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VGIN Advisory Board Presentation
VGIN Strategic Planning
for GIS in Virginia
Touchstone Consulting Group
October 14, 2009
Virginia Geographic Information NetworkVirginia Geographic Information Network
Purpose: To inform and engage VGIN Advisory Board Members
in the strategic planning process and its next steps
Outcomes:• An understanding of VGIN’s strategic process,
including what has been accomplished to date and what is to come
• An understanding of the GIS information that has been gathered during the strategic planning process
• Reactions, input and validation from the Board• Guidance from the Board on how VGIN can
implement the strategic plan
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• Overview of the Strategic Planning Process
• Presentation and Discussion: Our Findings of GIS in the Commonwealth ◦ Current Snapshot of GIS in the Commonwealth
Interview and Town Hall MeetingsSurvey results
◦ GIS Vision Statements ◦ Stakeholder Expectations of VGIN ◦ Priorities for VGIN
• Discussion: Guidance from the Board on how VGIN can Implement the Strategic Plan
• Wrap up and Next Steps
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Today’s Agenda
• Data Gathering – Aug to Oct 2009• Stakeholder Interviews• Online Survey• Regional Town Hall Meetings→ Board Input
• Data Analysis• Draft Strategic Plan – Oct to Nov 2009• Feedback on Draft Strategic Plan – Nov to Dec 2009
• Board to provide input on strategic plan• Meeting and survey participants to comment online
• Final Strategic Plan – Dec 2009 to Jan 2010• Board Endorsement – January Board Meeting
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Strategic Planning Process
Virginia Geographic Information Network
VGIN’s Approach to the Strategic Planning Process
• To gain diverse participation resulting in early buy-in and big-picture perspective of GIS in Virginia
Intent
Results
Interviews and Survey
Facilitated Town HallMeetings
• Consensus on the big-picture perspective of GIS
• Clear expectations and priorities for VGIN
• Ideas for a future vision were proposed
• GIS stakeholders from local, state and federal government, private industry, NGOs, Academia, 9-1-1, PDCs, and the VGIN Board were interviewed
Strategic Plan
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VGIN Staff and Board
VITA Management Team
Local Government
State Government
Federal Government
Planning District Commissions (PDCs)
Non Governmental Organizations (NGOs)
Public Safety
Academia
Private Sector
Who did we Interview?
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Which Stakeholders Have Attended the Town Hall Meetings?
Culpeper Richmond Roanoke Tidewater
Local Government 11 8 27 19
State Government 3 30 4 2
Federal Government 1 2 0 5
Planning District Commissions (PDCs) 1 2 2 2
Non Governmental Organizations 1 0 0 2
Academia 1 3 3 0
Private Sector 4 5 2 4
Other 0 0 1 0
Virginia Geographic Information Network
Current Snapshot: Organizations are Doing Good Work but Efforts are Fragmented
In many aspects, GIS is meeting the needs of Virginia
• Technology has improved• Quality of data has improved • GIS has the talent and capability• GIS has some strong champions• GIS Education has improved
Virginia Geographic Information Network
Key Findings of GIS in the Commonwealth (From Interviews and Town Hall Meetings)
Although there is a strong commitment to improve GIS, considerable fragmentation exists
• There are Many Different Virginias• Lack of Coordination
– Lack of standards– Duplication of efforts– Ownership of data
• Difficult to Access Data• Lack of Trust that Data is Accurate and Reliable• Lack of Outreach & Education • Lack of Funding
Virginia Geographic Information Network
Key Findings of GIS in the Commonwealth (From Interviews and Town Hall Meetings)
• Can’t Keep Up with Rapidly Changing GIS Technology 60.8%
• Lack of Money in Budgets for GIS 82.5%
• Experience with VGIN has been Positive 95.4%
• Interest in the Development of Geospatial Data Standards 95.9%
• Understand the Value in Collaboration 98.6%
Virginia Geographic Information Network
Key Findings of GIS in the Commonwealth (From Online Stakeholder Survey)
Virginia Geographic Information Network
Future State: Collaborating towards a Common Vision
Virginia Geographic Information Network
Culpeper• To enhance Virginia’s common wealth and knowledge through geographic
solutions
Richmond• Using geographic knowledge to create a better Virginia
Roanoke• Comprehensive mapping for today, for clarity and accessibility tomorrow
Hampton Roads• We make GIS as easy as a phone call, allowing people to communicate and
collaborate to answer the questions that relate to the spatial components of their lives
Stakeholder Visions For GIS in Virginia
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Virginia Geographic Information Network
• Geospatial Data Management (60%)
• Geospatial Coordination (30%)
• Application Services (5%)• Policy (5%)
To "foster the creative utilization of geographic information and oversee the development of a catalog of GIS data available in the Commonwealth"
VGIN’s WorkVGIN’s Mandate
• VGIN has excellent professional personnel and has earned a great deal of respect
• VGIN has built and improved relationships
• “VGIN has done a lot with a little”
• VGIN has received praise for its products and services– Orthoimagery– Road Centerline– Developing the Metadata Portal
Virginia Geographic Information Network
Stakeholder Feedback: VGIN’s Strengths
VGIN should step up to the plate and take the lead
Provide more of the right services– Continue to provide products and services – Focus more on strategy instead of project work – Serve as a GIS clearinghouse– Facilitate the establishment of standards and guidelines– Promote the value of GIS– Provide best practices
Eliminate VGIN’s cost recovery model
Advisory Board should become more interactive, engaged and diversified– More local and federal representation– More public champions
Establish working groups to move everyone in the same direction
Virginia Geographic Information Network
Stakeholder Feedback: VGIN Shortcomings
Virginia Geographic Information Network
Prioritizing VGIN’s ServicesCulpeper
Maintain a statewide road centerline (RCL)
Provide state of the art orthoimagery
Expand the frequency and the diversity of data products offered (example: LIDAR, Hydrography, parcel data, orthoimagery)
Provide education programs to train state agencies and localities on specific areas of GIS (example: metadata, orthoimagery, road centerline, etc.)
Oversee the development of a Commonwealth-wide geospatial data inventory that spans all levels of government
Coordinate regional cooperative efforts (including application development)
Provide marketing and advocacy for GIS by acting as the primary champion of GIS in Virginia
Develop and maintain geospatial standards
Host and serve more ARCGIS services
Generate and maintain a statewide geospatial strategic plan
Virginia Geographic Information Network
Prioritizing VGIN’s ServicesRichmond
Provide state of the art orthoimagery
Provide marketing and advocacy for GIS by acting as the primary champion of GIS in Virginia
Oversee the development of a Commonwealth-wide geospatial data inventory that spans all levels of government
Coordinate or maintain a statewide road centerline
Develop and maintain geospatial standards
Develop Common Applications (such as the geocoder) to support agencies that cannot develop their own applications
Coordinate regional cooperative efforts (including application development)
Provide recommendations and standards for implementing state and federal government mandates related to GIS
Act as the liaison between VITA / Northrop Grumman and state agencies regarding the technological needs of GIS
Provide education programs to train state agencies and localities on specific areas of GIS (example: metadata, orthoimagery, road centerline, etc.)
Virginia Geographic Information Network
Prioritizing VGIN’s ServicesRoanoke
Provide state of the art orthoimagery
Provide marketing and advocacy for GIS by acting as the primary champion of GIS in Virginia
Oversee the development of a Commonwealth-wide geospatial data inventory that spans all levels of government
Coordinate or maintain a statewide road centerline
Develop and maintain geospatial standards
Provide a standard statewide hydrography layer
Provide a statewide LIDAR base map
Identify and share best practices
Facilitate Communication between Virginia’s agencies, agencies from other states, and the federal government
Provide education programs to train state agencies and localities on specific areas of GIS (example: metadata, orthoimagery, road centerline, etc.)
Common Priorities (from Culpeper, Roanoke and Richmond)
1. Provide state of the art orthoimagery
2. Coordinate or maintain a statewide road centerline
3. Develop and maintain geospatial standards
4. Oversee the development of a Commonwealth-wide geospatial data inventory that spans all levels of government
5. Provide marketing and advocacy for GIS by acting as the primary champion of GIS in Virginia
6. Provide education programs to train state agencies and localities on specific areas of GIS (example: metadata, orthoimagery, road centerline, etc.)
Virginia Geographic Information Network
Stakeholder Feedback: VGIN Should Reprioritize its Services
Similarities– Develop and maintain geospatial standards– Oversee the development of a Commonwealth-wide geospatial data
inventory
Differences
• Local stakeholders want more services– Expand the frequency and the diversity of data products offered
(Examples: LIDAR, Hydrography)
• State stakeholders are more interested in coordination– Act as the liaison between VITA / Northrop Grumman and state
agencies regarding the technological needs of GIS– Provide recommendations and standards for implementing state and
federal government mandates related to GIS– Develop Common applications (such as the geocoder) to support
agencies that cannot develop their own applications
Virginia Geographic Information Network
Stakeholder Feedback: Similarities and Differences Between the Regions’ Priorities
Virginia Geographic Information Network
Additional Questions or Comments?
Our Findings of GIS in the Commonwealth
Current:• Geospatial Data Management
(60%)• Geospatial Coordination (30%)• Application Services (5%)• Policy (5%)
Future:• Geospatial Data Management (?)
– Clearinghouse – Ortho / RCL Maintenance
• Geospatial Coordination (?)– Outreach– Education– Facilitation / Collaboration – Best Practices – Training
• Application Services (?)– Application Hosting – Application Development
• Policy (?)– Standards
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In Light of the Feedback, What Does the Board Suggest VGIN Focus On?
What, if anything, should the Board be doing differently from what it is doing now?
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Opportunity to Comment on Draft Strategic Plan: Nov - Dec 2009– Public comment period online to board members and all meeting and survey participants
Final Strategic Plan: Dec 2009 – Jan 2010
Formal Board Endorsement of Strategic Plan: January Board Meeting
Implement and Reassess Strategic Plan: Annually
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Next Steps
Thank You
Its been our pleasure working with VGIN
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Touchstone ConsultingWalt Kaplan [email protected] Mike Larcher [email protected] Laura Kriv [email protected]