VIDEO EVENT RECORDERS FOR PUBLIC SAFETY …...2017/11/07 · Monthly - Bill Monthly - USD GSA-Tier2-MS-M DC Enterprise, DC Purchase - Tier 3 - Enterprise - 1 Year - Charge Monthly

REVISED November 7, 2017 - Regular Meeting Agenda Item #61

Subject Video Event Recorders for Public Safety Vehicles Briefings Briefing Provided Upon Request Contact and/or Presenter Information Robert L. Smith, Public Safety Director, X-3511 Action Requested Authorization for the County Administrator to execute the Drivecam Trial Agreement and the Drivecam Program Price Quote - Government Trial for a period of four months at no cost to the County. Enabling/Regulating Authority

Background Discussion

The Emergency Medical Services Division of the Public Safety Department has noticed an increase in vehicle accidents/incidents. This increase can be attributed to several factors including increased call volume, traffic congestion, fatigue, bad driving habits, etc. The objective of this request is to identify the risks of our EMS vehicles and operators in order to reduce the incidents and promote safe driving.

To reduce risk, increase the safety of both our employees and the traveling public, and to be accountable for the responsibility bestowed on our vehicle operations by the requirements of their respective job responsibilities, the EMS Division is seeking a proactive solution to reduce the number of incidents involving EMS vehicles. The product we are seeking will provide video/audio recording of accidents, erratic driving, dangerous driving habits, and abnormal operating circumstances.

The EMS Division seeks a product that not only provides video/audio footage, but more importantly provides an opportunity for our staff to coach/mentor our vehicle operators on safe driving habits and techniques. Several governmental agencies within the state have implemented this product and have enjoyed an accident reduction rate up to 80 percent.

Manatee County Risk Management has paid a significant number of claims for hundreds of thousands of dollars and this request can reduce those claims by a significant amount. By funding and installing cameras on all EMS Division vehicles, a significant reduction in the number of vehicle accidents will occur. Research has indicated the installation of cameras with effective driving coaching/mentoring will reduce the number of accidents between 50 to 82 percent. The reduction of accidents by the percentage listed above will save Manatee County hundreds of thousands of dollars.

Manatee County Government Administrative CenterCommission Chambers, First Floor

9:00 a.m. - November 7, 2017

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Approved in Open Session 11/7/17, Manatee County Board of County Commissioners

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SEE ATTACHED AGENDA UPDATE MEMO

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Action Requested Revised

County Attorney Review Other (Requires explanation in field below) Explanation of Other The Lytx Drivecam Agreement was reviewed by Assistant County Attorney William Clague. After the recommended amendments were made to the agreement, Mr. Clague had no objections for scheduling BCC approval. Reference RLS-2017-0173 Reviewing Attorney Clague Instructions to Board Records Signed copies of approved trial agreement to: [email protected], [email protected] Cost and Funds Source Account Number and Name $53,800 - EMS Operations 001-0007101 Amount and Frequency of Recurring Costs 4 month trial, $53,803.92/first year, estimate $20,280/year thereafter. Attachment: Drivecam Trial Agr - CAO Comments 5.24.17.pdf Attachment: Lytx Price Quote - Manatee County FL - 3_2_2017 TC.pdf Attachment: Manatee County Trial MPA 11-2-17 (Lytx signed).pdf Attachment: Lytx Price Quote - Manatee County FL - 3_2_2017 Trial.pdf


9:00 a.m. - November 7, 2017

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Distributed 11/9/17, RT

November 7, 2017 - Regular Meeting Agenda Item #61

Subject Video Event Recorders for Public Safety Vehicles Briefings Briefing Provided Upon Request Contact and/or Presenter Information Robert L. Smith, Public Safety Director, X-3511 Action Requested Authorization for the County Administrator to execute the Drivecam Trial Agreement for a period of four months at no cost to the County. Enabling/Regulating Authority

Background Discussion

The Emergency Medical Services Division of the Public Safety Department has noticed an increase in vehicle accidents/incidents. This increase can be attributed to several factors including increased call volume, traffic congestion, fatigue, bad driving habits, etc. The objective of this request is to identify the risks of our EMS vehicles and operators in order to reduce the incidents and promote safe driving.

To reduce risk, increase the safety of both our employees and the traveling public, and to be accountable for the responsibility bestowed on our vehicle operations by the requirements of their respective job responsibilities, the EMS Division is seeking a proactive solution to reduce the number of incidents involving EMS vehicles. The product we are seeking will provide video/audio recording of accidents, erratic driving, dangerous driving habits, and abnormal operating circumstances.

The EMS Division seeks a product that not only provides video/audio footage, but more importantly provides an opportunity for our staff to coach/mentor our vehicle operators on safe driving habits and techniques. Several governmental agencies within the state have implemented this product and have enjoyed an accident reduction rate up to 80 percent.

Manatee County Risk Management has paid a significant number of claims for hundreds of thousands of dollars and this request can reduce those claims by a significant amount. By funding and installing cameras on all EMS Division vehicles, a significant reduction in the number of vehicle accidents will occur. Research has indicated the installation of cameras with effective driving coaching/mentoring will reduce the number of accidents between 50 to 82 percent. The reduction of accidents by the percentage listed above will save Manatee County hundreds of thousands of dollars.


9:00 a.m. - November 7, 2017

UPDATED/REPLA

CED

County Attorney Review Other (Requires explanation in field below) Explanation of Other The Lytx Drivecam Agreement was reviewed by Assistant County Attorney William Clague. After the recommended amendments were made to the agreement, Mr. Clague had no objections for scheduling BCC approval. Reference RLS-2017-0173 Reviewing Attorney Clague Instructions to Board Records Signed copies of approved trial agreement to: [email protected], [email protected] Cost and Funds Source Account Number and Name $53,800 - EMS Operations 001-0007101 Amount and Frequency of Recurring Costs 4 month trial, $53,803.92/first year, estimate $20,280/year thereafter. Attachment: Drivecam Trial Agr - CAO Comments 5.24.17.pdf Attachment: Lytx Price Quote - Manatee County FL - 3_2_2017 TC.pdf Attachment: Manatee County Trial MPA 11-2-17 (Lytx signed).pdf


9:00 a.m. - November 7, 2017

UPDATED/REPLA

CED

Quote Number: DC-00030021

Created Date: March 2, 2017

Valid Until: September 1, 2017

Prepared By: Elsa Seibert

Sales Rep: Rush Akin

Phone: +1 8153825168

Email: [email protected]

Prepared for / Bill To Manatee County FL

Mark Jones

(941) 749-3500

[email protected]

Lytx, Inc.

9785 Towne Centre Drive

San Diego, CA 92121

Tel: 858.430.4000

Fax: 858.380.3133

Lytx Confidential Lytx Price Quote Page 1 of 3 DC-STD-1001

Bill To

Manatee County FL

Ship To

*See page 2 for detail regarding any other services included in the Proposal. Terms: Client agrees to purchase the subscriptions for the subscription term set forth above. State taxes, shipping and handling may apply. Subscription pricing is based on overnight upload of events. Customers that use vehicle battery kill switches or other devices that prevent overnight

upload of events will be required to utilize Real-Time Cellular Upload which is subject to additional fees. Any Lytx installation services provided hereunder shall be subject to a mutually agreed installation schedule. Client shall be responsible for ensuring

availability of vehicles and VERs and access to installation site on agreed installation date. No refunds shall apply for Lytx’s failure to complete an installation due to vehicle or VER unavailability or lack of access to installation site on agreed installation date. Additional fees may apply for return site visits due to such factors.

Any eLearning provided hereunder will be available to Client for the duration of the Subscription Term. Individual eLearning user accounts will be activated upon Client request and remain active for six months from the date of activation. No refunds shall apply for unused eLearning services. Notwithstanding the foregoing, all eLearning access shall terminate upon termination of all Managed Services hereunder.

All sales as a result of this quotation are subject to the terms and conditions of Lytx’s GSA 1T70 schedule, #GS-35F-0623S, which are incorporated herein by reference and all orders are subject to acceptance by Lytx.

To the extent Client is purchasing any Managed Services above, the following table sets forth the part numbers from Lytx’s GSA Schedule that correlate to the commercial part numbers set forth above for the Managed Services purchased by Client:

Commercial Part Number Corresponding GSA Schedule Part Number

DC Enterprise, DC Purchase - Tier 1 - Enterprise - 1 Year - Charge Annually - Bill Annually - USD 4230-001MS-A1 and 3235-00DOL-AFY (together) or GSA-Tier1-MS-A



DC Enterprise, DC Purchase - Tier 1 - Enterprise - 1 Year - Charge Monthly - Bill Monthly - USD GSA-Tier1-MS-M



Proposal Summary Number of Video Event Recorders (VERs): 44

Subscription Term (Months): 60

Number of Subscriptions: 44

Subscription Cost (Annually)*: USD 460.88

Year 1 Costs Hardware 23,980.00 Subscriptions 20,278.72 Implementation Services 9,055.20 Training 490.00 Total Year 1 Costs USD 53,803.92

DriveCam® Program Price Quote Purchase Option - GSA






Phone: +1 8153825168



Mark Jones

(941) 749-3500

[email protected]

Lytx, Inc.


San Diego, CA 92121

Tel: 858.430.4000

Fax: 858.380.3133


By signing below, Client agrees to purchase the Products and Services described in this Quote in accordance with the Terms:

\n1\ \s1\ \po1\

Printed Name Signature PO# (Optional)

\tl1\ \d1\ \poa1\

Title Date PO $ Amount (Optional)

Credit Card Information (Optional) We will call the name and number below for card information. All payments are processed upon shipment.

Cardholder Name: \chn1\ Cardholder Phone: \chp1\

Base Subscription (Managed Services) Details Per billing period for Base Subscription Term

Description Qty Price Amount

DC Enterprise, DC Purchase - Tier 1 - Enterprise - Charge Annually -

Bill Annually - USD

44 353.00 15,532.00

TOTAL USD 15,532.00

Program Enhancements - Committed (Invoiced in advance based on the quantity purchased)

Description Qty Price Amount

Fleet Tracking - Charge Annually - Bill Annually - USD 44 107.88 4,746.72

TOTAL USD 4,746.72

Hardware (One-Time Cost)

Part No Description Qty Price Amount

VER-DC3P-

0020TC-PM

Event Recorder, DC3P, CDMA, NA (Trial Conversion

- Purchase Multi Year)

44 545.00 23,980.00

TOTAL USD 23,980.00






Phone: +1 8153825168



Mark Jones

(941) 749-3500

[email protected]

Lytx, Inc.


San Diego, CA 92121

Tel: 858.430.4000

Fax: 858.380.3133


Installation and Training Services (One-Time Cost)

Part No Description Qty Price Amount

SRV-INS-0008 Provisioning Fee 44 47.86 2,105.84

SRV-INS-0010 Installation - Standard Install Charge (DC3P) 44 157.94 6,949.36

4235-00009-

0000

Post Training Summary and Q&A 1 250.00 250.00

4235-00010-

0001

eLearning 5-24 students 6 40.00 240.00

TOTAL USD 9,545.20

Implementation Assumptions: VER Quantity: 44 Installation Model: Tier 1 - Standard Install

Additional Information:

Notice: To the extent not exempt, this contractor and its subcontractors shall abide by the requirements of 41 CFR §§ 60-

1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their

status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their

race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and

subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color,

religion, sex, national origin, protected veteran status or disability.

Documents

VIDEO EVENT RECORDERS FOR PUBLIC SAFETY …...2017/11/07 · Monthly - Bill Monthly - USD GSA-Tier2-MS-M DC Enterprise, DC Purchase - Tier 3 - Enterprise - 1 Year - Charge Monthly