Case CATalyst Edit Features – Part 1

Most reporters and scopists use only a fraction of the features and options available in Case CATalyst Edit that can make editing faster, easier and more accurate. In this class, you’ll learn about Edit features that are new in Version 16 along with some features introduced in earlier versions that make a huge difference in terms of editing ease and efficiency.

Presented by Larry Paiz

larry@reportertraining.com

www.reportertraining.com

Case CATalyst Edit Features – Part 1

Xtra Global Table and Apply Xtra Global Table..............................3

Remove Suffix.........................................................................3

Redact and Redact Options........................................................3

Keyboard Map Efficiency...........................................................5

Audio Tips for Edit....................................................................7

Define Dialog Shortcuts...........................................................11

Quick Suggest.......................................................................13

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Xtra Global Table and Apply Xtra Globals Command

When editing transcripts, some reporters and editors find themselves re-globaling the same steno or text over and over, because wherever the previously globaled item was located, in a dictionary or a global table, it was not selected for translation.

A new option, Add to Xtra Global Table is available in all global dialogs and enables you to send steno and/or text globals that you never want to have to re-define or search for in one or more other files’ global tables so that they can be applied after translation. You can add a global to the Xtra Global Table when you define, and apply all Xtra Globals via the new Apply Xtra Globals command in Edit.

To add a global to the Xtra Global Table, select the Add to Xtra Global Table (Alt+ x) option. This will send the global to the Xtra global table as well as to the target dictionary and the current job’s global table.

To apply the Xtra Global table to a job when editing, just click Global, Apply Xtra Global Table (Alt+g, x).

Remove Suffix

This is an edit command that lets you remove a suffix from the end of a root word. If there’s more than one suffix, it will remove the suffixes one at a time.

If the reporter mis-strokes and adds in one or more suffixes that aren’t required and need to be removed, the most common way of editing out the unwanted suffix is to position the cursor at the end of the word, press backspace as many times as needed, and then type the correct spelling of the root word. Obviously this is time-consuming and inefficient. With this new feature, you can use one command for each suffix to be removed.

1. Position the cursor on a word which has one or more unwanted suffixes.

2. Click Special Edit, Fix Words, Remove Suffix (Alt+s, w, r).

Redact and Redact Options

Some jurisdictions require court reporters to edit sensitive information before releasing the transcript to the public. Sensitive information may include social

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security numbers, the full name of a juvenile, date of birth, etc. When text is surrounded with <Redaction On> and <Redaction Off> format symbols, the text is hidden when printing (to hard copy or PDF) or exporting to ASCII, HTML, PTX, PTF, CaseViewNet, TextMap and/or RTF/CRE. The hidden portion replaces the original text and takes up the same amount of space as the original text. Line spacing and line breaks are unaffected.

To redact text:

1. Mark the text to be redacted.

2. Click Special Edit, Fix Words, Redact (Alt+s, w, d).

To set the appearance of redacted text:

1. Click Tools, Options, Advanced Edit… (Alt+t, o, a).

2. Scroll down to, and then click Redacted text displays as.

3. Click the down arrow at the end of the row, and then select the preferred display option.

NOTE: The appearance of the hidden (redacted) text is also dependent upon the delivery format for the file:

Redacted Text

Displays As

Setting

REDACTED TEXT APPEARS IN DELIVERY FORMAT AS:Print to Hard Copy

Print to PDF

Export to RTF/CRE

Export to

ASCII

Export to

HTML

Export to PTX

Export to PTF

Export to

TextMap

Export to

CaseViewNet

Black rectangle

( ) ( ) ( ) ( ) ( ) ( ) ( )

Lines (///) (///) (|||) ( ) ( ) ( ) ( ) ( ) (|||)White space

( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( )

X’s (XXX) (XXX) (XXX) (XXX) (XXX) (XXX) (XXX) (XXX) (XXX)

4. Click OK (Enter).

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Keyboard Map Efficiency

Add Shortcuts

If there is an Edit function you use frequently that does not currently have a shortcut key, you should assign a shortcut key.

1. Open the keyboard map by any one of the following methods:

In Manage Jobs, double click the System Files case and then double click the keyboard map file.

In Edit, double click the keyboard map name (listed on the status bar, as Kbd Map:name).

From anywhere in Case CATalyst, click File, Open, List/Table, Keyboard Map (Alt+f, o, i, k), select the keyboard map file and click Open (Enter).

2. Scroll down and select the key to which you want to assign the function.

3. Open the Assign Key to Function dialog by any one of the following methods:

Double click the key.

Right click the key and then click Modify.

Click Edit, Modify… (Enter or Ctrl+m).

Click the Modify button on the toolbar.

4. Select the function from the list.

NOTE: There are two techniques that enable you to find functions quickly. You can click Filter by Category and then select the desired category, or you can press Ctrl+f and search for the function name.

5. Click Assign (Alt+a).

6. Click Close (Alt+c).

7. Save the changes to the keyboard map. Do one of the following:

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If you wish to save the keyboard map to a new name, one that identifies it as your, personal, custom keyboard map, click File, Save As (Alt+f, a).

TIP: If you add, modify, or delete functions from the Stenograph-provided Default, CAT4 kbd, Extras Default or Extras CAT4 kbd keyboard map, it is recommended that you use Save As and rename the keyboard map.

If you wish to save the keyboard map to the current name, do one of the following:

Right click the keyboard map open file tab and select Save.

Click File, Save (Ctrl+s).

Click the Save button on the toolbar.

Remove or Modify Unwanted Function Assignments

If there is a function assignment that is inconvenient to you or slows your editing speed, you should remove or modify the assignment.

1. Scroll down to and select the key you want to modify or delete.

2. If you want the key to do nothing, press Delete. This removes the current function assignment.

For example: Some reporters and scopists dislike having the Insert key assigned to Toggle Insert/Overstrike; they would prefer to always remain in Insert mode and never overstrike other text. Deleting the Toggle Insert/Overstrike function and then saving the changes means that pressing the Insert key would do nothing when editing in Case CATalyst.

NOTE: Changing a function assignment in Case CATalyst does not affect a key’s behavior in any other application.

3. If you want the key to do a different function than is currently assigned, open the Assign Key to Function dialog by any one of the following methods:

Double click the key.

Right click the key and then click Modify.

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Click Edit, Modify… (Enter or Ctrl+m).

Click the Modify button on the toolbar.

4. Select the preferred function from the list.

5. Click Assign (Alt+a).

6. Click Close (Alt+c).

7. Save the changes to the keyboard map.

TIP: As with any files you customize to your preferences, after making any changes to a keyboard map, it is highly recommended that you back up the modified keyboard map file. When you need to install Case CATalyst on a new computer, being able to restore the backup ensures that you can remain as efficient and productive as you were on your previous system.

Audio Tips for Edit

Stop Audio When Dialog Opens

You can set an option within Case CATalyst to automatically stop audio playback when opening a dialog box and automatically resume playing when the dialog box is closed.

1. Do one of the following:

From Manage Jobs, click Tools, Options, Edit, Advanced Edit (Alt+t, o, e, a).

From Edit, click Tools, Options, Advanced Edit (Alt+t, o, a).

2. Locate the Stop audio when dialog opens option and click the down arrow at the end of the row.

Select Yes and audio will stop while the dialog is open. Audio will resume playing from the current cursor position when the dialog closes.

Select No and audio will continue to play while the dialog is open. You will have to use the Stop Audio command to cause audio to stop playing.

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Set Audio Delay

By default, audio plays from a point approximately three seconds previous to the timestamp at the current cursor position. This enables you to hear a bit of context rather than play the audio that exactly matches the timestamp of the current cursor position.

If you prefer to begin playback closer to the current cursor position, or to increase the amount of context heard before the current cursor position, you can adjust the number of seconds in the Set Audio Delay dialog.

Do one of the following:

Click Tools, Audio, Set Audio Delay (Alt+t, a, u).

Click Tools, Options, Set Audio Delay (Alt+t, o, u).

Type the number of seconds preferred for the audio delay.

Type a lower number to begin playback closer to the current cursor position.

Type a higher number to hear additional context before the current cursor position.

Click OK (Enter).

Play Audio with Scroll Text

Combine audio playback with the automated Scroll Text Forward cursor movement function.

Click Tools, Audio and then click Play Audio with Scroll Text (Alt+t, a, x).

To stop audio, move the cursor via any navigation key or point and click in the transcript.

NOTE: The speed at which text scrolls is controlled by the speed of the audio playback. The Scroll Text Speed option in the Tools, Scroll Text menu does not affect Play Audio with Scroll Text.

Steps to Work with Externally Recorded Audio

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When you have audio that was provided by a videographer in MP3 or Windows media or some other audio format, it may be possible (with the help of a third-party audio file conversion software application such as Audacity® or NCH® Switch Audio File to convert the audio file to the correct type of WAV format, associate it with a timestamped transcript in Case CATalyst. The synchronization will not be as accurate as audio recorded on the same machine as the steno and will likely require adjustment.

1. Convert the file to a 16-bit PCM .WAV file.

NOTE: If you wish to associate a .WAV file from a Diamante, Mira or Fusion (for example, if the computer’s audio is poor and the writer’s audio is better, but a lot of realtime editing was performed and you do not wish to re-translate the job to ensure top quality synchronization but have to re-do some editing), there is no need to convert it prior to associating the file. Move directly to step 2.

NOTE: The following instructions describe how to use the free Audacity file conversion software to convert an MP3 file to a 16-bit PCM WAV file. If the file is a different audio format, it may require a different audio file conversion program or slightly different steps. Stenograph does not endorse or recommend or offer technical support for any one particular audio file conversion software application.

a. Open the audio conversion software (e.g. Audacity).

b. Import the audio file. In Audacity, you would click File, Import, Audio (Ctrl+Shift+i), then browse to and select the MP3 file provided by the videographer.

c. Export the audio file. In Audacity, when the file has finished importing, click File, Export (Ctrl+Shift+e).

In Audacity, in the Export dialog, at “Save In:” browse to C:\CAT4\USR\YOUR USER NAME (using your actual user name) and save the file in the same location as your job. (Optional: If desired, you can also rename the MP3 file to the same name as your job at this time. This is not necessary but can make it easier to know which file to select when associating the audio with the transcript, especially if you have more than one audio file at that location).

At “Save As Type” select WAV (Microsoft) 16-bit PCM, then click Save, and then click Okay. (If using a program other than Audacity, save the audio into a 16-bit or 8,000 Hz/PCM format .WAV File.)

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d. Close the audio conversion software. In Audacity, when prompted to save changes before closing, select No. You don’t need to keep a copy in Audacity format.

2. Associating the File in Case Catalyst.

a. Open Case CATalyst, and open the job in Edit.

b. Click Tools, Audio, Associate Audio File...

c. Select the file you just converted, and click Open.

d. When asked – “Was this audio file recorded using Case CATalyst?” select No.

3. Syncing the File.

IMPORTANT NOTE: Before beginning these next steps, make sure to assign the EZ Sync at Cursor function to a shortcut key in your keyboard map. This will ensure more accurate sync results, vs. selecting this tool from a menu (i.e. clicking Tools, Audio, EZ Sync at Cursor) because you can access the command more quickly. In the Extras - Default and the Extras - CAT4 kbd keyboard maps, the = symbol is assigned to EZ Sync at Cursor.)

a. Position the cursor somewhere/anywhere in the file. Make a note of the page and line number. (For example, if I’m currently on page 5 line 21, I would write that down.)

b. Press Shift + F9 or click the toolbar button to Play Audio.

c. Listen to the playback and make note of a unique word or phrase you can search for. For example, if you hear “did you spend any time, physically, at Bower General” you might want to search for “did you spend any time” or “Bower General.” Then, press Ctrl+F9 or click the toolbar button for Stop Audio.

d. Press Ctrl+f to Search, and search forward for that unique word or phrase. If you don’t find it forward of your cursor position, continue the search from the beginning of the job, or search backward for that phrase. If you don’t find it, start again from step one with your cursor positioned somewhere else in the file (so that you can locate a

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different unique phrase).

e. When you see the text that matches the phrase you heard, position the cursor at the beginning of that phrase and press Ctrl+Shift+b to bookmark the location.

f. Press Ctrl+g and type in the page and line number you noted in Step “a,” to return to the location where you played the audio.

g. Press Shift + F9 or click the toolbar button to Play Audio.

h. Press Ctrl+Shift+c to return to the bookmark.

i. When you hear the audio that matches the cursor position, press the key you assigned to EZ Sync at Cursor. Then, press Ctrl+F9 or click the toolbar button for Stop Audio.

4. Test the Sync Results.

Position the cursor somewhere else in the file and press your key for Play Audio.

TIP: If the audio is a few seconds behind the current cursor position (e.g. the audio matches text several words up to a few lines before your current cursor position) adjust the audio delay (as described on page 8 in this booklet).

Define Dialog Shortcuts

Several of the define dialog box shortcuts often go overlooked and unused. Using these shortcuts can be much faster and more efficient than re-typing text:

Cap (Alt+a)

Cycles text in the New Text field between Initial Capped, ALL CAPPED and all uncapped.

If there is no text in the New Text field or the text is selected, the Cap command will copy the text shown as Old Text to the New Text field. You do not have to press F6 to use Copy Text to Text Field.

TIP: To use Cap with text inserted via Intuitive Replace, first de-select the text by pressing the Left or Right arrows, Home or End.

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Conflict (Alt+o)

If defining a phrase that contains a conflict or re-defining a conflict as a single word, you can select the correct conflict choice by cycling through the conflict choices.

Suggest (Alt+u)

When this option is selected, up to ten suggestions for possible text for the marked steno will be listed, based on current globals, dictionary entries used to translate the job, dictionary entry usage count, recently used data, drag/drop and stacking possibilities as well as spell checked phonetic suggestions based on the current Phonetic Table. Rather than type the word, simply press the number of the preferred suggestion.

Open With Suggestions

If Open with Suggestions is selected, the list of suggestions will be displayed automatically whenever you open the Global dialog box.

If Open with Suggestions is not selected, click Suggest (Alt+u) to open the list of suggestions.

TIP: If none of the suggestions contains the desired text, just begin typing the correct text. You do not have to remove the list of suggestions before typing. If you want to use one of the other features (Cap, Conflict. Spaces, S-t-i-t-c-h) press Esc and then select that feature.

TIP: To get the best results from Suggest, the dictionaries used in translation and the phonetic table must be present on the system used for editing. If a file will be edited on a different computer than the one used for translation, be sure to transfer the dictionaries and phonetic table along with the job to be edited.

Spaces (Alt+c)

When defining a phrase, Spaces will cycle between replacing all spaces with <Sticky Space> format symbols, removing all spaces (squish) and then returning to the phrase with spaces.

TIP: Use Spaces to insert <Sticky Space> and globally change phrases that should appear on the same line, e.g. Los Angeles to Los<Sticky

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Space>Angeles or Kennedy III to Kennedy<Sticky Space>III.

S-t-i-t-c-h (Alt+-, Alt+, or Alt+”)

(Alt+-) When used with a single word, this toggles the display to include hyphens between the letters of that word.

When used with a two-word phrase, adds a hyphen between the two words.

When used with a phrase containing more than two words, displays a drop down list of all possible positions for hyphens and/or spaces between the words in that phrase.

(Alt+,) When used with a phrase of two or more words, displays a drop down list of all possible positions for commas with that phrase.

(Alt+”) When used with a phrase of two or more words, displays a drop down list of all possible positions for quote with that phrase.

Quick Suggest

Many reporters and scopists would prefer not to have to type replacement text. They’d rather press one key to pick the correct text from a list. The previously available Suggest feature offers this option, but only after you mark the steno/text (if there are multiple strokes) and only after you open a global define or replace dialog. Some reporters or scopists would prefer to see and select the replacement text and then choose the destination for that define.

Quick Suggest enables you to press one key to display up to ten suggestions for the last untranslate, drag/drop translation, suffix drag translation, any text, any marked text or text and steno combination. One more key press and you can replace or define that item.

This Edit feature offers suggested text for untranslates using the same algorithm as Live Suggestions in Realtime.

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NOTE: This is a different algorithm than used for the Suggest feature in a global dialog. The two features may offer some of the same suggestions, but are unlikely to be identical.

You can scan to or select an item to edit, open Quick Suggest, and get a dialog box with suggestions. You can then define or replace the text, or you can open a traditional global or replace dialog for more options.

To set Scan For options to automatically open Quick Suggest:

1. Click Tools, Options, Scan For… (Alt+t, o, c).

2. Select any/all of the desired options: Untranslates, Drag/Drop, Suffix Drag.

To open Quick Suggest without scanning, do one of the following:

Click Global, Quick Suggest (Alt+g, q).

Assign Quick Suggest to a key in your keyboard map and then in Edit, press the assigned key.

When the Quick Suggest dialog box opens with suggestions, you can select a suggestion and either define or replace it; select More to open a global dialog box for more options, or click Cancel.

TIPS

If the cursor is positioned on an item for which there is no suggestion available, a “No Suggestions Were Found” message will be displayed. If you’d like to have Quick Suggest automatically open a J-define global dialog if there’s no suggestion available, click Tools, Options, Global, (Alt+t, o, g) and set Open Global Dialog when No Quick Suggest Available to Yes.

When marking words and selecting Quick Suggest, suggestions will be generated for the marked text only; Quick Suggest will not look beyond the marked text. (Quick Suggest does look before and after unmarked text when making suggestions, and if you select a suggestion, you will see the expanded marking.)

If you want to close the Quick Suggest dialog without taking action and scan to the next item to be edited, you can press F8 to Scan Forward, or Shift+F8 to Scan Backward (or whatever key you have assigned to Scan

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Forward or Scan Backward) from the Quick Suggest dialog. You do not have to click Cancel (or press Esc) to close the Quick Suggest dialog and then press a key to scan.

Quick Suggest will not automatically display when scanning as part of recording or playback of a macro.

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