Embed Size (px)
Citation preview
ELDRED CENTRAL SCHOOL
COACHING HANDBOOK
2014-2015
Ms. Jolene PorterCoordinator of Athletics/Sports
Created 4/2014
2
Athletic Organization of Eldred Central School Lines of Communication
Athletes and Parents
Coaches (Varsity, Junior Varsity, Modified, Unpaid)
Jolene Porter, Athletic Coordinator
Scott Krebs, Principal
Cheryl Gross, Business Manager
Robert Dufour, Superintendent
Board of Education
Coaches need to remember that miscommunication of information can cause problems between the coach-athlete-parents
All coaches will be given an ECS email and these should be used when communicating with parents
Communication with athlete’s to discuss any issues that may arise should be done in person not through electronics.
Coaches should never email an athlete’s personal email accounts Text messages between coaches and athletes should be kept to a minimum
and only be used for cancellations and schedule changes All coaches will report any complaints from parents, players, fans utilizing
the chart above Coaches are not working alone and actions or lack of it will affect all
members of this chart Cancellation of contests will be communicated via email/phone/text from
the Athletic Coordinator Vacation practice schedules are required to be handed in to the Athletic
Coordinator one week prior to the break Keep and maintain a positive relationship with all If an injury requires an accident report you must also notify the parent(s)
Created 4/2014
3
MPORTANT PHONE NUMBERS
**Contact in the order listed!
All Emergencies: 911
Athletic Coordinator: Jolene Porter School # 845-456-1100 ext. 5020Cell # [email protected]
Principal: Scott Krebs School # 845-456-1100 ext. 5183Cell # [email protected]
Business Manager: Cheryl Gross School # 845-456-1100 ext. 5170Cell # [email protected]
Superintendent: Robert Dufour School # 845-456-1100 ext. 5296Cell # [email protected]
Bus Garage: Melissa Muller School # 845-456-1100 ext. 5221/5222Transportation Issues only [email protected]
Times Herald Record845-343-2181 press 4 and listen for option for sportsFax # 845-342-6024
Created 4/2014
4
INTRODUCTION
Co-curricular activities in the Eldred Central School District are an extension of the academic environment. It is expected that all students involved in all co-curricular activities will follow rules and regulations which will insure academic as well as co-curricular success. Co-curricular participation is a privilege that carries with it responsibilities to the school, to the team, to the student body, and to the community. When a participant accepts this privilege, he/she must also live up to a code of conduct beyond that of the general student body, on and off school property, during the season and the off season.
OBJECTIVESBy agreeing to coach, you have accepted the responsibility to familiarize
yourself with the contents of this manual and to comply with all policies and procedures of the Eldred Central School District, as well as the Section IX Athletic Council and the NYSPHSAA. You are obligated to uphold them, regardless of personal feelings or differences of opinion. The Athletic Coordinator shall distribute this handbook. The coaches, in turn, will be expected to know all of the duties, responsibilities, rules and regulations pertaining to their sport and to conduct their programs.
The coaching handbook should answer many of the questions you may have, but by no means should it be the final word. No matter how trivial you might feel some issue may be, if you are unsure you should always contact the Athletic Coordinator if you need clarification.
Expectations for Coaches
There are seven areas of primary responsibility for coaches in this District. They are as follows:
1. Adequate Supervision: Supervision means closely monitoring the action of your players at all times. We expect you to never leave a practice or game unattended. Be sure that athletes are properly supervised from the time they report to practice until they leave for home. You are the person responsible for the safety and well-being of each and every athlete on your team. That responsibility only ends after you have seen them safely off premises or into their parent’s custody.
Created 4/2014
5
2. Sound Planning: Proper planning should precede everything you do as a coach. It is especially important when teaching sport skills to athletes. Progression in your teaching sports skills is essential. You must plan your skill instruction so that athletes do not move to rapidly into advanced skills that perhaps are beyond their level of readiness. Plans should be recorded and documented. Each coach is expected to be knowledgeable in the fundamentals of the sport he/she is coaching.
3. Inherent Risk: Though it is already spelled out in the Athletic Handbook for Athletes and Parents, you have a legal duty to warn your athletes of the inherent risks of their sport. Inherent risk is defined as one incurred in a normal game played within the rules on a safe facility by trained players who have had qualified instruction and who know, understand, and appreciate the risks of the game. It is a good idea to remind your athletes frequently and regularly of the risks of the game.
4. A Safe Environment: It is your responsibility to provide your athletes with a safe facility and with good equipment in proper condition. You are responsible for recognizing potential hazards that could cause injury and eliminating, repairing and or reporting them. You must inspect the playing, practice areas often and warn your players of any potential hazards. You also should constantly check the condition of your equipment.
5. Evaluating Injured Players: You are required to make sure your athletes are physically ready to perform safely. Us the advice of physicians, athletic trainers, nurses, and parents to help you decide on a player’s condition. You must also consider the mental state of your athletes; never force players to participate if they do not wish to. Players must have a physical examination before being allowed to participate and must be cleared by their/the district’s doctor before returning after an injury. You also are required to follow the District’s concussion protocol.
6. Matching Participants: You have a responsibility not to mismatch athletes in your sport. You must be absolutely certain that your players are not put at a serious disadvantage by the manner in which you have matched or equated them for competition. When matching your athletes you should consider such facts as skill level, years of experience, maturity, height, weight, and age.
7. First Aid and Emergency Medical Procedures: You must provide proper first aid. Follow the medical procedures as listed on pages 7 & 8. Notify
Created 4/2014
6
the Athletic Coordinator and Nurse within 24 hours of an injury. You must be familiar with and follow the concussion protocol.
INTERSCHOLASTIC ATHLETIC COACHJob Description: All interscholastic athletic coaches are directly responsible to the Athletic Coordinator. In fulfilling their duties and responsibilities, all coaches are expected to:
The coach will report all complaints from other schools, teams, parents, and observers to the Athletic Coordinator and will bring such complaints about other schools to the Athletic Coordinator.
Assume complete responsibility for the conduct of their team. Establish training rules above and beyond the student and sports
handbooks rules and ensure that these rules are fully explained to all athletes and that they are distributed to and signed by each athlete’s parents and returned and a copy is on file with the Athletic Coordinator.
Establish positive relationships with coaches, athletes, parents and community members.
Supervise the use, issuance, return, cleaning, inventory and storage of equipment, uniforms and supplies.
Submit equipment and supply requests to the Head Coach or Athletic Coordinator.
Make recommendations for use and improvement of school facilities. Attend meetings called by the Athletic Coordinator. Attend league, section
and coaches association meetings, and end of the school year banquet. Prior to the start of each season, conduct a meeting with athletes to explain
try-outs, method of selection, cutting procedures, Sports Handbook, hand out required paperwork and other key matters.
Submit a team roster to the Athletic Coordinator within one week of the start of the season and update as necessary.
Administer first aid as required and report all serious injuries to the Nurse and Athletic Coordinator. Accident Reports must be filled out within 24 hours of injury.
Report scores to the news media as necessary. Secure the assistance of student managers to aid in conduction games; for
example, chain crews, statistician, ball runners boys/girls these positions are not paid by the district.
Created 4/2014
7
Schedule and conduct practices on a regularly scheduled basis and coordinate these with other coaches utilizing the same facilities.
Complete end of season reports (see appendix). Conduct themselves in a professional manner during all practices and
games, and notify the Athletic Coordinator of any incident that occurs, including but not limited to, a coach or athlete being ejected from the competition and or any other unsportsmanlike conduct on the behalf of the Eldred players or staff or the opposing team, within 24 hours of occurrence.
Keep abreast of the latest development, changes and modifications in their sport.
Make decisions regarding his/her particular team, in keeping with established policies and procedures. However, when decisions are of a broader scope and affect other coaches and other teams or when the problem clearly falls with the jurisdiction of the Athletic Coordinator, action should be reserved for the Athletic Coordinator to review and discuss the matter more fully.
Keep current certifications including CPR/AED, First Aid, Concussion and all coaching licenses as required by NYSPHSAA.
COACHING CODE OF CONDUCTForm of Address: Require that athletes call you “Coach” or Mr./Mrs. Miss as appropriate. Keep a professional distance between yourself and your athletes.Language: Please carefully consider the language you use when speaking to or in the vicinity of any of our students, parents, and member of the community. Remember that Eldred is an educational institution first and foremost and that you are now part of a team of educators. The language and habits that your student-athletes observe will undoubtedly become a part of their make-up. If you lose control of your emotions, it is difficult to expect the athletes under your direction to maintain theirs.Sportsmanship: Good sportsmanship does not happen accidentally. It takes a lot of hard work, a great deal of courage and dedication to stand up and tell people when they are wrong or take the extra time to make sure things happen right. As coaches this is one of our most important responsibilities and if we are successful in this, we will have attained a more lasting mark than any championship could bring.
Created 4/2014
8
You are the Coach, not their Peer: Always remember, wherever you are with your athletes, you are an extension of Eldred Central School and all school rules follow.Never be alone with an athlete: It is important that we avoid finding ourselves in a closed room with just one other athlete. While there may be times this is unavoidable, such as talking about something that should only be done in private, it is in your best interest not to put yourself in the position of being alone. Always keep a door open or include another coach to protect yourself and the athlete.Coaches may not transport athletes: Players will travel in team arranged transportation. Coaches may not provide personal transportation to any athlete at any time. In an emergency, call upon parents and get it cleared.Do not take athletes to your residence: Do not take an athlete to your residence, nor should you visit an athlete’s residence. The only appropriate exception is when there is a team function at a residence, and the entire team is present as well as parents.Coaching Varsity, JV Modified teams: If you are a varsity coach, it is required that you have an active partnership with your JV/Modified program. If you are a JV/Modified coach, it is expected that you will work with your varsity coach. A successful program must have cooperation between all teams. As a varsity coach you need to support your JV/Modified coach and his/her athletes because they are your future.Equipment Room: The equipment room should be for coaches only. It is not a place for student athletes. Please respect this room and do your part in taking pride in keeping it clean and organized. See to it that all equipment is cleaned and neatly stored in its proper place.Medical Clearance: The student athlete must be medically cleared by the school nurse to participate each year. The student athlete must have on file in the nurse’s office a current physical (good for one year), and interval health form. Failure to have proper documentation will leave the student ineligible until completed.Practices and Games: Teams may practice 6 days in a week. Sunday practices as a rule should not happen until after 1pm and if this does occur the Athletic Coordinator must give prior approval. The Athletic Coordinator will be responsible for the scheduling and or rescheduling of all athletic contests.Discussions/Problems/Surprises: Please contact the Athletic Coordinator if any problems or conflicts arise. Receiving a phone call or a personal visit from
Created 4/2014
9
a constituent without being informed of what has happened make the situation more difficult for everyone involved. Every item listed in this book is an assumed responsibility when you are coaching a team. Remember you are not working alone and your actions, or lack of them, affect each member of this coaching staff.
FIRST AID PROCEDURESCoaches are expected to have a fully stocked first aid kit with them during all practices and games. Ice or cold packs are first aid treatments for almost all injuries and should be available at all times. An ice machine is available in the boiler room and should be used as often as possible; ice packs have a very limited length of cold and are not as effective as true ice. Drinking water should be available at all practices and games. Each coach is responsible for securing a water cooler at the beginning of the season from the Athletic Coordinator’s office and keeping it sanitary.
Notify the Athletic Coordinator in person, by phone, or email in the event that an injury occurs, that requires medical attention; ambulance or doctor visit. In addition injured students shall not be allowed to practice or play in a contest following an injury until they have a medical release from their doctor. The nurse will provide a copy of the release to the coach and the Athletic Coordinator. Do not accept a medical release from an athlete; get it to the nurse for clearance.
Vacation Practices (during the school year)If you plan to practice over a vacation (Thanksgiving, Christmas, Mid-Winter, Spring Break) give the Athletic Coordinator a detailed practice schedule one week prior to vacation. Remember custodians may not be on duty during vacations, so you are responsible for building security. Snow day practices or emergency close days there will be no practices!
Scheduling of Contests or ScrimmagesAll league and non-league contests will be scheduled through the OCIAA office and adjusted by the Athletic Coordinator. Scrimmages may be discussed between coaches but are scheduled by the Athletic Coordinator. If you want to scrimmage a certain team requests should be submitted as soon as possible.
Created 4/2014
10
Cancellation of PracticesWhen a practice needs to be cancelled, the Athletic Coordinator needs to be notified as early as possible no later than 1:00pm of the current day.
Created 4/2014
11
APPENDIX:
1) Injury Log: This is an example and coaches are to create a form for treating of injuries and carry with them to all practices and games
2) Parent Sign-out Sheet: This is for parents to sign-out their child at away contests. Please attach letters signed –off by Athletic Coordinator when a student is riding home with another parent
3) Pre-Season Checklist: To be completed at pre-season coaches meeting
4) In-Season Check List: To be used as reference for completing required paperwork
5) Post-Season Check List: To be completed prior to season ending meeting
6) End of Season Report: To be completed and given to Athletic Coordinator at season ending meeting
7) Season Summary: To be completed and given to Athletic Coordinator at season ending meeting
8) Athletic Equipment and Uniform Inventory Sheet: To be completed at the beginning the season prior to uniforms being distributed and at the end of the season and turned into the Athletic Coordinator
9) Concussion Checklist: To be completed each time a concussion is suspected
10)
Created 4/2014
12
INJURY LOG SHEET
COACH:____________________
SPORT:_____________________ YEAR:__________
Student Name:________________________________
Date & Time of Injury:__________________________
Location of Game or Practice:______________________________
Describe how injury occurred:
Medical Treatment Given:
Was an Ambulance Called: YES NO
Was the Parent Notified: YES NO If no why not? _____________
Accident Report completed and given to the Athletic Coordinator:
YES NO If no Why Not? ________________________
Created 4/2014
13
PARENT SIGN-OUT SHEET
Coach: _____________________ Sport:___________________
Date Location Athlete Name Parent Signature
Created 4/2014
14
Pre-Season Coaching Responsibility Check List
Sport_______________________________ Coach_____________________
_____1. Submit a copy of team expectations and guidelines to the Athletic Coordinator two week prior to the first practice.
_____2. Submit a practice schedule to the Athletic Coordinator every week or for the entire season (changes need to be communicated).
_____3. Attend league rules interpretation meeting.
_____4. Attend the ECS pre-season coaches meeting.
_____5. Have a player meeting prior to the season and inform all athletes about the start of season.
_____6. Check all equipment/supplies/uniforms and update the inventory sheet and turn into the Athletic Coordinator.
_____7. Check game schedules for possible errors or conflicts.
_____8. Notify the Athletic Coordinator of any unsafe playing conditions that may exist in your sports areas.
______9. Make sure all athletes are cleared to participate prior to the first day of practice.
_____10. Collect all required paperwork from athletes and submit to the Athletic Coordinator.
_____11. Issue all necessary equipment/uniforms and keep accurate records of who has what.
_____12. Turn in a typed roster to the Athletic Coordinator (name, grade, uniform number)
_____13. Assist in organizing home events.
_____14. Meet and communicate with the Athletic Coordinator.
_____15. Check the whiteboard in the Athletic Coordinator’s Office for coach information with regards to meeting/coaching courses dates and times. Each coach should stop in the office at least once a week.
Your signature below indicates that all of the above items have been completed.
Signature: ___________________________________________ Date: _______________________________
Created 4/2014
15
In-SeasonCoaching Responsibilities Checklist
Sport______________________________ Coach__________________
_____1. Organize all practices and make game preparations.
_____2. Supervise locker room, other facilities, and athletes boarding late buses.
_____3. Update rosters as needed, keeping the Athletic Coordinator informed at all times.
_____4. Secure facilities (lights, doors, etc.)
_____5. Hold/attend sports staff meetings; every other week by sport.
_____6. Communicate results to media (win or lose!)
_____7. Help organize all special events (senior night, year-end sports banquet)
_____8. Maintain accurate records of all information to administer an effective and efficient program.
_____9. Maintain active contact with student/athletes and their parents.
_____10. Administer your “code of conduct”.
_____11. Keep the Athletic Coordinator informed of any problems, issues or uncommon events that may come up.
_____12. Monitor athlete behavior and academic progress.
Your signature below indicates that all of the above items have been completed.
Signature: __________________________________
Date: ___________________
Created 4/2014
16
Post-SeasonCoaching Responsibilities Checklist
Sport ___________________________ Coach ________________________
_____1. Please follow up on injured players make sure their next coaches are aware of their injuries.
_____2. JV/Modified coaches should give their equipment needs for the next year to the Varsity coach.
_____3. Collect, clean, and turn in all equipment in the appropriate place and manner immediately at the end of the season. Notify Athletic Coordinator for access to the storage facility.
_____4. Set up a meeting with the Athletic Coordinator to:
_____ Submit end of season reports
_____ Submit equipment and supply inventory
_____ Submit uniform inventory and uniforms: It is the coach’s responsibility to get uniforms back from all athletes not the Athletic Coordinator
_____ Submit equipment and supply needs
_____ Assist the Athletic Coordinator with scheduling for the next year (tournaments/non-league games)
_____ Plan out off-season activities (camps, clinics, weight training, conditioning, open gym)
_____ Return your first aid kit to the Athletic Coordinator
_____ Review budget for the next year
_____ Review Evaluation
Your signature below indicates that all of the above items have been completed.
Signature: ______________________________________ Date: __________________
Created 4/2014
17
END OF SEASON REPORT
Sport______________________________ Year_______________
Varsity Coach: _________________________________
Varsity Record: ________________
JV Coach: _____________________________________
JV Record: _____________________
Modified Coach: _________________________________
Modified Record: ________________
Unpaid Coaches: __________________________________________
Volunteer Organizations: _________________________________________
Accomplishments:
New School Records:
All-Stars:
Honors or Awards:
Created 4/2014
18
Season Summary
Please provide a brief season summary of your season that will be used in the school’s district Newsletter. This summary should be done in Microsoft Word and email it to the Athletic Coordinator.
Created 4/2014
19
UNIFORM & EQUIPMENT INVENTORY SHEET
Sport_____________________ Year______________
BEGINNING OF SEASONITEMS NAME NUMBER IN
STOCKNUMBER GIVEN OUT
COST OF ITEM
END OF SEASONITEMS NAME NUMBER IN
STOCKNUMBER RETURNED
NUMBER LOST OR BROKEN
**COACHES ARE REQUIRED TO GET UNIFORMS BACK FROM ALL ATHLETE’S. MAKE PHONE CALLS HOME TO PARENTS IF NEEDED! THE ATHLETIC COORDINATOR IS NOT RESPONSIBLE FOR UNIFORM RETURN THE COACH IS!**
Created 4/2014
20
CONCUSSION CHECKLIST
NAME:______________________ AGE:______ GRADE: ____ SPORT: ___________________
DATE OF INJURY: ________________ TIME OF INJURY ________________
On Site Evaluation (Description of Injury):
Has the athlete ever had a concussion? Yes No
Was there a loss of consciousness? Yes No Unclear
Does he/she remember the injury? Yes No Unclear
Does he/she have confusion after the injury? Yes No Unclear
Symptoms observed at time of injury:Dizziness Yes No Headache Yes No
Ringing in Ears Yes No Nausea/Vomiting Yes No
Drowsy/Sleepy Yes No Fatigue/Low Energy Yes No
“Don’t Feel Right” Yes No Feeling “Dazed” Yes No
Seizure Yes No Poor Balance/Coord. Yes No
Memory Problems Yes No Loss of Orientation Yes No
Blurred Vision Yes No Sensitivity to Light Yes No
Vacant Stare/Glassy Eyed Yes No Sensitivity to Noise Yes No
**Please circle yes or no for each symptom listed above**
Other Findings/Comments:
Final Action Taken: Parent Notified Sent to Hospital
Evaluator’s Signature: ________________________________ Title: ________________
Address: ____________________________________ Date: __________ Phone No.:
Created 4/2014
21
ACKNOWLEDGEMENT FORMFOR
ELDRED COACHES
This is to acknowledge that I have received and reviewed a copy of the Eldred Central School Coaching Handbook, Athletic Handbook and Concussion Management Policy & Procedures.
I understand that I am responsible to become familiar with the contents of the both documents.
I agree to abide by and to conduct myself in complete accord with them.
Name: _________________________________
Position(s)______________________________
Signature _______________________________
Date __________________________
Forms completed by the coaches are to be given to the Athletic Coordinator.
Created 4/2014
