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Final Report TemplateStage 3

1Final Report Template 2016. ©Teach A Man To Fish

IMPORTANT: HOW TO COMPLETE AND SUBMIT YOUR FINAL REPORT

This template should be completed by students with the support of teachers. Please use the format provided as this is aligned to our marking scheme. There are 3 Parts to the Final Report template.

- Part 1: Final Report Narrative. Please answer ALL questions.- Part 2: Financial Reporting. Please answer ALL questions in Sections A-F. SectionsG-H

are optional. - Part 3: Our Monitoring and Evaluation. Please answer ALL questions in Section 1-4,

question 5 is optional. You may use extra pages. However, please try and keep your submission to 20 pages

maximum. The numbers in brackets e.g. (10) indicates the highest number of points that can be

awarded for that question. The example answers after each question are just a summary of what an answer might be.

You should answer the questions in more detail! Follow our top tips to score high points and increase your chances of winning a prize! You can also earn bonus points by including supporting documents in the Appendix! When you are ready to submit your completed business plan to us, please follow these

instructions (Please note the file size limit: 5MB):-- Log in to your account at: www.schoolenterprisechallenge.org/login- Click on ‘Submit a Document’ on the left hand side. - Click on ‘Add your Stage 3 Submission!’ - Choose your file and upload your completed Final Report Template. Click SUBMIT!

Contact the School Enterprise Challenge team at:-

E-mail: info@schoolenterprisechallenge.orgBlog: http://schoolenterprisechallenge.wordpress.comWebsite: www.schoolenterprisechallenge.org

?Any Questions

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***Our Monitoring ***Strongly disagree

Disagree Neither Agree nor disagree

Agree Strongly agree

STUDENTS should answer questions 1-4

1. Participating in the school business made us want to come to school more.

1 2 3 4 5

2. Participating in the school business provided us with relevant life skills.

1 2 3 4 5

3. After participating in the school business we feel confident that we could plan and set up our own business in the future.

1 2 3 4 5

4. After participating in the school business we felt better able to identify problems and come up with alternative solutions.

1 2 3 4 5

Ask your TEACHER to answer questions 5 - 6

5. As a result of participation in the School Enterprise Challenge I have set up my own business

Yes No

6. As a result of participation in the School Enterprise Challenge I plan to set up my own business in the future

Yes No

Please circle ONE Number in each row. Thinking back over your participation in your school business: Do you strongly agree (5), agree (4), neither agree nor disagree (3), disagree (2) or strongly disagree (1) with each of the statements below. There are no right or wrong answers here. There are no marks for this section but your answers will help us to develop the School Enterprise Challenge for the future.

Your School Detailsa. School Name Shiv Vani Model Senior Secondary School

b. Country India

c. Business Name A Small Step But A Big Leap

d. Business Activity SSI

e. Main product / service Organic Manure

f. Brief description of your school business

Our school business focused on small scale/cottage industries of India. We made an organic kitchen garden in school campus and made organic manure as well. We also made home- made pickles and chocolates. Candles and other eco-friendly home decor were also part of our production. During Open Days in School, we put up a stall where we had brisk sales.

g. Number of students in business team Boys15

Girls10

Total25

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h. Number of students in whole school 2270

i. Your school business social media links (Facebook page, Twitter Blogs, etc.) http://www.shivvani.in/schl_entrprise_chalnge.aspx

Financial SummaryYou will be able to complete this section AFTER you have completed Sections A-F from the Financial Plan

on Page 6. This section is really important as it gives the judges a quick overview of your Finances. Please note this section should be filled in in US Dollars.

Estimated in Business Plan (Stage 2)

Actual

Budget Period of Financial Plan May-Oct June-OctStart-Up Costs(Actual) Insert answer from Section A 128.01 128.01Total Income(Actual)Insert answer from Section B 231.16 309.117Total Direct Costs(Actual) Insert answer from Section C 179.66 162.52Gross Profit(Actual)Insert answer from Section D 51.50 145.15Total Indirect Costs(Actual)Insert answer from Section E

10.48 12.72

Net Profit(Actual)Insert answer from Section F 41.02 132.42

PART ONE: FINAL REPORT NARRATIVESection A: Main Achievements

1. Please tell us the top five things that your school has achieved in the School Enterprise Challenge programme. There are no marks for this question; however, your answers to this question help us to understand your school business better.

1. We developed all the essential business skills. 2. We could establish a socially responsible and profitable business with less

investment.3. It provided hands-on learning experience to us.4. We could successfully promote small-scale industries among the community.5. We feel proud to be entrepreneurs at a very young age and it had boosted our

confidence immensely.

Section B: Business ImplementationTOP TIP!

These questions will give you the chance to show us how you actually implemented your school business. Please refer back to your Business Plan template if you need help to answer these questions.

2. Operational Plan: How did you actually produce your product/service? Please explain clearly your production process. (10)We made organic manure in school campus. The manure was made using three terracotta pots, placed one upon the other. The top one is covered with a terracotta lid. Kitchen waste and we made sure they are only vegetable peels, is filled in the first pot. A degrade powder is added as well and it is layered with a newspaper. When it is filled ¾, this pot moves down to the middle and the second pot comes up .Meanwhile the waste in the middle pot reduces in volume and changes to manure. This semi compost manure is transferred to the bottom pot. Once the top pot is filled, it is shifted down and now the empty pot is put on top. The process is repeated and

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at the end of 30 days, the waste in the bottom pot has been converted to manure which is taken and spread out it in the open air for drying. Once it is filtered using a sieve, the manure is ready for sale.

3. Marketing &Sales: Did you actually sell your product/service to the customers identified on your Market Research? If not, why? Who was your Target Market? (10)

Yes, we sold our products to the customers indentified on our Market Research. Our target market were our neighbours, parents and teachers.

Please tell us about your 4 P’s (Product, Price, Place, Promotion) now that you actually started Your school business.

a. P roduct – What was your product?Organic Manure, Candles, Chocolates, Vegetables, Pickles, Eco friendly home decor

b. P rice – What price did you sell it at?Pickles – Rs. 30 per 100 gm, Paper bags – Rs. 15 per bag, Manure – Rs. 15 per for 50 gram packet.

c. P lace – Where did you sell your product?School Campus

d. P romotion – How did you promote your product?E.g.Did you hold any launch event?Yes, by distributing pamphlets among local community and giving circulars to our parents. We also used our school website to advertise and promote our product.

4. Evidence: Please include here any evidence that shows you actually implemented your school business;such as examples of records kept, press releases (if any), one-two photos from the launch event (if any), one-two photos of the team running the business. You can get 5 points if you answer to this question.Note: at the end of this Narrative section you will find an Appendix for any other additional information you want to add.Photogrpahs added in the Appendix

Section C: Challenges and SolutionsTOP TIP!

Your answers to these questions will test your innovation and creativity in setting up your business. Don’t be afraid of writing about your problems or things that went wrong with your business. Recognising and

addressing problems are key skills for entrepreneurship.

5. What were the biggest challenges you faced when planning, running and/or implementing your business and how did you overcome them? Please give us some evidence of your innovation and creativity when solving these challenges (300 words max).(10)The basic challenge that we faced during the business process was in finding the target market and the other was balancing our studies with the project.

Solution – We planned to work during before and after school.We also did intense marketing with the help of our teachers and parents. Our head teacher supported us in this.

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Section D: Outcomes6. How have the students benefitted from the running of the school business? Please provide

specific examples on each of the following areas.(5)

a. Aspirations:Aspirations are defined as a young person’s ambitions and realistic goals of the future for themselves and their family/wider community. We have been learning theories on how to run a business profitably. We put those into practice when we actually ran a business. That has boosted our confidence immensely.

b. Knowledge Skills: Knowledge Skills are defined as the facts, information, and abilities acquired through experience or education.We learned in detail about the realistic and practical business right from market survey to the sale of business products.

c. Attitudes: Attitudes are defined as a manner of thinking, feeling or behaving that reflects a state of mind or disposition; the way a person views something or tends to behave towards it.We could send out the message that running a profitable business is not rocket science and anyone can do it with a bit of planning.

7. How has the school benefitted from the running of the business? Please provide specific examples.(5)We got the opportunity to interact with other schools of different countries. We got inspiration from them. We made our kitchen garden in an unused part of the school campus. We never thought of doing such a thing ever before. We also discovered how talented all of us are. We could really multitask. We could also send out the message that a business can run successfully without harming our environment.

Section E: People, Profit, PlanetTOP TIP!

Remember your business needs to address all 3 People, Profit, Planet criteria to win our Top Global prize. Extra points will be awarded to the most innovative answers in this section.

8. People: How did people benefit from your business?Please ask a teacher, a student, a parent and a customer what they think about your school business and how it has made an impact on their lives.Please include their quotes here (please try to keep them short).(5)

9. Planet: What difference has your business had on the environment? How has your business improved the environment around you? Please be clear and specific and include one or two

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Teacher’s quote: “This has been the best practical lesson that I could ever teach my students”.

Student’s quote: “This was the best and the most interesting way to learn essential business skills.”

Parent’s quote: “Schools should conduct such productive and meaningful activities”.

Customer’s quote:” Remarkable initiative undertaken by the school for its students.”

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pictures (if you have any). (5)We produced organic manure which helped in discarding the use of fertilizers and other chemical products. Similarly, our paper bags also helped in discarding the use of plastic bags.We also showed how we can recycle and reuse waste materials.

10. Profit: How did you raise your start-up capital? What approaches did you take to maximize your profits? What would you do with your profits? (5)We used the students’ fund of our school. We also got the financial support from our head teacher. Our friends and teachers also contributed what they could for this. We are planning to donate the profit to an orphanage near to our school.

Section F: Business Development and SustainabilityTOP TIP!

A sustainable business is one that demonstrates the ability to continue for an indefinite period of time.11. Business Development - What are your future plans for your enterprise? Please provide specific

examples (200 words max). As an example, think about what other products you want to develop, etc.(5)We will continue our business in future and try to reinvest in more profitable projects. We plan to run an eatery where we sell products made using our farm produce.

12. Operational Planning -How are you planning to run the business next year?Will new students be involved in the programme? Please tell us the steps you will take next year to keep your business running and continue developing it (200 words max). (5)We plan to run the same business next year as well. We may add more products to our existing business. There will be new students involved in the programme. The current team will guide the new team. As our organic manure was an instant hit, we plan to increase its production and sale through vigorous marketing. For this we are planning to take to Social media sites. We have already been using the possibilities of Whatsapp. We also understood that the word through mouth is the best possible advertisement and in our case it proved right.

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roAppendix (OPTIONAL Bonus Points)You can use this space to pasteany additional items which support your business implementation, e.g.

examples of how you kept the team motivated, examples of how the business has been incorportated to the curriculum, team rotas, photos (3 photos MAX), etc.

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PART TWOFinancial Reporting (20)

Please note that this Financial Report is showing what you actually spent money on and what you actually sold. Your numbers may be different to the original Financial Plan you submitted at Stage 2.

TOP TIPYou may complete your Financial Report using your local currency. Please tell us what this is, E.g. Indian Rupees. In the report we will ask you to convert your TOTALS into US $. You can use this website to do this: http://www.xe.com. Remember to write down the exchange rate you are using in the box below!

Please add any extra rows to the tables where necessary.Local Currency used (E.g. Indian Rupees) Indian Rupees

Exchange Rate to US Dollars (E.g. 1 US $ = 63.52 Indian Rupees)

1 US $ =66.79 Indian Rupees

Period of time budgeted for (E.g. 3 months) 5 months (June-Oct)

Please note you may use your own financial plan template however you MUST still complete the financial summary provided at the beginning of this Final Report Template. Section A: Start-Up Costs (Actual) / Business Development Costs (Actual)

TOP TIPYour Start-Up Costs or Business Development Costs are the costs of the Equipment and Supplies that you used

to start your business. If you already had the products that you needed to start up your business please list them here and put 0 as the Unit cost.

1. Please list all your actual Start UpOR Business Development Costs Start Up OR Business Development Equipment

Quantity Unit Cost Total Costs of your Equipment (Quantity x Unit Cost)

a) A Pot 1 2800 2800

b) A Scraper 1 650 650

c) A Kettle 2 0 -

d) A burner 2 0 -

Start Up ORBusiness DevelopmentSupplies

Quantity Unit Costs Total Costs of your Supplies/ Expenses (Quantity x Unit Costs)

a) Degrade powder 4 250 1000

b) Decomposer 2 60 120

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Total StartUp Costs OR Business Development Costs (Add your Total Costs Together)

Local Currency 4570

In US Dollars $ 68.42

Section B: Income (Actual)2. Please list all the products or services that your business sold. Please tell us the amount you sold

and the price at which you sold your products/service for.Name of Product or Service

Quantity Sales Price Sales Income (Quantity x Sales Price)

a) Nature Kart (Compost Organic Manure)

400 packets of 50 gram each

Rs. 15 6000

b) Tie-Dye Fabric 10 pieces Rs. 150 each 1500

c) Terracotta Jewellery

40 pieces Rs. 30 each 1200

d) Candles 50 pieces Rs 60 each 3000

e) Pickles 200 boxes of 50 gram each

Rs. 25 each 5000

f) Aprons 20 pieces Rs.100 each 2000g) Holders 5 pieces Rs. 40 each 200h) Cushion Cover 5 sets (1 set=5

cushions)Rs. 350 each 1750

Total Income (Add all the ‘Sales Income’ together)

Local Currency Rs. 20,650

In US Dollars $ 309.17

Section C: Direct Costs (Actual)

TOP TIPDirect Costs refer to materials, labour and expenses related to the production of a specific product or service. Don’t forget that the direct costs from your Start-Up Supplies/Expenses in Section A should be included here

too. Please add extra rows if you need to.3. Please list all of the items you bought in order to make or provide each product or service.

Name of Item Quantity Unit Cost Total Costs (Quantity x Unit Cost)

Product/Service 1 Please tell us what this product or service is here:

a) Pot 1 Rs. 2800 2800

b) Scraper 1 Rs. 650 650

c) Degrade powder 5 Rs. 250 1250

d) Decomposer 2 Rs. 60 120

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Product/Service 2 Please tell us what this product or service is here:

e) Aprons 20 Rs. 30 Rs.600

f) Napkin 30 Rs. 7 Rs. 210

g) Holders 5 Rs. 45 Rs.225

h) Cushion Covers 5 Rs.250 Rs.1250

Product / Service 3 Please tell us what this product or service is here:

i) Pickle 10 kg Rs.100 Rs.100

j) Candle 50 boxes Rs.per box Rs.1500

k) Terracotta jewellery set

1 Rs.1000 Rs.1000

l) Tie-Die fabric set 10 Rs.150 Rs. 1500

Total Direct Costs (Add up all the Total Costs)

Local Currency Rs. 10,855

In US Dollars $ 162.52

Section D: Gross Profit (Actual)4. Please calculate your Gross Profit in your Local Currency and then convert it to US Dollars $.

Calculation Local Currency US Dollars $

Total Sales IncomeRs. 20,650 309.117

Total Direct Costs 10,855 162.52

Gross Profit (Total Sales Income – Total Direct Costs)

9,695 145.15

Section E: Indirect Costs (Actual)

TOP TIPIndirect costs are items that you need to spend money on to run your business. However, they are not related

to the making of your product or service. E.g. Marketing or transportation costs involved in getting your product to market.

5. Please list all of your Indirect Costs.Name of item Quantity Unit Cost Total Costs (Quantity x Unit

Cost)Conveyance 250

Labelling 200 labels 200x1 200

Packaging 125 packets 125x2 250

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Promotion 75 pamphlets 75x2 150

Total Indirect Costs(Add up all the Total Costs)

Local Currency 850

In US Dollars $ 12.72

Section F: Net Profit (Actual)6. Please calculate your Net Profit in your local currency and convert this to US Dollars.

Calculation Local Currency US Dollars $

Gross profit 9,695 141.15

Total Indirect Costs 850 12.72

Net Profit (Gross Profit – Total Indirect Costs) 8,845 132.42

Questions 7,8 and 9 are optional!

Section G: Return on Investment (OPTIONAL)Please answer 7a. If you are on the NEW BUSINESS TRACK and setting up a business for the first

timeOR

Please answer7b. If you are on the BUSINESS GROWTH TRACK and have an existing business.7. a.Please calculate your Return on Investment (Optional) - If you are on the NEW BUSINESS TRACK

Net Profit8,845

Total Start Up Budget 10,285

Net Profit / Start Up Budget x 100 = Return on Investment (%)

8845/10,285*100 = 85.99%

OR7b. Please calculate your Return on Investment (Optional) - If you are on the BUSINESS GROWTH TRACKTotal investment before 2016

Total Business Development Budget 2016

Net Profit 2016 / (Total Investment before 2016 + Total Business Development Budget ) = Return on Investment

%

Section H: Product and Profitability (OPTIONAL)8. Please use the following Product Profitability Worksheet for each Product or Service you are selling.

We have provided you with one worksheet, however please add additional sheets if necessary. For this section ‘Product’ refers to the Product or Service that you are selling. Working out your product profitability is important as it can give you an idea of how you can increase the profitability of your business.

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Product / Service 1Name of product Nature Kart Organic ManureSales price of product 15 per 50 gm

Amount of Units Sold 400

Total Sales Income of product (Sales Price x Amount) 6000

Direct Costs Quantity Unit Cost Total Cost

Degrade powder5 250 1250

Decomposer2 60 120

Total Direct Costs for Product 1 1,370

ProfitabilityDirect Cost per Product item (Total Direct Cost for Product ÷ Amount produced of Product)

1370/6000*100=22.83%

Gross Profit of Product item(Total Sales Income for Product – Total Direct Costs for Product)

6000-1370=4630

Percentage Profitability (Gross Profit of Product itemx 100 ÷ Sales Price)

4630/6000*100=77.2%

9. How will you use the information from the product profitability to develop your business in the future?We did not buy the degrade powder and decomposer as the manure which we made is used as degrade powder . So for us it became very easy to increase profitability graph.

Additional Comments: If you have any additional comments about your Financial Report please put them in here: Our main product, organic manure had a high start-up capital but now we have already absorbed this cost as our business is now in progressive mode. We will generate 100% profit as cost is already covered up.

PART THREE Our Monitoring and Evaluation

Your feedback is essential to help us to improve and develop The School Enterprise Challenge in 2016. Please answer honestly, your answers to this section will not impact your score and will be separated from your Final

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Report for marking purposes. This section is really important to us and should only take you about 5 minutes.1. Business Summary

a. Did you receive support (printed resources, financial support, advice) from a NGO or an organisation to plan and run your business?

Yes No

b. If you answered yes to question 1a, please provide the organisation’s name and contact details.

NGO/Organisation name:Shuddhi FoundationContact details (if available): Tejas.joshi@suddhifoundation.org, 09712911572

c. What type of school is your school? Mixed School

Boys School Girls School

d. What is the average age of students involved in the Business?

e. What is the average number of hours per week a student participated in the business?

e.g. six hours per week per student 3 hours per week per student

f. How was time allocated to plan and run the business?

It was run as an after school clubIt was run at lunchtimes It was run in free periods It was integrated into our existing lessons/curriculum Other Please specify:

g. How many external people were employed by your business?

6-7

h. Please tell us how you spent or plan to spend your profits? Please tick as many as apply.

School running costs Tuition fees for students Local community projects Trips and activities for students Reinvested back into the business Started a new business Others Please specify: Donate to an orphanage

i. Did you work with another school to run your school business and/or donate any of your profits to another school?

Yes No

j. If you answered yes to question 1k, please provide the school’s name and the email address of your contact there (if possible).

School name:

Contact details (if available): 2. Parental and Community Involvement

a. Did you talk to parents explaining the importance of the school business? For example you could have held an information evening, or visited parents at home.

Yes No

b. If you answered yes to question 2a, how many parents did you talk to?

1-50 parents 51-100 parents 101-150 parents 151-200 parents More 200 parents

c. Did you hold any events? For example a launch event, sales events, an event for Global Entrepreneurship Week?

Yes No

d. If you answered yes to questions 2c, how many people attended this/these events?

1-50 people 51-100 people 101-150 people 151-200 people 200-500 people 500-1000 people More than 1000 people

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3. Training and Educational Resources a. How many teachers and school staff were

involved in the School Enterprise Challenge? 20 teachers and 15 staff

b. Which of the following educational resources did you use? (Please tick as many as apply)

School Enterprise Challenge Weekly Guides Additional Resources (e.g. Social Media Guide, Community Engagement Pack) Primary Enterprise Curriculum Secondary Enterprise Curriculum

c. Were there any areas of business planning/implementation that you would have liked more support on? If yes, please specify.

4. Communications

a. How did you access information about the School Enterprise Challenge?

Our Weekly Emails Our Website Our Facebook page Our Twitter page Our Blog SMS Printed Paper Resources

5. Feedback (OPTIONAL)Your feedback is really important, we want to know what you thought about the School Enterprise

Challenge so that we can continue to grow and develop the programme next year.a. How can we improve the School Enterprise Challenge for your next year? Please provide specific

examples.You can include more titles along with the existing ones so we all stand a chance to win one or the other. It will certainly motivate us.

b. What did you most enjoy about being involved in the School Enterprise Challenge? Please provide specific examples.

CONGRATULATIONS on writing your Final Report!You have completed Stage 3 and the School Enterprise Challenge programme 2016! Submit NOW!

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