can sign if the Director isn’t comfortable signing. The invoices have already gone out to the libraries. Please get this in process even before signing the contract Addendum, if possible.

12. Training needs for VIVA products?APA? Medline and ERIC? ProQuest training on new platform? Let Sharon know soon.

13. OtherNext Meeting: TBD

Adjourn: 12:15pm