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Page 1: Web viewIT skills: experience of spreadsheets, Word, web-based and intranet systems. ... James Stewart Created Date: 03/17/2017 02:31:00 Last modified by:

FACILITIES

Job Title: Health & Safety Officer

Reporting to: Health and Safety Manager

Location: London, with visits to Rehoming Centres and Shops throughout the UK and Dublin

Revised: March 2017

Summary

To maintain excellent auditing, information, advisory, reporting and evaluation systems which support the development and maintenance of high standards in Health & Safety policy and practice throughout Dogs Trust.

Duties

To maintain an understanding of the Rehoming Centre, Retail, Dog School and Head Office operations as well as the Health and Safety issues facing each

To be familiar with all H&S related policies and procedures, including the Standard Operating Procedures and relevant handbooks

To revise written policies and procedures as agreed with the Health and Safety Manager

To communicate Health and Safety policies and procedures effectively and quickly to

H&S Officer SJH / 03-17

Page 2: Web viewIT skills: experience of spreadsheets, Word, web-based and intranet systems. ... James Stewart Created Date: 03/17/2017 02:31:00 Last modified by:

staff across Dogs Trust. This includes maintaining the H&S pages of the Dogs Trust intranet, agreeing new content with the H&S Manager before it is uploaded

To take day to day responsibility for the H&S reporting system (currently Info Exchange). This includes responding promptly to all new reports uploaded, advising the H&S Manager, prioritizing more detailed responses and drawing up plans to investigate as necessary.

To conduct site visits according to a programme set by the H&S Manager, carrying out risk assessments and audits as necessary and advising on risks and other issues. To write up all audit visits promptly and accurately in the agreed format, with clear identification of risk and recommendations for improvement where needed. To agree with the relevant manager who is responsible for each action, copy the report to them and oversee to ensure timely implementation.

To respond to questions on general and specific risk assessments on and off site and safe systems of work (permit to work system).

To provide H&S advice as required, including to the Retail, Rehoming Centre and Dog School teams and follow up as necessary to ensure compliance and to help overcome any practical difficulties. To keep the H&S Manager apprised of developments.

To evaluate health and safety performance as agreed with the H&S Manager and to report as required, highlighting best practice as well as problems and recommending solutions

To report on H&S as required

To establish and maintain good working relationships with colleagues and external contractors

Any other reasonable duties as required

H&S Officer SJH / 03-17

Page 3: Web viewIT skills: experience of spreadsheets, Word, web-based and intranet systems. ... James Stewart Created Date: 03/17/2017 02:31:00 Last modified by:

Person Specification

Formal health and safety qualifications

Experience in a similar role in a multi-site environment

Excellent communication skills (written and verbal) together with skills of tact, diplomacy and influencing

Ability to induct staff of all levels in health and safety protocols

Well organized and systematic

IT skills: experience of spreadsheets, Word, web-based and intranet systems

Experience of site auditing and carrying out risk assessments

A flexible approach to work schedules and the willingness to travel are essential

Full, clean, manual driving licence essential

H&S Officer SJH / 03-17