ON-LINE TIMESHEETS FOR EXAM SUPERVISORS

Filling in your Electronic Timesheets

Step 1:From any web browser ( Internet Explorer , Fi refox. . . :Log on to ht tps: / /ucpeople.canterbury.ac.nz or ht tps: / /ucpeople.canterbury.ac.nz/psp/ps/?cmd=login&languageCd=ENG

Enter your User ID Code & your password.

Step 2: From the menu select ‘Self Service’

Step 3: Select ‘Time Reporting’

Step 4: Select ‘Timesheets

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Click ADD.

I f you hold mult iple concurrent jobs at UC, select the job you are report ing t ime against :

Step 5: I f you worked as an assistant fo l lowing the instruct ions for 5 (a) I f you worked as an IC supervisor fol lowing the direct ions for 5 ( ic) I f you worked in a combinat ion of ro les you should put the hours you worked

as an assistant in the top box and the hours you worked as an IC in Addit ional Payments.

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If you get a message that the pay period you are working on has closed, you should ignore this. Click the OK button.

Step 5 (a,1): If you worked as an ASSISTANTSelect the day of the week worked (Date f ie ld) ei ther by select ing f rom the electronic calendar….

…..or by enter ing the date manual ly in the format of day/month/year.

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Step 5 (a,2): Fi l l in the total hours worked for that day f rom your paper t imesheet; do not f i l l in the T ime In/Out f ie lds.You should round the dai ly tota l up to the next 15 minutes. Part ia l hours should be entered as:

.25 for 15 minutes past the hour .5 for 30 minutes past the hour .75 for 45 minutes past the hour.

Fi l l in the next day in Line 2.

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Assistants: Go to Step 6.

Step 5 (ic,1): If you worked as an IC SupervisorHours entered in the gr id are paid at the base rate of $15.50.You must enter your IC hours in Addit ional PaymentsCl ick on the magnify ing glass.

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Step 5 (ic,2): Select Basic Pay (Auto). This wi l l populate the f i rst two f ields

Step 5 (ic,3) Enter number of hours for the week . You should round each dai ly tota l up to the next 15 minutes. Part ia l hours should be entered as:

.25 for 15 minutes past the hour .5 for 30 minutes past the hour .75 for 45 minutes past the hour.

Enter the rate of pay for IC 17.50 – sole charge or IC ≤ 3 assistants 18.50 – IC 4+ assistants Leave the Amount box blank. Do not put dol lar s igns To add another week – Cl ick the Plus Sign

‘Add’ a comment: 1 s t week, 2 n d week…

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Step 6:I f you wi l l be enter ing more hours for th is exam per iod: Cl ick ‘Save for later ’ . I f this is the last t ime you wi l l enter hours for th is exam per iod: Cl ick ‘Save and Submit ’ . Once you have cl icked the ‘Save and Submit ’ button the t imesheet you wi l l not be able to make any changes and the t imesheet wi l l now be avai lable for your supervisor to approve; once approved i t wi l l be processed in the next avai lable pay run. Al l payments are made af ter the exam period.

When you return to your timesheet a second time

On logging on you wi l l see

Processed: you have been paid for these sessions.Submit ted: You have submit ted these to me and cannot make further changes.Saved - Not submit ted. This is the one that you should select for the current exam period.Cl ick on Saved. The next window may say that the pay per iod is c losed. Please ignore and cl ick OK.

Cl ick the + but ton to add a new l ine.

Add your hours for the second day.I f you wi l l be enter ing more hours for th is exam per iod: Cl ick ‘Save for later ’ . I f this is the last t ime you wi l l enter hours for th is exam per iod: Cl ick ‘Save and Submit ’ .

I f you get a message that the pay period you are working on has closed, you should ignore th is. Cl ick the OK button.

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Other things you can do:

View and update personal information Personal information summary View Names Employment Information Educational Qualifications Licences and membershipsUpdate Home and mailing address Phone number Emergency contact details E-mail address Ethnicity (Ethnic group and IWI)

I am not able to edit your Personal Information, it is your responsibility to keep it up to date.

If you update your name or contact details you will also need to let me know as well, since I have a separate system for exam communications.

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Additional Instructions for those not able to get to the log in page:

1. Go to the Canterbury Home page: http://www.canterbury.ac.nz/

2. Click on Staff:

3. Click on General Staff

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4. Click on UC People/PeopleSoft

5. Enter your user name and password.

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Review previous transactions

See your Payslips

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